HomeMy WebLinkAbout18- Amendment 4 to PSA - Robert Peccia and Associates - Durston and Cottonwood Roads Improvements Project Amendment No. 4 to Professional Services Agreement
for Durston and Cottonwood Roads Improvements Proiect
THIS AGREEMENT is made as of this Oo day of J 201'X9
between THE CITY OF BOZEMAN, a Municipal Corporation, Bozeman, Mont na, herein referred
to as OWNER and Robert Peccia and Associates. Helena, Montana, 59604, an Engineering Consulting
Firm of Bozeman, Montana, herein referred to as ENGINEER.
WHEREAS, the parties have entered into a Professional Services Agreement dated January 5,
2015, herein referred to as Original Agreement for professional engineering services; and
WHEREAS, the parties desire to further amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
The conditions and provisions set forth in the attached EXHIBIT A (Scope of Services) and
EXHIBIT B (Fee Proposal)are hereby incorporated in and made part of this Agreement.
ARTICLE 1 -ENGINEERING SERVICES
1.1. The detailed description of the specific project components is described as follows:
This project amendment is the design phase for the widening of Cottonwood Road from Babcock Street
to Durston Road.
1.2. The scope of services under this contract is set forth in this agreement and the attached EXHIBITS.
4.2 PRELIMINARY DESIGN PHASE
After acceptance of the pre-design report and receipt of written authorization to proceed with the Preliminary
Design Phase,ENGINEER shall:
4.2.1. In consultation with OWNER determine general scope, extent and character of the Project.
4.2.2. ENGINEER shall then prepare a Preliminary Design Report,preliminary plans and specifications
and a written description for the Project.
4.2.3. Preliminary Design Report: Specific items to be addressed in the design report will include, but
not be limited to:
4.2.3.1. Summary of construction requirements with appropriate drawings for each task included
in the project.
4.2.3.4. Special design considerations for Project tasks with conditions not covered in standard
construction methods or specifications.
4.2.5. Permits and Rights-of-Way: The ENGINEER shall obtain approved permits from agencies or
entities requiring similar approvals prior to bidding. These approvals will be coordinated with the
OWNER and will be made on easement and permit documents approved by the OWNER.
4.2.7. Preliminary Plans and Specifications. Prepare preliminary construction plans and specifications
with information which addresses the special features of each project task.
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4.2.8. Based on the information contained in the preliminary design documents, ENGINEER will
submit a revised opinion of probable Total Project Costs to the OWNER.
4.2.9. ENGINEER shall prepare and furnish complete paper and electronic copies of preliminary
bidding documents and design report as requested to OWNER and at the same time furnish copies as
directed by OWNER to agencies and/or parties having regulatory responsibilities or direct financial
participation in any part of the Project;provide any technical criteria,written descriptions and design data
necessary for securing permits or approval from authorities having jurisdiction to review and approve the
design,and assist owner in securing such approvals;and review documents in person with OWNER and
review authorities,and, if necessary,conduct a plan-in-hand site review. All changes agreed to between
ENGINEER and OWNER will be noted in a memorandum from the ENGINEER to the OWNER and
incorporated into the final plans and specifications.
The Preliminary Design Phase will be completed and submitted within 90 calendar days following written
authorization from OWNER to ENGINEER to proceed with that phase of services.
4.3 FINAL DESIGN PHASE
After written authorization to proceed with the Final Design Phase, ENGINEER shall:
4.3.1. On the basis of the accepted Preliminary Design documents and the revised opinion of probable
Total Project Costs, prepare for incorporation in the Contract Documents final drawings and Technical
Specifications of sufficient detail to show the general scope,extent and detailed character of the work to
be furnished and performed by the Contractor(s)suitable for use in the project bidding and construction.
4.3.2. Advise OWNER of any adjustments to the latest opinion of probable Total Project Costs caused
by changes in general scope, extent or character or design requirements of the Project or Construction
Costs. Furnish to OWNER a revised opinion of probable Total Project Costs based on the Drawings and
Specifications.
4.3.3. Prepare for review and approval by OWNER, its legal counsel and other advisors, contract
agreement forms, general conditions and supplementary conditions, and (where appropriate) bid forms,
invitations to bid and instructions to bidders, special provisions, technical specifications, and standard
drawings, and other related contract documents in conformance with the latest edition of the Montana
Public Works Standard Specifications(MPWSS)and City of Bozeman Modifications to MPWSS adopted
by the City of Bozeman.
4.3.4. Furnish OWNER six copies and an electronic copy of the Contract Documents(including design
drawings, specifications and contracts).
The Final Phase will be complete and submitted within 120 calendar days following written authorization from
OWNER to ENGINEER to proceed with that phase of services.
ARTICLE 6-COMPENSATION FOR ENGINEERING SERVICE
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
6.1.1 Payment. The OWNER shall for design phase services performed as Basic Engineering Services
under section 4.2 and 4.3 of this agreement pay a total sum in the amount of
$ 197,300.00 for such services.
6.1.2 Payment Schedule. Total cumulative payments for the design phase engineering services(section
4.3)shall not exceed the following ceilings:
$19,730.00 (10 % of design fee) until the Pre-design Investigation and Preliminary Design Report have
been submitted to the OWNER.
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$98,650.00(50%of design fee)until the Preliminary Plans and Specifications have been submitted to the
OWNER and review authorities.
$177,570.00 (90% of design fee) until the Final Plans and Specifications have been submitted to the
OWNER and review authorities.
6.1.3 General. Engineer shall submit monthly statements for services rendered. The statements shall
be based upon Engineer's estimate of the proportion of the total services actually completed at the time of
billing, subject to any limitations on Payments based on completion of tasks or specific retainage
requirements pursuant to the payment provisions of the Agreement.
6.1.4 Reimbursable Expenses. Only those expenses specifically identified for payment under section
6.2 of the original Agreement are reimbursable. All other design related expenses are included in the
Lump Sum Payment for the Basic services(4.3)and are not separately reimbursable. Additional Services
specifically identified under the scope of design services for payment under 6.1 are not separately
reimbursable.
ARTICLE 7-MEANING OF TERMS
7.3 DIRECT LABOR COSTS
Direct Labor Costs used as a basis for payment mean the actual salaries and wages paid to all ENGINEER's
personnel engaged directly on the Project,including,but not limited to,engineers,architects,surveyors,designers,
drafters, specification writers, estimators, other technical and business personnel; but does not include indirect
payroll related costs or fringe benefits. For the purposes of this Agreement the principals and employees of the
ENGINEER maximum billable Direct Labor Costs are:
Principal $66.50/hour
QA/QC Reviewer $57.00/hour
Project Manager $44.50/hour
Design Engineer $38.50/hour
Staff Engineer $30.00/hour
CADD Drafter $28.00/hour
Environmental Planner $45.50/hour
Accounting $36.50/hour
Clerical $23.50/hour
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Except as specifically amended herein,the original agreement shall remain in full force and effect and
the Parties shall be bound by all terms and conditions therein.
IN WITNESS WHEREOF,the parties hereto do make and execute this Agreement on the day and
year first above written.
CITY OF BOZEMAN,MONNTANA ENGINEER
BY: L14
BY:
(City Manager) (President)
APPRO ED A ORM
By:
(City Attorney) "
ATTEST: '`OF B 02'�
♦■ . . . .pia J�J
BY: (City Clerk) � •• ,�� _���{ ♦.� ,
4
Durston and Cottonwood Road Improvements Project Scope of Services
EXHIBITAScope of Services
DESIGN - COTTONWOOD ROAD, FROM BABCOCK T® DURSTON
INTRODUCTION
Robert Peccia and Associates (RPA)and its sub-consultant Allied Engineering Services Inc. (AESI) agree
to furnish professional engineering services for the Durston and Cottonwood Road Improvements project
for the city of Bozeman. The previous Phase 1 of the project was development of a Traffic Engineering
Report including the 30% design of roundabout and signal alternatives along Baxter Lane, Cottonwood
Road, and Durston Road, and cost estimates.
This amendment is part of Phase 2, which is the development of the Plans, Specifications and Estimate
(PS&E)set for the various segments.This amendment is for the 0.5-mile Cottonwood Road segment of the
project, from Babcock Street to Durston Road. See attached map for location.
The planning level construction cost estimate for the project is approximately$5.0 million. This cost does
not include right-of-way, wetland mitigation, design and construction engineering fees, or private utility
relocations.
This Phase 2 scope of services is for final design configuration recommended in the Traffic Engineering
Report dated December 17, 2015, and as approved by the City Commission on November 91h, 2015.
Roadway configurations include the following (widths are between top back of curbs):
• Cottonwood Road Widening (97' 5-lane Principal Arterial): from Babcock to Durston Road
The right turn lane widening on Durston Road, at the southwest quadrant of the Durston/Cottonwood
intersection, is not included in this scope.
Intersection configurations include the following (as numbered in the Traffic Engineering Report):
• Cottonwood/Durston-2.13—Traffic Signal (retrofit)
• Cottonwood/Babcock-8.13—Traffic Signal (new)
The project will also connect gaps in the existing sidewalk network. Sidewalk gaps include the following:
• Cottonwood—West side from Babcock to Alexander
• Cottonwood—East side from Babcock to Durston
This scope of services does not include project advertising and bidding, the bid to award phase, or the
construction administration and observation.
ACTIVITY LIST AND DESCRIPTION
A project scoping meeting was held March 22, 2016 at the City Professional Building in Bozeman. The
scope of services was developed based on information provided by the city of Bozeman.
Task 1.1: Project Evaluation and Management
This activity includes general project start-up activities including preparation of the scope of services, cost
estimate, and contracts. Also, included in this activity are general management tasks throughout the
Robert Peccia and Associates Page 1 of 3
Durston and Cottonwood Road Improvements Project Scope of Services
duration of the design phase including invoicing, budgeting and coordination with the City and
subconsultants, assuming a four-month schedule.
Task 1.2: Geotechnical
See the scope of services for AESI. RPA will review the boring plan and geotechnical recommendations.
Task 1.3: Right of Way
The city of Bozeman's right-of-way consultant, DOWL, will provide the cadastral survey CADD files, deed
and ownership information,right of way exhibits, new Certificates of Surveys,and corner recordations. RPA
will provide DOWL with electronic CADD files for new right of way areas. This task also includes
coordination with DOWL during the acquisition process.
Task 1.4: Environmental
RESPEC delineated the corridor wetlands in 2015. RPA will coordinate minor wetland impacts at the
northwest corner of Babcock and Cottonwood for a Section 404 Nationwide Permit. RPA will coordinate
with the U.S. Army Corps of Engineers and the Upper Missouri Wetland Mitigation Bank. Permitting fees
are not included in this scope and will be paid directly by the City of Bozeman.
The MPDES storm water permit will be completed by the contractor and is not included in this scope of
work. An environmental impact document demonstrating compliance with the National Environmental
Policy Act (NEPA) or the Montana Environmental Policy Act (MEPA) is also not included in this scope.
Erosion Control plans are also not included in this scope of work.
Task 1.5: Sanitary Sewer Design
This task is the design of 2,700-feet of the Cottonwood Road main from Babcock to Durston, which is a
secondary, parallel main for future use.This scope of work includes the design report and MDEQ permitting.
The estimated construction cost from the City of Bozeman GIS Capital Improvement Program is$635,000
for the portion of the main within the project limits($1.27 million is the cost from Huffine to Durston).
Task 1.6: Roadway Design
This task is the design of roadway features to include alignments, profiles, cross sections, and side slopes
for widening and reconstruct roadway sections and sidewalks. Design features to include ADA and
PROWAG pedestrian facility layout for signalized and non-signalized intersections, and WB-50 turning
template runs for intersection radii design. Roadway layouts will consider controlling features such as utility
conflicts,wetlands, and right-of-way.
For design conflict areas, RPA will coordinate with the City and provide design options and associated
impacts, for the City to determine the preferred design. RPA will refine the design layout with the City's
input and review,to occur throughout the duration of this task, to minimize re-design efforts.
See AESI's scope for the concurrent hydraulics design. RPA will incorporate AESI's hydraulics design
features into the design mapping files and cross sections.
Landscaping and irrigation are not included under this amendment.
Task 1.7: Electrical Design
Work under this task includes the retrofit of the signal at Durston and Cottonwood for the widening on the
east half of Cottonwood Road. The existing two signal poles on the east side of the intersection will be
replaced and/or relocated.
Robert Peccia and Associates Page 2 of 3
Durston and Cottonwood Road Improvements Project Scope of Services
A new signal will be designed at Cottonwood/Babcock.
This task also includes staggered corridor LED lighting along Cottonwood Road. RPA will also coordinate
with Northwestern Energy for new service locations and service modifications. All electrical items will be
designed to meet MUTCD,ADA and PROWAG standards.
Task 1.8: Traffic Design
This task includes the inventory of existing signs, and the design and layout of new signs and pavement
markings along the project corridor.
Task 1.9: Hydraulics Design
See AESI's scope of services for the hydrologic and hydraulic design and preparation of the Hydraulics
Memo. RPA's work under this task is the review of the hydraulics design recommendations and reports.
Incorporation of AESI's design features into the drawings is performed under task 1.6.
Task 1.10: Private Utilities
RPA will prepare colored exhibits detailing private utility impacts and the relocations required as part of the
project. Anticipated impacted utilities include electric, gas, fiber optic, and telephone. RPA will attend the
utility coordination meeting with the City and utility companies. The City will coordinate the utility relocation
work.
Task 1.11: Develop PS&E
This task is the development of the Plan, Specification and Estimate (PS&E) package for a review by the
City. This task includes development of the plan sheets, details, and summaries for roadway, traffic,
electrical, storm drain,water and sanitary. This task also includes RPA's internal review and revisions.
Plans for landscaping, sprinkler systems, right-of-way, erosion control, and traffic control are not included
in this scope of work.
Task 1.12: Design Review Submittal
This task includes electronic submittal of the 90% PS&E package with design reports to the City for review.
Per the City request, a design review meeting will not be held and the City will provide RPA review
comments. RPA will revise the plans and perform an internal QA/QC review of the PS&E package. The
final 100%submittal will be printed copies and bound reports.
All deliverables will be provided in AutoCAD format for electronic drawings,color 11"x 17"size hard copies,
black and white 22"x 34"size hard copies, and PDFs for plans submittals.
SCHEDULE
Work under this amendment will be completed for the 2018 construction season per the Capital
Improvement Program schedule.
Robert Peccia and Associates Page 3 of 3
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ROBERT PECCIA&ASSOCIATES
EXHIBIT B
AACENDINGUr NM 4
DESIGN -COTTONWOOOD ROAD, FROM BABCOCK TO DURSTON
DAIM EXM 2017
QA1QC PROJECT it DESIGN STAFF CADD 4. ENVIRON ACCOUNTING CLERICAL'> -TOTAL
WORK I7EM/SUBTASK PRINCIPAL :RENEWER MANAGER :ENGINEER (ENGINEER DRAFTER': PLANNER PERSON
Billing Rate: i'. $66.60 $57.00 $b1.60 "$38.50 $30.00 $28,00 S. $45.50 $38.60 $23.60 HOURS
1_1 1.7 Protect Evalua s etion and Management
Develop scope of se_c 2 12 14
Develop cost proposal 2 12 1 15
City&subcansultant services agreements 1 4 1 6
Invoicing&budgets(assume 4 months) 8 10 18
1_2 GeotechNoal
Ravi-&coordinate AESI's boring plan&recommendations 2 2
J 3 Right of Wev
Coordinate with DOWL and develop Right-of-Way mapping file 2 4 6
Jg Environmental
COE Coordinaton 2 2
Prepare&calculate wetland impact exhibits 4 4
Prepae draft 404 permit application package 2 16 18
Revise&submit time application package and exhibit 1 4 5
Coordinate vietiand impact mitigation 2 2
15 Sanitary Sewer Design
Obtain&incorporate future/existing sanitary asbullts 4 16 20
Cotiomrood parallel main design from Babcock to Durston 8 60 60 128
Design Report with exhibits&City coordination 4 40 8 52
MDEQ Permitting v t exhibits 4 24 8 36
J& Roadway Beef,n
Develop profiles for centerlines and curbs 8 40 48
Tuming templates 8 8
ADA&intersection layouts at 6 intersections 4 40 44
Develop critical cross sections frith utilities 2 24 26
Develop 3D model for construction limits 1 8 9
Review layout,conflicts,design options V fth City&subsequent revisions 4 8 8 20
IZ Electrical Design
New signal Babcock1Cottonwood 2 60 62
Signal Retrofit at DurstohiCottonmod 2 60 62
Obtain&incorporate as-builts for DurstoNCottomrood signal by M&M 4 4
Corridor lighting design with staggered layout,lighting software&carts 4 60 64
w Revie design options with City&subsequent revisions&NW Energy
seance coordinat in 4 16 20
1,8 Traffic Design
Signing&pavement marking inventory 6 8
Pavement marking layout 2 24 26
Signing layout,sign cab sheets for street name signs&specialty signs 2 40 42
Hydraulics Design
Review AESI hydraulics design&recommendations for storm drain,
ouNerts,repons 2 2
1,10 Private Utilities
Utility impacts of private utilities&prepare colored plans(6 plan sheets) 2 40 42
Utility,coordination meeting,preparation,follow-up,PDFs 8 2 10
1,],1 Develoo PS&E
Road plans-bile sheet,notes,table of contents,control diagram 1 4 5
Road plans-Typical Sections&Geoteoh details 2 4 8 14
Road plans-Geometric&Staking Details Is intersections) 2 8 40 50
Road plans-Incorporate Pond&Storm Drain Details from AESI 4 24 28
Road plans-Road and Curb PlaNProfile Sheets(12 sheets) 2 16 40 58
tElectrical-Lighting plan,details,quantities 2 24 40 66
Electrical-Neweignalplan,details,quantities 2 16 32 50
Electrical-Retrufitsignal plan,details,quantities 2 16 32 50
Sign
ing_
-Plans&Quantities(6 sheets) 4 32 36
Pavement Marking-Plans&Quantities(6 sheets) 4 32 36
Sanitary Plans-details,quantifies&plaNproliile sheets 8 4D 40 88
Specification Book&finalize special provisions 24 8 32
Cost Estimate 4 4 6
1.12 Review&Submittal
Electronic 90%Submittal to City of PS&E and Reports 4 8 12
Revisions after City's review comments&Internal QA/QC Review 2 8 8 24 16 40 98
Printed 100%Submittal to City of PS&E and Reports 2 8 10
TOTAL PERSON-HOURS: 7 8 168 627 260 462 25 11 8 1,466
LABOR COST PER EMPLOYEE: $465.50 $456.00 $7,031.00 $20,289.60 $7'800.00 $12,936.00 $1,137.60 $401.50 $188.00 $50,705.00
DIRECT EXPENSES Total
Subcontracted services-AESI $30,595.00
Mileage(44$0.59/mile,1 trip Helena designer,10 for Bozeman site
visits&meetings) $230.10
Misc.(phone,postage,survey materials,quads) $5D0.00
Computer($2 251hom) $258.75
CADD($6.50fiour) $8,632.00
Printing(review submittals,final 22 x 34 prints,Color utility,reports) 31,000.00
Total Direct Expenses: $41.215.95
Sl N04ARY OF ENGNIMMUM SERV[Cffi
DIRECT LABOR $50.705.00
OVERHEAD(CURRENT OH RATE X DIRECT LAEOR)(1.6760) $84,981.58
SUBTOTAL LAEOR COST: $135.686.58
DIRECT EXPENSES $41215.85
SUBTOTAL PROJECT COSTS: S176.902.43
PROST(15%oP LOADED LABOR} $20.352.99
TOTAL ExGD11111IaMO FBt(ROUNDWN asgr MOO
Page 1 of 1 EXHIBIT B
Civil Engineering . Geotechnical Engineering . Land Surveying
ALLIED 32 Discovery Drive
Bozeman,Montana 59718
ENGINEERING Ph: (406) 582-0221
SERVICES.INC.
Fax: (406) 582-5770
��VCISe Ploe
December 8, 2017
Staci Venner, PE
Robert Peccia&Associates, Inc.
3810 Valley Commons Drive#4
Bozeman, MT 59718
staci@rpa-hln.com
RE: Durston and Cottonwood Road Improvements Project—Phase 2—Cottonwood
Road (Babcock Street to Durston Road)- Scope of Services
Dear Staci:
Thank you for the opportunity to provide our scope of services for Phase 2 of the Durston and
Cottonwood Road Improvements Project for the Cottonwood Road, Babcock Street to Durston
Road segment. We look forward to continuing our work on this project by providing assistance
with the Geotechnical Evaluation and Hydraulic Design. It is our understanding the project
includes street, intersection, and utility improvements along approximately 0.5 miles and will
consist of the following street configuration:
• Cottonwood Road Widening (97-11, 5-lane principal arterial): from Babcock Street to
Durston Road.
Allied Engineering Services, Inc.'s objectives for this project include:
• Complete field explorations and analysis to develop geotechnical recommendations for
the following project elements: street section, signal pole foundation (provide soil design
parameters and input), and utility trench; and
• Provide hydraulic analysis and design for the project stormwater facilities. Provide
design information to assist Client with production of detailed plans and specifications.
Develop preliminary configuration and grading for stormwater pond(s).
Attached is our proposed scope of work and fees to complete the work. Exhibit A provides our
scope of work and fee summary and Exhibit B provides a detailed itemized budget. The table on
the following page provides a condensed summary of the proposed scope of work and budget.
www.alliedengineering.com
RPA—Staci Venner Project:Durston and Cottonwood Road Improvements Project—
December 8,2017 Phase 2—Cottonwood Road(Babcock to Durston)
Task Subcost Cost
0 PROJECT MANAGEMENT $1,385
1 DATA COLLECTION
1a-Geotechnical Explorations $14,000
$14,000
2 DESIGN
2a-Hydraulics Design $9,120
2b-Geotechnical Evaluation $4,950
$14,070
3 CONSTRUCTION DOCUMENTS $1,140
Total $30,595
We appreciate the opportunity to provide our scope of services. Please give us a call if you have
any questions.
Sincerely,
Allied Engineering Services,Inc.
Paul Sanford, PE
Principal Civil Engineer
enc: Exhibit A—Scope of Work and Budget
Exhibit A.1 —Soils Explorations and Materials Testing Plan
Exhibit B—Detailed Itemized Budget
P:\2015\15-017 Durston&Cottomvood\01 Project Management\Proposals\Design Phase 2-Cottonwood(Babcock to
Durston)\Coverl-etter.doc
32 Discovery Drive. Bozeman,Montana 59718 . Ph:(406)582-0221 .Fax:(406)582-5770.www.alliedengineering.com Page 2
EXHIBIT A-SCOPE OF SERVICES
Durston and Cottonwood Road Improvemenst Project-Phase 2-Cottonwood Road(Babcock to Durston)
Tasks Develop Scope of Services and Cost Proposal
Internal Project Management
Administration
Deliverables
Total Proposed Fees $1,385
Task 1 a-Geotechnical Explorations Sub-Contract a Drill Rig(2 days)
Sub-Contract a Backhoe(1 day)
Sub-contract a Traffic Control Contractor(1 day)
Prepare for Field Explorations
Observe and Log Field Explorations
Materials Testing
Proposed Fee:1$14,000
$14;000
Deliverables
Total Proposed Fee
Allied Engineering Services,Inc. Page 1
December 8,2017
EXHIBIT A-SCOPE OF SERVICES
Durston and Cottonwood Road Improvemenst Project-Phase 2-Cottonwood Road(Babcock to Durston)
Task 2a-Hydraulics Design Hydraulics Design
Complete Stormwater Pond/Treatment Facility Analysis and Design
Complete Stormwater Collection and Conveyance System Analysis and Design
Develop a Preliminary Hydraulics Report for Client and Owner Review
Finalize Hydrologic Analysis and Hydraulic Design
Develop a Final Hydraulics Report
Proposed Fee:$9,120
Task 2b-Geotechnical Evaluation Geotechnical Evaluation and Reporting
Coordination with RPA on Anticipated Traffic
Preparation of Exploration Maps
Preparation of Borehole and Test Pit Logs
Pavement Section Analysis and Development of Pavement Section Design Options
Provide Soil Design Parameters and Input for Signal Pole Foundations
Review of Existing Construction and Record Drawings
Preparation of Geotechnical Report
Proposed Fee:$4,950
Deliverables Preliminary Hydraulics Report
Final Hydraulics Report
AutoCAD files containing preliminary stormwater infrastructure locations
Geotechnical Report
Total Proposed Fee J$14,070
Allied Engineering Services,Inc. Page 2
December 8,2017
EXHIBIT A-SCOPE OF SERVICES
Durston and Cottonwood Road Improvemenst Project-Phase 2-Cottonwood Road(Babcock to Durston)
e e Be
Task 3.1 -90%Plans&Specs Submittal Review Stormwater Infrastructure Plans by RPA
Proposed Fee:$760
Task 3.2-100%Plans&Specs Submittal Review Stormwater Infrastructure Plans by RPA
Proposed Fee: $380
Deliverables Redlined 90%Stormwater Plans by RPA
90%Stormwater Pond AutoCAD File(Plan Sheet Production by RPA)
100%Stormwater Pond AutoCAD File Plan Sheet Production by RPA
Total Proposed Fee $1,140
Assumptions and Exceptions
1 AESI will provide electronic deliverables.Requested hard copies will be billed seperately on a time and materials basis.
2 Stormwater detention/retention will be accomplished through new conventional surface ponds.
3 Significant retrofit of existing facilities will not be required.
4 Soil explorations will occur within right-of-way.
5 RPA will develop detailed geometry and plans for the stormwater conveyance system(inlet and pipes)based on schematic layout and sizes provided by AESI.AESI will
complete the grading for the pond. Autocad files of the pond grading will be provided to RPA.
Allied Engineering Services,Inc. Page 3
December 8,2017
EXHIBIT A.1-DURSTON/COTTONWOOD ROAD IMPROVEMENTS PROJECT-Phase 2 -
Cottonwood Road(Babcock to Durston) -Soils Exploration and Materials Testing Plan
This is our soil exploration and materials testing plan for the proposed Cottonwood Road improvements
between Durston Road and Babcock Street.
• Mark/stake proposed test pit and borehole locations prior to drilling.
• Coordinate with COB as necessary.
• Prepare and submit a proposed exploration map to COB prior to digging and drilling.
• Call in utility locate and meet on-site with utility locators as necessary.
• Schedule sub-contractors (Townsend Backhoe for test pits, O'Keefe Drilling for borehole drilling,
and MWHC for traffic control).
• Lane closure,traffic control, and flaggers will be required for drilling in existing Cottonwood
Road pavement section.
• One day of test pits in the right-of-way area to the east of the existing road (in area of road
widening).
o Test pits will be dug to 5.0'depth (or into native gravel).
o This part of the investigation can be done at any time of year.
• One day of borehole drilling in the failed/distressed sections of the existing pavement areas of
Cottonwood Road.
o Boreholes will be drilled to 5.0' depth (or into native gravel).
o For this part of the investigation,we are budgeting one day of traffic control (signs and
flaggers)to drill in Cottonwood.
o MWHC will prepare and submit traffic control plan to COB.
o This part of the investigation will need to be done in the spring when the soils are
thawed under the road.
• One day of borehole drilling for the traffic signals at Babcock and Durston.
o Due to utility conflicts, one borehole will be drilled at each intersection in the ROW
outside of the existing road.
o Boreholes will be drilled to 25.0' depth.
o This part of the investigation can be done at any time of year.
• On-site supervision of explorations and collection of soil samples.
• Lab testing will be limited to moisture contents and one to two CBRs for pavement section design.
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Allied Engineering Services,Inc. Page 1
December 8,2017
DURSTON/COTTONWOOD ROAD IMPROVEMENTS PROJECT-PHASE 2-COTTONWOOD ROAD(BABCOCK TO DURSTON)
EXHIBIT B-ITEMIZED BUDGET
December 8,2017
HOURS AND FEES
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la- TASK DESCRIPTION
$140 $125 $100 $100 $55 Travel Other
0 PROJECT MANAGEMENT
Develop Scope of Services and Cost Proposal 2 1 1 4 $505 $505
Internal Project Management 4 4 $560 $100 $660
Administration 4 4 $220 $220
Subtotal Hours 6 1 1 0 41 12
Subtotal Costs $840 $125 $100 $0 $220 $1,285 $0 $100 $1,385
1 DATA COLLECTION
Task la-Geotechnical Explorations
Sub-Contract a Drift Rig(2 days) 0 $0 $5,000 $5,000
Sub-Contract a Backhoe(1 day) 0 $0 $1,000 $1,wit
Sub-contract a Traffic Control Contractor(1 day) 0 $0 $2,500 $2,500
Prepare for Field Explorations 10 1 10 $1,250 $1,250
Observe and Log Field Explorations 22 22 $2,750 $2,750
Materials Testing 6 6 $600 $900 $1,500
Subtotal Hours 0 32 6 0 0 38
Subtotal Costs $0 $4,000 $600 $0 $0 1 $4,600 $0 $9,400 $14,000
2 DESIGN
Task 2a-Hydraulics Design
Hydraulics Design 8 80 88 $9,120 $9,126
Complete Stormwater Pondrrreatment Facility Analysis and Design
Complete Stormwater Collection and Conveyance System Analysis and Design
Develop a Preliminary Hydraulics Report for Client and Owner Review
Finalize Hydrologic Analysis and Hydraulic Design
Develop a Final Hydraulics Report
Task 2b-Geotechnical Evaluation
Geotechnical Evaluation and Reporting 381 2 40 $4,950 $4,950
Coordination with RPA on Anticipated Traffic
Preparation of Exploration Maps
Preparation of Borehole and Test Pit Logs
Pavement Section Analysis and Development of Pavement Section Design Options
Provide Soil Design Parameters and Input for Signal Pole Foundations
Review of Existing Construction and Record Drawings
Preparation of Geotechnical Report
Subtotal Hours 8 38 82 0 0 128
Subtotal Costs $1,120 $4,750 $8,200 $0 $0 $14,070 $0 $0 $14,070
3 CONSTRUCTION DOCUMENTS
Task 3.1-90%Plans&Specs Submittal
Review Stormwater Infrastructure Plans by RPA 4 2 6 $760 $760
Task 3.2-100%Plans&Specs Submittal
Review Stormwater Infrastructure Plans by RPA 2 1 3 $380 $380
Subtotal Hours 6 01 3 0 0 9
Subtotal Costs $840 $0 $300 $0 $0 $1,140 $0 $0 $1,140
TOTAL HOURS 20 71 92 0 4 187
TOTAL COSTS $2,800 $8,875 $9,200 $0 $220 $21,095 ;0 $9,500 $30,595