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HomeMy WebLinkAbout01-12-17 BPC Minutes FinalBOZEMAN PARKING COMMISSION AGENDA Thursday, January 12, 2017, 7:30 AM A. Call to Order - 7:30 AM – Madison Room, City Hall 121 North Rouse Dennis called the meeting to order. Committee Member - Pamela Bryan: Present Committee Member - Kelly Wiseman : Absent Committee Member - Ryan Olson: Present Committee Chair - Dennis Bechtold: Present Committee Member - Ben Lloyd: Present Committee Member - Chris Naumann: Present Committee Member - Ben Bennett: Present Staff - Chuck Winn: Present Staff - Laurae Clark: Present Deputy Mayor - Cyndy Andrus: Present Staff - Kate Hayden: Present Staff - Ed Meece: Present B. Disclosures of Ex Parte Communication There were no disclosures of ex parte communication. C. Changes to the Agenda There were none. D. Approval of December 2016 minutes a. See Attachment Exhibit 1 Committee Member - Pamela Bryan: Motion Committee Member - Ben Bennett: 2nd Committee Member - Pamela Bryan: Approve Committee Member - Kelly Wiseman : Absent Committee Member - Ryan Olson: Approve Committee Chair - Dennis Bechtold: Approve Committee Member - Ben Lloyd: Approve Committee Member - Chris Naumann: Approve Committee Member - Ben Bennett: Approve Staff - Chuck Winn: N\A Staff - Laurae Clark: N\A Deputy Mayor - Cyndy Andrus: N\A Staff - Kate Hayden: N\A Staff - Ed Meece: N\A E. Public Comment – Members of the audience or their agent may be invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. Email from Cory Lawrence. F. Action Items a. Continued Discussion Rate Policy and Direction to Staff (Naumann) i. See Exhibit 2 Revision of rates will be done annually. Ed will work on a more detailed budget and financial report that will be made available to the public. He will prepare a draft for the February meeting. He will also begin working on establishing a capitol acquisition fund. b. Review Strategic Parking Plan Action Items and Direction to Staff (Naumann) i. See Exhibit 3 Ed will report back monthly on the progress of each item. ii. The parking website will also be updated to provide additional/better information and better access to parking related questions. c. Ex Parte Definition (Sullivan) Greg Sullivan, City Attorney, explained that the definition of ex parte communications is appearance of fairness. He stated that you can talk to the public about parking policies as long as you are not talking about any specific project. It would be best to have them submit a public comment to the commission meeting when it is in regards to a specific project. G. Parking Manager Report a. New Parking Manager – Ed Meece was introduced. b. RFP Status Garage Access Equipment and Citation System Ed will begin working on an RFP and will provide an update at the February meeting. c. The parking department would like to get rid of the courtesy tickets. 7377 warnings were issued in 2016. This creates duplication of effort for every ticket written and substantially slows down the efforts by the division. d. Budget Revenues Through December – Exhibit 4 H. New Business. Ben Bennet’s term is up in July and will not be renewing. It was asked that when sending out the parking commission agenda to add a link to where the parking commission agenda is posted on the website. I. Adjournment. The next Bozeman Parking Commission meeting will be held February 9th , 2017 at 7:30am at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Chuck Winn 582-2307.