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HomeMy WebLinkAbout12-11-17 City Commission Minutes M t THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday, December 11, 2017 Mayor-Carson Taylor: Present Deputy Mayor-Cynthia Andrus: Present Commissioner-Jeff Krauss: Present Commissioner- I-Ho Pomeroy:Absent Commissioner-Chris Mehl: Present Staff Present at the Dias: City Manager(CM)Andrea Surratt, City Attorney(CA)Greg Sullivan, Meeting Clerk Tom Londe A. 06:00:04 PM (00:05:27)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Taylor called the meeting to order at 6:00 PM. B. 06:00:03 PM (00:05:26) Pledge of Allegiance and a Moment of Silence C. 06:01:01 PM (00:06:24)Changes to the Agenda There were no changes to the agenda. D. 06:01:06 PM (00:06:29)Authorize Absence-Commissioner I-Ho Pomeroy 06:01:07 PM (00:06:30)Motion and Vote to authorize the absence of Commissioner I-Ho Pomeroy. The motion passed 4-0. Commissioner-Chris Mehl: Motion Deputy Mayor-Cynthia Andrus: 2nd Mayor-Carson Taylor:Approve Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Absent Commissioner-Chris Mehl:Approve Page 1 of 12 Bozeman City Commission Meeting Minutes,December 11,2017 E. 06:01:32 PM (00:06:55) Minutes 1. 06:01:33 PM (00:06:56)Approve the Regular Meeting Minutes from November 6, November 13, November 20, and November 27, 2017,Special Meeting Minutes from November 15, 2017, Executive Session Minutes from May 9, 2016 and March 20,June 12,August 14, August 21,September 7,September 26,September 27, October 2, and November 6, 2017, and User Access to Linked Minutes(Crough) ,a 06:01:34 PM (00:06:57)Motion and Vote to approve the combined City Commission minutes from November 6,November 13,November 15,November 20, and November 27,2017, and Executive Session Minutes from May 9,2016 and March 20,June 12,August 14,August 21,September 7, September 26,September 27, October 2,and November 6,2017 as submitted. The motion passed 4-0. Deputy Mayor-Cynthia Andrus: Motion Commissioner-Jeff Krauss: 2nd Mayor-Carson Taylor:Approve Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Absent Commissioner-Chris Mehl:Approve F. 06:02:10 PM (00:07:33)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services(LaMeres) j-.o 2. Approve the Annual Beer, Wine, or Liquor License Renewals for Calendar Year 2018 (Maas) "I p 3. Authorize the City Manager to Sign a Professional Services Agreement with Above and Beyond Janitorial for Janitorial Services in Recreation Facilities (Saitta) 1-.4- 06:02:11 PM (00:07:34)City Manager Overview City Manager Surratt provided a brief overview of Consent Items 1-3. 06:03:26 PM (00:08:49) Public comment There was no public comment. 06:03:37 PM (00:09:00)Motion and Vote to approve Consent Items 1-3 as submitted. The motion passed 4-0. Commissioner-Jeff Krauss: Motion Commissioner-Chris Mehl: 2nd Mayor-Carson Taylor:Approve Page 2 of 12 Bozeman City Commission Meeting Minutes,December 11,2017 Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Absent Commissioner-Chris Mehl:Approve G. 06:04:02 PM (00:09:25) Public Comment Mayor Taylor opened public comment.There was none. H. 06:05:07 PM (00:10:30) Special Presentation 1. 06:05:11 PM (00:10:34) Idaho Pole Superfund Site Informational Presentation (Heidi Kaiser) a 06:05:30 PM (00:10:53)Special Presentation Roger Hugerheidi is the remedial project manager from the Environmental Protection Agency. He wanted to let everybody know that there will be a public meeting December 12 at the library.They have worked with Idaho Pole to move from an active pump-and-treat system to a more passive process. They've worked with Idaho Pole on the properties north of the interstate to allow residential development.They are working to remove the soil component from the national priorities list. 06:07:28 PM (00:12:51)Questions of Presenter DM Andrus asked what constituted significant improvement. She asked about the timing of the test samples.She asked if the time of year and temperature would influence test results. Cr. Mehl clarified the time and location of the meeting with the County Commissioners Tuesday morning and the public meeting Tuesday evening. He asked if the ground/soil work has been completed. He asked how many other places in Montana have they seen similar procedures. Mehl asked how common it is in the region to reuse this land. He asked about the standard differences between soil and water tests. He asked about the timing of tests and reviews. He asked about the trigger for rehabilitated lands being used as residential zoning. He asked how long it takes for residency to potentially take place at one of these rehabilitated sites,and what the testing requirements would be. Mayor Taylor asked how long the testing/sampling would go on. I. 06:19:45 PM (00:25:08)Action Items 1. 06:20:32 PM (00:25:55)General Fund Capital Improvement Plan (CIP)for Fiscal Years 2019- 2023 (Rosenberry) ,a 06:20:32 PM (00:25:55)Staff Presentation Assistant City Manager Anna Rosenberry presented the recommended General CIP fund running through 2023.She explained what departments are supported by the general fund.She showed diagrams generally indicating what the funds would go to in the scheduled and unscheduled requests. Page 3 of 12 Bozeman City Commission Meeting Minutes,December 11,2017 Anna showed the proposed cost schedule for capital projects. Explained the purpose and timeline of the CIP.She made note of significant projects included as part of this proposal.She brought up a table showing what borrowing would have to occur to fulfill this proposal.She brought up the financial summary sheet and a list of the requests from the various departments. 06:33:45 PM (00:39:08)Questions of Staff DM Andrus asked for clarification regarding the Law&Justice project options, and if support of this CIP represented support of the county's preferred Law&Justice options. She asked if the Law&Justice request is a placeholder until an option is officially chosen.She asked about the changes of dedicated CIP funding from year-to-year.She asked staff about the requested turf sweeper for parks.She asked about the funding of the Professional Building remodel. She asked if there is still a need to finish the Professional Building remodel in FY19. She asked what the cost or downside would be of moving the remodel back one more year.She asked if it was necessary to budget money to replace/upgrade the Sungard Analytics system when they're also looking at the possibility of replacing the entire Sungard system. DM Andrus asked about the 2020 renovations for Bogert Pool, and what is done every year for maintenance to that pool.She asked if maintenance costs for the pool is included in the CIP. She asked HR what a Learning Management System is and what we do now to manage staff training.She asked about the funding allocated for the IT upgrade and general renovation to the commission room.Andrus asked if this is something that could potentially be moved up the schedule if deemed important enough. Cr. Mehl asked about the legality of Bogert/swim center/pool funding requests being wrapped together as a single bond. He asked why we would spend money on Bogert when previous plans involved Bogert being decommissioned in favor of a new indoor/outdoor pool. He clarified that including Bogert funding was a bit of a placeholder until there was a community discussion on the fate of Bogert. Cr. Krauss asked what Parks Director Mitch Overton meant when he said they swapped an aerator for a Turf Sweeper in this year's CIP purchases. Krauss if the aerator was already somewhere in the CIP. He asked if there are security issues with Sungard Analytics software that's no longer supported. Mayor Taylor asked how firm the firehouse cost figures were in the proposal. He asked about the unscheduled funding regarding moving out of the Professional Building. He asked if the remodel would still be worth doing if they still planned on moving on from the Pro Building. Cr. Krauss asked about the proposal for the Parks Maintenance District and if they were asking to double-dip on tax revenue. He asked if it was more important to have more money in the all-purpose fund or to have the parks maintenance fund. Mayor Taylor asked if this was a policy discussion that would ultimately be left to the commission to decide. Cr. Krauss mentioned going out to the public to get money for 911 in the past, and choosing to not have as much in the general fund at that time rather than double-taxing the public. He wanted there to be a more equal share where the taxes and levies are concerned. He mentioned past efforts to create tax districts with the express purpose of moving those needs out of the general fund. 07:07:11 PM (01:12:34) Public Comment There was no public comment. Page 4 of 12 Bozeman City Commission Meeting Minutes,December 11,2017 07:07:39 PM (01:13:02)Motion to move item GF304 from FY20 into FY19. Deputy Mayor-Cynthia Andrus: Motion Commissioner-Jeff Krauss: 2nd 07:08:26 PM (01:13:49) Discussion Mayor Taylor clarified that this is an amendment to a motion that has not been made yet. DM Andrus said that it makes sense to improve the technology, and improve the meeting space sooner rather than later. Cr. Mehl has no problem with it since it doesn't impact other CIP requests.Says it's important to get the planning done in the right order. 07:09:43 PM (01:15:06) Vote on the Motion to move item GF304 from FY20 into FY19. The motion passed 3-1. Deputy Mayor-Cynthia Andrus: Motion Commissioner-Jeff Krauss:2nd Mayor-Carson Taylor:Approve Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss: Disapprove Commissioner-I-Ho Pomeroy:Absent Commissioner-Chris Mehl:Approve 07:10:02 PM (01:15:25)Motion to adopt the General Fund Capital Improvement Plan(CIP)for Fiscal Years 2019-2023 as amended. Commissioner-Chris Mehl: Motion Deputy Mayor-Cynthia Andrus: 2nd 07:10:11 PM (01:15:34) Discussion Cr. Mehl said he was surprised by the lack of questions, but he thought it was a good proposal. He said that they've been wanting to create a park maintenance districts in the past. He mentioned that other Montana cities also have parks maintenance districts. He thanked the staff for their hard work DM Andrus says she will also support the CIP.She says that the plan reflects many things they have as part of their strategic plan. Cr. Krauss says he will not support. He made mention of the multiple levies that are either already in place or would be proposed. He believes that the special assessment bills on homes has been increasing excessively. He feels the proposal doesn't reflect the prioritization that comes from having limited funds. Mayor Taylor said that he feels there's usually more unanswered questions that answered questions when it comes to the CIP in past years. He appreciates that there are place holders for various projects that might not necessarily happen. He asked about how much money they could get back by selling Page 5 of 12 Bozeman City Commission Meeting Minutes,December 11,2017 existing Fire Station 1. He said it's a good guiding document. He appreciated the inclusion of items from the strategic plan. 07:21:06 PM (01:26:29) Vote on the Motion to adopt the General Fund Capital Improvement Plan(CIP) for Fiscal Years 2019-2023 as amended. The motion passed 3-1. Commissioner-Chris Mehl: Motion Deputy Mayor-Cynthia Andrus: 2nd Mayor-Carson Taylor:Approve Deputy Mayor-Cynthia Andrus: Approve Commissioner-Jeff Krauss: Disapprove Commissioner- I-Flo Pomeroy: Absent Commissioner-Chris Mehl:Approve 07:21:27 PM (01:26:49) Recess Mayor Taylor called the meeting into recess until 7:30 PM. 07:33:20 PM (01:38:43) Call to Order Mayor Taylor called the meeting to order at 7:33 PM. 2. 07:33:24 PM (01:38:47) Fire Equipment and Capital Replacement Fund Capital Improvement Plan (CIP)for Fiscal Years 2019-2023 (Rosenberry) "� a 07:33:39 PM (01:39:02)Staff Presentation Assistant City Manager Anna Rosenberry presented the Fire equipment and Capital Replacement fund proposal. She wanted to clarify how this fund is related to the fire projects. The firehouse replacement were included in the CIP as they're expected to be citizen-voted projects. In 2007,voters authorized up to 4 mills for fire equipment replacement. At the time of those 4 mills, they were not anticipating the replacement of two fire stations. Fire proposal includes radio replacements,safety equipment. 07:37:45 PM (01:43:08)Questions of Staff Cr. Krauss asked about the difference between mill projected value and the actual value. DM Andrus asked staff to explain the requested station alert system. Fire Chief Waldo explained the upgrade in detail. Cr. Krauss asked if the alert system was really highly incorporated into the stations. DM Andrus asked if there was a way to upgrade the alert system at a lower cost. Cr. Mehl clarified if this was general fund money. He asked about the differences of revenue increases. Cr. Krauss asked about revenue sources increasing. He mentioned that there's no competition for the fire funds in the CIP. 07:43:05 PM (01:48:28) Public Comment Page 6 of 12 Bozeman City Commission Meeting Minutes,December 11,2017 There was no public comment. 07:43:16 PM (01:48:39)Motion to adopt the Fire Equipment and Capital Replacement Fund Capital Improvement Plan(CIP)for Fiscal Years 2019-2023. Deputy Mayor-Cynthia Andrus: Motion Commissioner-Jeff Krauss: 2nd 07:43:32 PM (01:48:55) Discussion DM Andrus will be supporting the motion and feels that the proposal will increase fire department efficiency. Cr. Krauss will also be supporting the motion. He says it's a good model to schedule equipment out. He thought it might have been good to follow this same model for the streets in 1995. 07:45:13 PM (01:50:36) Vote on the Motion to adopt the Fire Equipment and Capital Replacement Fund Capital Improvement Plan(CIP)for Fiscal Years 2019-2023. The motion passed 4-0. Deputy Mayor-Cynthia Andrus: Motion Commissioner-Jeff Krauss: 2nd Mayor-Carson Taylor:Approve Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy: Absent Commissioner-Chris Mehl:Approve 3. 07:45:26 PM (01:50:49)Continuation of the Appeal of the Administrative Project Decision 17365 for the Links Condominiums Application 16374 from December 11, 2017 to December 18, 2017(Quasi-Judicial) (Krueger) -_Go 07:45:50 PM (01:51:13) Discussion CM Sullivan informed the commission that the appellant asked for another extension as the appellant and property owner look at possibilities for settling. Cr. Krauss asked what would happen if they voted no on the motion. 07:47:18 PM (01:52:41) Public Comment There was no public comment. 07:47:14 PM (01:52:37)Motion to continue the review of Appeal of the Administrative Project Decision 17365 from December 11,2017 to December 18,201 Z Page 7 of 12 Bozeman City Commission Meeting Minutes,December 11,2017 Commissioner-Jeff Krauss: Motion Commissioner-Chris Mehl: 2nd 07:47:45 PM (01:53:08) Discussion Cr. Krauss thinks that it's time to take action one way or the other and that this issue should be concluded by the December 18 meeting. Cr. Mehl agrees with Cr. Krauss. 07:48:08 PM (01:53:31) Vote on the Motion to continue the review of Appeal of the Administrative Project Decision 17365 from December 11,2017 to December 18,2017. The motion passed 4-0. Commissioner-Jeff Krauss: Motion Commissioner-Chris Mehl: 2nd Mayor-Carson Taylor:Approve Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Absent Commissioner-Chris Mehl:Approve 4. 07:48:30 PM (01:53:53) Resolution 4854,Amending the Community Development Fee Schedule for the Annual Inflation Adjustment(Saunders) t� 07:48:41 PM (01:54:04)Staff Presentation Policy and Planning Manager Chris Saunders gave presentation on the inflation adjustment.He noted that the Commission adopted a process in 2015 to allow for an annual inflation adjustment.Staff would like to add some additional adjustments, along with the usual inflation adjustments. Staff wanted to make changes to the Appeal of Administrative Decisions fee,the Residential Certificate of Appropriateness fee, the Zoning Departures fee,and the Special Use Permit fees. He noted they did not change the Short Term Rental fees due to it being a new program and there being a lack of info on actual costs. There has been no public comment 07:52:19 PM (01:57:42) Questions of Staff DM Andrus asked if all the fees have gone up. 07:53:08 PM (01:58:31) Public Comment There was no public comment. 07:53:24 PM (01:58:47)Motion to adopt Resolution 4854, amending the fee schedule for the annual inflation adjustment and other identified changes,for the review of impact fee deferral,zoning, subdivision, annexation,growth policy proposals and other planning related review processes with an effective date of January 1,2018. Page 8 of 12 Bozeman City Commission Meeting Minutes,December 11,2017 Commissioner-Chris Mehl: Motion DeputV Mayor-Cynthia Andrus: 2nd Cr. Mehl supports the changes as it's fairly libertarian.The fees represent roughly what the costs are, but not much more. He wished there had been some more discussion of the items in writing. Mayor Taylor supports the proposal. Noted that they've waived the fees when the need has arisen. 07:55:21 PM (02:00:44) Vote on the Motion to adopt Resolution 4854,amending the fee schedule for the annual inflation adjustment and other identified changes,for the review of impact fee deferral, zoning,subdivision,annexation,growth policy proposals and other planning related review processes with an effective date of January 1,2018. The motion passed 3-1. Commissioner-Chris Mehl: Motion DeputV Mayor-CVnthia Andrus: 2nd Mayor-Carson Taylor:Approve Deputy Mayor-CVnthia Andrus:Approve Commissioner-Jeff Krauss: Disapprove Commissioner- I-Ho Pomeroy:Absent Commissioner-Chris Mehl:Approve 5. 07:55:44 PM (02:01:07) Resolution 4855,Amending the Fee Schedule for Business Licenses (Saunders) a 07:56:01 PM (02:01:24)Staff Presentation Chris Saunders presented on the proposed business license fee change. He noted that the fee hasn't been adjusted for inflation in nearly 20 years.They are proposing a single application fee for all business sizes and proposals. It will result in a small revenue increase. He explained the reasoning behind having the change take effect January 30, 2018. 07:59:00 PM (02:04:23)Questions of Staff DM Andrus asked if there's a sliding scale for business fee needs and if some people will save money or spend more with this proposal.She asked the least amount someone will pay currently and how they would change. Cr. Mehl asked staff to state what the new fee would be. 08:00:33 PM (02:05:56) Public Comment There was no public comment. 08:00:52 PM (02:06:15)Motion to adopt Resolution 4855,amending the fee schedule for all types of business licenses with an effective date of January 30,2018. Page 9 of 12 Bozeman City Commission Meeting Minutes,December 11,2017 Deputy MaVor-Cynthia Andrus: Motion Commissioner-Jeff Krauss: 2nd 08:01:09 PM (02:06:32) Discussion DM Andrus supports it as it simplifies the current process and a$50 isn't all that much when it comes to the cost of doing business. 08:01:41 PM (02:07:04) Vote on the Motion to adopt Resolution 4855,amending the fee schedule for all types of business licenses with an effective date of January 30,2018. The motion passed 3-1. DeputV Mayor-Cynthia Andrus: Motion Commissioner-Jeff Krauss: 2nd Mayor-Carson Taylor:Approve DeputV Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss: Disapprove Commissioner- I-Ho Pomeroy:Absent Commissioner-Chris Mehl:Approve 6. 08:02:05 PM (02:07:28) Consideration to Raise Commission Member Salaries (Surratt) 7La 08:02:10 PM (02:07:33)Staff Presentation CM Surrat has brought this proposal forth at the commission's request. She mentioned that last salary assessment for the commission was 2013. If passed,this would be brought back the following week. 08:03:00 PM (02:08:23)Questions of Staff There were no questions of staff. 08:03:07 PM (02:08:30) Public Comment There was no public comment. 08:03:18 PM (02:08:41)Motion to direct the City Manager to bring back a proposal for increasing Commissioner salaries,based upon the increasing time commitment and complexity of the position in this growing community, and including an adjustment for the cost of living. Commissioner-Chris Mehl: Motion DeputV Mayor-Cynthia Andrus: 2nd 08:03:52 PM (02:09:15) Discussion Cr. Mehl asked if this will be on the agenda next week and if it would require two readings. He confirmed that there could be more public comment on the topic. Page 10 of 12 Bozeman City Commission Meeting Minutes,December 11,2017 Mayor Taylor noted that he was the one who requested this. He said he appreciated it when a previous outgoing mayor proposed it, and so he's doing the same. He mentioned that any change wouldn't take place for two years. He noted that the time it takes to do a good job as a commissioner has gone up in recent years. Bozeman is transitioning from a town to a city, and more time for good work is needed. He noted that a lot of people prior to the election were interested in running, but they couldn't make the time and financial commitment at current commission salary level. He doesn't want the pool of people running to be limited to only people who could afford it and had free time. 08:08:05 PM (02:13:28) Vote on the Motion to direct the City Manager to bring back a proposal for increasing Commissioner salaries,based upon the increasing time commitment and complexity of the position in this growing community, and including an adjustment for the cost of living. The motion passed 3-1. Commissioner-Chris Mehl: Motion Deputy Mayor-Cynthia Andrus: 2nd Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss: Disapprove Mayor-Carson Taylor:Approve Commissioner-Chris Mehl:Approve Commissioner- 1-Ho Pomeroy: Absent J. 08:08:37 PM (02:14:00) FYI/Discussion • CA Sullivan updated the commission on a lawsuit with Save Bozeman. • Assistant City Manager Chuck Winn updated commission on conversations with the school districts regarding the new and remodeled high schools.There is extensive public interest in the project. • Cr. Mehl made note of a public comment regarding the county desires to create an election administrator position. • Mayor Taylor asked if anyone wanted it on the agenda. He noted there would be a joint meeting with the county on Friday, December 15 regarding the Law&Justice proposals. K. 08:13:22 PM (02:18:45)Adjournment Mayor Taylor adjourned the meeting at 8:13 PM. Carson Taylor Mayor Page 11of12 Bozeman City Commission Meeting Minutes,December 11,2017 ATTEST: ^ r l : L�f��.",a �, ■ it . V ljj ; Robin Crough City Clerk L �1 TIN Co PREPARED BY: Tom Londe Meeting Clerk Approved on:�Jr y'%jAa .4 Page 12 of 12