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Home My WebLink AboutEx 2 BPC 01112018 Jan PPM Report 1 BOZEMAN PARKING COMMISSION Parking Program Manager's Report Date: January 5, 2018 To: Bozeman Parking Commission From: Ed Meece, Parking Program Manager An update of major developments, in December, includes: • The Parking Services Division and Finance Department held a three day on-site visit with T2 Systems to further the data conversion efforts, plan for necessary'back office' procedures, and begin staff training/familiarity with new systems. The PPM engages in twice weekly project management calls with T2 project staff, with other COB staff involved on 'as needed' basis. • The Parking Services Division dedicated considerable staff resources, in December, toward "48" enforcement/towing in an attempt to assist the Streets Department with snow plowing and removal efforts. • The PPM is part of an internal COB team working with Bozeman School District #7 on review of the proposed athletic stadium redevelopment,specifically as to how this project will impact nearby on-street parking in the BHS Residential Parking Permit District. • The PPM met with COB staff assigned to the Stiff Professional Building to finalize a new 'parking policy' for staff and re-design of lot signage and enforcement. Policy implementation is pending,expected by spring of 2018. • The PPM is working with the Etha Hotel in preparation for a possible January 2018 closure of the Armory (n. Willson lot)as a construction staging area for the project. • The PPM developed a narrative for the Parking Services section of the Information Technology Strategic Plan, outlining major hardware/software expenditures planned for the next three years. • The PPM acted as'prosecutor'for one parking violation(Restricted Zone-Yellow)appealed to Bozeman Municipal Court.The court has not issued a ruling at this time. • The City Attorney's Office continues to review the proposed changes to the parking regulations within the Bozeman Municipal Code (submitted to legal, 8/6/17). Upon completion of their review, an updated version will be presented to the Bozeman Parking Commission for further consideration and action. Financial Update Revenues for the fiscal year are at 88.6735(w/out TIFD funds). Expenditures for the fiscal year are at 45.8T10 (w/out TIFD funds); The Garage-Operating line item is at 61.66%, which reflects considerable snow removal expenditures at the garage and surface lots during December. Parking Services Fund-Operating (1/4/18) December 2017- Revenue & Expenditures Report o� FY 18 FY 18 EARNED REVENUE BUDGET ACTUAL YTD Parking Lot Permits $25,000.00 $34,621.00 138.48% Garage Permits $250,000.00 $329,413.00 131.77% Garage-Transient Revenue $75,500.00 $56,622.00 75.00% Garage Validation Coupons $3,000.00 $2,265.00 75.50% Residential Nghbd.Permits $13,000.00 $30,370.00 233.62% Employee Ngbad. Permits $2,000.00 $4,390.00 219.50% Visitor Ngbad. Permits $10,500.00 $20,585.00 196.05% Admin/Late Fees $42,000.00 $24,467.00 58.25% Boot Fees $2,000.00 $300.00 15.00% Citation Revenue $300,000.00 $132,453.00 44.15% Misc. Revenue $0.00 $3,014.00 NA Rents/Royalties/Other $2,000.00 $1,140.00 57.00% Interest Income $750.00 $0.00 0.00% Loan Interest $840.00 $383.00 45.60% Refunds& Reimbursements $0.00 $25.00 0.00% Collection Fees $6,000.00 $9,518.00 158.63% Transfer Other Funds (TIFD) $250,000.00 $0.00 0.00% TOTAL(w/TIFD Transfer) $982,590.00 $649,566.00 66.11% TOTAL (w/out TIFD Transfer) $732,590.00 $649,566.00 88.67% o� FY 18 FY 18 SPENT EXPENDITURE BUDGET ACTUAL YTD Admin - Personnel $100,127.00 $46,677.00 46.62% Admin--Operating $159,232.00 $84,661.00 53.17% Admin--Capital $250,000.00 $28,700.00 11.48% Enforcement-- Personnel $202,384.00 $72,277.00 35.71% Enforcement--Operating $49,465.00 $12,359.00 24.99% Enforcement--Capital $10,000.00 $0.00 N/A Garage-- Personnel $40,122.00 $16,725.00 41.69% Garage--Operating $156,900.00 $96,740.00 61.66% Garage--Capital $0.00 $0.00 N/A TOTAL(w/Admin Capital -TIFD) $968,230.00 $358,139.00 36.99% TOTAL(w/out Admin Capital-TIFD) $718,230.00 $329,439.00 45.87% NOTE:At this time, December payroll had not posted,those expenses are not reflected in this report. Active Projects:Strategic Parking ManagtTwww— COMPLETED 14 PENDING January 2018 HOLD/NOT STARTED PROJECTED ACTUAL STRATEGY DESCRIPTION COMPLETION COMPLETION COMMENTS Formalize the guiding principles as policies within the parking and Adopted by the BPC in 1 transporation system plan. Aug-16 8/2016. Adopt the 85%rule as the standard for measuring performance of the parking supply and triggering specific Adopted by the BPC in 2 management strategies. Aug-16 8/2016. Strengthen the role of the Parking Manager and the Parking Services Division-to better PPM attending DRC integrate with the Community meetings,and offering Development and Economic data/comment as staff 3 Development planning. On-Going On-Going review. Establish a policy for adjusting Adopted by the BPC in 4 rates(on and off-street) Oct-16 10/2016. BPC approved Resolution 2017-03(6/2017);City Commission approved Establish a Capital Maintenance CC Approval Resolution#4837 on 5 Reserve Fund Jul-16 8/14/17 8/14/17. PPM is working with the Comm.Dev.Department; Re-evaluate and restructure CDD has assigned this a'fall 6 current cash-in-lieu program. TBD 2018'priority status. PPM worked with the ED dept on changes to the minimum parking standards (UDC)in the 62M zone, approved by CC 9/2017; PPM actively attending internal DRC meetings to offer guidance on policy issues and prepare for 2018 effort to modify the parking Re-evaluate code based standards section of the 7 minimum parking requirements UDC. Re-evaluate and clarify the purpose and intent of the PPM is waiting on the current code section regarding Admin./Legal Depts.For Special Improvement District# further instruction on this 8 565. TBD isue. PPM is completing research for facility mgt.best Implement a Facilities practices,starting to draft 9 Maintenance Plan. 12/30/2017 On-going Fac.Mgt.plan,8/17; Data collection ocurred, following the Strategic Parking Management Plan, Spring and Summer 2017; WTI report(draft)submitted 9/2017,under staff review at this time;Final comments submitted to WTI for modification,10/23/17;The Develop a reasonable schedule final WTI Parking of data collection to assess Occupancy Report was performance,including an released on 11/14/2017, accurate on and off street analysis is underway- inventory(public and private) including and an occupancy/utilization review/memorandum from 10 analysis. 5/1/17&7/1/17 On-going Rick Williams Consulting. 1st shared use agreement negotiated and approved with Big Sky Western Bank Identify off-street shared use (June 2017);Completion of opportunities based on data the WTI Parking Occupancy from strategy 9.Establish goals Study on 11/14/17 is for transitioning employees, expected to demonstrate begin outreach to opportunity areas where new shared sites,negotiate agreements,and space agreements will be 11 assign employees to facilities. On-Going most effective. Complete the 2008 Parking District Identification 12 Signage/Branding Plan No activity at this time. Clarify current on-street parking signage,particularly in areas where unlimited parking is allowed.Consider incorporating the current City parking logo into 13 on-street signage. No activity at this time. Rename all publicly owned lots 14 and garages by address. No activity at this time. RFP Selection Committee is in final stages of award reccomendation,as of 9/7/17.Following 9/2017 bid award,staff is engaged in final contract negotiations and project planning; Contracts signed 10/16/17- Scope of Work signed 10/27/17;Project launch expected by 12/1/17: Project kick off call held Upgrade the access/revenue 11/10/17,data conversion control system at the Bridger and preliminary staff 15 Garage. 6/30/2017 On-going training underway; RFP Selection Committee is in final stages of award reccomendation,as of 9/7/17.Following 9/2017 bid award,staff is engaged in final contract negotiations and project planning; Contracts signed 10/16/17- Scope of Work signed 10/27/17;Project launch expected by 12/1/17; Project kick off call held Install a vehicle counter system 11/10/17,data conversion at Bridger Garage and at the and preliminary staff 16 Surface lots. 6/30/2017 On-Going training underway; Establish best practice protocols and performance metrics for existing enforcement personnal Court/Appeals Packet and support enforcement with (4/17);Uniform Policy 17 appropriate technology. On-going (8/17);