HomeMy WebLinkAbout01-08-18 City Commission Packet Materials - C5. NOA and Agreement with R&R Taylor for Story Mill Park Community Center RenovationCommission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Carolyn Poissant – Manager of Trails, Open Space, and Parks
Design and Development
Mitch Overton – Director of Parks and Recreation
SUBJECT: Notice of Award for Story Mill Park Community Center Renovation
MEETING DATE: January 8, 2018
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve the Notice of Award for a contract not to exceed $250,000
to R&R Taylor Construction, Inc. (“Contractor”) for the Story Mill Park Community Center
Renovation project and authorize the City Manager to sign the Notice of Award (Exhibit A of the
Construction Agreement) and execute the Construction Agreement (Attachment A).
BACKGROUND: In late 2015, the former Boys and Girls Club facility, located at 600 Bridger
Drive, immediately adjacent to the new Story Mill Community Park, was listed for sale.
Preliminary discussions with The Trust for Public Land were held to explore options for
obtaining the facility as an extension of the park and to possibly provide space for recreation
division activities. The Trust was ultimately able to secure the property and has transferred
ownership of the five-acre site including the 12,000 square foot community center facility as a
donation to the city. The property closing was completed on November 30, 2017.
In anticipation of the donation of the facility, a line item for $100,000 was included in the FY
2017 budget to hire an architectural team to complete design of basic renovations for the
building, with the goal of providing secured reception and office space and associated
mechanical, electrical, and computer-access facilities. An additional $185,000 was included in
the FY ‘18 budget for construction.
The Call for Bids was advertised in the Bozeman Daily Chronicle November 12, 19, 26 and
December 3. The lowest responsible bidder was R&R Taylor, Inc. with a base bid amount of
$250,000 (see Bid Tabulation – Attachment B).
The Contractor’s scope of work includes the following:
1. Install new handicap-accessible ramp and re-align front entry
2. Secured front reception office area
3. Secured Recreation Division staff offices including:
a. Recreation leaders work room
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b. Recreation Manager’s office
c. Recreation Assistant Manager’s office
d. Small conference room
4. Install separated access / hallway for use of rental spaces, including the kitchen and
adjoining activity room and meeting room
5. Heating and ventilation improvements
6. Accommodation for technology appurtenances in all areas
The target completion date is June 1, 2018. Recreation staff are expected to move into the
facility in early-mid June of 2018.
UNRESOLVED ISSUES: None.
ALTERNATIVES: Per Commission.
FISCAL EFFECTS: The Notice of Award will allow the project to proceed.
ATTACHMENTS:
Attachment B – Construction Agreement (including Exhibit A – Notice of Award)
Attachment B – Bid Tabulation
Report compiled on: January 2, 2017
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