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HomeMy WebLinkAboutGrowth Policy Outreach Timeline-171213GROWTH POLICY OUTREACH STRATEGY & TIMELINE 2017 December  Planning Board approves community outreach strategies, priorities, and questions.  Planning Board approves growth policy framework. 2018 January  Planning Board approves timeline. May-May  Staff creates web page (or creates new page in City Projects url) o To post notice of public meetings, gather input, etc.  Staff manages webpage and adds content o To post notice of public meetings, documents, gather input, etc.  Input form should have a combination of structured/multiple-choice responses and free-form comment areas in addition to email option  Staff creates/utilizes email listserv o Potentially from existing outreach lists utilized for Strategic Plan outreach, UDC update, other Planning Department functions  Staff initiates public outreach o Content TBD  Must include opportunities for stakeholder input (i.e. ranking priorities, word clouds, etc. so that the output is data that can be quantified and analyzed). Scenario analysis is important. o Public Forums  Advertise in the paper, on Facebook, webpage, through listserv, and during Commission Meetings  In order to make these compelling, we may consider utilizing marketing specialists  Number of meetings TBD based on staff input, some should be webinars  Mailable comment cards and sign-in sheet to gather email addresses o One-on-one sessions with key constituencies/stakeholders  Staff and Planning Board identify constituencies and stakeholders  Rely on stakeholder groups to contact and encourage attendance of their members  Number of meetings and targeted groups TBD based on staff input  Mailable comment cards and sign-in sheet to gather email addresses o Engaging Vulnerable and Underrepresented Populations  Consider innovative approaches like polling on Streamline Bus, at the Library, Food Bank, etc. to engage and gather feedback from populations who are unlikely to attend other sessions. May-June  Staff and Planning Board reviews public comments.  Planning Board refines recommended policy guidance based on public comment.   June-August  Consultants draft new growth policy, with direction from staff and Planning Board. September-December  Staff conducts second round of public outreach. o Combination of public meetings and revisiting key constituencies/stakeholders  Planning Board review and recommended revisions.  Staff revises growth policy based on public input and Planning Board review.