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HomeMy WebLinkAbout17- Task Order 13 - DOWL - Streets and Utilities Land Agent Services for Babock and Fowler Roadway Improvements Exhibit A to Master Task Order Agreement for Professional Services TASK ORDER NUMBER 13 Issued under the authority of Professional Services Master Task Order Agreement between the City of Bozeman and DOWL for: Professional and technical services for the acquisition of right of waL easements and real property to allow for the construction of various street and utilities improvements within the City of Bozeman Task Order Title: Street and Utilities Land Agent Services—Babcock/Fowler This Task Order is dated September 21,2017 between City of Bozeman (City)and DOWL (Contractor). The following representatives have been designated for the work performed under this Task Order: City: Rick Hixson,P.E. Contractor: Tony Gaddo,P.E. SCOPE OF WORK: The scope of work for Task Order No. 13 is detailed in the attached Exhibit A-13 Project Scope of Services. COMPENSATION: Contractor shall be reimbursed on a time and materials basis with a total cost not to exceed$22,215.00. The total cost for Task Order No. 13 is detailed in the attached Exhibit A-13 Project Scope of Services. Contractor shall invoice no more often than monthly for services provided in the prior month. The provisions of the Professional Services Master Task Order Agreement and any Special Terms and Conditions and/or Exhibits or Attachments to this Task Order shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the companies have executed this Task Order: City of Bozeman Contractor By: By: Title: Title: /Y) Date: a I 1 Date: Fed.ID.No. 92-0166301 4fBOWL Exhibit A-13 — Scope of Services September 21, 2017 Professional Services Agreement for Streets and Utilities Land Agent Services Project Scope of Services Task Order No. 13 The scope of services for this City of Bozeman Right-of-Way Acquisition Project is to Appraise, Acquire and successfully conduct and prepare the necessary meetings, agreements, and legal documents to transfer property rights from private land owners to the City of Bozeman (City). The City will be constructing new roadway improvements in the near future and intends to acquire the necessary right-of-way (R/W) prior to construction. This project will serve as the R/W acquisition process for the roadway improvements project at the intersection of Fowler Avenue and W. Babcock Street in Bozeman, Montana(see Figure 1). The intent of this scope of services and corresponding cost estimate is to provide acquisition services on a time and materials, not to exceed basis. Additional costs related to the actual land purchase price, relocation costs paid to property owners, and any costs associated with eminent domain proceedings are not included in this scope of services or cost estimate. The following activities will be conducted as outlined below. 1.0 PROJECT RESEARCH • Obtain and review available preliminary design plans. • Obtain and review available project documentation. • Coordination meeting with the project team members. • Obtain current deeds and ownership information. 2_0 INITIAL PROPERTY OWNER CONTACT • Compile contact information. • Initiate contact with owners. 3_0 SURVEY • A limited cadastral and topographic field survey will be completed for Parcel 1 to determine existing property boundaries and surface features. 4_0 R/W MAPPING &EXHIBITS • Review and finalize proposed R/W acquisition areas. • Parcel 1 will be acquired with road easements for future road improvements. • Prepare preliminary deed exhibits (1). • QA/QC of exhibits. 5.0 TITLE COMMITMENTS • A title commitment will be secured for Parcel 1 requiring property acquisition. 401,60 Page 1 of 3 OWL Exhibit A-13 —Scope of Services September 21, 2017 • Team coordination. 6_0 APPRAISALS AND REVIEW APPRAISALS • An appraisal will be conducted for Parcel 1 as shown on the attached Figure 1. • A review appraisal will be conducted for the parcel appraisal by a second appraisal subconsultant. • Team coordination. • QA/QC of appraisal reports. 7.0 PREPARE CONTRACTS • Prepare preliminary acquisition documents. • Prepare preliminary acquisition costs. • Modify lease agreement between property owner and adjacent owner. • QA/QC of documents. 8_0 ACQUISITIONS • Conduct pre-acquisition meetings. • Conduct meetings with property owners. • Prepare final acquisition documents. • Prepare final acquisition costs. • QA/QC of deliverables. Deliverables: • Final acquisition documents including costs. 9_0 R/W AND DESIGN PLAN UPDATES • Based on acquisitions and agreements, updates to the preliminary deed exhibits will be completed,if required. 10.0 RELOCATION SERVICES • Provide relocation services for property owners to move personal property from existing out buildings. 11.0 CLOSING • Prepare final title transfer documents, and schedule closing date. • Attend closing meeting. 12.0 FINAL SUBMITTAL AND CLOSEOUT • Deliver completed title transfer documents. • Project closeout. Page 2 of 3 If® OWL Exhibit A-13 — Scope of Services September 21, 2017 • QA/QC of deliverables. Deliverables: • Final signed title transfer documents. 13.0 CONTINGENCY Due to the nature of property acquisition work, the time required to work with individual property owners varies significantly. The scope of services as detailed in this document includes all the necessary steps to acquire property from private owners, but much of that work relies on good cooperation and timely responses from all parties. The contingency item serves to capture the possible additional costs incurred during the acquisition process due to challenging situations with property owners. COST The cost to complete the scope of services herein described on a time and materials basis with a total cost not to exceed is $22,215.00. The total cost for this task order is detailed below: DIRECT LABOR 1.0 Project Research $375.00 2.0 Initial Property Owner Contact $250.00 3.0 Survey $125.00 4.0 R/W Mapping&Exhibits $740.00 5.0 Title Commitments $250.00 6.0 Appraisals And Review Appraisals $660.00 7.0 Prepare Contracts $1,980.00 8.0 Acquisitions $3,265.00 9.0 R/W And Design Plan Updates $365.00 10.0 Relocation Services $1,275.00 11.0 Closing $545.00 12.0 Final Submittal And Closeout $660.00 13.0 1 Contingency $1,820.00 DIRECT NONLABOR Title Commitments $350.00 Vehicle Mileage $30.00 Postage $25.00 SUBCONSULTANTS R/W Appraisals(Bridger Appraisals,Inc.) $4,500.00 R/W Review Appraisals(Thomas Appraisals) $2,250.00 Property And Topo Survey(Alpine Surveying) $2,750.00 Total Estimated Cost(NTE) $22,215.00 i Page 3 of 3 'I 40"OOWL 10 11 WEST BABCOCK STREET NEW R/W ' EXISTING ROAD R/W z I w PROPERTY ; Q PARCEL I BOUNDARY w _ (TYP) ;I ( ILL ,; ' ;a ;< `;�' ' ' PROPERTY I --- ---�-. OWNERSHIP >` I' ' ''' y BOUNDARY (TYP) LEASE AGREEMENT WITH ADJACENT EXISTING PROPERTY'' ROAD R/W EX. TRAIL EASE. ' EX. ROAD EASE. LEGEND: NOTE: _ PARCEL FOR RM ACQUISITION T "`1111� EXISTING BOUNDARIES REFERENCED FROM CA ©EXISTING LEASE MONTANA CADASTRAL AND MAY NOT BE EXACT. PROJECT: 4535.11402.13 Preliminary RM Acquisition for W.Babcock St. DATE: 9/812017 11�0 O W L and Fowler Ave.Roadway Improvements 2090 Stadum Ddve Bozeman,Montana 59715 City of Bozeman,Montana FIGURE 1 40G58FBB34 _.Covl m