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HomeMy WebLinkAbout02-01-16 City Commission Minutes • r Cal THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,February 1, 201b Commissioner-Jeff Krauss: Present Ma or-Carson Ta lor: Present Commissioner- Chris Mehl: Present = Deputy Ma or r=Cynthia Andrus: Present Commissioner-I-Ho Pomeroy: Present Staff present: City Manager, Chris Kukulsk-1 City Attorney Greg Sullivan, and Deputy City Clerk, Pearl Michalson A. 06:00:54 PM Call to Order 6:00 PM - Commission Room, City Hall, 121 North Rouse Mayor Taylor called:the meetmg to order at_6:00 P.M. B. 06:01:01 PM Pledge of Allegiance_and a Moment of Silence C. 06:01:59 P1VT Changes to the Agenda City manager, Chris Kukulski stated that under item D,public Service Announcements, D2 will be added. Prior to the state of the City-GFOA Award Budget Presentation G1. D. 06:02:53 PM Public Service Announcement- - II 1. Bozeman Energy Project and Energy Smackdown (Higinbotharn) l 06:03:1 S PM Heather Higgenbotham, staff Gave a presentation on the incentive and rebates programs about savings within the communities. The best ways to save energy was discussed as well as the projects that are underway. E I� lI I; n i Bozeman City Commission Minutes,February 1,2016 2. Midtown Public Service Announcement 06:08:32 PM Midtown Public Service Announcement(Rogers) Tom Rogers stated that there would be a meeting held open to the public on February 9, Feb 9 6-8pm in the commission room. E. 06:10:13 PM Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) NO 2. Resolution 4662, Annexing 20.62 Acres, Located % Miles West of the Intersection of South 19th Avenue and Stucky Road and Authorize the City Manager to Sign the Finalized Agreement for the Stucky Road Annexation;Application 15-232 (Rogers) to 3. Provisional Adoption of Ordinance 1932, approving the Stucky Road Zone Map Amendment to Establish Initial Zoning Designation of R-4 (Residential High Density District) on 20.62 Acres, addressed at 3000 Stucky Road, Application 15-233 (Rogers) ' a 4. Approve a Beer and Wine License for Taco Del Sol Cantina of Bozeman Montana to Sell Beer and Wine at 35 W Main Street(Rosenberry) 'na 5. Final Approval of the 2016-2017 City Commission Board, Council and Committee Official Liaison list(Michalson/Ulmen) Ua 6. Depository Bonds and Pledged Securities as of December 31, 2015 (Clark) to 06:10:37 PM Motion and Vote to approve Consent Items 1-6 as submitted. Commissioner-Jeff Krauss: Motion Deputy Ma, o�ynthia Andrus: 2nd Commissioner-Jeff Krauss: Approve Mayor- Carson Taylor: Approve Commissioner-Chris Mehl: Approve Deputy Ma,, o�ynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve 06:10:20 PM Public Comment Mayor Taylor opened public comment on consent items 1-6 as submitted. There was no public comment. Public Comment was closed. 06:12:57 PM Government Financial Officers Award Mayor Taylor presented Finance Director Anna Rosenberry with the 2015 Government Finance Officers Association Award. Bozeman City Commission Minutes,February 1,2016 G. 06:14:20 PM Special Presentations-Mayor State of the City Address(Mayor Carson Taylor) 06:14:34 PM Mayor State of Address Mayor Carson stated that he appreciated the work that we have had with the staff over the past 2 years. We are lucky to live in a good area with good schools, a healthy environment that encourages active outdoor activities. We have a good downtown businesses and volunteers The goal of the commission and the mayor is to bring the people to the government and the government to the people. There are many businesses that give back to the community and we appreciate that. The biggest commitment is to the citizens of Bozeman. Without the partnership between citizens and employees, we would not have been able to accomplish as much as we have for the community of Bozeman. This year we put an emphasis on street improvements. Mayor Taylor went on to discuss the many achievements that the commission and city has accomplished such as the budget, affordable housing as well as discrimination. Planning on the Bozeman mill park, Sports Park and other recreational projects were discussed. Bozeman is a safe place to live crime wise and fire wise as well. There is a strong sense of community, Climate change was I discussed as well. Population growth was discussed. Mayor Taylor stated that we need to work together to solve issues. We will make a new strategic plan to set priorities and minimize new initiatives. Focus on finishing what we started. Land was discussed as well as minimum wage and if it is right for the City of Bozeman. Homeless programs where discussed as well as indigenous people's day. Overall the city Mayor was proud of the staff who are willing to work for the citizens of Bozeman. ' 06:37:52 PM Break Mayor Taylor called for a break until 6:45P.M. 3 I 06:46:43 PM Meeting back to order Mayor Taylor called the meeting back to order. Due to technical difficulties audio and video was not available for this action item 111* ; i H. Action Items 1. A Conditional Use Permit and Certificate of Appropriateness Application to allow the Adaptive Reuse of an Existing Building for On-Premise Consumption of Alcohol, Union Market,Application 15532 (Quasi-Judicial) (Krueger) f 07:04:16 PM Public Comment Mayor Taylor Opened Public Comment I� j 07:04:30 PM Brian Caldwell, Public Comment Mr. Caldwell talked about beer licenses in regards to his application and asked the commission Bozeman City Commission Minutes,February 1,2016 to modify the portion of the city code that talks about the 600 foot distance. 07:06:35 PM Public Comment Mayor Taylor closed.Public comment. 07:06:42 PM Consider the motion: having reviewed and considered the application materials, public comment, and all of the information presented, I hereby adopt the findings presented in the staff report for application 15532 and move to approve the conditional use permit with conditions and subject to all applicable code provisions. Deputy Mayor- Cynthia Andrus: Motion Commissioner- Chris Mehl: 2nd 07:07:27 PM Discussion Deputy Mayor Andrus stated that the materials are not very permanent and that she supports the application Cr. Mehl stated that building has been vacant for a long time. The project overall is a very good one. Cr. Krauss stated that he is okay with the materials and that the commission will accept the offer to reconsider all the materials. City Attorney clarified what just happened and the affect of the motion 07:13:22 PM Vote on the motion that having reviewed and considered the application materials, public comment, and all of the information presented,I hereby adopt the findings presented in the staff report for application 15532 and move to approve the conditional use permit wide conditions and subject to all applicable code provisions. Deputy Mayor- Cynthia Andrus: Motion Commissioner- Chris Mehl: 2nd Commissioner-Jeff Krauss: Approve Mayor-Carson Taylor: Approve Commissioner- Chris Mehl: Approve Deputy Mayor- Cynthia Andrus:Approve Commissioner-I-Ho Pomeroy: Approve 2. 07:13:58 PM Resolution 4664, a Resolution of Intent of the Bozeman City Commission to Create Special Improvement District (SID) 732 for the Purpose of Undertaking Certain Local Improvements to North Wallace Avenue Between Lamme Street and L Street and Financing the Costs Thereof(Hixson) Bozeman City Commission Minutes,February 1,2016 E E f 07:14:13 PM Staff Presentation Rick Hixon stated that the curb bulbs that they are proposing similar to a traffic circle that are seen in residences in Missoula. North Wallace needed to be re-built and reconstructed this summer. The engineer estimate is $1,141,00.00 it would be paid for through the funding of local streets projects. The SID was discussed with relation to how much the level would be for a typical lot. 07:27:43 PM Questions for Staff Commissioner Krauss asked if we were treating this as a major collector and also asked about 4 way stops and if we would be finished before the rouse project�would have started to which staff responded in detail. Deputy Mayor Andrus asked how long we could preserve life of the streets once rebuilt and also asked about the broad band infrastructure and if this was considered as the streets would be re-built. Cr. MehI asked what the engineers decided to do when it came to paying for the SID. Staff stated that base, asphalt, and curbed is paid for through the funding of local streets project Bozeman fiber was discussed in detail with this. TIF notices and the process with public works were discussed. 07:37:29 PM The city attorney clarified paying assessments that are going to be levied on and the requirements of state law and what would happen throughout the process. Cr. Pomeroy asked about revolving funds and interest which was explained by Financial Director Anna Rosenberry in detail the advantages of doing this over 20 years. 07:41:52 PM Public Comment Mayor Taylor opened public comment There was no public comment w Public Comment was closed. 'F 07:42:05 PM Consider the motion: I hereby move to adopt Resolution 4664 declaring it to be the City's intention to create Special Improvement District (SID)No. 73.2 for the purpose of financing local improvements to Wallace Avenue between Lamme Street and L Street. Commissioner- Chris Mehl: Motion r Commissioner-I-Ho Pomeroy: 2nd ! l 07:42:23 PM Discussion r: Cr. Mehl talked about the history of doing these types of improvements. He also stated that working on it as much as possible before sending notice was preferred. Additionally, the staff has done a good job with presenting this project. Cr. Pomeroy stated that roads needed to be fixed. Interest rate over 20 years seemed to be a good idea. Cr. Krauss stated that there were many good reasons on this SID for residents to support it. The l revolving loan was also discussed as well as the TIF. Bozeman City Commission Minutes,February 1,2016 07:50:09 PM Vote on the motion to adopt Resolution 4664 declaring it to be the City's intention to create Special Improvement District(SID)No. 732 for the purpose offinancing local improvements to Wallace Avenue between Lamme Street and L Street. Commissioner-Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 2nd , Commissioner-Jeff Krauss: Approve Mayor-Carson Taylor:Approve Commissioner- Chris Mehl: Approve Deppty Mayor-Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve 3. 07:50:36 PM Consideration of Reclaiming Review Authority of Applications for Development located at 136 West Main Street;Application 15-583 (Quasi-Judicial) (Rogers) 07:50:54 PM Staff Presentation Tom Rogers went into detail about the consideration of Reclaiming Review Authority of Applications for Development located at 136 West Main Street;Application 15-583. 07:52:19 PM Questions for Staff Cr. Krauss asked about the date that director would have made her decision Staff stated that there was no drop dead deadline given, however there are three working days of public comment and after that,the director would have 10 working days to give a decision. Cr. Krauss asked for guidelines on the timeline, which staff explained that march 7th would not be an issue. Cr. Mehl asked for clarification on the situations if the commission did reclaim and not reclaim. Dates were still discussed in detail. Cr.Pomeroy asked if march 7th,2016 would be the date. 07:58:30 PM Applicant Brian Caldwell, applicant stated that the spirit and intent to do this project was perceived as very important. Based on how it was presented to the commission was because they felt that issues related to design and design intent was that they felt it would be better served having been reviewed by the commission. Bozeman City Commission Minutes,February 1,2016 08:00:40 PM Questions for the applicant Cr. Mehl stated that since the DRC would meet prior to the commission meeting why would the commission review. The applicant responded in detail reasons why the decision was made to have this project go before the commission. Mayor Taylor stated that the director would be best served to approve this application. He asked the applicant what was different with this application. The applicant responded in detail. 08:10:18 PM Public Comment Mayor Taylor Opened Public Comment There was no public comment Public comment was closed. 08:10:25 PM Motion that pursuant to Section 38.34.010.B(2), I move to reclaim original review authority and schedule a public hearing for The Lark HotelAddition Preliminary Site Plan and Certificate of Appropriateness application on/choose date],Application 15--583. Commissioner-I-Ho Pomeroy: Motion Commissioner-Jeff Krauss: 2nd 08:11:09 PM Discussion Cr. Pomeroy stated she supported this and gave reasons why ' Cr. Krauss stated that he supported this project and stated why at length. Mayor Krauss asked about the March 8th Agenda. q Deputy Mayor Andrus stated reasons why she did not support this project Cr. Mehl stated that the commission should be available for appeals, however he also gave other reasons why he would support this project with caveats'. Mayor Taylor stated reasons why he would approve this request, also with caveats'. I 08:24:48 PM Vote on the motion pursuant to Section 38.34.010.B(2),I move to reclaim original r review authority and schedule a public hearing for The Lark Hotel Addition Preliminary Site Platt and Certificate of Appropriaten ess application on[choose date],Application 15-583. Commissioner-I-Ho Pomeroy: Motion Commissioner-Jeff Krauss: 2nd f Commissioner-Jeff Krauss: Approve Mayor- Carson Taylor: Approve Commissioner- Chris Mehl:ApproveI Deputy Mayor- Cynthia Andrus: Disap zn�ove Commissioner-I-Ho Pomeroy: Approve E t Bozeman City Commission Minutes,February 1,2016 Motion passed 4-1. 08:25:15 PM Break Mayor Taylor Called for Break 08:3 6:40 PM Meeting back in session Mayor Taylor called the meeting.back to order 4. 08:36:59 PM Durston and Cottonwood Road Improvements Project including Corridor Improvement Recommendations (Murray) 08:37:12 PM Staff Presentation Craig Woollard stated that this was the first of several designs to build corridors as part of the design process. This is the first step and we will have a chance to review this again in the future. The project engineer Bob Murray stated that the traffic report consisted of a couple major road ways. Existing traffic control was discussed in this report. Future growth and traffic was discussed; 26 planned developments, approximately 46k new trips from developments, traffic distributed to future planned street network. Projected traffic conditions were discussed in detail. Preferred Design Configuration was also discussed as well as Oak Street, Cottonwood and Durston Road. Baxter Lane,Fowler,Laurel Parkway, Flanders Mill and Ferguson was discussed in detail as well. 08:54:03 PM Questions for Staff Cr. Krauss asked which streets staff were prioritizing. Deputy Mayor Andrus why we wouldn't try to improve the Flanders Mill area to which staff responded in detail. Cr. Pomeroy asked about the cost comparison long term for the roundabout and a traffic signal. Cr. Mehl asked about the life of a roundabout verses lights.Up front capital was also discussed. Growth was asked as well as shelf life of the design. Staff stated that all options were considered for the foreseeable future. Deputy Mayor Andrus asked about traffic in the proposed roundabout areas and if this design would improve traffic. Mayor Taylor inquired about traffic around the sports complex. Cr. Krauss asked about the five lanes that were being recommended. Staff responded in detail about the thought process with the design as it applied to the future growth and developments. 09:19:25 PM Public Comment Mayor Taylor opened public comment There was no public comment Public Comment was closed Bozeman City Commission Minutes,February 1,2015 09:19:34 PM Motion that having considered the information provided in written and presented materials,I move to approve the corridor improvement recommendations as follows:completion of Cottonwood to a 4 lane a with turn lane principal arterial section from Babcock to Baxter including installation of a signal at Babcock and installation of roundabouts at Oak and Baxter; and completion of Durston to a 3 lane minor arterial section from Cottonwood to Fowler including installation of signals at Laurel.Parkway and Fowler, and installation of roundabouts at Flanders Mill and Ferguson. Commissioner-Jeff Krauss: Motion Deputy Mayor- Cynthia Andrus: 2nd 09:20:22 PM Discussion Cr. Kruass stated that he would rather not design Fowler and is uncertain about the proposed cottonwood 5 lane road. Deputy Mayor Andrus stated that thinking about the future was the right raod to take and that we had a plan as we moved forward. The five lanes at cottonwood also gives pause. Cr.Mehl asked for clarification fiom Cr. Krauss. t Mayor Taylor: Stated that cottonwood meant that we were committing to five lanes. He also stated reasons why he was for this project. Cr. Pomeroy stated that she trusted the engineering staff and she supported this project. t Cr. Mehl stated that the street project was very important and gave other reasons within the design why he supported this project. 09:32.18 PM Vote on the motion having considered the information provided in written and presented materials,I move to approve the corridor improvement recommendations as follows: completion of Cottonwood to a 4 lane a with turn lane principal arterial section from Babcock to Baxter including installation of a signal at Babcock and installation of roundabouts at Oak and Baxter;and completion of Durston to a 3 lane minor arterial section from Cottonwood to Fowler including installation of signals at Laurel Parkway and Fowler, and installation of roundabouts at Flanders Mill and Ferguson. h Commissioner-Jeff Krauss: Motion Deputy Mayorynthia Andrus: 2nd F Commissioner-Jeff Krauss: Disapprove �C Manor-Carson Taylor: Approve Commissioner-Chris Mehl:Approve Deputy Mayor_-_Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve Motion passes, 4-1. 3 Bozeman City Commission Minutes,February 1,2016 5. 09:32:43 PM Resolution 4668, Establishing Goals and Policies for the Use of Impact Fees to Fund Intersection Improvement Projects (Woolard) 09:33:01 PM Staff Presentation Craig Woolard gave background on the impact fee study, specifically options for calculating the non-growth share. Case by case and fixed percentage was discussed. Justification for proposed change was discussed as well as the capital improvement plan of a 80%/20%split in order to provide a reasonable estimate, in anticipation of growth and non-growth for the kinds of projects that they were talking about. 09:42:10 PM Questions for Staff Cr. Pomeroy asked if we had any other resources aside from impact fees and also asked about funds. 09:43:36 PM Public Comment Mayor Taylor opened public comment. 09:43:50 PM Brian Popeal,Public Comment Stated that during 2012,the use of impact fees was discussed at that time and stated that the impact fee structure and framework was complicated. He also stated the he felt it was a disservice to those that had to pay these impact fees. He felt it was hard for clients to come up with 15k to pay impact fees. 09:46:06 PM Public comment closed. Mayor Taylor closed public comment. 09:46:16 PM Motion to approve Resolution No. 4668, establishing the Non growth share (NGS) of intersection improvement projects at 20%and allow the use of impact fees for rip to 80% of intersection funding on arterial and collector streets. Dppply Ma or- Cynthia Andrus: Motion Commissioner- Chris Mehl: 2nd 09:46:54 PM Discussion Deputy Mayor Andrus stated that impact fees were one tool to find capital costs. It also allows more money to be used in the impact fee pot, more reasons were given while she supported these fees. Cr. Mehl stated that the fees get re-evaluated every few years per state law. Cr. Mehl gave more Bozeman City Commission Minutes,February 1,2016 reasons and detailed explanation about why he supported the impact fees. Cr. Pomeroy stated that the commission is not going to raise impact fees and she also started that the funds would be used for what they were designed to be used for. Cr. Krauss talked about growth shares and non-growth shares as well as reasons to why he would i! support impact fees in detail. Mayor Taylor gave reasons in detail about why he supported the motion. 09:53:21 PM Mayor Taylor extended the meeting to 10:30P.M. 10:01:09 PM Vote on the motion to approve Resolution No. 4668, establishing the Non grolvilz share (NGS) of intersection improvement projects at 20% and allosv the use of impact fees for up to 80% of intersection funding on arterial and collector streets. Deputy Mayor_-_-Cynthia Andrus: Motion Commissioner- Chris Mehl: 2nd Commissioner-Jeff Krauss: Disa rove Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Arnrove Deputy Mayor- _Cynthia Andrus: Approve Commissioner- I-Ho Pomeroy: Approve Motion passed 4-1. 6. 10:01:41 PMUpdated City Manager Employment Agreement (Mayor 'Taylor, Cr. Mehl, via Chris Kukulski) i 10:02:37 PM Commissioner Presentation Cr. Mehl gave a presentation on what all the City Manager's Job entails and how the pay was calculated. Explanation was given in detail about changes and comparison to other cities was discussed as well conduct clauses. Other details about the City Manger's Employment Agreement was discussed in detail about how this contract was drawn up. 10:06:54 PM City Attorney I Clarified section 9, about how a termination would occur with expanded changes and what that would mean to the city manager. I 10:08:05 PM Public Comment Mayor Taylor opened public comment There was no public comment �} Public comment was closed. f Bozeman City Commission Minutes,February 1,2016 10:08:19 PMModon to approve the City Manager Employment Agreement which goes into effect February 1,2016. Commissioner- Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 10:08:29 PM Discussion Cr. Mehl stated that this is voted on today but is backdated from January 1 rst. Cr. Pomeroy stated that the city manager's job Was not an easy job Cr. Krauss does not support the motion but sustained reasoning. Cr.Andrus supported the motion as well. Mayor Taylor stated that he supported the motion. 10:11:04 PM Vote on the motion to approve the City Manager Employment Agreem en t Jvhich goes into effect February 1, 2016. Commissioner-Chris Mehl: Motion Commissioner-I-Ho Pomeroy: 2nd Commissioner-Jeff Krauss: Disapprove Mayor- Carson Taylor: Approve Commissioner-Chris Mehl:Approve Deputy Mayor- Cynthia Andrus:Approve Commissioner-I-Ho Pomeroy: Approve Motion passed 4-1. 7. 10:11:07 PM (Re) Appointments to the City Planning Board (Michalson/Ulmen) 10:11:11 PM Discussion Mayor Taylor stated that he did talk to the applicants and stated that those that applied were qualified for the board. Cr. Mehl moved to appoint Brianne Dugan,Lauren Waterton,Henry Happel, and Paul Spitler. To the planning board. 10:14:20 PM Motion to confirm the Mayor's (re) appointment of up to[four peoplelto the City Planning Board with updated terms expiring on January 31, 2018. Commissioner- Chris Mehl: Motion Deputy Mayor-Cynthia Andrus: 2nd Bozeman City Commission Minutes,February 1,2016 10:14:39 PM Questions for Commission Cr. Pomeroy asked if this was a mayorial attority applicants to the board. Mayor Taylor answered this question in detail Cr. Krauss stated a point of order that he doesn't see where we had to confirm appointments in the past the appointments were not confirmed. 10:17:08 PM City Attorney explained that there was nothing that there was nothing confirming [ mayoral appointments. Cr,Mehl stated that they respect the _ Mayor Taylor asked the commission to please confirm his appointments and rule the point of order to be invalid. Cr. Mehl stated in detail his reasons for supporting mayoral appointments. Cr. Pomeroy asked if the people who were approved to the planning board were qualified to do the job. 10:28:22 PM Vote on the motion to confirm the Mayor's (re) appointment of up to(four people) to the City Planning Board ivith updated terms expiring on January 31, 2018. i Commissioner- Chris Mehl: Motion Deputy Mayor- Cynthia Andrus: 2nd Commissioner-Jeff Krauss: Disapprove Mayor- Carson Taylor: Approve Commissioner-Chris Mehl: Approve Deputy Mayor- Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve i 8. 10:28:28 PM Re-Appointments to the Bozeman Midtown Urban Renewal District Board (Michalson/Ulmen) 10:28:31 PM Discussion Mayor Taylor talked about the applicants on the board and asked that the commission move forward with re-appointing of Susan Frasier and Carl Solvie. 10:29:02 PM Motion to confirm the Mayors re-appointments of Susan Fraser and Carl Solvie to t voting member positions with updated terms expiring January 31, 2020 on the Bozeman Midtown Urban Renewal District. . Commissioner- Jeff Krauss: Motion Deputy Mqyor - Cynthia Andrus: 2nd 10:29:11 PM Discussion Bozeman City Commission Minutes,February 1,2016 Commissioner Krauss talked about the members and stated that these appointments required the vote of all commission members per the rules of procedure. 10:29:36 PM Vote on the motion to confirm the Mayor's re-appointments of Susan Fraser and Carl Solvie to voting member positions with updated terms expiring January 31,2020 on the Bozeman Midtown Urban Renewal District. Commissioner-Jeff Krauss: Motion Deputy Mayor- Cynthia Andrus: 2nd Commissioner-Jeff Krauss: Approve Mayor- Carson Taylor: Approve Commissioner- Chris Mehl: Approve Deputy_Mayor- Cynthia Andrus: Approve Commissioner-I-Ilo Pomeroy:Approve 10:29:42 PM Meeting extended Mayor Taylor extended the commission meeting by an addition 5 minutes. 9. 10:30:06 PM (Re) Appointments to the Bozeman Area Bicycle Advisory Board (Michalson/Ulmen) 10:30:03 PM Discussion Mayor Taylor stated that Candance Mastel be appointed to the bike board. Other appointments will be decided at a later time. 10:30:18 PM Motion to (re) appoint up to two applicants to the positions on the Bozeman Area Bicycle Advisory Board that expired on December 31st, 2015. Commissioner- Chris Mehl: Motion Deputy Mayor- Cynthia Andrus: 2nd 10:30:25 PM Discussion There was no discussion. 10:30:28 PM Vote on the motion to (re) appoint up to two applicants to the positions on the Bozeman Area Bicycle Advisory Board that expired on December 31st, 2015. Commissioner- Chris Mehl: Motion Deputy Ma, o�ynthia Andrus: 2nd Bozeman City Commission Minutes,February 1,2016 Commissioner-Jeff Krauss: Approve Mayor-Carson Taylor: Approve Commissioner-Chris Mehl:Approve Deputy Deppty Ma or- C3qithia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve I. 10:30:46 PM FYI/Discussion 1. Meeting on February 29, 2016 and Cancelation of March 14, 2016 City Commission Meeting(Ulmen) 10:30:59 PM Discussion City Manager confirmed that the 29th will only be for goals and March 14th we would not meet. City Manager Kukulski thanked the commission for the contract and employees of the city. Cr. Krauss asked about UDC foot distance modification and also reported that at the Tranportation Coordination Committee 5 lanes on Kagy was discussed. Engineering data recommendations were also discussed. The City Budget presentation schedule was briefly discussed. 1 10:35:01 PM Adjournment Mayor Taylor Adjourned the meeting at 10:35P.M. If Carson Taylor Mayor f i City Clerk i PREPARED BY: E Pearl Michalson Deputy City Clerk Approved on: I it r 1 DO2 { 8 THE CITY COMMISSION MEETING OF BOZEMAN,MONTANA SPECIAL MEETING MINUTES Tuesday,February 9,2016 Commissioner-Jeff Krauss: Present Mayor- Carson Taylor: Present Commissioner-Chris Meld: Present Deputy Mayorynthia Andrus: Present Commissioner-I-Ho Pomeroy: Present Staff Present: City Manager Chris Kukulski,Assistant City Manager Chuck Winn, City Attorney Greg Sullivan,Assistant City Attorney Karen Stambaugh and City Cleric Stacy Ulmen. A. Call to Order- 8 a.m.- Courthouse Community Room, Gallatin County Commission, 311 West Main Mayor Taylor called the City Commission portion of the Special Meeting to order. B. Pledge of Allegiance and a Moment of Silence C. Public Comment h D. Action Items/ Gallatin County Commission Regular Agenda Item. 1. Contract for a Construction Manager/General Contractor (GC/CM) for Pre- construction and Construction Services for the Joint Law and Justice Center Project with Gallatin County(Winn) 7 Staff Presentation: Assistant City Manager Chuck Winn gave the Staff presentation for the Contract for a Construction Manager/General Contractor (GC/CM) for Pre-construction and Construction Services for the Joint Law and Justice Center Project with Gallatin County. Please refer to the County Minutes and Video for more information: http://media.avcaptureall.com/session.html?sessionid=b5b7e269-4b 16-42ce-b6e2-68b989e29240 I Motion and Vote that having considered public comment and the information presented by staff,I Hereby move to authorize the City Manager to execute appropriate contract documents r with Langlas and Associates for pre-construction and construction services for the Joint Law and Justice Center project with Gallatin County. Conunissioner—Chris Mehl: Motion Commissioner-Jeff Krauss: Seconded Mayor-Carson Taylor: Approve Commissioner- Chris Mehl: Approve Deputy Mayor- Cynthia Andrus: Approve Conan issioner-I-Ho Poineroy: Approve Commissioner-Jeff Krauss: Approve E. Adjournment of the City Commission Carson Taylor Mayor ATTEST: City Clerk PREPARED BY: Stacy Ulmen, CMC City Clerk Approved on: cc, THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,March 7,2016 Commissioner-Jeff Krauss: Present Mayor- Carson Taylor: Present Commissioner- Chris Mehl: Present Deputy Ma o�ynthia Andrus: Present Commissioner-I-Ho Pomeroy: Present Staff Present: City Manager Chris Kukulski, City Attorney Greg Sullivan and City Cleric Stacy U1rlrc]). A. 06:00:36 PM Call to Order- 6:00 PM- Commission Room, City Hall, 121 North Rouse Mayor Taylor called the meeting to order at 6:00 p.m. B. 06:00:40 PM Pledge of Allegiance and a Moment of Silence C. 06,01:52 PM Changes to the Agenda Mr. Kukulski explained that the February 1st and 91h (stated 81h but should have been 9th)will need to be removed from the agenda in order to be corrected.The applicant for Action Item 3,the Preliminary site plan for the Lark Hotel has asked that their item be opened and continued. D. 06:03:06 PM Public Service Announcement- Introduction of Loyal Garden and Cooper Park Neighborhood Associations (Johnson) E. 06:04:39 PM Minutes-Approval of Regular Meeting Minutes from January 4,January 11, January 25, February 1, February 8, February 9, February 22, and February 29, ;t 2016 and User Access to Linked Minutes ,i Page 1 of 11 II. 1 i March 7,2016,Bozeman City Coy missiorn Minutes 06:04:52 PM Motion and Vote to approve the of Regular Meeting Minutes from January 4, January 11,January 25,February 8(not 9ft), February 22, and February 29,2016 as submitted. Deputy Mayor- Cynthia Andrus: Motion Commissioner- Chris Mehl: 2nd Commissioner-Jeff Krauss: Approve Mayor- Carson Ta. lo�pprove Commissioner-Chris Mehl: Approve Commissioner-Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve F. 06:05:38 PM Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services(LaMeres) 2. Formally Cancel March 14th City Commission Meeting(Michelson) 3. Public Utility and Access Easement and Agreement for Lot 3A,Minor Subdivision 201 A (Murray) 4. Notice of Award for the 2016 Downtown and North 7th Conduit Project with Saunders Line Construction for the Total Combined Schedule 1 and Schedule 2 Base Bid in the amount of$713,000.63 (Gamradt) S. Professional Services Agreement with the Human Resources Development Council (HRDC)for Services Related to the Inclusionary Housing Program(Thomas) 6. Professional Services Agreement with Sanderson Stewart for a 3 year term contract for architectural and engineering services for the Midtown Urban Renewal District (Fine) 7. Final Adoption of Ordinance 1938, Bozeman Health Zone Map Amendment, changing 32.047 acres from Business Park to Community Business at 915 Highland Boulevard.Application 15430 (Saunders) 8. Resolution 4673 Amending Fiscal Year 2016 Water and Wastewater Impact Fee Budgets to Purchase Modeling Software for The Water:Distribution Model And Wastewater Collection System Model at a Total Increase of$47,500 (Rosenberry) 9. Resolution 4674 Amending Fiscal Year 2016 Fyl6 Wastewater Fund Budget to Include The Digester Repairs at an Additional Cost of$125,000 (Rosenberry) 10. Resolution 4677 Intent to Create Special Improvement Lighting District 731 for Allison Subdivision Phase III (Rosenberry) 11. Resolution 4681Amending Fiscal Year 2016 Library Depreciation Reserve Fund Budget to Include The Replacement of Meeting Room Furniture at a Total Cost Of $20,000 (Rosenberry) 06:06:05 PM City Manager overview of Consent Items. City Manager Kukulski gave an overview of the Consent items as listed. 06:07:08 PM Public Comment Mayor Taylor opened public comment. Page 2 of 11 March 7,2016,Boze►nan City Coinmission Minutes No person commented. Mayor Taylor closed public comment. 06:07:21 PM Motion and Vote to approve Consent Items 1-11 as submitted. Commissioner-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd Commissioner-Jeff Krauss: Approve Mayor- Carson Taylor: Approve Commissioner-Chris Mehl: Approve Commissioner- Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve G. 06:08:21 PM Public Comment Mayor Taylor opened public comment. 06:10:13 PM Taylor Lonsdale,Public Comment Mr. Lonsdale spoke regarding growth of the City of Bozeman and the Oak Street road improvements. 06:13:26 PM Stacy Lynch,Public Comment Ms. Lynch spoke in support of the Lark Hotel expansion. 06:14.35 PM Public Comment closed. Mayor Taylor closed public comment. H. 06:14:37 PM Action Items I 1. 06:14:39 PM Public Hearing on Protests for Special Improvement District (SID) 732 and Adoption of Resolution 4664, creating Special Improvement District 732 for the purpose of financing local improvements to North Wallace Avenue between Lamme Street and L Street(Hixson) 06:15:26 PM Staff Presentation City Engineer Rick Hixson gave the staff presentation regarding the Public Hearing on Protests for Special Improvement District (SID) 732 and Adoption of Resolution 4664, creating Special IIE Improvement District 732 for the purpose of financing local improvements to North Wallace l� Avenue between Lamine Street and L Street. 06:17:46 PM Commission questions for Staff The Commission and Staff discussed the traffic calming elements in the project, the payback period and amounts,what the TIF board has discussed,broadband conduit,the funding by the TIF how long the road will last with the improvements. f 3q' R Page 3 of 11 i March 7,2016,Bozeman City Conanission Minutes 06:28:54 PM Public Comment Mayor Taylor opened public comment. Three people spoke in favor of the project. There was encouragement for the conduit installation. 06:33:22 PM Public Comment closed. Mayor Taylor closed public comment. 06:33:31 PM Motion that after hearing all protests, I hereby move to pass upon the protests determining them to be insufficient under law and adopt Resolution 4664 creating Special Improvement District 732 for the purpose of financing local improvements to North Wallace Avenue between Lamme Street and L Street. Commissioner-Jeff Krauss: Motion Commissioner-I-Ho Pomeroy: 06:34:08 PM Commission discussion on the Motion The Commission discussed the process and thanked everybody for working together,consideration of the public comment,the need for the road improvements in that area,the conduit areas and that the public meetings paid off. 06:41:20 PM Vote on the Motion that after hearing all protests,I hereby move to pass upon the protests determining them to be insufficient under law and adopt Resolution 4664 creating Special Improvement District 732 for the purpose of financing local improvements to North Wallace Avenue between Lamme Street and L Street. Commissioner-Jeff Krauss: Motion Commissioner-I-Ho Pomeroy: 2nd Commissioner-Jeff Krauss: Approve Mayor- Carson Taylor: Approve Commissioner-Chris Mehl: Approve Deputy Mayor- Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve 2. 06:41:39 PM Homeword and GMD Development LLC's request for a Public hearing to Provide the Opportunity for Public Comment on whether the Low Income Housing Tax Credit Development known as Larkspur Commons meets a Community Need, Located North of Manzanita Drive between 12th and 14th Avenues more specifically 1236 & 1240 N. 14th Ave, 1241 & 1245 N 12th Ave, 1233, 1271, 1323 & 1375 Manzanita Drive(Thomas) 06:42:54 PM Staff Presentation Wendy Thomas, Community Development Director gave the Staff Presentation for Homeword and GMD Development LLC's request for a Public hearing to Provide the Opportunity for Public Comment on whether the Low Income Housing Tax Credit Development known as Larkspur Commons meets a Community Need, Located North of Manzanita Drive between 12th and 14th Avenues more specifically 1236& 1240 N. 14th Ave, 1241 & 1245 N 12th Ave, 1233, 1271, 1323 Page 4 of 11 i i March 7,2016,Bozeman City Commission Minutes & 1375 Manzanita Drive. 06:45:05 PM Commission questions for Staff The Commission and staff discussed the deed restrictions,building before receiving the tax credit and the fact that a copy of the meeting minutes will go to the State for proof that the hearing has "� occurred. II 06:47:16 PM Applicant Presentation The Applicant Representative gave her presentation regarding the project. She applauded the City and partners. 06:48:41 PM Public Comment Mayor Taylor opened public comment. Two people spoke in favor of the project and spoke regarding median incomes and need. 06:50:42 PM Public comment closed. f Mayor Taylor closed public comment Consider the motion: No Action Necessary. 3. 06:50:47 PM A Preliminary Site Plan and Certificate of Appropriateness Application for the Lark Hotel Addition for the Construction of a Twenty-eight Room Hotel and Related Site Improvements, Application 15-583 (Quasi-Judicial) (Rogers) 06:50:59 PM Staff Presentation Staff Planner Chris Saunders explained that the applicant has asked that this item be continued. 06:52:46 PM Commission questions. q �. The Commission spoke regarding the timing on the agenda. 06:54:00 PM Applicant Presentation The Applicant representative gave their reasoning behind the request for continuation. i 06:54:35 PM Public Comment Mayor Taylor opened public comment. No person commented. Mayor Taylor closed public comment. 06:54:57 PM Motion and Vote to continue the public hearing on Application I5-583, the Lark Hotel Addition Preliminary Site Plan and Certificate of Appropriateness Application from March 7111 to May 23rd 2016. Commissioner- I-Ho Pomeroy: Motion Deputy Ma o�ynthia Andrus: 2nd Commissioner-Jeff Krauss: Approve Mayor- Carson Taylor: Approve f I Page 5 of 11 h Ii I' Harch 7,2016,Bozenzaii City Commission l linutes Commissioner-Chris Mehl: AMrove Deputy Mayor-Cynthia Andrus:Approve Commissioner-I-Ho Pomeroy: Approve 06:55:36 PM Break Mayor Taylor declared a break. 07:08:13 PM Meeting called back to order Mayor Taylor called the meeting back to order. 4. 07:08:15 PM Oak Street Improvements Project including Corridor Improvement Recommendations (Murray) 07:10:28 PM Staff Presentation The Staff representative gave the presentation for the pre-design presentation showing exiting conditions, existing volumes and levels of service, futuue conditions and planned development in the area, future volumes and levels of service,typical sections and turning volumes. 07:35:25 PM Commission questions for staff The Commission and staff discussed funding, data for safety of round-a-bouts and signals, speed limits, suggestions for a light on Fowler,left tams on Davis,the lack of right-of-way for Fowler, a bicycle simulation, round-a-bouts ease of growth instead of street lights, the areas where there are right-a-way issues, the ease of signals in getting things done quicker, the fact that cost is an issue, the size of roads for the amount of traffic, reconfiguration of lanes, signalization and pedestrian crossing,the average delay at peak times, complete street standards,the detail of bike lanes, arterial locations, the power pole locations and moving them, the fact that right-of-way is not in any of the estimates and eminent domain. 08:26:29 PM Public Comment Mayor Taylor opened public comment. Two people spoke regarding the need to fix deficiencies, encouragement of separated pathways, lane sizes and costs. 08:31:43 PM Public Comment closed Mayor Taylor closed public comment. 08:32:02 PM Additional Commission questions for staff The Commission and staff discussed widening sidewalks,boulevard width,the difficulty of fitting in things after the fact,timeframes and the general approach,lane sizes,the median size,resolution for turning left out of the Smith's grocery center and triggers to redesign streets. 08:53:30 PM Commission discussion Cr.Mehl spoke regarding making explicit changes and process protocol. Mayor Taylor suggested to do the motion and be as explicit as possible. The need to do separated shared use paths,whatever it takes out to the west. Cr.Krauss spoke regarding the cost differences in the two designs. Page 6 of 11 March 7,2016,Bozeman City Cotnnrission Minutes Cr. Pomeroy spoke regarding Oak street being a mess and is happy staff is looking at it. 09:01:02 PM Motion that having considered the information provided in written and presented materials, I move to approve the corridor improvement recommendations as follows: Completion of a 5 lane principal arterial section with a raised median from Cottonwood to North 27th, a S lane principal arterial section with a two way left turn lane from North 27th to North Sth, and a 3 lane urban section from North Sth to North Rouse. Intersection control shall include installation of a roundabout at Cottonwood;installation of signals at Ferguson, Davis, 27th, andllth; and modification of the signals and installation of additional turn lanes at 7111 and 191". Deputy Mayor- Cynthia Andrus: Motion Commissioner- Chris Mehl: 2nd 09:02:00 PM Commission discussion Cr. Andrus stated that 5 lanes are not something that she would want to go with and she is confident in what staff has suggested. �. Cr. Mehl spoke regarding the complete street policy and welcomes suggestions. 09:04:35 PM Amendment#1 to the Main Motion to put a Round--a-bout at Oak and Ferguson (instead of a signal) Commissioner-Jeff Krauss: Motion Commissioner- Chris Mehl: 2nd 09:05:02 PM Commission discussion Cr.Krauss spoke regarding his reasoning behind having a round-a-bout. Cr.Mehl stated he will support the Amendment. Mayor Taylor spoke regarding Kagy and complaints about trucks on Main. Cr. Pomeroy asked for clarification. 09:16:22 PM Vote on Amendment #1 to the Main Motion to put a round-a-bout at Oak and Ferguson (instead of a signal). Commissioner- Jeff Krauss: Motion Commissioner- Chris Mehl: 2nd Commissioner-Jeff Krauss: Approve_ Mayor- Carson T"lor: Approve Commissioner- Chris Mehl: Approve Deputy MU or Andrus: Approve Commissioner-I-Ho Pomeroy: Disapprove I j 09:16:41 PM Amendment #2 to the Main Motion to put a round-a-bout at Oak and Davis (instead of a signal). Page 7 of 11 l f� March 7,2016,Bozeman City Commission Minutes Commissioner-Jeff Krauss: Motion Commissioner- Chris Mehl: 2nd 09:17:51 PM Commission discussion Cr. Andrus will support the motion. Concern of growth. Mayor Taylor will support. Cr.Pomeroy will not support. She will support staff 09:21:22 PM Vote on Amendment #2 to the Main Motion to put a rounda-bout at Oak and Davis(instead of a signal). Commissioner-Jeff Krauss: Motion Commissioner-Chris Mehl: 2nd Commissioner-Jeff Krauss: Approve Mayor- Carson Ta. l�p_proye Commissioner-Chris Mehl: Approve Dpppty MaMayor-Cynthia Andrus: Abnrove Commissioner-I-Ho Pomeroy: Disapprove 09:21:56 PM Amendment #3 to the Main Motion that at the road cross section 1911, to 15t" incorporate the style of the road to the west green median, maybe a left or a three way at the dangerous intersection that was referenced, but incorporate the style of 151" (Smiths). Commissioner-Jeff Krauss: Motion Commissioner- Chris Mehl: 2nd 09:22:50 PM Commission discussion Cr.Krauss spoke regarding the pedestrian cross sections and would like it to extend to 15'h. Cr.Mehl stated he will oppose this unless something is stated in the Amendment that staff will consider it. 09:25:11 PM Friendly amendment to Amendment#3 to have staff look at this to determine if it is economically and efficiently feasible and come back to the Commission to discuss. Cr.Mehl suggest a Friendly Amendment to Amendment#3 and Cr. Krauss agreed. 09:26:12 PM Continued Commission discussion Mayor Taylor spoke regarding the blocking of the left hand turn and he feels this is the crucial part for him. Cr.Pomeroy stated that she agrees with this. 09:27:58 PM Vote on the Amendment#3 to the Main Motion that at the road cross section 19rh to IS"'incorporate the style of the road to the west green median,maybe a left or a three way at the dangerous intersection that was referenced, but incorporate the style of 131" (Smiths) with: the Friendly amendment to Amendment #3 to have staff look at this to determine if it is economically and efficiently feasible and come back to the Commission to discuss. Page 8 of 11 i March 7,2016,Bozeman City Commission Minutes Commissioner-Jeff Krauss: Motion Commissioner-Chris Mehl: 2nd Commissioner-Jeff Krauss: Approve Mayor-Carson Taylor: Approve Commissioner-Chris Mehl: Approve Deputy Mayor- C thia Andrus: A rove Commissioner-I-Ho Pomeroy: Approve 09:28:24 PM Amendment#4 to the Main Motion that the City implement separated shared use bike and pedestrian paths where practical. Commissioner- Chris Mehl: Motion Deputy_Mayor- Cynthia Andrus: 2nd 09:28:40 PM Commission discussion Mayor Taylor stated that the separate bicycle lanes and are practical in some areas in light of right-a-way. Deputy Mayor Andrus agrees and a separated shared use path makes sense. Cr.Mehl stated that he understands that there are some physical issues in achieving this. Cr.Krauss stated he likes the paths in lieu of sidewalks. 09:35:22 PM Vote on Amendment #4 to the Main Motion that the City implement separated shared use bike and pedestrian paths where practical. Commissioner- Chris Mehl: Motion Deputy Ma,, or- Cynthia Andrus: 2nd y Jeff Krauss: Approve Ma Commissioner r SCarson Taylor: Approve h Commissioner- Chris Mehl:Approve D eft Mayor- Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve 09:35:56 PM Commission discussion on the Main Motion as amended. i! The Commission discussed redesigning roadways, 09:43:39 PM Vote on the Motion as Amended that leaving considered the information provided in written and presented materials, I move to approve the corridor improvement s t recommendations as follows: Completion of a 5 lane principal arterial section with a raised median from Cottonwood to North 27th, a 5 lane principal arterial section with a two way left turn lane from North 27th to North Sth, and a 3 lane urban section from North 5th to North Rouse. Intersection control shall include installation of a roundabout at Cottonwood; installation of signals at Eer�eU,Davis (see amendments), 27th, andllth; and modification j of the signals and installation of additional turn lanes at 71h and 19111. 1 Page 9 of 11 E IF i� March 7,2016,Bozeman City Commission Minutes Deputy Mayor- Cynthia Andrus: Motion Commissioner-Chris Mehl: 2nd Commissioner-Jeff Krauss:Approve Mayor- Carson Taylor: Approve Commissioner-Chris Mehl: Approve Deputy DepiLty Ma or- Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy: Approve 5. 09:43:56 PM Provisional adoption of Ordinance 1936,Revising Chapter 2,Article 6, Division 9, Impact Fees, to Revise Definitions, Authorize Reimbursement Districts, and Establish Procedures for Reimbursement District(Saunders) 09:44:43 PM Staff Presentation Staff Planner Chris Saunders gave the staff presentation for Provisional adoption of Ordinance 1936, Revising Chapter 2, Article 6, Division 9, Impact Fees, to Revise Definitions, Authorize Reimbursement Districts, and Establish Procedures for Reimbursement District. 09:47:53 PM Commission questions for Staff The Commission and Staff discussed reimbursement districts,state law requirements,calculations, types of infrastructure, Special Improvement Districts, 09:53:00 PM Public Comment Mayor Taylor opened public comment. No person commented. Mayor Taylor closed public comment. 09:53:10 PM Motion to provisionally adopt Ordinance 1936. Revising Chapter 2, Article 6, Division 9, Impact pees to revise definitions, authorize reimbursement districts, and establish procedures for reimbursement district. 09:53:35 PM Commission discussion on the Motion. Cr.Mehl stated that this is permissible. It allows future Commissions to have a tool. He agrees to extending to all impact fee. Cr.Krauss supports the ordinance change. Cr. Pomeroy spoke regarding flexibility. She supports this. Cr.Andrus supports this. It is permissive. Mayor Taylor it gives us opportunities to give us paybacks. 09:56:25 PM Vote on the Motion to provisionally adopt Ordinance 1936. Revising Chapter 2, Article 6, Division 9,Impact Fees to revise definitions, authorize reimbursement districts, and establish procedures for reimbursement district. Page 10 of 11 March 7,2016,Bozentau City Commission Minutes i Commissioner- Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd Commissioner-Jeff Krauss: Approve Mayor- Carson Ta, ly or: Approve Commissioner-Chris Mehl: Approve Deputy Mayor-Cynthia Andrus: Approve Commissioner-I-Ho Pomeroy:Approve I I. 09:56:48 PM FYI/Discussion 1. No City Commission Meeting on Monday,March 14th(Ulmen) 2. Large Print outs needed before Monday night. 3. Mr.Kukulski thanked City Clerk Stacy Ulmen for her time with the City. 4. Amicus Brief invite J. 10:01:21 PM Adjournment Mayor Taylor adj ourned the meeting at 10:01 p.m. E Carson Taylor Mayor ATTEST: i Stacy Ulmen,CMC City Clerk i PREPARED BY: Ir i i Stacy Ulmen, CMC City Clerk J Approved on: ii ]f Page 11 of 11 �I