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Home My WebLink About17- RFP - Graffiti Abatement Program City of Bozeman, Montana REQUEST FOR PROPOSALS FOR GRAFFITI ABATEMENT PROGRAM The City of Bozeman (“COB”) is seeking proposals from qualified firms to provide full service professional graffiti documentation, reporting and abatement services. The goal is to provide a system for reporting, documenting and removing graffiti in the COB. Graffiti removal is a city-wide effort involving all City departments including public works, parks, police, fire, facilities and parking. Graffiti abatement services will apply primarily to assets owned and operated by the COB. However, additional services for private and other property may be requested as needed. View the full RFP package at www.bozeman.net. Deadline for RFP response is 3:00 p.m. MST, December 22, 2017. Five copies of the proposal must be submitted no later than 3:00 p.m. on Friday, December 22, 2017 to: City Clerk, City of Bozeman 121 N. Rouse Ave., Suite 202 Bozeman, Montana 59715 Responses received after 3:00 p.m., on this date will not be considered. This Request for Proposals will be published in the Bozeman Daily Chronicle on the following dates: December 10, 2017 and December 17, 2017. Any submitting entity under this request for proposals must sign and return the required affirmation stating that they will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability in the exercise of contract should it be awarded to that entity. Each entity submitting under this notice shall also recognize in writing the eventual contract will contain a provision prohibiting discrimination as described above and this prohibition on discrimination shall apply to the hiring and treatment of the Contractor’s employees and to all subcontracts. The City of Bozeman is required to be an Equal Opportunity Employer. DATED this 6th day of December, 2017. Robin Crough City Clerk City of Bozeman Legal Ad: December 10, 2017 December 17, 2017 Page | 1 REQUEST FOR PROPOSALS GRAFFITI ABATEMENT PROGRAM INTRODUCTION The City of Bozeman (“COB”) is seeking proposals from qualified firms to provide full service professional graffiti documentation, reporting and abatement services. The goal is to provide a system for reporting, documenting and removing graffiti in the COB. Graffiti removal is a city-wide effort involving all City departments including public works, parks, police, fire, facilities and parking. Graffiti abatement services will apply primarily to assets owned and operated by the COB. However, additional services for private and other property may be requested as needed. City of Bozeman is looking for a full-service company with demonstrated city beatification experience to create, develop, maintain and continually improve a graffiti abatement program. PRELIMINARY SCOPE OF WORK The preliminary scope of services is provided below. Additional services may be added during contract negotiations. It is also possible that services could be deleted through negotiation. The proposer may recommend addition/deletion of services or modification of services in describing its particular understanding and approach for the work. Scope of Services: • Create a cataloged list of the COB existing backlog of vandalism for the purposes of projecting costs and establishing a baseline for graffiti removal program performance. • Develop a web portal for the City of Bozeman employees to log in and report graffiti that complies with all COB web policies and procedures. • Develop and monitor a graffiti removal hotline for COB employees to report instances of graffiti. • Work with the COB to establish protocols for the abatement program. • Have a minimum of 3 years of experience with a suite of eco-friendly of graffiti abatement solutions including but not necessarily limited to: o Graffiti removal chemicals, equipment and experience utilizing industry best practices for graffiti removal on the full spectrum of surfaces present in the COB and proper chemical disposal. o Pressurized equipment and experience utilizing industry best practices for graffiti removal using dustless, soda, ice and other solution on the full spectrum of surfaces present in the COB. o Vinyl wrap graffiti prevention and experience with conformable graffiti resistant vinyl products. Page | 2 o Paint cover up (sacrificial and non-sacrificial) and experience to utilize industry best practices for paint as a graffiti cover-up and prevention and proper disposal. Cost Proposal. Final costs will be determined during negotiation with the selected firm. However, proposal should contain an estimated annual cost and document the basis for the cost estimate. Firms may choose to provide costs estimates and fixed annual cost, hourly cost, per unit cost or a combination as appropriate. Contract duration is negotiable, but anticipated to be 3 years. PROPOSAL REQUIREMENTS Five (5) copies of the proposal, and one electronic searchable PDF file, must be submitted no later than 3:00 pm on December 22, 2017 to the City Clerk at the physical address below. Proposals shall be individually bound and presented in a neat and orderly fashion. Please note that the USPS will not deliver mail to this location. Proposals must be shipped or hand delivered. Late proposals will not be considered. City Clerk, City of Bozeman 121 N. Rouse Ave., Suite 202 Bozeman, MT 59715 Proposals shall, at a minimum, include the following items: • A narrative describing the firms understanding and approach for the project. Specific challenges should be identified along with unique solutions proposed to complete project tasks and achieve project goals. • A proposed work plan indicating services to be provided, work schedule, personnel expected to perform the work, prior work history and the involvement anticipated of COB staff. • Qualifications of key individuals assigned to the project, their availability and their recent experience on similar projects. • References for similar graffiti removal and prevention work performed within the last five years, and two examples of work produced under similar contracts. • A completed and signed Non-Discrimination Affirmation Form (see Attachment A). Page | 3 FIRM SELECTION Firm Selection will be determined based on the following criteria: 1) Demonstrated understanding of scope and nature of graffiti/vandalism in the COB. (25%) 2) Experience with best practices for graffiti abatement, reporting and documentation (50%) 3) Estimated annual program cost (25%) Award will be made following contract negotiations to the most qualified firm at a price which the COB determines to be fair and reasonable taking into account the estimated value of services to be rendered, as well as the scope, complexity and professional nature thereof. If the COB is unable to negotiate a satisfactory contract with the firm initially selected at a price the COB determines to be fair and reasonable, negotiations with that consultant will be formally terminated and the COB will select another firm until an agreement is reached or the process is terminated. ADDITIONAL INFORMATION AND CONDITIONS COB CONTACT: Questions or requests for additional information regarding this project or RFP requirements may be directed to: Craig Woolard City of Bozeman – Public Works PO Box 1230 Bozeman, MT 59771 -1230 406-582-2315 cwoolard@bozeman.net NON-DISCRIMINATION POLICY: Discrimination in the performance of any contract awarded under this request for proposal on the basis of race, color, religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded entity’s employees and to all subcontracts. Every entity submitting under this request for proposal must sign and return the attached affirmation statement with their bound response to this request for proposal. Page | 4 ATTACHMENT A: NON-DISCRIMINATION AFFIRMATION FORM [name of entity proposing] hereby affirms it will not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity, or disability in the performance of work performed for the City of Bozeman, if a contract is awarded to it, and also recognizes the eventual contract, if awarded, will contain a provision prohibiting discrimination as described above and that this prohibition shall apply to the hiring and treatment of the [name of entity proposing] employees and to all subcontracts it enters into in the performance of the agreement with the City of Bozeman. Signature of Proposer: Person authorized to sign on behalf of the proposer