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Home My WebLink AboutEx 6 BPC 121417 December Directors Report 1 BOZEMAN PARKING COMMISSION Parking Program Manager's Relaort Date: December 14, 2017 To: Bozeman Parking Commission From: Ed Meece, Parking Program Manager An update of major developments, in November, includes: • The PPM held a project "Kick Off Call" with T2 Systems on 11/10/17. As a result, an initial 'data dump' was performed by the current permit/citation provider,and T2 has started the data conversion process. Until 1/1/17, most project activity will be related to the data conversion/confirmation process, as well as staff training.A'pre- site'visit is expected with our T2 Business Analyst,on December 11th and 12th. • The PPM attended training regarding the Employee Handbook; and Domestic Violence issues in the workplace. • On 11/15/17,the Parking Enforcement Officers were trained on using,and disabling,the new alarm-activated Fire Extinguisher Cabinets in the Bridger Park Downtown Garage. • The PPM conducted preliminary research for, and attended a meeting, regarding the public service costs of homelessness in Bozeman; hosted by the Economic Development Department. • The PPM provided an initial response to a couple of citizen complaints regarding parking enforcement, during student drop-off and pickup at Bozeman High School. Further meetings with interested citizens are planned, as well as with administrative officials with the Bozeman School District. • The PPM initiated a process for establishing a license agreement with Bozeman Fiber regarding their existing placement of broadband/fiber equipment in the parking office space ('fishbowl') at the Bridger Park Downtown Garage. • The PPM attended the 11/20/17 regular meeting of the Bozeman City Commission to discuss their interest in further research,and recommendations, regarding the creation of new Residential Parking Permit Districts on the northern and southern boundaries of the downtown (B-3). Likewise, at that same meeting, the City Commission considered and approved the use of$20,000 Cash-In-Lieu Parkland funding for improvements to the North Black Pocket Park(directly contiguous to the North Black Parking Lot and Bridger Park Downtown Garage). • The City Attorney's Office continues to review the proposed changes to the parking regulations within the Bozeman Municipal Code (submitted to legal, 8/6/17). Upon completion of their review, an updated version will be presented to the Bozeman Parking Commission for further consideration and action. • Garage: o Installation of the pedestrian safety railings was completed on each stairwell landing, at the garage entry/exit point. o Roof snow removal was done on Tuesday 11/21/17, to provide for safe/accessible parking over the Thanksgiving holiday. Financial Update Revenues for the fiscal year are at 46.71%(w/out TIFD funds). Expenditures for the fiscal year are at 40.47•10(w/out TIFD funds). Parking Services Fund-Operating November 2017-Revenue&Expenditures Report (As of 12/5/2017) i6 FY 18 FY 18 EARNED REVENUE BUDGET ACTUAL YTD Parking Lot Permits $25,000.00 $5,347.00 21.39% Garage Permits $250,000.00 $80,496.00 32.20% Garage-Transient Revenue $75,500.00 $45,513.00 60.28% Garage Validation Coupons $3,000.00 $1,825.00 60.83% Residential Nghbd.Permits $13,000.00 $29,807.00 229.28% Employee Ngbad. Permits $2,000.00 $4,290.00 214.50% Visitor Ngbad. Permits $10,500.00 $20,335.00 193.67% Admin/Late Fees $42,000.00 $21,384.00 50.91% Boot Fees $2,000.00 $300.00 15.00% Citation Revenue $300,000.00 $119,973.00 39.99% Misc. Revenue $0.00 $3,014.00 NA Rents/Royalties/Other $2,000.00 $1,170.00 58.50% Interest Income $750.00 $0.00 0.00% Loan Interest $840.00 $321.00 38.21% Refunds& Reimbursements $0.00 $25.00 0.00% Collection Fees $6,000.00 $8,363.00 139.38% Transfer Other Funds(TIFD) $250,000.00 $0.00 0.00% TOTAL(w/TIFD Transfer) $982,590.00 $342,163.00 34.82% TOTAL (w/out TIFD Transfer) $732,590.00 $342,163.00 46.71% FY 18 FY 18 SPENT EXPENDITURE BUDGET ACTUAL YTD Admin- Personnel $100,127.00 $46,677.00 46.62% Admin--Operating $159,232.00 $79,425.00 49.88% Admin--Capital $250,000.00 $28,700.00 11.48% Enforcement-- Personnel $202,384.00 $72,277.00 35.71% Enforcement--Operating $49,465.00 $9,651.00 19.51% Enforcement--Capital $10,000.00 $0.00 N/A Garage--Personnel $40,122.00 $16,725.00 41.69% Garage--Operating $156,900.00 $65,887.00 41.99% Garage--Capital $0.00 $0.00 N/A TOTAL(w/Admin Capital-TIFD) $968,230.00 $319,342.00 32.98% TOTAL(w/out Admin Capital-TIFD) $718,230.00 $290,642.00 40.47% Active Projects:Strategic Parking Management Plan COMPLETED PENDING December 2' HOLDMOT STARTED PROJECTED ACTUAL STRATEGY DESCRIPTION COMPLETION COMPLETION COMMENTS Formalize the guiding principles as policies within the parking and Adopted by the BPC in 1 transporation system plan. Aug-16 8/2016. Adopt the 85%rule as the standard for measuring performance of the parking supply and triggering specific Adopted by the BPC in 2 management strategies. Aug-16 8/2016. Strengthen the role of the Parking Manager and the Parking Services Division-to better PPM attending DRC integrate with the Community meetings,and offering Development and Economic data/comment as staff 3 Development planning. On-Going On-Going review. Establish a policy for adjusting Adopted by the BPC in 4 rates(on and off-street) Oct-16 10/2016. BPC approved Resolution 2017-03(6/2017);City Commission approved Establish a Capital Maintenance CC Approval Resolution#4837 on 5 Reserve Fund Jul-16 8/14/17 8/14/17. PPM is working with the Comm.Dev.Department; Re-evaluate and restructure CDD has assigned this a'fall 6 current cash-in-lieu program. TBD 2018'priority status. PPM worked with the ED dept on changes to the minimum parking standards (UDC)in the 62M zone, approved by CC 9/2017; PPM actively attending internal DRC meetings to offer guidance on policy issues and prepare for 2018 effort to modify the parking Re-evaluate code based standards section of the 7 minimum parking requirements UDC. Re-evaluate and clarify the PPM is waiting on the purpose and intent of the current Admin./Legal Depts.For code section regarding Special further instruction on this 8 Improvement District#565. TBD isue. PPM is completing research for facility mgt.best Implement a Facilities practices,starting to draft 9 Maintenance Plan. 12/30/2017 On-going Fac.Mgt.plan,8/17; Data collection ocurred, following the Strategic Parking Management Plan, Spring and Summer 2017; WTI report(draft)submitted 9/2017,under staff review at this time;Final comments submitted to WTI for modification,10/23/17;The Develop a reasonable schedule final WTI Parking of data collection to assess Occupancy Report was performance,including an released on 11/14/2017, accurate on and off street analysis is underway- inventory(public and private) including and an occupancy/utilization review/memorandum from 10 analysis. 5/1/17&7/1/17 On-going Rick Williams Consulting. 1st shared use agreement negotiated and approved with Big Sky Western Bank Identify off-street shared use (June 2017);Completion of opportunities based on data the WTI Parking Occupancy from strategy 9.Establish goals Study on 11/14/17 is for transitioning employees, expected to demonstrate begin outreach to opportunity areas where new shared sites,negotiate agreements,and space agreements will be 11 assign employees to facilities. On-Going most effective. Complete the 2008 Parking District Identification 12 Signage/Branding Plan No activity at this time. Clarify current on-street parking signage,particularly in areas where unlimited parking is allowed.Consider incorporating the current City parking logo into 13 on-street signage. No activity at this time. Rename all publicly owned lots 14 and garages by address. No activity at this time, RFP Selection Committee is in final stages of award reccomendation,as of 9/7/17.Following 9/2017 bid award,staff is engaged in final contract negotiations and project planning; Contracts signed 10/16/17- Scope of Work signed 10/27/17;Project launch expected by 12/1/17: Project kick off call held Upgrade the access/revenue 11/10/17,data conversion control system at the Bridger and preliminary staff 15 Garage. 6/30/2017 On-going training underway; RFP Selection Committee is in final stages of award reccomendation,as of 9/7/17.Following 9/2017 bid award,staff is engaged in final contract negotiations and project planning; Contracts signed 10/16/17- Scope of Work signed 10/27/17;Project launch expected by 12/1/17; Project kick off call held Install a vehicle counter system 11/10/17,data conversion at Bridger Garage and at the and preliminary staff 16 Surface lots. 6/30/2017 On-Going training underway; Establish best practice protocols and performance metrics for existing enforcement personnal Court/Appeals Packet and support enforcement with (4/17);Uniform Policy 17 appropriate technology. On-going (8/17);