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HomeMy WebLinkAbout12-11-17 City Commission Packet Materials - A1. General Fund CIP FY2019-2023 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Assistant City Manager Kristin Donald, Finance Director SUBJECT: Approval of the General Fund Capital Improvement Plan (CIP) for Fiscal Years 2019-2023 AGENDA ITEM TYPE: Action MEETING DATE: December 11, 2017 RECOMMENDATION: Adopt the General Fund Capital Improvement Plan (CIP) for Fiscal Years 2019-2023. BACKGROUND: Each year, the City Manager is required to prepare a multi-year Capital Improvements Plan and submit it to the Commission by December 15th. The City’s General Fund portion of the CIP contains, by far, the greatest number of capital items and pays for a broad range of departmental needs. During the months of October, November, and December numerous staff meetings have taken place to develop this recommended plan. The plan includes capital items from eleven different departments in the General Fund. There are over $66 million in equipment and projects recommended within the next five budget-years. There are also an additional $11 million in projects that are “unscheduled”; they are either not ready to schedule or their funding has not been developed within the 5 year plan. 116 Summary of Scheduled Projects: GENERAL FUND CIP FY19 FY20 FY21 FY22 FY23 TOTAL FY19-23 CIP SCHEDULED Cemetery 836,859$ 166,000$ 118,000$ 18,000$ 18,000$ 1,156,859$ City Admin/Clerk 113,000$ 57,000$ 28,000$ 28,000$ 28,000$ 254,000$ Economic Dev 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 125,000$ Facilities (incl Shops)134,031$ 375,000$ 125,000$ 78,000$ 10,000$ 722,031$ Finance 35,000$ -$ -$ -$ -$ 35,000$ Fire -$ 6,500,000$ -$ -$ 4,500,000$ 11,000,000$ Human Resources 25,000$ -$ 30,000$ -$ -$ 55,000$ IT 276,186$ 110,000$ 188,000$ 180,000$ 158,000$ 912,186$ Parks 346,000$ 500,000$ 733,000$ 658,000$ 203,000$ 2,440,000$ Police (incl L&J)10,449,000$ 509,000$ 20,234,000$ 235,000$ 177,000$ 31,604,000$ Recreation 116,500$ 290,277$ 188,560$ 17,932,300$ -$ 18,527,637$ GENERAL FUND TOTAL CIP 12,356,576$ 8,532,277$ 21,669,560$ 19,154,300$ 5,119,000$ 66,831,713$ 117 There are four scheduled projects in the plan that have an estimated combined cost of over $57 million, representing 85% of the total scheduled costs. We expect that each project will require voter approval of a mill levy increase or issuance of bonds. While our capital plans for the past 5 years have included both the Law & Justice Center (in some form or another) and an Aquatics Facility, the replacements of Fire Station #1 and Fire Station #2 are new this year. Parks department scheduled capital for FY20-FY23 will be moved to a separate Parks Maintenance District Fund CIP upon the successful creation of a District (scheduled in FY19.) You will see in the Financial Summary were we adjust the General Fund CIP Project costs by the amount of Parks capital in those years. We do not reduce General Fund revenues in those years; we will need the current (and slightly increasing) revenues to continue to pay for General Fund capital. Summary of Unscheduled Projects: The largest single unscheduled project is GF219 – Addition to City Hall, Consolidation of Services estimated at $5.5 Million. This has been discussed as a project that would be needed within the 6-10 year timeframe. Refer to the attached CIP schedule for the details of other unscheduled projects. GF263 - Law & Justice Center 30,000,000$ GF056 - Aquatics Facility 16,600,000 GF306 - Fire Station 1 6,500,000 GF305 - Fire Station 2 4,500,000 Total Large Scheduled Projects 57,600,000$ 118 GENERAL FUND CIP TOTAL CIP UNSCHEDULED Cemetery 360,000$ City Admin/Clerk 28,000$ Economic Dev 25,000$ Facilities (incl Shops)5,816,600$ Finance 333,333$ Fire -$ Human Resources -$ IT 83,000$ Parks 3,395,000$ Police (incl L&J)1,146,000$ Recreation 160,000$ GENERAL FUND TOTAL CIP 11,346,933$ 119 Items of particular note this year are: 1. Timing of voter-based initiatives are highlighted in orange in the attached Financial Summary: a. Law & Justice Center- GF263 project is currently being examined by the City and the County. For this plan we represented the option the County was favoring. This is planned to be funded through bond issuance/mill levy question to city voters in both FY19 (Law Enforcement Building) and FY21 (Justice Building.) i. Last year, the CIP was adopted without including the Law & Justice Center project because of the uncertainty of how we would proceed. b. Fire Station #1 Relocation- GF306 has been recommend in the Fire Master Plan and the current Station is in need of repairs in order to remain in service longer. It is likely we would be selling the existing site to reduce the costs of building a new station; however, we haven’t estimated the value of the current site that would off-set the costs. We have also not included any amounts from the Fire Equipment and Capital Replacement Fund for this project, which we could consider. As we move forward with planning, those amounts could be known. c. Aquatics Facility & Projects – GF056 and GF137 have been on the plan and would require a voter approved levy and bond issuance in FY22. d. Fire Station #2 Relocation – GF305 was also recommended in the Fire Master Plan. Similar to Station #1, it is likely we would be selling the existing site to reduce the costs of the new station. The value of the current site isn’t know, but could be determined at a future date. We have also not included any amounts from the Fire Equipment and Capital Replacement Fund for this project, which we could consider. This project is planned for FY23. e. Parks Maintenance District creation – the city has funded a Feasibility Study that will be presented in early 2018. The creation would create a new, separate fund for the district that would include capital items. This plan anticipates the District being created in FY19, with its first assessments and funding in FY20. As a result, we show the Park Department capital items “moved to their own fund,” and would be removed from the General Fund plan in the Financial Summary beginning in FY20 120 2. Other projects and equipment of note added to the plan this year: a. Software and Technology enhancement and updates. Specifically the Commission room - GF283 and Laserfiche - GF284 for records management. SunGuard Analytics Software - GF224 is moved forward a year due to needs of various departments. b. Vehicle and equipment additions and replacements. Police and Parks have their rotation of vehicle replacements with some additions. Police added an additional patrol car and non-patrol cars. Recreation is requesting a vehicle replacement in FY20 and a new van in FY21. c. Facilities and Aquatics have maintenance and replacement requests to keep buildings and equipment working and up to standards. 3. In order to continue to make the necessary improvements and equipment purchases, we need to make increased funding available for capital projects in the General Fund. This plan makes a 3-pronged recommendation that will make more money available for projects. a. Increased borrowing: The planned voter-approved bonds, as discussed above. b. The Park Maintenance District, if created, is funded by a separate assessment without decreasing the General Fund revenue dedicated to capital. c. Annual General Fund Revenues available for Capital Improvements have been increased to 3% in FY20, and to 3.5% in FY21. In order to accomplish this and actually fund the capital projects listed, we will need to prioritize capital projects ahead of the growth of the other portions of the General Fund budget going forward. UNRESOLVED ISSUES: Law and Justice Center plans with the County, timing of Fire Station relocation and the possible creation of a Park Maintenance District. ALTERNATIVES: As suggested by the City Commission. If the Commission does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. 121 FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY19. Projects and equipment purchases can only be made after being included in an Approved Budget. Report compiled on: December 4, 2017 Attached: Draft - General Fund CIP 122 General Fund Capital Improvement PlanFinancial Summary Current YearFY18 FY19 FY20 FY21 FY22 FY23UnscheduledProjected Beginning Balance Dedicated to CIP ‐$                      236,000$                  (56,664)$              (465,568)$            (262,920)$            278,229$               Plus:  General Fund Revenues Dedicated to CIP 1,284,996$          919,412$                  1,083,374$          1,094,207$          1,105,149$          1,116,201$           ‐$                 Plus:  GF231 ‐ Cem. Irrigation Project ‐ Reserve Used for Grant Match 200,000$             200,000$                 Plus:  GF231 ‐ Cem. Irrigation Project ‐ GrantFunding DNRC and BOR 425,000$                 Plus:  GF286 ‐ Veterans Cemetery Project ‐ Reserve Used 88,000$                    40,000$               45,000$               Plus:  GF280 ‐ Story Mansion Sewer Repair, from Story Mansion Fund 18,000$               Plus:  GF052 ‐ Police Non‐Patrol Vehicle, from Donation 18,000$               Plus:  Intercap Loan ‐ GF260, GF261 Sports Complex Imps. 431,500$                 Plus:  Bond Issue: GF263  L&J** Court then Law Enforcement Option 10,000,000$            20,000,000$       Plus:  Bond Issue:  GF305 Fire Station 1 6,500,000$         Plus:  Bond Issue:  GF306 Fire Station 24,500,000               Plus:  Bond Issue:  GF056 Indoor/Outdoor Aquatics Facility   16,500,000$       Plus:  GF137 Swim Center/ GF238 Bogert Bond Issue (with Aquatics Facility question)   1,432,300$         Less:  Scheduled CIP Project Costs (1,284,996)$        (12,356,576)$          (8,532,277)$        (21,669,560)$      (19,154,300)$      (5,119,000)$        (11,346,933)$       Creation of Citywide Park Maint Dist. CIP projects moved to own fundCreation 500,000$            733,000$            658,000$            203,000$             3,395,000$    Projected Year‐End Cash Dedicated to CIP236,000$             (56,664)$                  (465,568)$            (262,920)$            278,229$             978,430$                Assumptions Made for Revenue Estimates:Current YearFY18FY19FY20FY21 FY22 FY23Estimated Annual General Fund Revenues30,343,623$       30,343,623$           30,647,059$      30,953,530$       31,263,065$       31,575,696$         Estimated Growth in General Fund Revenues0% 1% 1% 1% 1% 1%Total Estimated General Fund Revenues30,343,623$       30,647,059$           30,953,530$      31,263,065$       31,575,696$       31,891,453$       Current Revenues Dedicated to CIP %2.6%2.6%3.0%3.5%3.5%3.5%  Plus:  Increase Dedicated to Capital Improvements %0.4% 0.4% 0.5% 0.0% 0.0% 0.0%  Total % Dedicated to CIP3.0% 3.0% 3.5% 3.5% 3.5% 3.5%Total Estimated Revenues Dedicated to CIP910,309$            919,412$                 1,083,374$         1,094,207$         1,105,149$         1,116,201$          ProjectedProjectedCURRENT$(12,356,576)$(8,532,277)$(21,669,560)$(19,154,300)$(5,119,000)$(11,346,933)FY18 FY19 FY20 FY21 FY22 FY23 UNSCHEDULEDGENERAL FUND  PROJECTS & EQUIPMENT123 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY19UnscheduledFY23FY20FY21FY22General FundGF010CEMETERYCEMETERY MOWER REPLACEMENTS$18,000$16,000$16,000$18,000$18,000GF083CEMETERYBACKHOE$110,000GF116CEMETERYCEMETERY VEHICLE REPLACEMENTS$50,000GF231CEMETERYCEMETERY IRRIGATION PROJECT$682,859GF252CEMETERYCEMETERY COLUMBARIUM$55,000GF268CEMETERYSOUTHWEST MONTANA VETERAN'S CEMETERY$88,000$360,000$40,000$45,000$18,000$836,859$166,000$118,000$18,000$360,000Totals by DEPARTMENTGeneral FundGF282City Admin/ Sustainability CITY HALL PLUG-IN HYBRID ELECTRIC VEHICLE$33,000$33,000Totals by DEPARTMENTGeneral FundGF283City Clerk’s Office / COMMISSION ROOM TECHNOLOGY UPGRADE$80,000GF284City Clerk’s OffiLASERFICHE SOFTWARE UPGRADE$28,000$28,000$57,000$28,000$28,000$28,000$80,000$57,000$28,000$28,000$28,000Totals by DEPARTMENTGeneral FundGF275ECONOMIC DEVFIBER OPTIC CONDUIT AND VAULTS$25,000$25,000$25,000$25,000$25,000$25,000$25,000$25,000$25,000$25,000$25,000$25,000Totals by DEPARTMENTGeneral FundGF285Facilities/LibraryLIBRARY EXTERIOR DOOR OPERATORS/CLOSURES REPLACEMENT$12,000$12,000Totals by DEPARTMENTGeneral FundGF103FACILITY - CHAMERICAN'S WITH DISABILITIES ACT (ADA) COMPLIANCE IMPROVEMENTS$10,000$10,000$10,000$10,000$10,000124 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY19UnscheduledFY23FY20FY21FY22GF219FACILITY - CHADDITION TO CITY HALL, CONSOLIDATION OF SERVICES$5,500,000GF241FACILITY - CHREPLACEMENT OF CITY HALL AC CONDENSING UNIT – ROOF TOP$50,000GF245FACILITY - CHENERGY PROJECTS – CITY HALL$75,000GF271FACILITY - CHCITY HALL NEW PARKING LOT$250,000GF272FACILITY - CHSITE SECURITY UPGRADE - BUILDING LOCKS$15,000$15,000$15,000GF303FACILITY - CHCITY HALL EXPANSION REMODEL OF STORAGE AREAS INTO OFFICES$25,000GF304FACILITY - CHCITY HALL COMMISSION ROOM EXPANSION/REMODEL$300,000$10,000$75,000$325,000$125,000$10,000$5,750,000Totals by DEPARTMENTGeneral FundGF001FACILITY - PROFPROFESSIONAL BUILDING ELEVATOR REPLACEMENT$66,600GF199FACILITY - PROFPROFESSIONAL BUILDING RECONFIGURATION - PHASE 2$37,031$37,031$66,600Totals by DEPARTMENTGeneral FundGF157FACILITY - SCSENIOR CENTER ELEVATOR$68,000$68,000Totals by DEPARTMENTGeneral FundGF224FINANCESUNGARD ANALYTICS NOW COGNOS BI (BUSINESS INTELLIGENCE) WEB-BASED REPORTING SUITE$35,000GF227FINANCEERP REPLACEMENT / UPGRADE "SUNGARD REPLACEMENT / UPGRADE"$333,333$35,000$333,333Totals by DEPARTMENTGeneral FundGF305FireFIRE STATION 2$4,500,000GF306FireFIRE STATION 1$6,500,000125 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY19UnscheduledFY23FY20FY21FY22$4,500,000$6,500,000Totals by DEPARTMENTGeneral FundGF287Human ResourcLEARNING MANAGEMENT SYSTEM$25,000GF288Human ResourcAPPLICANT TRACKING SYSTEM$30,000$25,000$30,000Totals by DEPARTMENTGeneral FundGF062I.T.PERSONAL COMPUTER (PC) REPLACEMENT$60,000$50,000$55,000$65,000$65,000GF080I.T.REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT$50,000$45,000$45,000$45,000$50,000GF199I.T.PROFESSIONAL BUILDING RECONFIGURATION - PHASE 2$136,186GF229I.T.ISCSI STORAGE REPLACEMENT$45,000GF233I.T.VEHICLE REPLACEMENT$23,000$83,000GF263I.T.POLICE VIDEO EVIDENCE STORAGE AND BACKUP$40,000GF265I.T.GENERAL FUND SERVER REPLACEMENT$68,000GF289I.T.SERVER FARM SOFTWARE UPGRADES$25,000$10,000$10,000$25,000$158,000$276,186$110,000$188,000$180,000$83,000Totals by DEPARTMENTGeneral FundGF031PARKSPARK IMPROVEMENT GRANTS$150,000$150,000GF034PARKSLARGE DECK MOWER$60,000$90,000$110,000$58,000GF084PARKSPARKS RESTROOM UPGRADES$470,000$80,000GF092PARKSPLAYGROUND EQUIPMENT$120,000$95,000$95,000$120,000GF108PARKSPARK SIDEWALK REPLACEMENTS$88,000$120,000GF115PARKSPARK VEHICLE REPLACEMENTS$55,000$50,000$180,000$30,000$30,000$28,000GF148PARKSBMX PARKING LOT$85,000GF190PARKS4-WHEELER ATV REPLACEMENT$14,000$16,000GF191PARKSUPGRADE SOFTBALL COMPLEX LIGHTING$1,000,000126 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY19UnscheduledFY23FY20FY21FY22GF195PARKSTURF SWEEPER$32,000$36,000GF205PARKSPROST PLAN UPDATE$109,000GF250PARKSSPLASH PADS$190,000$225,000$240,000GF260PARKSSPORTS COMPLEX - CONSTRUCTION OF 'PROJECT RELATED' COTTONWOOD ROAD AREA WATER & WASTEWATER IMPROVEMENTS$364,000GF270PARKSSNOW PLOWING VEHICLE$65,000$75,000GF278PARKSGRIFFIN AT STORY MILL PARK ROAD IMPROVEMENT - .26 MILE$260,000GF279PARKSSTORY MILL ROAD IMPROVEMENT - .17 MILE$170,000GF281PARKSBOZEMAN POND PARK & AASHEIM BALLFIELDS ROAD EXPANSION - .17 MILE & .09 MILE$260,000GF290PARKSIRRIGATION SYSTEM REPLACEMENTS$425,000GF291PARKSPICKLEBALL COURTS$90,000$203,000$346,000$500,000$733,000$658,000$3,395,000Totals by DEPARTMENTGeneral FundPW05/06Parks and Facility PortionPUBLIC WORKS SHOPS FACILITY PLAN AND CONSTRUCTION$10,000$50,000$10,000$50,000Totals by DEPARTMENTGeneral FundGF052POLICEPOLICE NON-PATROL VEHICLE REPLACEMENTS$30,000$15,000$377,000$15,000$15,000GF053POLICEPATROL VEHICLE REPLACEMENT$132,000$124,000$680,000$189,000$128,000$195,000GF165POLICEPATROL MOTORCYCLE REPLACEMENTS$60,000GF166POLICEPORTABLE AND MOBILE RADIO REPLACEMENTS$295,000$295,000GF262POLICEPOLICE K9$19,000$17,000GF263POLICELAW & JUSTICE CENTER$10,000,000$20,000,000GF292POLICEPATROL CAR AUXILIARY EQUIPMENT$15,000$15,000$10,000$10,000$10,000$10,000127 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY19UnscheduledFY23FY20FY21FY22GF293POLICENON-PATROL CAR NEW VEHICLES$15,000$15,000GF294POLICEPATROL CAR - ADDITIONAL$64,000$177,000$10,449,000$509,000$20,234,000$235,000$1,146,000Totals by DEPARTMENTGeneral FundGF056RECREATIONDESIGN & CONSTRUCT INDOOR/OUTDOOR FAMILY AQUATICS CENTER$100,000$16,500,000GF137RECREATIONSWIM CENTER - FACILITY REPAIRS AND REPLACEMENTS$949,300GF140RECREATIONLINDLEY CENTER PARKING LOT RENOVATION$53,560GF209RECREATIONLINDLEY CENTER FULL UPGRADE: RESTROOMS, WINDOWS, SIDING, KITCHEN, ROOF, FLOORING$224,277GF238RECREATIONBOGERT POOL RENOVATION$483,000GF295RECREATIONSWIM CENTER UV SYSTEM REPLACEMENT$68,500GF296RECREATIONSWIM CENTER – FRONT FURNACE REPLACEMENT$36,000GF297RECREATIONSWIM CENTER ROOF REPLACEMENT$26,000GF298RECREATIONSWIM CENTER – BARRIER WALL IN PUMP ROOM$22,000GF299RECREATIONVEHICLE REPLACEMENT$30,000GF300RECREATIONSTORY MILL COMMUNITY CENTER GYMNASIUM FLOOR REPLACEMENT$110,000GF301RECREATIONSTORY MANSION EXTERIOR PAINT$50,000GF302RECREATIONPASSENGER VAN$35,000$116,500$290,277$188,560$17,932,300$160,000Totals by DEPARTMENTSummary for General Fund (78 items)Totals by year:$5,119,000$12,356,576$8,532,277$11,346,933FY23FY19FY20UnscheduledFY22$19,154,300$21,669,560FY21128 CIP Project Fund General Fund PROJECT NUMBER GF001 DEPARTMENT FACILITY - PROF PROJECT NAME PROFESSIONAL BUILDING ELEVATOR REPLACEMENT FY19 FY20 Unscheduled $66,600 DESCRIPTION OF PROJECT The elevator in the Professional Building is a three stop Otis elevator. The elevator was installed when the second floor was added in 1972. Since the City purchased the building we have remodeled several areas on both the main floor and second floor – the elevator remains original and is approaching 44 years of continued use. The elevator is to the point where many technological improvements have been made in elevator technology and a change out would yield both improved service and some reductions in energy costs. The elevator is inspected annually and is still safe although there are some inherent problems with the operation of the elevator. Of the four elevators owned by the City, this system experiences the most downtime. One big problem is the leveling systems and the way the rails and tracks are mounted in the building. The elevator will malfunction and require resetting if it loaded heavy to one side. A new car and track system would solve the nuisance trips associated with this aging elevator. ALTERNATIVES CONSIDERED Continue to maintain and adjust the elevator operating systems throughout the year. ADVANTAGES OF APPROVAL Increase reliability and reduced maintenance costs. Some electrical savings associated with improved electric motors. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs FUNDING SOURCES General Fund and Building Inspection Fund New Replacement Equipment Project FY21 FY22 FY23 129 CIP Project Fund General Fund PROJECT NUMBER GF010 DEPARTMENT CEMETERY PROJECT NAME CEMETERY MOWER REPLACEMENTS FY19 $16,000 FY20 $16,000 Unscheduled DESCRIPTION OF PROJECT Ongoing cemetery mower replacement program. Scheduled on a five year replacement program, with the oldest cemetery mower now being 5 years old. Proposing to go back to the three replacement cycle, due to numerous breakdowns after the three year mark. These mowers are used to complete the mowing 53+ acres of turf inside and outside the cemetery which include mowing of the open space, trails, and the weekly mowing through the headstones. ALTERNATIVES CONSIDERED Keep older mowers for extended periods of time, which has been done as we moved to a 5 year replacement program instead of a 3 year program. ADVANTAGES OF APPROVAL Less down time; Decreased repair /maintenance costs; High trade –in value; Increased productivity; Less emissions. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Routine maintenance, oil changes, fuel. FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 $18,000 FY22 $18,000 FY23 $18,000 130 CIP Project Fund General Fund PROJECT NUMBER GF031 DEPARTMENT PARKS PROJECT NAME PARK IMPROVEMENT GRANTS FY19 FY20 $150,000 Unscheduled DESCRIPTION OF PROJECT The General Fund contributes funds every other year towards improving park infrastructure through implementation of park master plans. This grant program is a matching funds program in which the City receives a minimum 1 to 1 match from the recipient. The Commission has established a formal grant policy by resolution. By switching to every other year, and also increasing the allocation, bigger projects can be accomplished, though these projects will take more time to complete. ALTERNATIVES CONSIDERED Handle park equipment and improvement requests on an adhoc basis, as various donors or service groups bring them forward. Allocate more or fewer dollars to the program. ADVANTAGES OF APPROVAL This matching funds program provides critical infrastructure to the park system by utilizing the talents of our community members through matching funds, donations, labor in lieu of and numerous specialized services. All of the above can be used as a match in this program ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: New infrastructure and facilities bring on increased maintenance and labor costs. The nature of each project funded will determine the continued costs. Some projects have very low ongoing costs, others have relatively higher costs. FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 FY22 $150,000 FY23 131 CIP Project Fund General Fund PROJECT NUMBER GF034 DEPARTMENT PARKS PROJECT NAME LARGE DECK MOWER FY19 $90,000 FY20 Unscheduled $110,000 DESCRIPTION OF PROJECT The mower request in FY19 would be an addition of a large-deck sports turf mower, anticipated to be needed for additional parkland used for athletics, such as: Enterprise Park (formerly Lerner Park), Oak Springs Park, Adam Bronken Sports Complex, and the eventual 80 acre Bozeman Sports Complex. The City currently mows over 150 acres of irrigated turfgrass weekly. ALTERNATIVES CONSIDERED Continue to repair as break downs occur, Replace mowers as they breakdown, explore a lease program. ADVANTAGES OF APPROVAL Proper mowing of sports fields and formal parks are imperative to safety. Regular replacement will reduce maintenance costs and decrease the number of breakdowns we have been experiencing. Well mowed parks are an important reflection on our City and how it is perceived by visitors and citizens. New mowers will be more reliable, safer, productive, and will reduce the workload on the vehicle maintenance shop personnel. Well maintained sports fields have proven to be a vital component to the economic growth of our community, by attracting regional and state tournaments to Bozeman. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Improve scheduling of mowing and increase crew efficiency because of reliable equipment. FUNDING SOURCES 100% General Fund. New Replacement Equipment Project FY21 $58,000 FY22 FY23 $60,000 132 CIP Project Fund General Fund PROJECT NUMBER GF052 DEPARTMENT POLICE PROJECT NAME POLICE NON-PATROL VEHICLE REPLACEMENTS FY19 $15,000 FY20 Unscheduled $377,000 DESCRIPTION OF PROJECT The police department has unmarked vehicles used by command staff, detectives and some support positions. Some of these vehicles are used for support operations, such as animal control, community resource officer, code compliance, etc…. Command and detective vehicles are assigned and used to respond to emergency calls for command/control or investigations. Generally vehicle replacement of these vehicles involves buying used, lower mileage vehicles with some trade-in done by higher mileage vehicles nearing the end of time to operate safely. Decisions on when to rotate these vehicles is usually higher mileage than a normal police car and dependent largely on track history for maintenance concerns. In FY19 and FY21 we have 2 detective vehicles in need of replacement. Cost estimates involve buying a lower mileage or lease return vehicle, not a new vehicle. In FY20 and FY22 we anticipate adding two School Resource Officer Positions to cover the new Bozeman High School and increased demand for police services at all schools. In FY22 and FY23 we have identified 3 admin vehicles that will need replacement. These are used by command officers for daily and on-call response throughout the city. ALTERNATIVES CONSIDERED Each year we assess each purchase decision. At times we may be able to convert a marked police car to a detective use, when the vehicle is no longer trustworthy to the levels of immediate emergency response, but could be used for a year or two as an unmarked support vehicle. ADVANTAGES OF APPROVAL 2 of these vehicles are new and essential. The replacements are also essential and continue to provide safe and reliable transportation. These unmarked cars tend to last for at least 15 years. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project FY21 $15,000 FY22 $15,000 FY23 $30,000 133 CIP Project Fund General Fund PROJECT NUMBER GF053 DEPARTMENT POLICE PROJECT NAME PATROL VEHICLE REPLACEMENT FY19 $124,000 FY20 $189,000 Unscheduled $680,000 DESCRIPTION OF PROJECT This plan allows for a number of patrol cars to be replaced each year, including all of the necessary vehicle equipment (top lights, sirens, radio, mobile data terminals, video cameras, electronic reporting / ticketing systems, etc.) Costs are based on actual costs in FY18 of $61,000 per vehicle and anticipated increases in FY19 and beyond. Patrol vehicles are an essential item in the operation of the Bozeman Police Department, being the primary tool used for over 50,000 Response to Calls each year. Police vehicles must be available for police patrol and emergency call response 24 hours a day, 365 days a year. These vehicles are used to respond to both emergency and non-emergency calls for service, investigate vehicle crashes, conduct traffic enforcement and for general patrol duties. These patrol vehicles average approximately 20,000 miles annually. Vehicles earmarked for replacement will have a minimum estimated 110,000 miles per vehicle, which with police emergency response tends to be the rough time when police vehicles are no longer safe for emergency response. An additional 10 patrol vehicles will need replacement after FY23. A review of mileage and estimated staffing increases in patrol by 2-3 officers over the next few years has also led to the identified need for an additional patrol vehicle in FY21. This won’t replace a vehicle and brings the total patrol response vehicles to 23 (1 unmarked / 2 K9 vehicles / 20 fully marked) ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL This helps us plan for safe and reliable emergency response vehicles for patrol use, as well as projected lower annual maintenance costs. This program would allow for the replacement of older, higher mileage patrol cars that become less reliable and more costly to repair. Equipment components mounted inside the car can sometimes be transferred from the old car to the new car, depending on the condition. These replacements continue to bring the department closer to 100% matching Ford SUV patrol vehicles. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED These are replacement vehicles. Recurring costs frequently decline as newer cars replace older ones. Maintenance costs have stabilized due to regularly scheduled service, even though calls for service have increased and additional officers have been hired. FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 $128,000 FY22 $195,000 FY23 $132,000 134 CIP Project Fund General Fund PROJECT NUMBER GF056 DEPARTMENT RECREATION PROJECT NAME DESIGN & CONSTRUCT INDOOR/OUTDOOR FAMILY AQUATICS CENTER FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Indoor/Outdoor Aquatics Center. This item was identified as a “Top Ten Capital Facility Recommendation” in the PROST plan, adopted October 2007. The design phase in FY18 includes the preliminary design of the Family Aquatics Center. This project will need to be approved by the voters. It is estimated that an election would be offered in the fall of 2021. ALTERNATIVES CONSIDERED Do not build a community aquatics center. ADVANTAGES OF APPROVAL Community Benefits of an Aquatics Center: safe and healthy place for families to play, connected families, strong vital involved community, and increased community programs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual operating and maintenance costs to include additional aquatic staff: Cost undetermined at this time. FUNDING SOURCES Bond and General Fund. New Replacement Equipment Project FY21 $100,000 FY22 $16,500,000 FY23 135 CIP Project Fund General Fund PROJECT NUMBER GF062 DEPARTMENT I.T. PROJECT NAME PERSONAL COMPUTER (PC) REPLACEMENT FY19 $50,000 FY20 $55,000 Unscheduled DESCRIPTION OF PROJECT This is a general item for replacement of personal computers for General Fund related jobs and services. (Enterprise and Special Revenue fund services pay for their own pc’s.) As of FY17, Personal Computers moved to a 5 year rotation before replacement. PC Replacements are one of the primary drivers of Help Desk Calls (PM01 & WL01) - aging computers can have more software and technical conflicts, and replaced PC's often require user support for newer versions of software, etc. ALTERNATIVES CONSIDERED Not replace computer/server hardware as frequently. ADVANTAGES OF APPROVAL City technology needs will be better met and the IT department will be able to more efficiently support employees and citizens. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 $65,000 FY22 $65,000 FY23 $60,000 136 CIP Project Fund General Fund PROJECT NUMBER GF080 DEPARTMENT I.T. PROJECT NAME REMOTE CLOSET SWITCHES, ROUTER AND WIRELESS AP REPLACEMENT FY19 $45,000 FY20 $45,000 Unscheduled DESCRIPTION OF PROJECT Wan Site end of life replacements for switches and router throughout City to include City Hall, Professional Building, City Shops, Landfill, L&J, Library, WWTP, WTP, Swim Center, Beall Park, Cemetery. Smaller sites will be consolidated in one year. FY 15 - Prof-Building, Vehicle Maint. This equipment is critical to the City's technology network, supporting all of the department's performance measures related to system "uptime" (PM02-PM06) and workload measures related to number of hours the network and various software is "in service" (WL02-W06). ALTERNATIVES CONSIDERED Maintain current switches without critical support or maintenance. ADVANTAGES OF APPROVAL Maintain uptime for all WAN locations throughout the City to include phone services as well as data. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund – with costs shared with Enterprise, as location warrants. New Replacement Equipment Project FY21 $45,000 FY22 $50,000 FY23 $50,000 137 CIP Project Fund General Fund PROJECT NUMBER GF083 DEPARTMENT CEMETERY PROJECT NAME BACKHOE FY19 FY20 $110,000 Unscheduled DESCRIPTION OF PROJECT This piece of equipment would replace the current cemetery backhoe (2001- 3119 hours) that is used for burials an average of 2 times per week. This is the main piece of equipment utilized for cemetery burials. ALTERNATIVES CONSIDERED Continue to utilize the older backhoe and repair and maintain as necessary. Potentially, borrow from another department. ADVANTAGES OF APPROVAL Increased reliability and safety for staff and the families relying on cemetery services. The old cemetery backhoe could potentially be transitioned to the Parks Division. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing vehicle. FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 FY22 FY23 138 CIP Project Fund General Fund PROJECT NUMBER GF084 DEPARTMENT PARKS PROJECT NAME PARKS RESTROOM UPGRADES FY19 FY20 Unscheduled $470,000 DESCRIPTION OF PROJECT This project is the general replacement and upgrading of the City Park’s public restroom facilities. Other restrooms that need to be replaced- and/or built are: Rose Park $80,000 (FY 21), Beall Park $40,000 and the Softball Complex $300,000 –( Large Facility plus Concession Stand), BMX- Westlake Park $130,000 are unscheduled. ALTERNATIVES CONSIDERED Continue to try to maintain existing facilities. The Rose and BMX Park projects will provide restroom facilities in areas where currently none exist. The BMX project potentially could be part of the Midtown Urban Renewal District. ADVANTAGES OF APPROVAL Ease and efficiency of maintaining new restrooms; increased cleanliness of public facilities. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Operating and repair costs are expected to be lower than the existing facilities. FUNDING SOURCES 100% General Fund, BMX Park funding possible from TIF New Replacement Equipment Project FY21 $80,000 FY22 FY23 139 CIP Project Fund General Fund PROJECT NUMBER GF092 DEPARTMENT PARKS PROJECT NAME PLAYGROUND EQUIPMENT FY19 FY20 $95,000 Unscheduled $120,000 DESCRIPTION OF PROJECT The following playground equipment will eventually need to be replaced due to its age and condition: Replacement will bring equipment up to today’s standards and reduce safety and liability concerns. Jarrett Park (FY19) and Christie Park (FY20) are identified as the playgrounds that need replacement, in that priority. New replacements include: Lindley Park (FY22) and Kirk Park playgrounds. The majority of the city-maintained playgrounds were installed in the early 1990’s. In general, safety recommendations for playgrounds address: playground site elements, sight lines, equipment features and materials, surfacing materials, hardware, paints and finishes, and any other hazards that might be present. Playground repairs require same-day response given their critical safety implication. Currently, the Parks Division inspects and maintains 21 playgrounds city-wide and assists with another 19 HOA- maintained playgrounds with monthly inspections and recommendations. ALTERNATIVES CONSIDERED Keep existing equipment in place, maintain as we go ADVANTAGES OF APPROVAL Increased safety for community members. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal. FUNDING SOURCES 100% General Fund. New Replacement Equipment Project FY21 $95,000 FY22 $120,000 FY23 140 CIP Project Fund General Fund PROJECT NUMBER GF103 DEPARTMENT FACILITY - CH PROJECT NAME AMERICAN'S WITH DISABILITIES ACT (ADA) COMPLIANCE IMPROVEMENTS FY19 $10,000 FY20 $10,000 Unscheduled DESCRIPTION OF PROJECT Replace or install ADA upgrades in various city-owned buildings. Work examples include: door hardware, handrails, parking signage and stalls, building access, etc. The Facilities Superintendent has been working with the ADA advisory committee to provide recommendations to the City on priority order for any upgrades or improvements that may be identified to make our facilities and programs more accessible. This money has been used, and will continue to be used to improve accessibility as demonstrates a commitment from the City to address ADA issues. Based on the initial review of the work to be done the dollar amount should be increased in order to complete the improvements within the needed timeframe. ALTERNATIVES CONSIDERED When remodels are initiated on buildings they are brought up to current ADA requirements as per regulations. There are changes to the ADA that took effect in March 2011. We will continue to make upgrades as changes are made to buildings but this budget item would accelerate the compliance for city buildings. ADVANTAGES OF APPROVAL It has been the policy of the city to meet the full spirit of the law as outlined in the ADA regulations. By taking the initiative to bring all our buildings up to current standards we can provide a positive example to the community in meeting the needs of people with restricted or limited mobility. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No significant costs are anticipated with these improvements. FUNDING SOURCES 100% General Fund. New Replacement Equipment Project FY21 $10,000 FY22 $10,000 FY23 $10,000 141 CIP Project Fund General Fund PROJECT NUMBER GF108 DEPARTMENT PARKS PROJECT NAME PARK SIDEWALK REPLACEMENTS FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Sidewalks Identified for replacement due to deteriorating cement, missing sections and heaving from weather and tree roots. New sidewalks must meet or exceed city code. Replacing the old sidewalk will result in a safer sidewalk year round and enable the sidewalk plows to better meet the snow removal municipal code. Costs of approximately $11.75 square foot for rip and replace. Project 1: $120,000 - Southside Park - replace 730' of sidewalk along South 5th Avenue and along West Alderson Street with new 6' (six foot) wide concrete sidewalk, and the related retaining wall. Project 2: $88,000 - Cooper Park - replace the sidewalk around the entire block approximately 1875' total. This sidewalk serves as a main route to and from the University. ALTERNATIVES CONSIDERED Maintain existing sidewalks and patch and repair as needed. ADVANTAGES OF APPROVAL Increased safety for community members and efficiency of operation (plowing) ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: no estimate at this time FUNDING SOURCES General Fund. New Replacement Equipment Project FY21 FY22 $120,000 FY23 $88,000 142 CIP Project Fund General Fund PROJECT NUMBER GF115 DEPARTMENT PARKS PROJECT NAME PARK VEHICLE REPLACEMENTS FY19 $50,000 FY20 $30,000 Unscheduled $180,000 DESCRIPTION OF PROJECT The Parks Division utilizes vehicles for mowing, fertilization, irrigation, inspections, snow plowing and repairs of the city parks. City parkland now has grown to over 500 acres that the Parks Division is responsible for. All vehicles are utilized until service related down-time for equipment and staff become problematic or safety is compromised. FY19 represents a one ton pick-up replacement. Dodge has ceased making parts for 2001 1-ton that is currently in the Parks fleet. The two current 1-tons in the Park fleet are used for plowing parking lots, ice rinks, hauling garbage, stone, and trail fines among other duties. The addition in FY20 of $30,000 is for a ½ ton fleet vehicle to replace the 1991 Dodge with 5 year repair costs of $32124.00.That vehicle is currently on the auction block. An incremental approach to replacing aging fleet vehicles which includes an additional hybrid car (FY22)- and ½ ton pickups for the increase in FTE’s within the division. (FY20 and FY21) An additional 1-ton pickup was moved into FY23. A more detailed list of the replacement plan, along with updated vehicle mileage, has been sent to Finance- Mileage updated October 2, 2017. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL This insures safe and reliable vehicles for park use. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older ones. 5 year average on repairs to the Parks fleet - $3,550.00 per vehicle. FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 $30,000 FY22 $28,000 FY23 $55,000 143 CIP Project Fund General Fund PROJECT NUMBER GF116 DEPARTMENT CEMETERY PROJECT NAME CEMETERY VEHICLE REPLACEMENTS FY19 $50,000 FY20 Unscheduled DESCRIPTION OF PROJECT Cemetery Vehicle Replacement Plan - the Cemetery Department utilizes 1-Ton trucks for operations and maintenance of the Sunset Hills Cemetery. Asset# 1213 - 1989 1Ton 4x4, *41,360 miles - is critical to providing prompt burial services roughly twice a week and sanding/plowing cemetery roads. While it has relatively low miles, it has extremely low fuel economy (460 engine) which drives our recommendation to replace this 28 year old vehicle. *Mileage as of 11/2017. ALTERNATIVES CONSIDERED Keep maintaining #1213 until a new replacement is funded or replacement parts are no longer available. ADVANTAGES OF APPROVAL This insures safe and reliable vehicles for cemetery use. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: These are replacements; recurring costs frequently decline as newer cars replace older ones FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 FY22 FY23 144 CIP Project Fund General Fund PROJECT NUMBER GF137 DEPARTMENT RECREATION PROJECT NAME SWIM CENTER - FACILITY REPAIRS AND REPLACEMENTS FY19 FY20 Unscheduled DESCRIPTION OF PROJECT The Swim Center requires numerous repair and equipment replacements which would be added to the Bond initiative for the Indoor/Outdoor Aquatics Center. These items include: gutter replacement $159,000; deck tile replacement $150,000; removal of ceiling tiles and basic cosmetic improvements $127,000; HVAC unit replacement $365,000; pool re-plaster $148,000 ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL These projects will help to ensure that we are able to maintain a safe and functional facility. The pool is extremely well utilized and repairs and replacements are necessary over time in order to continue to serve the community. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No additional annual operating and maintenance costs FUNDING SOURCES Bond New Replacement Equipment Project FY21 FY22 $949,300 FY23 145 CIP Project Fund General Fund PROJECT NUMBER GF140 DEPARTMENT RECREATION PROJECT NAME LINDLEY CENTER PARKING LOT RENOVATION FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Curb and overlay the parking lot at the Lindley Center and include ADA parking stalls. Install parking lot lights and bases, a dumpster pad and dumpster enclosure fence. This project aligns with section 10.10.1 of the PROST plan (adopted October 2007) that recommends that City parks, recreation facilities and trails are accessible to the greatest extent possible. Includes permit fees. ALTERNATIVES CONSIDERED Sealing and striping lot and not installing lights ADVANTAGES OF APPROVAL Comply with city codes, allow for more cars to be parked in the lot at a time, more organized parking which will make the lot safer and reduced liability, lights will help with public safety and parking lot/facility security, ADA spots will be designated which will make the lot accessible, the dumpster would be enclosed. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual operating and maintenance costs to include stripping and periodic overlays. FUNDING SOURCES General Fund New Replacement Equipment Project FY21 $53,560 FY22 FY23 146 CIP Project Fund General Fund PROJECT NUMBER GF148 DEPARTMENT PARKS PROJECT NAME BMX PARKING LOT FY19 FY20 Unscheduled $85,000 DESCRIPTION OF PROJECT Installation of parking lot at Westlake BMX park, left as unscheduled due to this potentially could be part of the Mid-Town Urban Renewal project- as Westlake/BMX reside in this area. ALTERNATIVES CONSIDERED Do not install a parking lot ADVANTAGES OF APPROVAL Increased access to the Children’s Memorial Park and Christmas tree drop off area. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs: Minimal. Clean-up, possible snow plowing, painting lines every few years FUNDING SOURCES 100% General Fund, possible funding from TIF New Replacement Equipment Project FY21 FY22 FY23 147 CIP Project Fund General Fund PROJECT NUMBER GF157 DEPARTMENT FACILITY - SC PROJECT NAME SENIOR CENTER ELEVATOR FY19 FY20 Unscheduled DESCRIPTION OF PROJECT The elevator at the Bozeman Senior Social Center is a three stop Otis elevator. The elevator was installed in early 1980 and is at the point where many technological improvements have been made in elevator technology. A change out would yield both improved service and some reductions in energy costs. While the elevator is inspected annually and is safe, it is used heavily by the members of the Senior Center. Planning ahead for the replacement of the elevator will be more cost effective and avoid unnecessary down time during the replacement process. The elevator maintenance contractor has recommended this be the first elevator replaced by the City. ALTERNATIVES CONSIDERED Continue to maintain and adjust the elevator operating systems as needed. Wait to replace the elevator until it physically breaks down or continue to monitor the operation and hold off on the replacement until the routine repair and maintenance costs exceed acceptable limits ADVANTAGES OF APPROVAL Improved operations and reduced maintenance for the elevator most needed by a special population. Small reduction in annual energy costs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs. FUNDING SOURCES General Fund - New Replacement Equipment Project FY21 FY22 $68,000 FY23 148 CIP Project Fund General Fund PROJECT NUMBER GF165 DEPARTMENT POLICE PROJECT NAME PATROL MOTORCYCLE REPLACEMENTS FY19 FY20 Unscheduled $60,000 DESCRIPTION OF PROJECT Currently the Police Department has two police motorcycles and one used solely for training. Patrol motorcycles are an essential item in the traffic enforcement division, used for a portion of the over 13,000 traffic stops, crashes, and citations each year. These motorcycles are used from March to October each year and are responsible for a portion of the response to both emergency and non-emergency calls for service, investigate accidents, conduct traffic enforcement and general patrol duties. In FY18 we did not deploy the motorcycles because of staffing shortages and have plans to deploy in FY19. The current motorcycles will not need replacement during the next 5 years. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL This ensures safe and reliable emergency response vehicles for patrol use, as well as lower annual maintenance costs. For the traffic division to be effective, this equipment must be kept in top operating condition. Police motorcycles are available for police patrol use during the day and when the city streets are clear enough to ride. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Maintenance costs are stable due to regularly scheduled service. Officers assigned to the motorcycle division are also assigned to their own motorcycle. FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 FY22 FY23 149 CIP Project Fund General Fund PROJECT NUMBER GF166 DEPARTMENT POLICE PROJECT NAME PORTABLE AND MOBILE RADIO REPLACEMENTS FY19 $295,000 FY20 $295,000 Unscheduled DESCRIPTION OF PROJECT In FY18 the department and City has been in conversations and planning with Gallatin County 9-1-1 to improve radio communication that has become an operational and safety concern. Regardless of the final improvements to infrastructure, one of the identified needs for replacement is subscriber units (portable radios used by officers and mobile radios used in emergency response vehicles).The replacement of these subscriber units (radios) are a major stop to improving communications and responses capabilities. These radios are an essential item in the operation of the Bozeman Police Department, being a critical communication tool used for over to 50,000 Response to Calls each year. Police radios must be available for police use 24 hours a day, 365 days a year. These radios are individually assigned, allowing for greater longevity, and department-wide communication in the event of a need for major response. The City Commission approved purchasing these units, which are currently purchased with payments in FY19 and FY21. These radios will have at least a 10 year use for emergency response. This purchase included 70 Portable (handheld) radios and 27 mobile (vehicle) radios. This amount represents just the police department share of purchases. ALTERNATIVES CONSIDERED No other alternatives at this time. ADVANTAGES OF APPROVAL This ensures safe and reliable emergency communication and response. Program allows for a planned and predictable need for equipment replacement. Clear and dependable communication allows for quick and efficient deployment and the required level of officer safety. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 FY22 FY23 150 CIP Project Fund General Fund PROJECT NUMBER GF190 DEPARTMENT PARKS PROJECT NAME 4-WHEELER ATV REPLACEMENT FY19 FY20 Unscheduled $14,000 DESCRIPTION OF PROJECT Replace the ATV (2000 Yamaha Grizzly) used for sidewalk snow removal and is the main piece of equipment that is used to spray approx 300 acres with herbicides and biostimulants for the Parks Division. ALTERNATIVES CONSIDERED Continue to use the 2000 Yamaha Grizzly and repair as needed. ADVANTAGES OF APPROVAL Maximize efficiency, minimize down time, proactive replacement of aging equipment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 $16,000 FY22 FY23 151 CIP Project Fund General Fund PROJECT NUMBER GF191 DEPARTMENT PARKS PROJECT NAME UPGRADE SOFTBALL COMPLEX LIGHTING FY19 FY20 Unscheduled $1,000,000 DESCRIPTION OF PROJECT Replace the current lights at the Softball Complex with appropriate stadium lights. Estimate provided by MUSCO, would be bid at the time of construction. Existing lights have light spillage/pollution and cannot be “retro-fitted”. ALTERNATIVES CONSIDERED Keep existing lights ADVANTAGES OF APPROVAL The new lights can offer 50% less light spillage and glare and reduce energy costs by up to 50%. Additionally, upgraded lights could help to reduce or eliminate complaints regarding light pollution. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Reduction in electrical use. FUNDING SOURCES 100% General Fund, or fundraising by user groups - Cost estimates range from $750,000 to $825,000 in August 2012. New Replacement Equipment Project FY21 FY22 FY23 152 CIP Project Fund General Fund PROJECT NUMBER GF195 DEPARTMENT PARKS PROJECT NAME TURF SWEEPER FY19 $32,000 FY20 Unscheduled $36,000 DESCRIPTION OF PROJECT This would be used to maintain the 150+ acres of turf in the park inventory. This piece of equipment would be used extensively at the new Sports Complex and other venues on the west side of town. ( Ex. Adam Bronken Sports Complex and Oak Springs Park.) An efficient coring aerator is productive and coincides with water conservation efforts and safe playing athletic fields. ALTERNATIVES CONSIDERED Continue to operate with two aerators. ADVANTAGES OF APPROVAL Proactively and aggressively aerate parks and sports fields within the City to create safer and healthier turf that uses less water and attract tournaments to Bozeman. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 FY22 FY23 153 CIP Project Fund General Fund PROJECT NUMBER GF199 DEPARTMENT FACILITY - PROF PROJECT NAME PROFESSIONAL BUILDING RECONFIGURATION - Phase 2 FY19 $37,031 FY20 Unscheduled DESCRIPTION OF PROJECT The City is responding to growth by adding staff to meet the increased demand for services in our community. We have also reorganized divisions (Community Development) and created other divisions (Stormwater) to improve efficiency and better serve our community. In order to accommodate this growth, we need to remodel the Stiff Building. In FY16 the City Commission approved Phase 1 of the remodel which will provide better use of existing space by relocating certain functions to the basement and repurposing unused square footage. Approval of Phase II would allow the consolidation of Community Development (Planning and Building) together on one floor and the consolidation of Public Works Services (Engineering, GIS and Stormwater) together on another floor. This will allow better coordination of staff and better service to our public. ALTERNATIVES CONSIDERED Continue to operate as we are today ADVANTAGES OF APPROVAL Community Development would be able to consolidate its operations and services to allow for an integrated customer-focused service delivery model. It will also provide Public Works with the ability to collocate its services in the Stiff Building. Finally it will help the City to take a planned and efficient approach to building utilization and service optimization. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No additional operating costs anticipated for building reconfiguration. FUNDING SOURCES Building Inspection, Community Development, General Fund, and Parking New Replacement Equipment Project FY21 FY22 FY23 154 CIP Project Fund General Fund PROJECT NUMBER GF199 DEPARTMENT I.T. PROJECT NAME PROFESSIONAL BUILDING RECONFIGURATION - Phase 2 FY19 $136,186 FY20 Unscheduled DESCRIPTION OF PROJECT The City is responding to growth by adding staff to meet the increased demand for services in our community. We have also reorganized divisions (Community Development) and created other divisions (Stormwater) to improve efficiency and better serve our community. In order to accommodate this grow, we need to remodel the Stiff Building. In FY16 the City Commission approved a Phase 1 of the remodel that will provide a better use of existing space by relocating certain functions to the basement and reclaiming unused square footage. Approval of Phase II would allow the consolidation of Community Development (Planning and Building) together on one floor and the consolidation of Public Works Services (Engineering, GIS and Stormwater) together on another floor. This will allow better coordination of staff and better service to our public. Phase 1 is anticipated to be completed late spring of 2016. ALTERNATIVES CONSIDERED Continue to operate as we are today ADVANTAGES OF APPROVAL Community Development would be able to consolidate its operations and services to allow for an integrated customer-focused service delivery model. It will also provide Public Works with the ability to collocate its services in the Stiff Building. Finally it will help the City to take a planned and efficient approach to building utilization and service optimization. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No additional operating costs anticipated for building reconfiguration. FUNDING SOURCES Building Inspection, Community Development, General Fund, and Parking New Replacement Equipment Project FY21 FY22 FY23 155 CIP Project Fund General Fund PROJECT NUMBER GF205 DEPARTMENT PARKS PROJECT NAME PROST PLAN UPDATE FY19 $109,000 FY20 Unscheduled DESCRIPTION OF PROJECT Update the 2007 Parks Recreation Open Space Trail (PROST) Plan. The current plan is now 10 years old. Since adoption, the city has grown in size, new park properties have come into the system, and local demographics have changed. This project anticipates hiring an outside party to update the Plan that will take into consideration the updated Community Plan. ALTERNATIVES CONSIDERED Do not update the plan. ADVANTAGES OF APPROVAL The update would record and reference new and accurate information that has been developing over the last 10 years. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 156 CIP Project Fund General Fund PROJECT NUMBER GF209 DEPARTMENT RECREATION PROJECT NAME LINDLEY CENTER FULL UPGRADE: RESTROOMS, WINDOWS, SIDING, KITCHEN, ROOF, FLOOR FY19 FY20 $224,277 Unscheduled DESCRIPTION OF PROJECT This project is the combination of requests for upgrade of the Restrooms ($56,650), Window Replacement ($24,926), Siding Replacement ($27,192), Kitchen Upgrade ($56,650), East Roof Insulation ($27,192), Floor support ($14,389), Roof support ($17,278) . This is a heavily used community center that could benefit from substantial improvements. ALTERNATIVES CONSIDERED As suggested by the Commission ADVANTAGES OF APPROVAL 1. Brings restroom up to current ADA requirements; 2. Brings restroom up to current City of Bozeman building codes; 3. Improves sanitation in the restrooms and kitchen facilities; 4. Rehabs and secures the building envelope for years to come; 5. Reduced energy consumption from improved windows and insulation. 6. Addresses deficiencies that were identified in the 2014 structural analysis and 2012 facility condition inventory. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal. FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 157 CIP Project Fund General Fund PROJECT NUMBER GF219 DEPARTMENT FACILITY - CH PROJECT NAME ADDITION TO CITY HALL, CONSOLIDATION OF SERVICES FY19 FY20 Unscheduled $5,500,000 DESCRIPTION OF PROJECT This project would relocate the functions currently housed in the Stiff Building (Community Development/Engineering/IT/Building Inspection) into an expansion of City Hall on Lamme Street. ALTERNATIVES CONSIDERED Keep operations at the Stiff Building. ADVANTAGES OF APPROVAL Centralizing more services in one location at City Hall will improve efficiency of staff and make it easier for citizens to conduct business with the City. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED The new facility should have lower operating costs than the Stiff Building. FUNDING SOURCES Potential Funding Sources include: General Fund, Enterprise Fund (for public works), Building Inspection Fund (Building Inspection Division), sale of the Stiff Building. This is a very rough estimate, based on building square footage and current construction costs. New Replacement Equipment Project FY21 FY22 FY23 158 CIP Project Fund General Fund PROJECT NUMBER GF224 DEPARTMENT FINANCE PROJECT NAME SUNGARD ANALYTICS NOW COGNOS BI (BUSINESS INTELLIGENCE) WEB-BASED REPORTING FY19 $35,000 FY20 Unscheduled DESCRIPTION OF PROJECT Web-based report authoring tool used to build sophisticated, multi-page, multi-query reports using data from SunGard. Seamlessly integrates Microsoft Excel, enabling users to explore and analyze data in a familiar environment using skills they already have. Includes enhanced e-mailing and report publishing capabilities, in addition to access by mobile devices including iPads & iPhones. ALTERNATIVES CONSIDERED Continue to use SunGard QREP product, which requires a higher level of training and expertise for end-users. QREP is no longer being developed/enhanced and IBM software support is scheduled to end on April 30, 2018 ADVANTAGES OF APPROVAL An increased ability to push more big data out to a bigger audience and to empower novice users to collect and analyze the tremendous amount of data in SunGard. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Ongoing annual maintenance cost = $3,280 FUNDING SOURCES General Fund, although enterprise funds would continue to be big users, especially GIS New Replacement Equipment Project FY21 FY22 FY23 159 CIP Project Fund General Fund PROJECT NUMBER GF227 DEPARTMENT FINANCE PROJECT NAME ERP REPLACEMENT / UPGRADE "SUNGARD REPLACEMENT / UPGRADE" FY19 FY20 Unscheduled $333,333 DESCRIPTION OF PROJECT Replacing/upgrading the current system installed in 1999. This is the system that runs all the financial, community development, land records, utility and business license applications. Although it is unscheduled we are currently looking into this with a possibility of FY20. ALTERNATIVES CONSIDERED Continue running current SunGard package. Use SunGard.net (NaviLine EDGE) as an improvement to the current system, but not a full replacement. ADVANTAGES OF APPROVAL Simplified package. Easier to integrate the various applications/programs. Easier to pull out information for end users. Easier compilation of Commission reports and packets for Community Development. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Unknown. Dependent on the option chosen. FUNDING SOURCES General Fund 33%; Water Fund 33%; Wastewater Fund 33% New Replacement Equipment Project FY21 FY22 FY23 160 CIP Project Fund General Fund PROJECT NUMBER GF229 DEPARTMENT I.T. PROJECT NAME ISCSI STORAGE REPLACEMENT FY19 $45,000 FY20 Unscheduled DESCRIPTION OF PROJECT All of the virtual servers that reside at these two buildings use these devices as their storage device. These are critical pieces of infrastructure. ALTERNATIVES CONSIDERED Don't replace for one more year. ADVANTAGES OF APPROVAL Allows us to keep our critical pieces of infrastructure running well and under warranty. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 161 CIP Project Fund General Fund PROJECT NUMBER GF231 DEPARTMENT CEMETERY PROJECT NAME CEMETERY IRRIGATION PROJECT FY19 $682,859 FY20 Unscheduled DESCRIPTION OF PROJECT Phased Project to move irrigation of cemetery and park lands off treated municipal supply onto raw surface supply previously decreed to irrigate cemetery lands from the Story Mill Ditch .The planned improvements dramatically reduces the amount of man hours required to monitor watering during season. Improved irrigation system reduces/eliminates water loss and water is applied in the most efficient manner maximizing the use of the resource. FY 17: Phase II Design for Irrigation of Cemetery Lands • Inlet structure and piping • Pump house • Main and laterals • Electrical • Irrigation System Components. FY 18:* Phase III Installation of Diversion Works Project to Cemetery Lands. FY 19:* Phase IV Extension to Haggerty Fields •Design •Installation. ALTERNATIVES CONSIDERED Continue to use treated water for cemetery land irrigation. ADVANTAGES OF APPROVAL The Parks & Rec Department would no longer pay for large quantities of treated water for irrigation. It protects and preserves the City’s most valuable decreed surface water right and makes available for sale treated water that would otherwise have irrigated the cemetery. The treated water that is no longer applied to the cemetery and parks irrigation would be available for sale to new water customers enabling future growth and/or improving the reliability of the City’s water supplies for use in times of drought. Makes available approximately 258 AF of treated water, valued at $1,548,000.00 available for retail sale for approximately 1,121 SF homes or 2,080 MF homes. increases the reliability of domestic water supplies in times of drought. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Pump replacement. It is yet to be determined what additional operations and maintenance costs would be associated with the project during FY 19-21 at this time. This is due to the fact that the feasibility study that will be completed in FY 17 and will identify various alternatives and costs of each alternative will inform future operations and maintenance costs during FY 19-21. Upon completion of the feasibility study, an alternative will be selected and projected operations and maintenance costs can be included into the CIP for FY 19-21. FUNDING SOURCES General Fund. This project started in Fy18 with 200K. *If awarded, grant funding through the Bureau of Reclamation’s WaterSMART Program would offset total project costs. New Replacement Equipment Project FY21 FY22 FY23 162 CIP Project Fund General Fund PROJECT NUMBER GF233 DEPARTMENT I.T. PROJECT NAME VEHICLE REPLACEMENT FY19 FY20 Unscheduled $83,000 DESCRIPTION OF PROJECT Replacement of IT Vehicles. If our current vehicle is still running well and maintenance costs are not high, we would keep them beyond what is shown here. 2005 Chevy Colorado with 38K 1999 Dodge Truck with 107K 1999 Jeep Cherokee with 74K 1995 Dodge Truck with 67K ALTERNATIVES CONSIDERED Buy new or Do nothing. ADVANTAGES OF APPROVAL Provide functional transportation with reduced maintenance costs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 $23,000 163 CIP Project Fund General Fund PROJECT NUMBER GF238 DEPARTMENT RECREATION PROJECT NAME BOGERT POOL RENOVATION FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Bogert Pool is beginning to show its wear faster every year. This project would replace the coping around the pool that is cracked in several areas and the pool gutters that are cracking, crumbling, and/or lifting from the pool edge. All of the leaks that could be patched without digging up the bottom of the pool have been patched. There is minimal leaking in the return pipes to the pool but we recommend repairing the leaks in the returning piping that were identified in May of 2015, before the pool is blasted with sand or high pressure water, prepped, and resurfaced. The retaining wall is going to be replaced with a wrought iron fence to allow more visibility to the facility at night and provide more structure, as the current wall is weakening. The sections of the decking in front of the locker rooms have sunken over the years and will also be replaced. The Bogert Pool renovation or replacement with an alternate water feature would be added to the Bond Initiative for the Indoor/Outdoor Aquatic Center. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL A new gutter system would mitigate entrapment issues caused by the current gutter system. The current gutters are disintegrating between the gutter and the ledge of the pool where there gutter sits. Several gutter tiles need to be re-adhered to the pool ledge every spring and often during the pool season. If a tile is still attached but loose, it can easily be pulled from the wall. Several of the gutter tiles have been replaced through the years. In many places, a space was not left between the tiles. This doesn’t allow the water to flow into the gutter system for optimal water circulation. The surface of the pool is currently being patched with hydraulic cement in areas where the plaster is coming up. A new surface would work to protect the structure of the pool. Making these repairs to Bogert would extend the life of the pool for many years. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No additional costs would be associated with these repairs. FUNDING SOURCES Bond New Replacement Equipment Project FY21 FY22 $483,000 FY23 164 CIP Project Fund General Fund PROJECT NUMBER GF241 DEPARTMENT FACILITY - CH PROJECT NAME Replacement of City Hall AC Condensing Unit – Roof Top FY19 $50,000 FY20 Unscheduled DESCRIPTION OF PROJECT The roof-top air conditioning condensing unit at City Hall is original to the building (1980) and is reaching the end of its useful service life. This unit is critical to the temperature control for all office and public areas at City Hall. ALTERNATIVES CONSIDERED Continue to maintain the current unit until parts and refrigerant are no longer available. ADVANTAGES OF APPROVAL Reduced maintenance, increased efficiency and improved operation. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 165 CIP Project Fund General Fund PROJECT NUMBER GF245 DEPARTMENT FACILITY - CH PROJECT NAME Energy Projects – City Hall FY19 FY20 Unscheduled DESCRIPTION OF PROJECT City Hall is a LEED-Silver certified building and is currently underperforming. A recent Energy Star Portfolio Manager review found that City Hall scored a 30 on a scale of 1 to 100, indicating that the energy performance of the building has declined as equipment has aged or been replaced, and spaces modified. Retro-commissioning improves efficiency of a building’s equipment and systems; often resolving problems that occurred during design or construction, or those that develop over time. It is a system-wide evaluation of opportunities to improve energy performance and occupant comfort. City Hall was first commissioned in 2008 following the remodel. Many issues were addressed at that time, but certain problems related to the heating hot water system balance were not due to budget constraints. The commissioning report recommended replacement of 24 fin tube balancing valves and control valves on unit heaters. These components are negatively impacting the operation and efficiency of heating and cooling systems. Building Commissioning was again identified as a need in the 2014 McKinstry Investment Grade Audit. This project addresses the mechanical upgrades first identified in the commissioning report from 2008 allowing for a retro-commission for the building following the mechanical upgrades and AC Condensing Unit replacement. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Improved HVAC system operations and reduced utility costs, based on the known conditions, McKinstry estimates that commissioning would save at least $2,400 per year. The occupants of the building should experience more even temperatures and improved building airflow and ventilation. Additional savings may be possible, but not fully understood until all the recommended improvements are identified. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES General Fund New Replacement Equipment Project FY21 $75,000 FY22 FY23 166 CIP Project Fund General Fund PROJECT NUMBER GF250 DEPARTMENT PARKS PROJECT NAME Splash Pads FY19 FY20 $225,000 Unscheduled $190,000 DESCRIPTION OF PROJECT There are two proposed Splash Pad Projects: 1, The installation Interactive Water Feature at the Story Mill Community Park 2. The installation of a splash pad at the new sports complex.This plan will give the community two larger Splash Pads / Water Features located in large Community Parks at different ends of the City. Story Mill Community Park in the East and Sports Park in the West. ALTERNATIVES CONSIDERED Do not install splash pads. ADVANTAGES OF APPROVAL Can help reduce children’s fear of water. Adds community water features that have no admittance fee allowing people of all socio economic status to enjoy a public aquatics amenity. Geographically separates two installations to best serve the entire community. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Some additional water costs and maintenance will be required. Additional maintenance is estimated at 0.2 FTE FUNDING SOURCES Numerous funding options include TOP Bond money, General Fund cash reserves, Park Improvement Grant money, or combining into an Aquatics Bond vote. New Replacement Equipment Project FY21 FY22 $240,000 FY23 167 CIP Project Fund General Fund PROJECT NUMBER GF252 DEPARTMENT CEMETERY PROJECT NAME CEMETERY COLUMBARIUM FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Adding an additional eighty niche each columbarium to the Sunset Hills Cemetery with the first one scheduled FY18. These two additional columbariums would be installed within the same area as the existing columbariums. Currently, the second columbarium is approximately 96% sold. ALTERNATIVES CONSIDERED Do not add any columbariums to the cemetery and cease or put on hold the program once the second columbarium is full. ADVANTAGES OF APPROVAL Continuation on a long standing cemetery service, along with ease and minimal maintenance. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal if any. FUNDING SOURCES General Fund New Replacement Equipment Project FY21 $55,000 FY22 FY23 168 CIP Project Fund General Fund PROJECT NUMBER GF260 DEPARTMENT PARKS PROJECT NAME SPORTS COMPLEX - CONSTRUCTION OF 'PROJECT RELATED' COTTONWOOD ROAD AREA FY19 FY20 Unscheduled DESCRIPTION OF PROJECT As owner of the Sports Park property, the City is required to construct a number of street, water, and sewer improvements. In approval of the Sports Park purchase, $1,778,000 was approved in TOP Bond funding for these infrastructure improvements: Baxter Lane, Cottonwood Road, Durston/Cottonwood Intersection, Flanders Mill Road (including ditch), and Oak Street. We estimate that the Bond Funding will not be sufficient to cover the Cottonwood Road (or Oak Street) improvements. We anticipate needing to build the project-related portions of the Cottonwood Road street-related improvements with Arterial & Collector District dollars. The related water and sewer-line improvements will need to come from the General Fund. Our original cost estimates from the Spring of 2014 have been increased by 15% to estimate construction inflation costs. ALTERNATIVES CONSIDERED Delay the improvements. ADVANTAGES OF APPROVAL Proper construction of the adjacent street, water, and sewer improvements, in concert with our development regulations. Better access and amenities for the Sports Park. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED The City's Street Maintenance Funds will maintain the street surface, once constructed. The utilities will maintain the pipes once installed. FUNDING SOURCES GENERAL FUND. New Replacement Equipment Project FY21 $364,000 FY22 FY23 169 CIP Project Fund General Fund PROJECT NUMBER GF262 DEPARTMENT POLICE PROJECT NAME POLICE K9 FY19 FY20 Unscheduled $19,000 DESCRIPTION OF PROJECT Police K9 (Canine dogs) are an integral tool for police operations. The department has two trained K9teams (handler and dog) for operations that provide assistance with drug interdiction, search ability for suspects committing crimes in buildings or helping locate and identify suspects that have left or fled a crime-scene. A trained K9 generally has a maximum of 7-8years where the dog is healthy and capable of serving. One of two dogs deployed is likely have reached its operational timeline by FY21, while the remaining K9 has another 7 years+ of operational capability. This cost includes full purchase, training of the new K9 handler(officer) and shipping/transport of the K9 to Bozeman. ALTERNATIVES CONSIDERED Not purchasing or training a K9 dog/team is an option, but not recommended. ADVANTAGES OF APPROVAL Continued ability to have K9 on-duty or available to investigate and secure prosecution of criminal activity in Bozeman. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED The operational costs of a K9 each year are part of existing budget considerations. FUNDING SOURCES Other funding sources may be available as FY23 gets closer. New Replacement Equipment Project FY21 $17,000 FY22 FY23 170 CIP Project Fund General Fund PROJECT NUMBER GF263 DEPARTMENT POLICE PROJECT NAME LAW & JUSTICE CENTER FY19 $10,000,000 FY20 Unscheduled DESCRIPTION OF PROJECT GF050 for City only Justice Center did not pass and the original GF263 joint City and County Justice Center did not pass. This project is still needed and the project is being placed in the plan as options are explored. ALTERNATIVES CONSIDERED Non-joint project with county but other City Department joint projects could be planned ADVANTAGES OF APPROVAL This has been a priority since 2008 and the issues noted in the past are still present and have increased. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Maintenance of an additional building FUNDING SOURCES Voter approved general obligation bond and other fundig will be explored New Replacement Equipment Project FY21 $20,000,000 FY22 FY23 171 CIP Project Fund General Fund PROJECT NUMBER GF263 DEPARTMENT I.T. PROJECT NAME Police Video Evidence Storage and Backup FY19 FY20 Unscheduled DESCRIPTION OF PROJECT We are currently generating around 1 Terabyte of data per month with the in car video systems and will be out of space for storage in the next 12-18 months. It is critical information that grows rapidly. We are trying to get ahead of the growth by purchasing a 5 year solution out of the gate that can be expanded as needed into the future for growth and the possibility of body cameras. The FY 22 amount relates to the increased storage needed related to body camera files. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Will allow us to continue to safely store, access and backup crucial evidentiary data without concern of running out of storage space. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund or Grant Money New Replacement Equipment Project FY21 FY22 $40,000 FY23 172 CIP Project Fund General Fund PROJECT NUMBER GF265 DEPARTMENT I.T. PROJECT NAME GENERAL FUND SERVER REPLACEMENT FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Replacement of physical servers. ALTERNATIVES CONSIDERED Virtualize if possible instead of buying physical servers ADVANTAGES OF APPROVAL Keep our server infrastructure under warranty and in good working condition for required performance. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project FY21 $68,000 FY22 FY23 173 CIP Project Fund General Fund PROJECT NUMBER GF268 DEPARTMENT CEMETERY PROJECT NAME Southwest Montana Veteran's Cemetery FY19 $88,000 FY20 $40,000 Unscheduled $360,000 DESCRIPTION OF PROJECT First phase of the Southwest Montana Veteran's Cemetery which includes design, earth work, sidewalks and retaining walls to form the 'backbone' for the Veteran group to start fundraising. Phase two potentially could be the 5500 square foot stamped concrete plaza and phase three could be the installation of the first columbarium. Phases 2 and 3 potentially be funded with a 50% match from the veteran's groups for the concrete and the first columbarium. ALTERNATIVES CONSIDERED Reduce the City's capital input and rely on the various Veteran groups for the funding. ADVANTAGES OF APPROVAL A true veteran's cemetery will help the veteran's realize their benefits upon their death. Currently, there are over 70,000 veterans in southwest Montana, who upon their death, would have to be interred in Helena or Laurel to realize the benefit. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Future phasing might be required, depending on the fundraising capabilities of the various veteran group in southwest Montana. FUNDING SOURCES 50% General Fund and funds from various veteran's groups. New Replacement Equipment Project FY21 $45,000 FY22 FY23 174 CIP Project Fund General Fund PROJECT NUMBER GF270 DEPARTMENT PARKS PROJECT NAME Snow Plowing Vehicle FY19 $65,000 FY20 Unscheduled $75,000 DESCRIPTION OF PROJECT The eventual replacement of the 1992 MT articulating tractor, which does the bulk of the sidewalk snow removal for the Parks Division, encompassing over 20 miles of sidewalks and four routes to plow. The newest cost saving measure is to share the cost of a vehicle with Streets. The advantage of the co-op is that Parks needs the vehicle in the winter for plowing and Streets in the summer for right of way mowing. The Parks and Cemetery divisions are responsible for snow removal on the majority of sidewalks, paths, accesses and trails that the City is responsible for. The addition of Oak Spring Park, Adam Bronken sidewalk and the Bozeman Pond expansion has necessitated moving up the request for an additional snow removal vehicle into FY19 instead of FY20. ALTERNATIVES CONSIDERED Repair and maintain the 1992 MT as needed. ADVANTAGES OF APPROVAL Less down time and maintenance/repair costs. A new MT tractor will be able to support more implements, less emissions and better fuel economy, faster more efficient use of time which will be a factor with the expanding sidewalk and trail snow removal routes as more parks come on board such as Bozeman Pond expansion, sports Complex and Story Mill Community Park. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual operating and maintenance costs: better fuel economy and less emissions = less maintenance and operating costs. FUNDING SOURCES 100% General Fund for Parks but cost share with Street Maintenance District New Replacement Equipment Project FY21 FY22 FY23 175 CIP Project Fund General Fund PROJECT NUMBER GF271 DEPARTMENT FACILITY - CH PROJECT NAME City Hall New Parking Lot FY19 FY20 Unscheduled $250,000 DESCRIPTION OF PROJECT Convert existing lot west of City Hall into a new parking lot. ALTERNATIVES CONSIDERED Continue to use the underutilized lot West of City Hall as a community garden. ADVANTAGES OF APPROVAL Parking at City Hall is very limited due to space constraints, this has an impact on City staff, the general public, and visiting guests. Additional parking spaces in the West lot should take pressure off of street parking around City Hall as well as allow staff to parking in the same lot. This will free up the East side parking lot for general public during normal business hours. A new lot will also provide a safer parking environment to the public during large meetings that take place at City Hall after hours. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED General annual cost for items such as: lamp replacement, line stripping, asphalt reseal, snow removal, and landscaping. FUNDING SOURCES General Fund or Downtown TIF District Funding New Replacement Equipment Project FY21 FY22 FY23 176 CIP Project Fund General Fund PROJECT NUMBER GF272 DEPARTMENT FACILITY - CH PROJECT NAME Site Security upgrade - Building Locks FY19 $15,000 FY20 $15,000 Unscheduled DESCRIPTION OF PROJECT Currently the City has approximately 64 Trilogy keyless access locks. Of the 64 units, 18 are wireless units. The remaining 46 hardwired units require physical access with a cable & laptop to make updates for staffing access changes. This project will upgrade the hardwire units to wireless over a period of time. ALTERNATIVES CONSIDERED Continue as we currently operate. ADVANTAGES OF APPROVAL Moving to a wireless system means all updates can be performed using the City wide network. The advantages to this system is the better utilization of staff hours by reducing the required man hours per access update. Depending on the access level required for a staff member, it could mean accessing 50 individual locks for a single access change. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED General maintenance cost, battery change-outs. FUNDING SOURCES General Fund New Replacement Equipment Project FY21 $15,000 FY22 FY23 177 CIP Project Fund General Fund PROJECT NUMBER GF275 DEPARTMENT ECONOMIC DEVELOPMENT PROJECT NAME Fiber Optic Conduit and Vaults FY19 $25,000 FY20 $25,000 Unscheduled $25,000 DESCRIPTION OF PROJECT Future City conduit policy will drive the future investment in city owned conduit. ALTERNATIVES CONSIDERED Do nothing, reduce or increase CIP investment. ADVANTAGES OF APPROVAL Provides funding for the purchase of fiber conduit and vaults in furtherance of a future conduit policy ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Cost of design and installation FUNDING SOURCES General Fund New Replacement Equipment Project FY21 $25,000 FY22 $25,000 FY23 $25,000 178 CIP Project Fund General Fund PROJECT NUMBER GF278 DEPARTMENT PARKS PROJECT NAME Griffin at Story Mill Park road improvement - .26 mile FY19 FY20 Unscheduled $260,000 DESCRIPTION OF PROJECT This represents funding the City's 1/2 portion of the East Griffin Road construction as it abuts to Story Mill Community Park. ALTERNATIVES CONSIDERED Construction of a woonerf type road section (or alternative park type road). More accomodating to pedestrian traffic depending on future development by the property owners adjacent south side E Griffin. ADVANTAGES OF APPROVAL Safe vehiclular an dpedestrian access to municpal facilities. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 179 CIP Project Fund General Fund PROJECT NUMBER GF279 DEPARTMENT PARKS PROJECT NAME Story Mill Road Improvement - .17 mile FY19 FY20 Unscheduled $170,000 DESCRIPTION OF PROJECT This represents funding the City's 1/2 portion of the Story Mill Road construction as it abuts to Story Mill Community Park. ALTERNATIVES CONSIDERED No alternatives considered. ADVANTAGES OF APPROVAL Safe vehicular and pedestrian access to municipal facilities. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 180 CIP Project Fund General Fund PROJECT NUMBER GF281 DEPARTMENT PARKS PROJECT NAME Bozeman Pond Park & Aasheim ballfields road expansion - .17 mile & .09 mile FY19 FY20 Unscheduled $260,000 DESCRIPTION OF PROJECT This represents funding the City's required portion of 1/2 necessary to build Fowler Road adjacent to Bozeman Pond Park Expansion and Aasheim ballfields. ALTERNATIVES CONSIDERED Waiting to acquire the ROW at the intersection of Fowler and Babcock before constructing these road sections. ADVANTAGES OF APPROVAL Safe vehicular and pedestrian access to municipal parks. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 181 CIP Project Fund General Fund PROJECT NUMBER GF282 DEPARTMENT City Admin/ Sustainability PROJECT NAME City Hall Plug-in Hybrid Electric Vehicle FY19 $33,000 FY20 Unscheduled DESCRIPTION OF PROJECT Bozeman City Hall is in need of an efficient vehicle for staff to conduct daily errands and to attend local and regional meetings. As part of City Hall’s LEED certification, the building is equipped with a 120v outlet adjacent to the west parking lot for the purpose of charging an electric vehicle. To demonstrate our commitment to efficiency and to lead by example, we would like to incorporate Plug-in Hybrid Electric Vehicle (PHEV) technology into our fleet. PHEVs combine a gasoline with an electric motor and a rechargeable battery. Unlike conventional hybrids, PHEVs can be plugged-in and recharged from an outlet, allowing them to drive extended distances using just electricity before transitioning to gasoline. PHEVs offer an exceptional range and offer enhanced reliability by operating on either electricity or gasoline. Currently, City Hall has a Chevy Tahoe with 124,658 and gets 15 MPG compared to an estimated 133 MPGe for a PHEV and a 640 mile driving range. City Hall staff generally borrow a hybrid vehicle from Public Works for long distance travel, however, this has become increasingly challenging as our staff grows and the hybrids are often unavailable. The budget includes $2,000 to designate a parking space at City Hall for EV charging. ALTERNATIVES CONSIDERED Leasing for $300 to $380 per month for three years instead of purchasing. ADVANTAGES OF APPROVAL Improved operational efficiency. Most days the vehicle would operate on electricity only, but offers the flexibility to travel long distances. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Periodic tire replacements and maintenance. FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 182 CIP Project Fund General Fund PROJECT NUMBER GF283 DEPARTMENT City Clerk’s Office / Informational Technology PROJECT NAME Commission Room Technology Upgrade FY19 $80,000 FY20 Unscheduled DESCRIPTION OF PROJECT This request is to replace the majority of outdated/broken/breaking technology and structurally-related elements including but not limited to built-in microphones, live-streaming equipment, computer display equipment, audio/amps, equipment housing, City- responsibility audio/visual room technology/equipment, etc. ALTERNATIVES CONSIDERED This will require substantial in-room activity and a number of elements depend on room/dais layout, if a larger remodel of the room is planned, this should happen concurrently. ADVANTAGES OF APPROVAL The Commission Room is already outdated and many elements already do not work. This will increase technological options for both meetings and general use, as well as prevent more significant issues are larger elements inherently break over time. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No substantial operating costs, only small changes/fixes when necessary. FUNDING SOURCES General Fund capital? New Replacement Equipment Project FY21 FY22 FY23 183 CIP Project Fund General Fund PROJECT NUMBER GF284 DEPARTMENT City Clerk’s Office / Informational Technology PROJECT NAME Laserfiche Software Upgrade FY19 FY20 $57,000 Unscheduled $28,000 DESCRIPTION OF PROJECT The FY19 request is to replace the majority of outdated/broken/breaking technology and structural-related elements including but not limited to built-in microphones, live-streaming equipment, computer display equipment, audio/amps, equipment housing, City- responsibility audio/visual room technology/equipment, etc. | The FY20 request is an upgrade to Laserfiche Avante, which is needed to bring our digital records software to a more recent version, as well as incorporate in functionality including workflow and forms, which can increase efficiencies across departments. The following years request is the estimated annual fee for the software. ALTERNATIVES CONSIDERED The FY19 Commission Room technology upgrade will require substantial in-room activity and a number of elements depend on room/dais layout, if a larger remodel of the room is planned, this should happen concurrently. | The FY20 Laserfiche upgrade could potentially happen a year prior or later, depending on workload and City priorities and staff resources. A number of departments are anxious for the increased use of the product. ADVANTAGES OF APPROVAL Regarding the FY19 tech upgrade, the Commission Room is already outdated and many elements already do not work. This will increase technological options for both meetings and general use, as well as prevent more significant issues are larger elements inherently break over time. | The FY20+ Laserfiche upgrade is a needed improvement, and while it will be a process to bring departments on board, it will both increase staff efficiencies in record management (across all departments) but also citizen ease of access for public information. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No substantial operating costs for the FY19 Commission Room upgrade, only small changes/fixes when necessary. | The FY20+ Laserfiche upgrade will require an annual software fee, estimated at $28,000 (incorporated in the above schedule). FUNDING SOURCES General Fund capital New Replacement Equipment Project FY21 $28,000 FY22 $28,000 FY23 $28,000 184 CIP Project Fund General Fund PROJECT NUMBER GF285 DEPARTMENT Facilities/Library PROJECT NAME Library Exterior Door Operators/Closures Replacement FY19 $12,000 FY20 Unscheduled DESCRIPTION OF PROJECT The automatic door operators at the library have been in operation for over ten years, due to the heavy traffic load on these door they are showing wear. Issues with the operators can impact ADA performance and also not close fully when seals are in place. Normal door closure will also be replaced at the same time. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Increases the reliability of the building system ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED $1200 per year, preventative maintenance cost General Fund FUNDING SOURCES Library has stated they have funds in Library depreciation fund that can be used for this project New Replacement Equipment Project FY21 FY22 FY23 185 CIP Project Fund General Fund PROJECT NUMBER GF287 DEPARTMENT Human Resources PROJECT NAME Learning Management System FY19 $25,000 FY20 Unscheduled DESCRIPTION OF PROJECT Enterprise solution for housing and administering employee training ALTERNATIVES CONSIDERED none ADVANTAGES OF APPROVAL Efficient and manageable training for employees in a variety of formats, improved training records ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED $5,000 annual maintenance estimate FUNDING SOURCES New Replacement Equipment Project FY21 FY22 FY23 186 CIP Project Fund General Fund PROJECT NUMBER GF288 DEPARTMENT Human Resources PROJECT NAME Applicant Tracking System FY19 FY20 Unscheduled DESCRIPTION OF PROJECT System to electronically manage the recruitment process – from application to hire. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increased efficiency, accuracy, and applicant experience ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED $5,000 estimate FUNDING SOURCES New Replacement Equipment Project FY21 $30,000 FY22 FY23 187 CIP Project Fund General Fund PROJECT NUMBER GF289 DEPARTMENT I.T. PROJECT NAME Server Farm Software Upgrades FY19 FY20 $10,000 Unscheduled DESCRIPTION OF PROJECT Upgrading our VM farm and SQL Cluster to the newest versions for current and future compatibility ALTERNATIVES CONSIDERED Stay on our current versions until forced to upgrade ADVANTAGES OF APPROVAL Will keep the City current with supported versions of the operating systems and will allow us to support software that requires the newer versions. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund-Perhaps some enterprise funds to cover their use. New Replacement Equipment Project FY21 $10,000 FY22 $25,000 FY23 $25,000 188 CIP Project Fund General Fund PROJECT NUMBER GF290 DEPARTMENT Parks PROJECT NAME Irrigation System Replacements FY19 FY20 Unscheduled $425,000 DESCRIPTION OF PROJECT Replacement of irrigation systems that are past their life cycle estimates. 40 years is the average life cycle of an irrigation system. ALTERNATIVES CONSIDERED Not replace the systems and fix on an “as needed” basis. ADVANTAGES OF APPROVAL Efficient water use, lower repair costs, compatibility with the new Centralized systems. Potentially coincide with transitioning the Softball Complex and Lindley Park off of treated water (Complex) and on to surface water. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 189 CIP Project Fund General Fund PROJECT NUMBER GF291 DEPARTMENT Parks PROJECT NAME Pickleball Courts FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Install Pickleball courts in one of our city parks. One potential site would be Bogert Park Tennis Courts. ALTERNATIVES CONSIDERED Do not install Pickleball courts and continue to utilize Southside tennis courts. ADVANTAGES OF APPROVAL Separate the increasing number of Pickleball players from the tennis players. Dedicated space for a fast growing sport ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Resurfacing or re-painting in future years. FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 $90,000 FY22 FY23 190 CIP Project Fund General Fund PROJECT NUMBER GF292 DEPARTMENT POLICE PROJECT NAME PATROL CAR AUXILIARY EQUIPMENT FY19 $15,000 FY20 $10,000 Unscheduled $10,000 DESCRIPTION OF PROJECT Within a patrol car is a significant amount of technology related auxiliary equipment. This includes a radar unit, Arbitrator Video Recorder, Electronic ticketing printer, Mobile Data Computer amongst other items. Most of these items are part of a normal replacement schedule as new patrol vehicles are purchased and old patrol vehicles retired. However, we are finding the need to address several areas in this category separate from this rotation schedule. First, in FY19, we need to replace all electronic ticketing printers, which were installed over 5 years ago, with full sized printers. This will allow for integration with our new Records management system and will allow for the printing of tickets in the field that are easier to read, printing of forms or “Marsy rights” notifications, etc… Secondly, we are finding that a Mobile Data Computer needs replacement about every 5 years, and many of our vehicles are rotated at 6 or 7 years, meaning some additional MDC will be needed beyond what is part of a vehicle rotation. And 3rd, we will be moving to a more portable MDC and docking stations over a 5 year period that makes the ability for an officer to use the MDC outside of the vehicle, on calls and bringing it into buildings or our station to complete reports. This direction will also lead to less desktop computers being purchased and increase officer efficiency. ALTERNATIVES CONSIDERED Alternatives are to continue to use existing MDC ADVANTAGES OF APPROVAL Less costs for desktop computers, less duplication of maintenance, more efficiency for officers, meaning officers more available for emergency call response. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES New Replacement Equipment Project FY21 $10,000 FY22 $10,000 FY23 $15,000 191 CIP Project Fund General Fund PROJECT NUMBER GF293 DEPARTMENT POLICE PROJECT NAME NON-PATROL CAR NEW VEHICLES FY19 FY20 $15,000 Unscheduled DESCRIPTION OF PROJECT In FY20 and FY22 we anticipate adding two School Resource Officer Positions to cover the new Bozeman High School and increased demand for police services at all schools. ALTERNATIVES CONSIDERED Alternatives may include use of older patrol cars that can’t be used for patrol response, or the use of existing marked units which will add mileage to those vehicles and effect that rotation schedule. ADVANTAGES OF APPROVAL These vehicles tend to be used for more than 10 years and provide SRO ability to respond to the schools, other emergency and on-call response after hours. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 FY22 $15,000 FY23 192 CIP Project Fund General Fund PROJECT NUMBER GF294 DEPARTMENT POLICE PROJECT NAME PATROL CAR - ADDITIONAL FY19 FY20 Unscheduled DESCRIPTION OF PROJECT A review of mileage and estimated staffing increases in patrol by 2-3 officers over the next few years has also led to the identified need for an additional patrol vehicle in FY21. This won’t replace a vehicle and brings the total patrol response vehicles to 23 (1 unmarked / 2 K9 vehicles / 20 fully marked) ALTERNATIVES CONSIDERED Continue patrol response with existing patrol cars, resulting in higher mileage/annum for each vehicle and difficulty at times to have sufficient vehicles available for # of officers hired and deployed by FY21+) ADVANTAGES OF APPROVAL This is an essential vehicle for safe and reliable emergency response vehicles for patrol use, as well as projected lower annual maintenance costs. This additional vehicle provides sufficient marked patrol cars for 24/7 response. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% General Fund New Replacement Equipment Project FY21 $64,000 FY22 FY23 193 CIP Project Fund General Fund PROJECT NUMBER GF295 DEPARTMENT Recreation PROJECT NAME SWIM CENTER UV SYSTEM REPLACEMENT FY19 $68,500 FY20 Unscheduled DESCRIPTION OF PROJECT A functioning UV system is critical when dealing with the high bather load that the swim center accommodates. The UV system was installed in 2010. We are in line for a replacement considering the environment the electrical components are exposed to. If we were able to construct a wall between the humid, corrosive environment and our electronics it is estimated that a UV unit would last twice that long. Annually we are spending approximately four times the amount in repairs and maintenance compared to units that are stored separately from an open water source and units that are more advanced since this unit was put it. The Swim Center currently has such a high bather load that when the UV goes out in the winter months it is difficult and sometimes impossible to keep our combined chlorine levels within the range outlined by the MT Health Code. It is a safety issue for the swimmers. Parts for this unit are not readily available. Control panels have a 6 week lead time to be replaced and the electrical components have to be shipped from Germany. ALTERNATIVES CONSIDERED Do not replace the current system. ADVANTAGES OF APPROVAL In addition to maintaining air quality, UV systems act as a secondary disinfectant to the chlorine, making the water cleaner and safer for swimmers. A modern UV unit would be more energy efficient, and it would be easier to obtain parts for since UV systems are now standard practice for pool sanitization. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 194 CIP Project Fund General Fund PROJECT NUMBER GF296 DEPARTMENT Recreation PROJECT NAME SWIM CENTER – FRONT FURNACE REPLACEMENT FY19 FY20 $36,000 Unscheduled DESCRIPTION OF PROJECT The front furnace supplies air to the lobby, locker rooms, and lifeguard room. The unit is deteriorating due to the humid environment. Getting parts for the furnace is becoming increasingly difficult due to its age. The unit would be replaced with a unit which are designed for aquatic environments or be placed outside. The current unit was installed in 2008. ALTERNATIVES CONSIDERED Continue to repair the unit. ADVANTAGES OF APPROVAL Replacing the current unit would cut down on costs to repair and service the unit. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 195 CIP Project Fund General Fund PROJECT NUMBER GF297 DEPARTMENT RECREATION PROJECT NAME SWIM CENTER ROOF REPLACEMENT FY19 $26,000 FY20 Unscheduled DESCRIPTION OF PROJECT The roof over the locker rooms/lobby area needs to be reroofed. The recommendation it to remove the existing Hypalon roof membrane and Gypsum cover board. Replace any damaged insulation. Attach ½ inch layer of HD Polylso cover board on top of the existing poly roof insulation on the entire surface that is being reroofed. Install a fully adhered Firestone 60 mil EPDM roof system. Flash all walls, pipes, and penetrations with Firestone flashing material. Install new prefinished metal drip edge on the outer perimeter and seal with a 5” flashing membrane. ALTERNATIVES CONSIDERED Do not replace the roof. ADVANTAGES OF APPROVAL Fix the roof before it becomes problematic. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 196 CIP Project Fund General Fund PROJECT NUMBER GF298 DEPARTMENT Recreation PROJECT NAME SWIM CENTER – BARRIER WALL IN PUMP ROOM FY19 $22,000 FY20 Unscheduled DESCRIPTION OF PROJECT The pump room at the swim center contains an open filtration pit. The pump room also houses all of the equipment necessary to operate the pool. The constant exposure to the chlorine and humidity from the open pit leads to accelerated deterioration of the electrical and mechanical components on the boilers, UV system and programmable logic controller. ALTERNATIVES CONSIDERED Do not build the wall. ADVANTAGES OF APPROVAL Thousands of dollars are spent each year replacing parts due to rust and corrosion. It has been recommended to us by those who service our equipment to build a barrier between the open water source and our equipment in order to help extend the life of the equipment and cut down on money spent on parts and service. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES General Fund. New Replacement Equipment Project FY21 FY22 FY23 197 CIP Project Fund General Fund PROJECT NUMBER GF299 DEPARTMENT RECREATION PROJECT NAME Vehicle Replacement FY19 FY20 $30,000 Unscheduled DESCRIPTION OF PROJECT Replacement of a 1989 truck with a more dependable vehicle for Recreation Division staff. ALTERNATIVES CONSIDERED Not replacing the 1989 truck ADVANTAGES OF APPROVAL Having a reliable and safer vehicle for Recreation Division staff to utilize. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 198 CIP Project Fund General Fund PROJECT NUMBER GF300 DEPARTMENT RECREATION PROJECT NAME Story Mill Community Center gymnasium floor replacement FY19 FY20 Unscheduled $110,000 DESCRIPTION OF PROJECT Replacing the existing gymnasium floor with a wood floor that is more durable and conducive to multiple uses. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL The current floor is made of brightly colored plastic tiles that include a large Boys and Girls Club logo in the middle. The former Boys and Girls Club was used primarily for youth programs. The Story Mill Community Center will be home to Parks and Recreation Department programs for people of all ages, large special events, and will also be utilized by community groups for sports leagues and events. There will be a significant increase in use of the space and existing floor is not conducive to many of those uses, including pickleball, one of our most popular adult programs. A wood gymnasium floor is the most durable and long lasting option. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Refinishing when needed FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 199 CIP Project Fund General Fund PROJECT NUMBER GF301 DEPARTMENT RECREATION PROJECT NAME Story Mansion Exterior Paint FY19 FY20 Unscheduled $50,000 DESCRIPTION OF PROJECT Repainting the exterior of the Story Mansion ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL The exterior paint at the Story Mansion has started to fade and peel. As this continues, we risk compromising the siding which could need replacement due to damage and would be a significantly more expensive project. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Repainting as needed FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 200 CIP Project Fund General Fund PROJECT NUMBER GF302 DEPARTMENT RECREATION PROJECT NAME Passenger Van FY19 FY20 Unscheduled DESCRIPTION OF PROJECT The purchase of a 12-15 passenger van for Parks and Recreation Department programs as well as other city departments use as needed. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Our current passenger van can accommodate 13 children and 2 staff when used for programs. The majority of our programs have a max capacity of 20 or more, which means multiple trips and additional staff support is required when transporting participants, or a lower max number put on the program. Another van would better meet current needs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine Maintenance FUNDING SOURCES General Fund New Replacement Equipment Project FY21 $35,000 FY22 FY23 201 CIP Project Fund General Fund PROJECT NUMBER GF303 DEPARTMENT FACILITY - CH PROJECT NAME City Hall Expansion Remodel of Storage areas into Offices FY19 FY20 Unscheduled DESCRIPTION OF PROJECT With the additional planned FTE as the City grows City Hall's current storage areas can be remodeled into office spaces. The space could potentially provide 2-3 offices spaces downstairs. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Any additional FTE in any of the Department in City Hall do not currently have space. This would provide space that is permenant. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine Maintenance and cleaning. FUNDING SOURCES General Fund New Replacement Equipment Project FY21 $25,000 FY22 FY23 202 CIP Project Fund General Fund PROJECT NUMBER GF304 DEPARTMENT FACILITY - CH PROJECT NAME City Hall Commission Room Expansion/Remodel FY19 FY20 $300,000 Unscheduled DESCRIPTION OF PROJECT This will address security issues and provide an additional meeting room. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases safety and provides the needed additional meeting room. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine Maintenance and cleaning. FUNDING SOURCES General Fund New Replacement Equipment Project FY21 FY22 FY23 203 CIP Project Fund General Fund PROJECT NUMBER GF305 DEPARTMENT Fire PROJECT NAME Fire Station 2 FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Fire Station 2, located at 410 S. 19th Ave, is a 1-story building that was constructed in 1974 to serve as the West end fire station for the City of Bozeman. Due to growth of the city, this station now primarily serves what is the South side and Central parts of the city. The station serves as the primary response station for all areas west of N. 7th Ave to the City limits that are South of Durston Ave. This station is the primary response station for all of MSU campus and Bozeman High School and is the secondary response to areas in the downtown core. General maintenance and repairs have been the majority of work completed on this station since it’s opening. The department has continued to deal with a sewage problem on a reoccurring basis where the sewage backs up into the living area of the station. Multiple plans have been implemented to addressed this but to date the problem still occurs. Size and location are two factors that impede the service delivery of this station. Based on it’s location in relation to campus and the downtown core this is the station where the fire department ladder truck should be housed, however the station is too small to accommodate the ladder truck. In terms of location when station 2 was built N. 19th was a two lane road whereas today it is a 4 lane major thoroughfare for the city. Leaving from and returning to the fire station can be an extremely difficult task for fire crews during peak traffic hours. In September 2017 the Fire Master Plan update was presented with the recommendation to relocate Fire Station 2 somewhere on MSU campus to improve response capabilities. This would require a partnership with MSU but could have multiple benefits from an emergency planning standpoint. If a plan were to be developed that relocated Fire Station 2 to MSU campus additional funds and planning should be evaluated for relocating the fire department training facility to the same site, an additional recommendation from the recent Fire Master Plan. ALTERNATIVES CONSIDERED As recommended by Commission ADVANTAGES OF APPROVAL Addresses health and safety, space, and long term needs of fire station 2 for the next 25-30 years. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED General operating cost which are currently budgeted in the fire department general fund budget. FUNDING SOURCES TBD New Replacement Equipment Project FY21 FY22 FY23 $4,500,000 204 CIP Project Fund General Fund PROJECT NUMBER GF306 DEPARTMENT Fire PROJECT NAME Fire Station 1 FY19 FY20 $6,500,000 Unscheduled DESCRIPTION OF PROJECT Fire Station 1, located at 34 N. Rouse Ave, is a 2-story building with an ancillary fire tower attached to the building that was constructed in 1965 to serve as the downtown fire station for the City of Bozeman as well as the administrative offices for the Fire Department. The station serves as the primary response station for all areas east of N. 7th Ave to the City limits and is the secondary response to areas primarily east of 19th Ave included all of MSU campus. Since its opening the station has been a shared facility between police and fire with the police presences fluctuating over that period of time. Today the station houses the support services functions of BPD which is comprised of a staff of 5 personnel and 1 Administrative Assistant. The station also serves as an East annex for patrol officers who need to access a computer, paperwork, or restroom. A remodel was done in 1996 on the main level portions of the building currently used by the Police Department which added some exterior windows and moved some of the interior walls. An addition to North Side of Fire Station 1 was completed in 2003, adding an additional office, locker space for firefighter’s personal protective equipment, and a clean room were members could decontaminate themselves and their equipment after returning from an emergency call. In 2011 a Heating Plan Replacement Assessment was conducted by CTA Architects & Engineers to assess three different heating plant replacement options. The following is from the executive summary of the report, the entire report can be found in Appendix A of this report. “The existing heating plant contains the original steam boiler that currently serves the existing fire station. The boiler’s chemical treatment history has been erratic at best. Consequently the boiler and steam piping has corroded severely over time and its overall condition can be considered as poor. The boiler was originally sized to serve the fire station and the adjacent old City Hall building which included an intended future addition. In 2010 the connection of the steam system to the old city hall was severed as a result of the building being sold. With the extreme reduction of the steam load the existing steam boiler has experienced severe cycling. The continued short cycling will inevitably lead to boiler failure”. To date now action has been taken on this study.In 2012 the Bozeman Facilities Department partnered with Bechtle Architects to conduct a facilities condition inventory, Appendix B. In this report the ALTERNATIVES CONSIDERED As recommended by Commission ADVANTAGES OF APPROVAL Addresses structural, mechanically, health and safety, and space needs of fire station 1 for the next 25-30 years. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED General operating cost which are currently budgeting in the fire department general fund budget. FUNDING SOURCES TBD New Replacement Equipment Project FY21 FY22 FY23 205 CIP Project Fund General Fund PROJECT NUMBER PW05/06 DEPARTMENT Parks and Facility Portion PROJECT NAME Public Works Shops Facility Plan and Construction FY19 $10,000 FY20 $50,000 Unscheduled DESCRIPTION OF PROJECT Develop a long term master plan for Public Works shop facilities, equipment, and personnel. This includes conducting a needs assessment of space for existing and future employees, equipment, machinery, and rolling stock. There is a severe shortage of enclosed storage for equipment, vehicles, and machinery, resulting in extra wear and tear, additional maintenance costs, and time preparing the equipment on cold mornings. ALTERNATIVES CONSIDERED Continue using existing infrastructure. ADVANTAGES OF APPROVAL Provide an accurate analysis of the City of Bozeman Public Works space needs for both equipment as well as people. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Depending on the results of the plan, the likely result will be the construction of additional storage and office space. FUNDING SOURCES his project will be split 3 ways between Water Fund ($20,000), Wastewater Fund ($20,000), and Street Maintenance Fund ($20,000). With a portion from the General Fund for Parks and Facility vehicle uses. New Replacement Equipment Project FY21 FY22 FY23 206