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Home My WebLink About12-04-17 City Commission Packet Materials - C5. Street Maintenance CIP FY2019-2023 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Kristin Donald, Finance Director SUBJECT: Adopt the Street Maintenance Fund Capital Improvement Plan (CIP) for Fiscal Years 2019-2023 AGENDA ITEM TYPE: Consent MEETING DATE: December 4, 2017 RECOMMENDATION: Adopt the Street Maintenance Fund Capital Improvement Plan (CIP) for Fiscal Years 2019-2023. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. Similar to recent years past, we are bringing various parts of the plan forward as items on the Consent agenda. We will be prepared to address questions, if they arise, at the public meeting. The Public Works, City Manager, and other city staff met in October and November to develop the attached Capital Plan for the equipment and capital needs of the Street Maintenance Fund. The Street Maintenance CIP encompasses the projects and equipment purchases that are not Street and Curb Reconstructions in the Street Maintenance Fund. Item of Note:  Significant increases in Pavement Maintenance projects over the next 5 years are scheduled including mill and overlay as well as chip seal projects just under 51 $1,000,000 annually and maintenance and rehabilitation projects for the next 3 years is just under $1,000,000.  Routine replacement of equipment such as graders, sweepers, trucks, plows, etc in the normal course of street maintenance are included.  Revenue was increased over a three period starting FY16; increasing the assessment by $1 Million over 3 years, dedicated to pavement maintenance projects. FY18 an additional 9% increase to the assessment to fund the mill and overlay & chip seal projects. For this plan, we are estimating a small annual increase going forward related to land (square-footage) annexations and development. UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. If the Commission does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. 52 FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY19. Report compiled on: November 22, 2017 Attached: Street Maintenance CIP 53 Street Maintenance DistrictCapital Improvement PlanFinancial SummaryCurrent YearFY18 FY19 FY20 FY21 FY22 FY23UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 170,039$ 522,802$ 377,163$ (466,738)$ (509,234)$ (427,437)$ Plus: Street Mtc Revenues Dedicated to CIP 1,773,500$ 1,661,961$ 1,695,200$ 1,729,104$ 1,763,686$ 1,798,960$ ‐$ Plus: Gas Tax693,936$ 693,900$ 693,900$ 693,900$ 693,900$ 693,900$ Less: Carryover FY17 Capital Projects (452,673)$ Less: Scheduled CIP Project Costs (1,662,000)$ (2,501,500)$ (3,233,000)$ (2,465,500)$ (2,375,789)$ (1,985,000)$ (3,581,210)$ Projected Year‐End Cash Dedicated to CIP 522,802$ 377,163$ (466,738)$ (509,234)$ (427,437)$ 80,423$ Assumptions are made for Revenue Estimates Current YearFY18 FY19 FY20 FY21 FY22 FY23Estimated Undesignated Annual Street Mtc Revenues 4,547,436$ 4,177,880$ 4,261,437$ 4,346,666$ 4,433,599$ 4,522,271$ Estimated Annual Increase ‐ Attributed to Annexations 2% 2% 2% 2%2% Annual Increase in Pavement Maintenance 0% 0% 0% 0% 0%Total Estimated Revenues 4,547,436$ 4,261,437$ 4,346,666$ 4,433,599$ 4,522,271$ 4,612,717$ Current Revenues Dedicated to CIP % 30.0% 39.0% 39.0% 39.0% 39.0% 39.0% Plus: Increase Dedicated to CIP 9.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP 39.0% 39.0% 39.0% 39.0% 39.0% 39.0%Total Estimated Revenues Dedicated to CIP 1,773,500$ 1,661,961$ 1,695,200$ 1,729,104$ 1,763,686$ 1,798,960$ ProjectedProjectedCURRENT$(3,233,000)$(2,465,500)$(2,375,789)$(1,985,000)$(3,581,210)FY18 FY19 FY20 FY21 FY22 FY23STREET MAINTENANCE PROJECTS & EQUIPMENT 54 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY19UnscheduledFY23FY20FY21FY22Street Maintenance FundSTR71-19EngineeringSTREET IMPROVEMENTS - MAINTENANCE & REHABILITATION (MILL & OVERLAY) - FY19$554,500STR71-20EngineeringSTREET IMPROVEMENTS - MAINTENANCE & REHABILITATION (MILL & OVERLAY) - FY20$986,000STR71-21EngineeringSTREET IMPROVEMENTS - MAINTENANCE & REHABILITATION (MILL & OVERLAY) - FY21$964,000STR71-22EngineeringSTREET IMPROVEMENTS - MAINTENANCE & REHABILITATION (MILL & OVERLAY) - FY22$913,329STR71-23EngineeringSTREET IMPROVEMENTS - MAINTENANCE & REHABILITATION (MILL & OVERLAY) - FY23$1,014,000STR72-19EngineeringSTREET IMPROVEMENTS - MAINTENANCE & REHABILITATION (CHIP SEAL) - FY19$827,000STR72-20EngineeringSTREET IMPROVEMENTS - MAINTENANCE & REHABILITATION (CHIP SEAL) - FY20$913,000STR72-21EngineeringSTREET IMPROVEMENTS - MAINTENANCE & REHABILITATION (CHIP SEAL) - FY21$902,500STR72-22EngineeringSTREET IMPROVEMENTS - MAINTENANCE & REHABILITATION (CHIP SEAL) - FY22$727,460STR72-23EngineeringSTREET IMPROVEMENTS - MAINTENANCE & REHABILITATION (CHIP SEAL) - FY23$316,000STR75EngineeringANNUAL PEDESTRIAN RAMP REPLACEMENT PROGRAM$100,000$100,000$100,000$100,000$100,000STR76EngineeringDOWNTOWN BOZEMAN CREEK CULVERT ASSESSMENT$15,000STR77EngineeringOAK AND 7TH INTERSECTION UPGRADE$60,000$1,430,000$1,556,500$1,999,000$1,966,500$1,740,789Totals by DEPARTMENTStreet Maintenance Fund55 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY19UnscheduledFY23FY20FY21FY22PW05Public WorksPUBLIC WORKS SHOPS MASTER PLAN$20,000PW06Public WorksPUBLIC WORKS SHOPS FACILITY CONSTRUCTION$670,000STR53Public WorksMENDENHALL & BABCOCK STREETSCAPE$2,076,210$20,000$670,000$2,076,210Totals by DEPARTMENTStreet Maintenance FundSTR68Signs & SignalsRECTANGULAR RAPID FLASHING BEACON$10,000$10,000$10,000$10,000$10,000STR78Signs & SignalsREPLACE #2748 - 1999 SERVICE TRUCK WITH A MID SIZE PICK UP.$35,000STR79Signs & SignalsSIGN MAKING MACHINE$60,000STR80Signs & SignalsUTILITY TERRAIN VEHICLE$55,000$45,000$125,000$10,000$10,000$10,000Totals by DEPARTMENTStreet Maintenance FundSTR01Street OperatioREPLACE #1539 - 2WD 1990 FORD RANGER$16,000STR01Street OperationsREPLACE #2749 - 1997 FORD 1 TON MANUAL TRANSMISSION F350$45,000STR20Street OperatioANNUAL BIKE PATH IMPROVEMENTS$25,000$25,000$25,000$25,000$25,000STR22Street OperatioGRADER LEASE$60,000$60,000$60,000$60,000$60,000STR30Street OperationsANNUAL MEDIAN & BOULEVARD MAINTENANCE$75,000$55,000$60,000$65,000$70,000STR34Street OperatioSWEEPERS$100,000$100,000$100,000$100,000$100,000STR35Street OperatioREGENERATIVE AIR SWEEPER$250,000STR40Street OperatioDUMP TRUCK WITH PLOW & SANDER - 2$210,000$200,000STR49Street OperatioSANDERS$27,000$27,000$27,000$27,000$27,000STR50Street OperatioPLOWS$13,000$12,000$12,000$12,000$13,000STR58Street OperationsTANDEM AXLE DUMP TRUCK WITH PLOW & SANDER$250,00056 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY19UnscheduledFY23FY20FY21FY22STR63Street OperatioREPLACE SIGNAL AT BABCOCK & WILSON$750,000STR73Street OperatioREPLACE SKID STEER$90,000STR74Street OperatioPAINT TRUCK$225,000STR81Street OperatioBRINE MAKING MACHINE WITH BUILDING$200,000STR82Street OperatioMOTOR GRADER LEASE PAYOFF$170,000STR83Street OperationsN. 27TH MEDIAN LANDSCAPING AND IRRIGATION FROM OAK TO BAXTER$40,000STR84Street OperatioPLUG IN ELECTRIC WORK TRUCK.$60,000STR85Street OperatioREPLACE 1992 WHEEL LOADER$180,000STR86Street OperationsS. 27TH MEDIAN LANDSCAPING AND IRRIGATION FROM KURK TO BLACKWOOD.$20,000STR87Street OperationsSPOT PROJECTS AS RECOMMENDED BY THE BOZEMAN AREA BICYCLE ADVISORY BOARD (BABAB). $50,000STR88Street OperationsSPOT PROJECTS AS RECOMMENDED BY THE PEDESTRIAN TRAFFIC AND SAFETY COMMITTEE. $30,000STR89Street OperatioSPRAY PATCH TRUCK$250,000$510,000$800,000$554,000$489,000$625,000$1,505,000Totals by DEPARTMENTSummary for Street Maintenance Fund (43 items)Totals by year:$1,985,000$2,501,500$3,233,000$3,581,210FY23FY19FY20UnscheduledFY22$2,375,789$2,465,500FY2157 CIP Project Fund Street Maintenance Fund PROJECT NUMBER PW05 DEPARTMENT Public Works PROJECT NAME Public Works Shops Master Plan FY19 $20,000 FY20 Unscheduled DESCRIPTION OF PROJECT Develop a long term master plan for Public Works shop facilities, equipment, and personnel. This includes conducting a needs assessment of space for existing and future employees, equipment, machinery, and rolling stock. There is a severe shortage of enclosed storage for equipment, vehicles, and machinery, resulting in extra wear and tear, additional maintenance costs, and time preparing the equipment on cold mornings. Additionally, there is a lack of space available for existing as well as future staff. This will be split three ways between water ($20,000), wastewater ($20,000), and streets ($20,000). ALTERNATIVES CONSIDERED Continue using existing infrastructure. ADVANTAGES OF APPROVAL Provide an accurate analysis of the City of Bozeman Public Works space needs for both equipment as well as people. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Depending on the results of the plan, the likely result will be the construction of additional storage and office space. FUNDING SOURCES This project will be split 3 ways between Water Fund ($20,000), Wastewater Fund ($20,000), and Street Maintenance Fund ($20,000) New Replacement Equipment Project FY21 FY22 FY23 58 CIP Project Fund Street Maintenance Fund PROJECT NUMBER PW06 DEPARTMENT Public Works PROJECT NAME Public Works Shops Facility Construction FY19 FY20 $670,000 Unscheduled DESCRIPTION OF PROJECT Construct additional facilities recommended in the result of the Public Works Shops Master Plan. This will be split three ways between water ($670,000), wastewater ($670,000), and streets ($670,000). ALTERNATIVES CONSIDERED Continue using existing infrastructure. ADVANTAGES OF APPROVAL The construction of a new Public Works facility will provide indoor storage for millions of dollars of equipment, machinery, vehicles, etc. This will both reduce wear and tear and maintenance costs, as well as reduce time spent on preparing equipment on cold mornings. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal building maintenance and utility costs. FUNDING SOURCES This project will be split 3 ways between Water Fund ($670,000), Wastewater Fund ($670,000), and Street Maintenance Fund ($670,000) New Replacement Equipment Project FY21 FY22 FY23 59 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR01 DEPARTMENT Street Operations PROJECT NAME Replace #2749 - 1997 Ford 1 Ton Manual Transmission F350 FY19 $45,000 FY20 Unscheduled DESCRIPTION OF PROJECT Replace #2749 - 1997 Ford 1 Ton Manual Transmission F350. Setting up and mobilizing to the job site is done with this truck and a trailer. Being able to leave the truck hooked up to the trailer during the project helps with transporting and also utilizing the smallest work area in neighborhoods. Single pieces of equipment scattered over blocks in the core not only inconveniences the residents where we are working but affects the surrounding blocks as well. Without this truck operating reliably, we have to drive equipment to the site which can take a paver or skid steer more than an hour to travel through town. ALTERNATIVES CONSIDERED Run to failure. ADVANTAGES OF APPROVAL A much more useable year round truck. Better fuel mileage and lower emissions. We are spending about $.90 per mile on maintenance and repairs. A new vehicle spends about $.05 per mile on M&R. Anytime M&R exceed $.50 per mile, it is time to consider removing the truck from the fleet. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal routine maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY21 FY22 FY23 60 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR01 DEPARTMENT Street Operations PROJECT NAME Replace #1539 - 2WD 1990 Ford Ranger FY19 $16,000 FY20 Unscheduled DESCRIPTION OF PROJECT Replace #1539 - 2WD 1990 Ford Ranger with Hybrid Sedan. We would buy one of the Public Works lease hybrids. Their lease ends in. Currently when we need to do inspections, inventories, GIS, training trips or take several people on route training, we use several vehicles or make several trips. A hybrid sedan to replace the truck would be much more useful. This vehicle will be able to carry up to 4 people at a time, and would be available to other departments as needed. ALTERNATIVES CONSIDERED Run to failure. ADVANTAGES OF APPROVAL A much more useable year round vehicle. Better fuel mileage and lower emissions. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal routine maintenance. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY21 FY22 FY23 61 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR20 DEPARTMENT Street Operations PROJECT NAME Annual Bike Path Improvements FY19 $25,000 FY20 $25,000 Unscheduled DESCRIPTION OF PROJECT This item would provide for bike-related infrastructure including (but, not limited to) racks, signs, striping, curb-cuts, and separated pathways. The Greater Bozeman Area Transportation Plan (2007 Update) Section 5.4 Recommended Bicycle Facility Improvements outlines many facilities. The Bozeman Area Bicycle Advisory Board (BABAB) gave the City their top 2 priorities: They are listed with City Engineering cost estimates: North 11th Ave - Mendenhall to Durston, $14,500: Willson Ave - Main Street to Kagy Blvd, $54,300. This money can be combined with street re-surfacing projects. ALTERNATIVES CONSIDERED Continue with existing infrastructure. ADVANTAGES OF APPROVAL Safety will likely be improved. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No additional operating costs. FUNDING SOURCES 100% Street Maintenance Fund New Replacement Equipment Project FY21 $25,000 FY22 $25,000 FY23 $25,000 62 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR22 DEPARTMENT Street Operations PROJECT NAME Grader Lease FY19 $60,000 FY20 $60,000 Unscheduled DESCRIPTION OF PROJECT This is a request to establish at a minimum a 20 year replacement schedule for our graders. Currently our fleet is comprised of a 1994, 1998, 2003, 2007, and 2014. Grading the residential streets is critical to safe travel of our citizens. Pulling the snow out from the curb so it can be blown into trucks and hauled away is important to parking in the downtown and other business areas. These graders will be all-wheel drive, which increases our productivity. Newer equipment has fewer breakdowns and better fuel economy which means less time in the shop and fueling during a shift. The old grader would be traded in or auctioned. ALTERNATIVES CONSIDERED Budget 250k every 5 years to purchase. Cut back on our use of graders in the residential areas. Continue to use what we have and replace when we have complete failure. ADVANTAGES OF APPROVAL Much more reliable and fuel efficient equipment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Decrease in costs due to newer equipment. FUNDING SOURCES 100% Street Maintenance Revenue New Replacement Equipment Project FY21 $60,000 FY22 $60,000 FY23 $60,000 63 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR30 DEPARTMENT Street Operations PROJECT NAME Annual Median & Boulevard Maintenance FY19 $55,000 FY20 $60,000 Unscheduled DESCRIPTION OF PROJECT This provides funding for the annual maintenance of Bozeman’s medians. This includes sprinkler installation and maintenance, landscaping, mowing, and general maintenance of Bozeman’s medians and boulevards. Annual increases are due to expected growth. ALTERNATIVES CONSIDERED None. ADVANTAGES OF APPROVAL Making our currently unmaintained medians into weed free low maintenance show pieces. We are partnering internally with the Water Conservation Manager and externally with MSU to design and install low water easily maintained medians. Also contract out the maintenance on our established medians. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. Lower water use means lower utility costs. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY21 $65,000 FY22 $70,000 FY23 $75,000 64 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR34 DEPARTMENT Street Operations PROJECT NAME Sweepers FY19 $100,000 FY20 $100,000 Unscheduled DESCRIPTION OF PROJECT This is for leasing or purchasing sweepers through the MACI (Montana Air and Congestion Initiative) equipment purchase program. These are mechanical sweepers that if necessary can be operated without using water. The next sweeper we would replace is our 2005 model with 59,000 miles and 9372 hours. It is scheduled for an elevator replacement next year and we would like to replace rather than repair at a cost of $15,000. Industry standards show it is best to replace municipal sweepers at 5 years. We are able to get about 10 years due to our excellent maintenance program. The City's MS4 Stormwater Permitting requires sweeping up sand and dirt before it can enter waterways. Clean streets/ bike lanes are a quality of life issue. We are required to meet the goal of sweeping all local streets twice per year, monthly sweeping of all arterial and collector roadways and weekly sweeping of Main Street, most bike lanes weekly during the summer. Heavy development activity requires additional sweeping in construction areas. Sweepers are very high maintenance as they age. Leases terms for sweepers are a maximum of 5 years due to life expectancy. We are currently in the 3rd year of one lease. This additional sweeper lease would replace our oldest sweeper a 2006. We submit every year to the Montana Department of Transportation's (MDT) Montana Air and Congestion Initiative (MACI) equipment purchase program for sweepers. With this program, MACI pays for 87% and we pay 13% for a sweeper. If we are chosen, we would use our lease payment to fund our share of the cost which would be ~$34,000. ALTERNATIVES CONSIDERED Budget 250k every year until all sweepers are replaced. Cut back on our sweeping There are no local contractors at this time. Continue to use what we have. ADVANTAGES OF APPROVAL Much improved operations. Better air quality. Improved storm water discharge. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY21 $100,000 FY22 $100,000 FY23 $100,000 65 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR35 DEPARTMENT Street Operations PROJECT NAME Regenerative Air Sweeper FY19 FY20 Unscheduled $250,000 DESCRIPTION OF PROJECT We have had demonstrations of these sweepers and their ability to get the fine particles off of the pavement is noticeable. As air quality and Stormwater discharge regulations tighten, we may be forced to use regenerative type sweepers or at the very least have one in our fleet to do the final sweeping pass to get the <1 micron particles that can become airborne. Rather than make several passes with our mechanical sweepers, an RA sweeper could get it done in one pass. The one drawback is that RA sweepers cannot be used below freezing. They need water at all times. ALTERNATIVES CONSIDERED Only use mechanical sweepers which discharge dust when sweeping. ADVANTAGES OF APPROVAL We could improve our discharge into the storm water system. Spring sweeping of the winter sand would generate less dust therefore eliminating complaints from citizens and DEQ. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal sweeper maintenance costs. FUNDING SOURCES 100% Street Maintenance District New Replacement Equipment Project FY21 FY22 FY23 66 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR40 DEPARTMENT Street Operations PROJECT NAME Dump Truck With Plow & Sander - 2 FY19 FY20 Unscheduled DESCRIPTION OF PROJECT The 1990 Dump truck will be 28 years old with 82,000 in town miles and over 10,000 hours. Parts have been discontinued. We have had to patch the leaking gas tank because a replacement is not available. When the other rusted spots start leaking we will be forced to park the truck. The motor is so tired that we are removing the plow this winter because it doesn’t have the power to plow and sand uphill. We average about $1,200 per year in repairs and maintenance. The running and floor boards are rusted through but we are able to cover them with old mud flaps to make it drivable. Parts availability will be what stops this truck. Single axle dump trucks are used on smaller projects in the summer including alley maintenance, asphalt patching and debris pickup. In the winter these trucks are the only equipment we can safely and efficiently plow the narrow streets. We are able to haul snow in tight quarters also. Additionally, the 1990 underpowered gasoline engine dump truck that averages about 3 MPG when used for plowing operations. The FY21 request will replace a 1993 underpowered gasoline engine dump truck. The new truck could be fueled with alternative fuels such as Biodiesel. Estimates show that the 1990 spews over 30 tons of CO2 into the air per year and by removing this from our fleet will help us reach our goal of reducing municipal greenhouse emissions 15% below 2000 levels by 2020. This truck will also be available for use by other departments. ALTERNATIVES CONSIDERED Continue with 1993 model. ADVANTAGES OF APPROVAL Efficiency, less emissions, safety, fuel savings and more reliable equipment. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Less than current model. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY21 $200,000 FY22 FY23 $210,000 67 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR49 DEPARTMENT Street Operations PROJECT NAME Sanders FY19 $27,000 FY20 $27,000 Unscheduled DESCRIPTION OF PROJECT Sanders are used in a very corrosive and abrasive environments. We rebuild the conveyor and hydraulic system in the first 4 years. If we don’t have a have a catastrophic failure in the next 2-3 years, the V box and structural components start to fail in the 7th year. By replacing the sander every 8 years (we now have 8 sanders), we can avoid having a season ending failure. Sanders are about 6 months out when ordering so we would never get a new one in the same season that we needed a replacement. We have two different sizes so we could run them until they fail during a major storm and then have one of each size sitting here. The problem with that is the new sanders would be aging without being used. Using this method we could have two failures in one year and be short one sander. If we can't put down sand or deicer during the winter, we fail to service our citizens. Not being able to control the quantity, means we are either putting down too much or too little product. Too much sand and we increase our spring sweeping and too little sand and the crashes increase. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL More reliable sanders. Less failures in the middle of a storm. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Decrease in maintenance costs. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY21 $27,000 FY22 $27,000 FY23 $27,000 68 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR50 DEPARTMENT Street Operations PROJECT NAME Plows FY19 $12,000 FY20 $12,000 Unscheduled DESCRIPTION OF PROJECT This is to replace the worn plow blades. With as much as a 90 day delivery time to replace a plow, it is important to replace them before they fail. When the moldboard of the plow gets bent after several years of use, it is very difficult to bolt on a replacement cutting edge. If they are not tight to the cutting edge surface they face early failure and require replacement at inopportune times. We have 7 large plows so they will be on a 7 year replacement schedule. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL A much more efficient plow operation. Less time spent replacing cutting edges that prematurely break. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY21 $12,000 FY22 $13,000 FY23 $13,000 69 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR53 DEPARTMENT Public Works PROJECT NAME Mendenhall & Babcock Streetscape FY19 FY20 Unscheduled $2,076,210 DESCRIPTION OF PROJECT Conduct Streetscape Improvements Along Mendenhall & Babcock (On Hold For SID Development) ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES New Replacement Equipment Project FY21 FY22 FY23 70 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR58 DEPARTMENT Street Operations PROJECT NAME Tandem Axle Dump Truck With Plow & Sander FY19 FY20 Unscheduled DESCRIPTION OF PROJECT This is a request to replace a 1994 tandem axle truck with 128,000 miles and over 11,000 hours. It is very important that we get the arterials and collectors plowed and sanded before 8 AM. When a tandem axle 10 yard truck is down for any period of time, the backup is a 1990 gas engine single axle 4 yard truck which takes twice as long to finish a route if it stays in operation for the entire shift. Not acceptable to our customers. With the widening of multiple collectors and arterials, the continued need for a larger capacity truck to finish plow and sanding routines is critical to maintaining our service to the traveling public. During paving operations, being able to haul twice as much asphalt cuts down on the number of trips to the asphalt plant. This makes the paving crew more efficient and uses less fuel. The 1994 truck would be used as a backup in the winter and still be used for paving instead of a single-axle truck. ALTERNATIVES CONSIDERED Continue with no tandem back up in the winter. Run single axle 4 yard dump trucks with asphalt operations ADVANTAGES OF APPROVAL Reliability, efficiency, less emissions and safety. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Less than the current model. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY21 FY22 $250,000 FY23 71 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR63 DEPARTMENT Street Operations PROJECT NAME Replace Signal At Babcock & Wilson FY19 FY20 Unscheduled $750,000 DESCRIPTION OF PROJECT Upgrade Signal at Babcock & Wilson. Underground conduit is full and failing. Pedestrian functions should be upgraded to new type such as count down and vibratory tactile. Additionally, the existing signal can't have Opticom for fire trucks. ALTERNATIVES CONSIDERED Leave as is until failure. ADVANTAGES OF APPROVAL Fire department can use Opticom to pass through the light. ADA requirements would be met. Room for future expansion in the conduit. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance. FUNDING SOURCES Arterial and Collector Fund New Replacement Equipment Project FY21 FY22 FY23 72 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR68 DEPARTMENT Signs & Signals PROJECT NAME Rectangular Rapid Flashing Beacon FY19 $10,000 FY20 $10,000 Unscheduled DESCRIPTION OF PROJECT This request is for a rectangular rapid flashing beacon. We get several requests a year for these and would like to have one ready to install. These would be similar to the unit installed on Kagy at 7th avenue. RRFB's have shown to increase visibility of pedestrians in crosswalks which in turn increases safety of the pedestrian. In the past we have had the Bozeman School District and the Bozeman Police Foundation contribute to the cost of these. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL By having one on hand, we are able to install it in the same construction season it is requested without waiting for a budget cycle. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY21 $10,000 FY22 $10,000 FY23 $10,000 73 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR71-19 DEPARTMENT Engineering PROJECT NAME Street Improvements - Maintenance & Rehabilitation (Mill & Overlay) - FY19 FY19 $554,500 FY20 Unscheduled DESCRIPTION OF PROJECT Mill and Overlays are a critical component to our pavement preservation program. We plan to mill and overlay 2.4 miles in FY19. This includes W Babcock from Main to 11th, Koch from S 23rd to 11th, S 23rd from Main to College, and S 20th from Babcock to Koch. There is potential for bike lane striping enhancements with some projects, and they will be coordinated with any necessary utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY21 FY22 FY23 74 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR71-20 DEPARTMENT Engineering PROJECT NAME Street Improvements - Maintenance & Rehabilitation (Mill & Overlay) - FY20 FY19 FY20 $986,000 Unscheduled DESCRIPTION OF PROJECT Mill and Overlays are a critical component to our pavement preservation program. We plan to mill and overlay 3.6 miles in FY20. This includes Story Mill Rd from Bridger north to City Limits, Tamarack from N 7th to Rouse, N 5th from Peach to Tamarack, W Aspen from N 7th to N 5th, N 3rd from Peach to Tamarack, Willson from Main to Cottonwood, and W Lincoln from 19th to 11th. There is potential for bike lane striping enhancements with some projects, and they will be coordinated with any necessary utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY21 FY22 FY23 75 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR71-21 DEPARTMENT Engineering PROJECT NAME Street Improvements - Maintenance & Rehabilitation (Mill & Overlay) - FY21 FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Mill and Overlays are a critical component to our pavement preservation program. We plan to mill and overlay 1.9 miles in FY21. This includes Simmental Way from Baxter north, and Durston from Hanson to 19th. There is potential for bike lane striping enhancements with some projects, and they will be coordinated with any necessary utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY21 $964,000 FY22 FY23 76 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR71-22 DEPARTMENT Engineering PROJECT NAME Street Improvements - Maintenance & Rehabilitation (Mill & Overlay) - FY22 FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Mill and Overlays are a critical component to our pavement preservation program. We plan to mill and overlay 2.3 miles in FY22. This includes N Church from Lamme to Peach, S 3rd from Kagy to Graf, W Graf from S 3rd to S 3rd, and S 3rd from Graf to Goldenstein. There is potential for bike lane striping enhancements with some projects, and they will be coordinated with any necessary utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY21 FY22 $913,329 FY23 77 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR71-23 DEPARTMENT Engineering PROJECT NAME Street Improvements - Maintenance & Rehabilitation (Mill & Overlay) - FY23 FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Mill and Overlays are a critical component to our pavement preservation program. We plan to mill and overlay 5.7 miles in FY23. This includes, Westglen Subdivision, Michaels Grove from Babcock to Durston, Hunters Way from Babcock to Durston, Greenway Subdivision, N 25th from Babcock to Durston, N 24th from Babcock to Beall, Church from Main to Babcock, Church from Olive to Kagy, N 11th from main to Durston, S 10th from Main to Olive, S 9th from Main to Olive, and W Olive from 11th to 8th. There is potential for bike lane striping enhancements with some projects, and they will be coordinated with any necessary utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY21 FY22 FY23 $1,014,000 78 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR72-19 DEPARTMENT Engineering PROJECT NAME Street Improvements - Maintenance & Rehabilitation (Chip Seal) - FY19 FY19 $827,000 FY20 Unscheduled DESCRIPTION OF PROJECT Chip seals are a critical component to our pavement preservation program. We plan to chip seal 15.6 miles in FY19. This includes Oak Springs Subdivision, Diamond Estates Subdivision, Ferguson Meadows Subdivision, Valley Unit Subdivision, Bridger Peaks Estates Subdivision, Cascade Subdivision, Garden Valley Estates Subdivision, Valley Creek Subdivision, Parkway Plaza Subdivision, Babcock from Meagher to main, Fowler from Babcock to Garfield and Garfield from Fowler to 19th. There is potential for bike lane striping enhancements with some projects, and they will be coordinated with any necessary utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY21 FY22 FY23 79 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR72-20 DEPARTMENT Engineering PROJECT NAME Street Improvements - Maintenance & Rehabilitation (Chip Seal) - FY20 FY19 FY20 $913,000 Unscheduled DESCRIPTION OF PROJECT Chip seals are a critical component to our pavement preservation program. We plan to chip seal 13.5 miles in FY20. This includes Meadow Creek Subdivision, Alder Creek Subdivision, Woodridge Addition, Westridge Subdivision, Thompson Addition, Kagy Crossroads Subdivision, S 11th from Kagy to University Way, West Park Manor Subdivision, Kirk Subdivision, and 15th from Main north. There is potential for bike lane striping enhancements with some projects, and they will be coordinated with any necessary utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY21 FY22 FY23 80 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR72-21 DEPARTMENT Engineering PROJECT NAME Street Improvements - Maintenance & Rehabilitation (Chip Seal) - FY21 FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Chip seals are a critical component to our pavement preservation program. We plan to chip seal 19.3 miles in FY21. This includes Laurel Glen Subdivision, Baxter Meadows Subdivision, Cattail Creek Subdivision, Crossing 2 Subdivision, West Winds Subdivision, and N 27th Ave from Oak north. There is potential for bike lane striping enhancements with some projects, and they will be coordinated with any necessary utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY21 $902,500 FY22 FY23 81 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR72-22 DEPARTMENT Engineering PROJECT NAME Street Improvements - Maintenance & Rehabilitation (Chip Seal) - FY22 FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Chip seals are a critical component to our pavement preservation program. We plan to chip seal 13.7 miles in FY22. This includes Bridger Creek Subdivision, Legends at Bridger Creek, Traditions Subdivision, Flanders Creek Subdivision, Norton East Ranch Subdivision, J & D Family Subdivision, Valley West Subdivision, and Babcock from Cottonwood west. There is potential for bike lane striping enhancements with some projects, and they will be coordinated with any necessary utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY21 FY22 $727,460 FY23 82 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR72-23 DEPARTMENT Engineering PROJECT NAME Street Improvements - Maintenance & Rehabilitation (Chip Seal) - FY23 FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Chip seals are a critical component to our pavement preservation program. We plan to chip seal 6.2 miles in FY23. This includes Loyal Garden Subdivision, Southbridge Subdivision, and Westfield South Subdivision. There is potential for bike lane striping enhancements with some projects, and they will be coordinated with any necessary utility replacement projects. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Increases the lifespan of streets within the City of Bozeman ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pavements. FUNDING SOURCES Street Maintenance Fund New Replacement Equipment Project FY21 FY22 FY23 $316,000 83 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR73 DEPARTMENT Street Operations PROJECT NAME Replace Skid Steer FY19 FY20 $90,000 Unscheduled DESCRIPTION OF PROJECT This to replace our 2003 Skid Steer with 1750 hours. Used mainly in paving operations with the cold planer attached. This is very important in our operation but is also very hard on the equipment. In the last 5 years we have spent over $26,000 in repairs. Down time during these repairs has been weeks and that interferes with our ability to finish asphalt repairs in a timely manner. Streets uses the skid steer in all aspects of milling, paving and gravel work. When we don't have the skid steer up and running, we are using larger equipment using more fuel. Working in tight spaces is more difficult with a full size loader. ALTERNATIVES CONSIDERED Keep running the one we have. ADVANTAGES OF APPROVAL Less downtime ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY21 FY22 FY23 84 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR74 DEPARTMENT Street Operations PROJECT NAME Paint Truck FY19 FY20 Unscheduled $225,000 DESCRIPTION OF PROJECT Pavement marking renewal is a yearly operation because we use environmentally friendly water borne paint. The disadvantage to latex paint is that it has to be renewed at least annually. Currently we have MDT paint for us and due to their busy schedule it is not always done as early in the season as we would like. We are now waiting until mid to late summer to get the double yellow center lines, bike lane lines, skip lines and fog lines painted. MDT's crew is not as dialed in to the needs and wants of our citizens so we are not getting the quality that we and our city is used to. Our crews would get it done in a timelier manner with fewer mistakes. Fresh pavement markings are critical to the traveling public. ALTERNATIVES CONSIDERED Continue to have MDT paint for us when it is convenient for their schedule and weather permitting. Contract out the painting. ADVANTAGES OF APPROVAL Producing a quality product that we don't always get with our current MOU with MDT. Being able to paint when we want and as often as we want. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This will need to be stored inside and we will have to make room for that in our current buildings. FUNDING SOURCES 100% Street Maintenance District Revenue New Replacement Equipment Project FY21 FY22 FY23 85 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR75 DEPARTMENT Engineering PROJECT NAME Annual Pedestrian Ramp Replacement Program FY19 $100,000 FY20 $100,000 Unscheduled DESCRIPTION OF PROJECT This annual program provides funding to continue upgrading pedestrain ramps to ADA compliance. A curb/pedestrain ramp provides an accessible route that people with disabilities can use to safely transition from a roadway to a curbed sidewalk and vice versa. Without access to properly developed ramps onto sidewalks, people with dissabilities are forced to risk their personal safety by traveling in the street. Upgrading CoB pedestrain ramps will allow the City to be in compliance with Title II of the ADA and Section 504 of the Rehabilitation Act of 1973 (Section 504). This project will be completed in coordination with the Stormwater Divisions Annual Inlet Replacement Program (STRM48). ALTERNATIVES CONSIDERED Continue with existing infrastructure, and not meet current ADA regulatory standards ADVANTAGES OF APPROVAL Upgrading the curb ramps will increase safety for community members and visitors with disabilities. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No additional operating costs. FUNDING SOURCES 50% Street Maintenance Fund & 50% Stormwater Fund New Replacement Equipment Project FY21 $100,000 FY22 $100,000 FY23 $100,000 86 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR76 DEPARTMENT Engineering PROJECT NAME Downtown Bozeman Creek Culvert Assessment FY19 $15,000 FY20 Unscheduled DESCRIPTION OF PROJECT Assess the condition of the downtown Bozeman Creek culverts crossing Lamme St, Mendenhall St, Main St, Babcock St, Olive St, and Rouse Ave. These are high risk assets that in the event of a failure, could result in extensive road and business closures throughout the downtown corridor. This project is split between Stormwater ($15,000) and Street Maintenance ($15,000). ALTERNATIVES CONSIDERED Do nothing ADVANTAGES OF APPROVAL Identifies susceptibility of downtown culverts to critical failure. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES $15,000 Stormwater, $15,000 Street Maintenance New Replacement Equipment Project FY21 FY22 FY23 87 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR77 DEPARTMENT Engineering PROJECT NAME Oak and 7th Intersection Upgrade FY19 $60,000 FY20 Unscheduled DESCRIPTION OF PROJECT This project consists of lane restriping on the westbound leg of the intersection to add a right-hand turn lane. To accommodate the additional lane, a new signal head must also be added to the existing mast arm. ALTERNATIVES CONSIDERED Wait until Montana Department of Transportation completes upgrades to this intersection, which is still a viable option as this improvement is tentatively being planned by MDT. ADVANTAGES OF APPROVAL Improve intersection operations as this intersection currently operates at a level-of-service of "D" in the PM peak hour. Upon addition of the right-hand turn lane, the intersection will be constructed to its maximum turning and movement capacity. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Additional operating costs will be minimal due to the addition of a lane at the intersection. FUNDING SOURCES The Midtown Urban Renewal District is anticipated to fund this intersection upgrade. New Replacement Equipment Project FY21 FY22 FY23 88 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR78 DEPARTMENT Signs & Signals PROJECT NAME Replace #2748 - 1999 service truck with a mid size pick up. FY19 FY20 Unscheduled DESCRIPTION OF PROJECT This is a request to replace a 1999, asset #2748, pick-up with over 140,000 miles. It will be 24 years old at time of replacement. The truck would be traded in or auctioned. ALTERNATIVES CONSIDERED Keep using 1999 model until failure. Lease. ADVANTAGES OF APPROVAL Increased safety and reliability. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES None. New Replacement Equipment Project FY21 FY22 FY23 $35,000 89 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR79 DEPARTMENT Signs & Signals PROJECT NAME Sign Making Machine FY19 $60,000 FY20 Unscheduled DESCRIPTION OF PROJECT Our 13-year-old machine is no longer reliable. It gets stuck in Chinese font when we try to make street name signs and when IT can get it back to English, it does not function as it should. We can no longer add special symbols like arrows, which we need often. The new machine will print signs ready to go rather than as we do it now where we have to manually cut out the letters by hand. Very time consuming. ALTERNATIVES CONSIDERED Order signs as needed from vendors. 2-4 week turn around time. ADVANTAGES OF APPROVAL Make signs as needed same day. Make specialty signs as needed. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES None New Replacement Equipment Project FY21 FY22 FY23 90 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR80 DEPARTMENT Signs & Signals PROJECT NAME Utility Terrain Vehicle FY19 $55,000 FY20 Unscheduled DESCRIPTION OF PROJECT Utility Terrain Vehicle (UTV) for use by the Sign and Signal Crew. These have been used in the Parks and Street Departments and have found that they are very versatile. It would be used for curb painting, pavement markings, weed trimming, auguring postholes, sign installation and work where tight spaces make it easier using the smaller UTV. We would be able to use all the skid steer attachments that the City currently has as well as any hydraulically powered attachment. ALTERNATIVES CONSIDERED Continue to borrow when Toolcats are available from other departments. ADVANTAGES OF APPROVAL Efficiency in operations. Maneuverability in tight spaces. Versatility as many attachments can be used for different jobs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Routine maintenance. FUNDING SOURCES None New Replacement Equipment Project FY21 FY22 FY23 91 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR81 DEPARTMENT Street Operations PROJECT NAME Brine Making Machine With Building FY19 FY20 Unscheduled $200,000 DESCRIPTION OF PROJECT This is a request for a brine-making machine to replace the use of Magnesium Chloride in the pre wetting of our sand. By wetting the sand as it is applied, it cuts down on the amount of bounce when the sand hits the ground and gives some melting action. In some communities, salt brine is used pre storm to keep the initial snow from bonding to the pavement. This could be used on our known early freeze areas such as roundabouts and shaded areas. ALTERNATIVES CONSIDERED Keep using Mag. ADVANTAGES OF APPROVAL Less cost per gallon. Mag has a tendency to migrate into wiring looms on the truck. Brine does not. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Less cost after initial investment. FUNDING SOURCES None. New Replacement Equipment Project FY21 FY22 FY23 92 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR82 DEPARTMENT Street Operations PROJECT NAME Motor Grader Lease Payoff FY19 $170,000 FY20 Unscheduled DESCRIPTION OF PROJECT Our 5-year lease will be up in FY19. This grader has been trouble free during the lease and the operators are efficient in its operation. A used grader with the low hours, all preventative maintenance performed and the M Series with joystick controls would be over $200,000 to purchase. Purchasing for $170,000 is a good buy and will give us years of service. ALTERNATIVES CONSIDERED Turn lease unit back in. Lease another new grader and turn this one back in. ADVANTAGES OF APPROVAL Keeping a grader that we know operationally and mechanically is good. Snow gate stays with the grader where a new one would need a new snow gate. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal maintenance. FUNDING SOURCES None. New Replacement Equipment Project FY21 FY22 FY23 93 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR83 DEPARTMENT Street Operations PROJECT NAME N. 27th Median Landscaping and Irrigation from Oak to Baxter FY19 $40,000 FY20 Unscheduled DESCRIPTION OF PROJECT Install irrigation, trees and turf where none exists on N 27th from Oak to Baxter. ALTERNATIVES CONSIDERED Concrete, paving or continue to mow and spray weeds. ADVANTAGES OF APPROVAL Aesthetics. A landscaped median has shown to calm traffic. Less maintenance than weeds. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED We would add this to our median maintenance contract. $4,000 per year for mowing and trimming per year. FUNDING SOURCES None. New Replacement Equipment Project FY21 FY22 FY23 94 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR84 DEPARTMENT Street Operations PROJECT NAME Plug In Electric Work Truck. FY19 FY20 Unscheduled DESCRIPTION OF PROJECT This is a request to add to our fleet an electric work pickup. It would be a ½-ton four-wheel drive. Production is expected to start in 2018 with preference given to fleets. With an estimated range of 80 miles between charges, it would be ideal in our operations. Cost per day to charge would be about $4.00. ALTERNATIVES CONSIDERED Continue with gas powered trucks. ADVANTAGES OF APPROVAL Lower operating costs. Less emissions. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Less than gasoline. 240 volt charging station would be needed at the Shops. FUNDING SOURCES Possible grants. New Replacement Equipment Project FY21 FY22 $60,000 FY23 95 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR85 DEPARTMENT Street Operations PROJECT NAME Replace 1992 Wheel Loader FY19 FY20 $180,000 Unscheduled DESCRIPTION OF PROJECT This is a request to replace our 1992 CAT Wheel Loader that will be 28 years old at time of replacement. It currently has 11,839 hours. We are spending over $10,000 per year on maintenance and repairs. We will trade in this loader on the new unit. Since this loader was built, improvements on wheel loaders include 50% reduction in fuel usage per hour, more than 50% emission reduction of Oxides of Nitrogen (NOx) and Particulate Matter (PM), increased operator efficiency, wireless maintenance reminders and better roll over protection (ROPS). ALTERNATIVES CONSIDERED Keep loader. Budget for repair costs. ADVANTAGES OF APPROVAL Reliability. Lower maintenance costs, increased productivity. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None. FUNDING SOURCES None. New Replacement Equipment Project FY21 FY22 FY23 96 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR86 DEPARTMENT Street Operations PROJECT NAME S. 27th Median Landscaping and Irrigation from Kurk to Blackwood. FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Currently only one median has irrigation. This would extend the irrigation to all three and add turf and trees. ALTERNATIVES CONSIDERED Continue to mow and spray weeds. Concrete or pave. ADVANTAGES OF APPROVAL Aesthetics. Landscaped medians have shown to calm traffic. Not letting weeds go to seed. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This would be added to our Median Maintenance contract. $2,500 yearly. FUNDING SOURCES None. New Replacement Equipment Project FY21 FY22 $20,000 FY23 97 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR87 DEPARTMENT Street Operations PROJECT NAME Spot Projects as Recommended by the Bozeman Area Bicycle Advisory Board (BABAB). FY19 FY20 Unscheduled $50,000 DESCRIPTION OF PROJECT This board would like to be able to recommend projects that might be outside the TMP. Project lists will be submitted to Engineering and Streets. ALTERNATIVES CONSIDERED Only do projects that are part of a larger project. ADVANTAGES OF APPROVAL When an opportunity arises and the board can prioritize a list, money would be available. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Repainting of markings. FUNDING SOURCES Transportation Alternatives (TA). New Replacement Equipment Project FY21 FY22 FY23 98 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR88 DEPARTMENT Street Operations PROJECT NAME Spot Projects as Recommended by the Pedestrian Traffic and Safety Committee. FY19 FY20 Unscheduled $30,000 DESCRIPTION OF PROJECT This committee would like to be able to recommend projects that might be outside the TMP. Project list will be submitted to Engineering and Streets. ALTERNATIVES CONSIDERED Only do projects that are part of a larger project. ADVANTAGES OF APPROVAL When an opportunity arises and the committee can prioritize a list, money would be available. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Repainting of markings. FUNDING SOURCES Transportation Alternatives (TA). New Replacement Equipment Project FY21 FY22 FY23 99 CIP Project Fund Street Maintenance Fund PROJECT NUMBER STR89 DEPARTMENT Street Operations PROJECT NAME Spray Patch Truck FY19 $250,000 FY20 Unscheduled DESCRIPTION OF PROJECT Our pavement preservation program includes several types of patching from a simple patch to a mill and overlay. We have found spray patching, where oil and aggregate is used to fill the pothole to be very efficient and effective. Spray patching allows pothole patching during a wider range of temperatures and conditions. Currently we are using a trailer-mounted unit that takes at least two operators with one working directly in traffic. It also ties up one dump truck making it unavailable for our mill and overlays when we need all the trucks available. While this always gives us the patch we want, getting set up and then working around and in traffic is not ideal. Traffic control and positioning the truck and trailer often take longer than the patching process. A truck- mounted unit is a much quieter operation and could be used on our 3AM crew by just one operator. We have found spray patches to be a permanent repair that has saved many streets from going over the cliff to reconstruction. Sealing alligator cracking and low spots have prevented failures during the spring that lead to tire breaking potholes that are difficult to patch during wet weather. Spray patching is the main reason we have not had a pothole claim in 3 years. We would trade in or sell our trailer mounted unit. ALTERNATIVES CONSIDERED Keep using current method with trailer mounted unit. ADVANTAGES OF APPROVAL One operator operation vs. two. Greater temperature range we can operate. Quicker process so we can get more done. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal maintenance costs. FUNDING SOURCES None. New Replacement Equipment Project FY21 FY22 FY23 100