HomeMy WebLinkAbout12-04-17 City Commission Packet Materials - C16. PSA with Camelot Construction for Sidewalk Snow Removal Commission Memorandum
REPORT TO: Honorable Mayor and City Commission FROM: Andy Knight, Police Captain Steve Crawford, Chief of Police
SUBJECT: Snow Removal Contract with Camelot Construction MEETING DATE: December 4, 2017 AGENDA ITEM TYPE: Consent
BACKGROUND: City Municipal Code (Sec. 34.06.020) requires all snow and ice be removed from sidewalks in all business districts within the city by 9:00 a.m. of the next business day, by
12:00 noon of the next non-business day or within four business hours after any snow or ice deposit, whichever period is shorter. Additionally, the code requires all snow and ice be removed from all other sidewalks within the city within the first 24 hours after any snow or ice deposit. In an effort to keep public sidewalks clear for the safety of the citizens, the City of Bozeman enters
into a contract with a third party to clean sidewalks from non-compliant property owners. The third party works with the City Code Compliance Officer who identifies sidewalks needing to be cleared, and performs the work according to the scope of services of the contract. FISCAL EFFECTS: Camelot Construction is paid by the City of Bozeman for the service of
clearing sidewalks. The City of Bozeman recoups these costs by billing the property owner, with an additional administrative fee to cover other costs incurred by the City. The duties performed by the Code Compliance Officer are included in the job core duties, thus already included in the city budget.
Attachments: Snow Removal Contract Scope of Services
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EXHIBIT “A”
SNOW REMOVAL SCOPE OF SERVICES 1. WORK TO BE PERFORMED. a. The conditions set forth herein shall apply to all work performed by the Contractor on behalf of City. b. The Contractor will perform all work in a good and workmanlike manner, using that degree of skill and care ordinarily exercised in and consistent with standards for such work. 2. SPECIFICATIONS. a. The Contractor is to perform snow and ice removal of sidewalks and any other areas determined by the Compliance Officer through various methods such as, but not limited to: chipping, ice melts, blowing, shoveling, plowing, etc. b. The City will prepare a list of properties that are in violation of Ordinances 34.06.010 through 34.06.050 and submit it to the Contractor. A photograph of the property will be taken to document condition at the time cleanup was ordered and to aid the Contractor in identification. c. The Contractor will take a photograph of the property immediately before and after the removal of snow. Photographs should show identifying scene markers as to confirm address/property location. The property address, date and time of snow removal activities must be recorded on the photographs. Photographs should be taken from approximately the same location for easy reference at a later date. All photographs must accompany the Contractor’s billing invoice for payment of any snow removal work.
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d. The contractor shall use equipment no wider than the sidewalk which is being cleaned. Equipment shall be of a weight that will not damage the sidewalk or adjacent property. e. The contractor shall maintain his operation within the public right of way. f. Snow and ice must be completely removed from the sidewalks before payment will be made to the contractor and shall not be moved into streets. g. If salt or other chemicals are used to loosen ice, only the minimum amount of salt or other chemicals will be used to adequately perform this function and the contractor shall refrain from depositing any resulting salt/ice mixture onto private property, grassed, or landscaped area. 3. TIME. a. The Contractor shall commence snow removal operations within forty-eight (48) hours after notice by the City is given to the contractor. The contractor may be required to work on any day of the week, including holidays. 4. MATERIALS, EQUIPMENT AND LABOR. a. The Contractor undertakes and agrees to furnish and pay for all work equipment, tools, materials, labor, transportation and supervision necessary to perform the work herein described. 5. INDEPENDENT CONTRACTOR. a. It is agreed that in the performance of the work herein specified, the Contractor is an independent contractor, responsible to the City only as to the results to be obtained in the work herein specified, and to the extent that the work shall be done in accordance with the terms, plans and specifications furnished by the City.
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6. PAYMENTS. a. Payments shall be made by the City upon the Contractor furnishing satisfactory evidence of the work performed. Payment shall be made at the rate of $0.20 per square foot for sidewalks cleaned of snow and ice. The contractor shall keep written records necessary to justify claims for payment. Such records shall include the address at which the work was performed, and the date and time the work was done. The City shall make payment for work performed within thirty days after receipt of a written claim in City accepted format for payment. b. The Contractor reserves the right to charge less than $0.20 per square foot, but not to raise prices for the 2017-2018 snow season. c. Contractor shall submit billings to the City no later than the 10th of the month for all work completed during the prior month.
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