The URL can be used to link to this page

Home My WebLink About12-04-17 City Commission Packet Materials - C7. Water CIP FY2019-2023 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Kristin Donald, Finance Director SUBJECT: Adopt the Water Fund Capital Improvement Plan (CIP) for Fiscal Years 2019-2023. AGENDA ITEM TYPE: Consent MEETING DATE: December 4, 2017 RECOMMENDATION: Adopt the Water Fund Capital Improvement Plan (CIP) for Fiscal Years 2019-2023. BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital Improvements Plan and submit it to the Commission by December 15th. The Public Works, City Manager, and other city staff met in October, November, and December to develop the attached Capital Plan for the equipment and capital needs of the Water Fund. The Water Fund CIP tracks the capital equipment replacements and construction projects for Water Operations (distribution system) and the Water Treatment Plant. It also tracks (and receives reimbursement for) the Public Works Administration cost-center capital needs. Items of Note:  W88 - Lyman Tank and Transmission Main (NEW CIP Item FY21) - Construct a new 5MG storage tank at Lyman beginning in FY21 for $10 million. This would decommission the existing Lyman storage tank, Condition Assessment-based repairs of the existing Lyman transmission main, new supply main tie in to new storage tank, new 132 transmission main tie in from new storage tank to existing transmission main, new chlorination/fluoridation feed facility. Decommission Pear Street Booster Station if Hydraulic Grade Line of tank raised to meet Sourdough Tank. The Lyman water supply is a critical element of the city's overall water supply portfolio accounting for roughly 20% of annual supply volume to the city currently. The source provides supply redundancy and resiliency as it is geographically removed from the Sourdough/Hyalite source and provides an independent connection to the distribution system. The effective available water supply is increased since the new storage system will not leak and will expand the number of customers able to be supplied by Lyman water. Likelihood of failure of Lyman supply system will be dramatically reduced by replaced storage. It will also complete new transmission and Condition Assessment-based rehab to existing transmission.  W63 - Sourdough Watershed Fuel Reduction has been added in FY19 at $400,000.  Numerous other items have been adjusted or added based on current condition assessments and projections including Water Pipe Replacements projects of $1,200,000 annually.  Four projects require borrowing in the 5-year horizon totaling over $25 million (W71, W72, W79, WIF35, and W88.) Borrowing for these projects begins in FY19.  We estimate water rates dedicated to capital will need to increase approximately 5% in FY19, bringing the portion of Water Utility revenues that support capital to 31% in order to fund this capital plan. A full rate-study and analysis is currently underway. UNRESOLVED ISSUES: None. ALTERNATIVES: As suggested by the City Commission. If the Commission does not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda. FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for FY19. 133 Report compiled on: December 4, 2017 Attached: Water Fund CIP 134 Water FundCapital Improvement PlanFinancial Summary Current YearFY18 FY19 FY20 FY21 FY22 FY23UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 2,219,492$ 39,035$ (297,171)$ (316,751)$ 132,443$ 557,526$ ‐$ Plus: Water Revenues Dedicated to CIP 2,233,644$ 2,796,351$ 2,936,169$ 3,999,819$ 4,119,814$ 4,243,408$ ‐$ Plus: Loan or Financingfor Hyalite Dam Improvements W79 2,000,000$ Plus: Loan or Financing for Automation Upgrades W716,710,000$ Plus: Loan for Mechanical Upgrades W72 1,750,000$ Plus: Loan or Financing for Lyman Tank Construction 10,000,000$ Plus: Loan for water fund portion of WIF40 480,000$ Less: FY17 Carryover Capital (1,605,701)$ Less: Scheduled CIP Project Costs (2,808,400)$ (4,882,557)$ (3,435,749)$ (15,550,625)$ (10,404,731)$ (1,460,791)$ (3,479,439)$ Projected Year‐End Cash Dedicated to CIP 39,035$ (297,171)$ (316,751)$ 132,443$ 557,526$ 3,340,143$ (3,479,439)$ Assumptions Made for Revenue Estimates Current YearFY18 FY19 FY20 FY21 FY22 FY23Estimated Annual Water Revenues 8,590,940$ 8,590,940$ 9,020,487$ 9,471,511$ 9,755,657$ 10,048,326$ Estimated Annual Increase 5.0% 5.0% 3.0% 3.0% 3.0%Total Estimated Revenues 8,590,940$ 9,020,487$ 9,471,511$ 9,755,657$ 10,048,326$ 10,349,776$ Current Revenues Dedicated to CIP % 21.0% 26.0% 31.0% 31.0% 41.0% 41.0% Plus: Increase Dedicated to CIP 5.0% 5.0% 0.0% 10.0% 0.0% 0.0% Total % Dedicated to CIP 26.0% 31.0% 31.0% 41.0% 41.0% 41.0%Total Estimated Revenues Dedicated to CIP 2,233,644$ 2,796,351$ 2,936,169$ 3,999,819$ 4,119,814$ 4,243,408$ ProjectedProjectedCURRENT$(4,882,557)$(3,435,749)$(15,550,625)$(10,404,731)$(1,460,791)$(3,479,439)FY18 FY19 FY20 FY21 FY22 FY23 UNSCHEDULEDWATER FUND PROJECTS & EQUIPMENT 135 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY19UnscheduledFY23FY20FY21FY22Water FundW03EngineeringANNUAL WATER PIPE REPLACEMENT PROGRAM - DESIGN$22,500$22,500$22,500$22,500$22,500W04-19EngineeringWATER PIPE REPLACEMENT PROGRAM - CONSTRUCTION IN 2019$1,200,000W04-20EngineeringWATER PIPE REPLACEMENT PROGRAM - CONSTRUCTION IN 2020$1,200,000W04-21EngineeringWATER PIPE REPLACEMENT PROGRAM - CONSTRUCTION IN 2021$1,200,000W04-22EngineeringWATER PIPE REPLACEMENT PROGRAM - CONSTRUCTION IN 2022$1,200,000W04-23EngineeringWATER PIPE REPLACEMENT PROGRAM - CONSTRUCTION IN 2023$1,200,000$1,222,500$1,222,500$1,222,500$1,222,500$1,222,500Totals by DEPARTMENTWater FundGF227FinanceERP REPLACEMENT "SUNGARD REPLACEMENT/UPGRADE"$333,333$333,333Totals by DEPARTMENTWater FundGIS03GISASSET MANAGEMENT SOFTWARE$50,000GIS04GISAERIAL PHOTOGRAPHY$85,000GIS06GISGPS SYSTEM REPLACEMENT$17,500GIS08GISLARGE FORMAT PLOTTER - REPLACEMENT$20,000GIS12GISFME SERVER$20,000GIS13GISVERTICAL ASSET RISK ASSESSMENT (PHASE 2)$85,000GIS14GISVERTICAL ASSET RISK ASSESSMENT (PHASE 1)$20,000GIS15GISGIS FIELD VEHICLE REPLACEMENT$26,000$83,500$50,000$85,000$105,000Totals by DEPARTMENTWater FundGIS11Public WorksCOMPUTER REPLACEMENTS$52,291$49,048$45,369$30,125$59,231136 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY19UnscheduledFY23FY20FY21FY22PW05Public WorksPUBLIC WORKS SHOPS MASTER PLAN$20,000PW06Public WorksPUBLIC WORKS SHOPS FACILITY CONSTRUCTION$670,000$52,291$69,048$715,369$30,125$59,231Totals by DEPARTMENTWater FundGIS14SCADASCADA UPGRADES & IMPROVEMENTS$2,100,000W66SCADAMETERS, TRANSDUCERS & COMMUNICATIONS (REPLACEMENT SCADA RADIO & STRAP ON FLOW METER)$10,000$10,000$10,000$10,000$10,000$10,000$10,000$10,000$10,000$2,110,000Totals by DEPARTMENTWater FundWC02Water ConservaMETER SOFTWARE SUBSCRIPTION$36,000$36,000$36,000$36,000$36,000WC03Water ConservationMUNICIPAL WATERSHED DATA COLLECTION$50,000$36,000$86,000$36,000$36,000$36,000Totals by DEPARTMENTWater FundWIF40Water Impact FeesSOURDOUGH TRANSMISSION MAIN – PHASE 2 (FINANCE W90)$480,000WIF48Water Impact FeesDEBT SERVICE FOR BORROWING - TRANSMISSION MAIN (W89)$30,000$380,000$30,000$30,000$30,000$480,000$30,000$30,000$380,000Totals by DEPARTMENTWater FundW47Water OperationsREPLACE #2647 - 1998 1/2 TON CHEVY PICKUP$27,000W49Water OperationsREPLACE #3078 - 2002 1/2 TON CHEVY PICKUP$27,000W68Water OperatioWHEELED EXCAVATOR$151,000W69Water OperatioWATER SYSTEM CONDITION ASSESSMENT$100,000$100,000W70Water OperatioREDUNDANT NORTH 5038 ZONE FEED $66,880W71Water OperationsPRV PHASE 2 - AUTOMATION AND INSTRUMENTATION UPGRADES$6,710,000137 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY19UnscheduledFY23FY20FY21FY22W72Water OperationsPRV PHASE 1 - MECHANICAL AND STRUCTURAL UPGRADES$1,750,000W73Water OperationsPRV ABANDONMENTS (APPROXIMATELY 6 SITES)$510,106W75Water OperatioLEAD SERVICE LINE REPLACEMENT$200,000W85Water OperationsSOUTH UNIVERSITY DISTRICT 12" WATER MAIN$296,509$2,246,509$166,880$27,000$6,837,000$661,106Totals by DEPARTMENTWater FundW56WTPWTP FACILITY R&R$40,000$40,000$40,000$40,000$40,000W57WTPWTP FACILITY ENGINEERING & OPTIMIZATION$20,000$20,000$20,000$20,000$20,000W58WTPMODULE REPLACE FUND$50,000$50,000$50,000$50,000$50,000W62WTPREPLACE #3446 - WTP GMC SIERRA PICKUP$0$45,000W63WTPSOURDOUGH WATERSHED FUEL REDUCTION$400,000W78WTPHILLTOP TANK INSPECTION AND MIXING SYSTEM$130,000W79WTPHYALITE DAM AND RESERVOIR OPTIMIZATION IMPROVEMENTS $4,000,000W83WTPSOURDOUGH INTAKE IMPROVEMENTS$2,000,000W84WTPSOURDOUGH TANK INSPECTION AND IMPROVEMENTS$600,000W86WTPSOURDOUGH DIVERSION CLEANOUT$25,000W87WTPLYMAN TANK AND TRANSMISSION MAIN DESIGN$500,000W88WTPLYMAN TANK AND TRANSMISSION MAIN CONSTRUCTION$10,000,000$110,000$1,165,000$755,000$14,110,000$110,000$2,000,000Totals by DEPARTMENT138 CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY19UnscheduledFY23FY20FY21FY22Summary for Water Fund (46 items)Totals by year:$1,460,791$4,882,557$3,435,749$3,479,439FY23FY19FY20UnscheduledFY22$10,404,731$15,550,625FY21139 CIP Project Fund Water Fund PROJECT NUMBER GF227 DEPARTMENT Finance PROJECT NAME ERP Replacement "Sungard Replacement/Upgrade" FY19 FY20 Unscheduled $333,333 DESCRIPTION OF PROJECT Replacing/upgrading the current system installed in 1999. This is the system that runs all the financial, community development, land records, utility and business license applications. Although it is unscheduled we are currently looking into this with a possibility of FY20. ALTERNATIVES CONSIDERED Continue running current SunGard package. Use SunGard.net (NaviLine EDGE) as an improvement to the current system, but not a full replacement. ADVANTAGES OF APPROVAL Simplified package. Easier to integrate the various applications/programs. Easier to pull out information for end users. Easier compiliation of Commission reports and packets for Community Development. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Unknown. Dependent on the option chosen. FUNDING SOURCES General Fund 33%; Water Fund 33%; Wastewater Fund 33% New Replacement Equipment Project FY21 FY22 FY23 140 CIP Project Fund Water Fund PROJECT NUMBER GIS03 DEPARTMENT GIS PROJECT NAME Asset Management Software FY19 FY20 $50,000 Unscheduled DESCRIPTION OF PROJECT Managing infrastructure efficiently continues to be one of the top priorities and goals of the Bozeman City Commission. Assets within the water distribution system, wastewater collection system, and the stormwater system will benefit from modern analysis. Specialized asset management software will build upon existing datasets and systems to assist in delivering the desired level of service for the lowest life cycle cost. Advanced applications are necessary to analyze condition information and criticality to identify and coordinate overlaps and gaps among various assets. Asset management software will be used to better understand opportunities for system repair and improvement across all asset categories. This technology will leverage the strengths of coordinating and scheduling overlapping needs across all infrastructures. Current and future facility planning efforts will benefit from a comprehensive application of asset management as it relates to coordinated infrastructure improvements throughout the city. ALTERNATIVES CONSIDERED Continue managing data and workflow using manual processes with limited potential for effective analysis. ADVANTAGES OF APPROVAL Using technology to support long term capital planning will aid in rehabilitation/repair/replacement decisions and ultimately result in a prolonged asset lifespan. A fully developed asset management program will assist the organization in continuing to deliver a high level of service in the most sustainable way possible. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Maintenance (first year included) = $8,000 FUNDING SOURCES None New Replacement Equipment Project FY21 FY22 FY23 141 CIP Project Fund Water Fund PROJECT NUMBER GIS04 DEPARTMENT GIS PROJECT NAME Aerial Photography FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Aerial photography is used on a daily basis in all levels of city operations to support a wide variety of decisions. Benefits to both the organization and the community include a clear and accurate representation of current conditions in addition to serving as an important historical record during times of high growth. Current aerial photography supports timely decisions based on accurate information and continues to experience unprecedented user demand (i.e., staff reports, Commission presentations, water/sewer/stormwater utilities, public requests, etc.). ALTERNATIVES CONSIDERED Use of lower resolution satellite imagery. Partnerships with other agencies. ADVANTAGES OF APPROVAL Contributes to on-going acquisition of photos at regular intervals for historical archives. Since 1987 we have not gone more than five years without an update. Measurements and land use determinations are made on a local or regional basis without requiring extensive field time. Used extensively in several on-line and in-house mapping applications. Provides background information for existing and future GIS & CAD datasets and Facility Plans. Meets public demand for current and accurate aerial photography. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED There are no annual operating or maintenance costs associated with this project. FUNDING SOURCES None New Replacement Equipment Project FY21 $85,000 FY22 FY23 142 CIP Project Fund Water Fund PROJECT NUMBER GIS06 DEPARTMENT GIS PROJECT NAME GPS System Replacement FY19 $17,500 FY20 Unscheduled DESCRIPTION OF PROJECT GPS data provides current and accurate information to support critical decisions. GPS is used to collect a wide variety of location data, including all water, sewer, stormwater, parks, and transportation related assets. This is the second of two planned upgrades to replace equipment originally purchased in 2012. Advancements in technology allow for greater efficiency along with improved accuracy. Major departments that share in the use of this equipment include water/sewer, stormwater, engineering, community development, streets, etc. ALTERNATIVES CONSIDERED Contracted data collection services. Rental equipment. ADVANTAGES OF APPROVAL Meets the demands of recent expansions in the scope of data collection efforts within Public Works. Maintains our most critical equipment in the GIS Department with current technology. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED There are no annual operating or maintenance costs associated with this project. FUNDING SOURCES None New Replacement Equipment Project FY21 FY22 FY23 143 CIP Project Fund Water Fund PROJECT NUMBER GIS08 DEPARTMENT GIS PROJECT NAME Large Format Plotter - Replacement FY19 $20,000 FY20 Unscheduled DESCRIPTION OF PROJECT Printing large scale maps is critical for the delivery of hard-copy exhibits for both the organization as well as the public. Large format displays facilitate efficient and effective decision making by providing visual context for surrounding infrastructure and development. Large format prints are produced on a daily basis in support of all city departments, including public map sales. Major departments that share in the use of this equipment include water/sewer, stormwater, engineering, community development, streets, etc. ALTERNATIVES CONSIDERED Maintain current equipment beyond recommended lifespan (replacement parts become difficult to locate over time). Contracted printing services. ADVANTAGES OF APPROVAL Maintains critical equipment in the GIS Department with current technology. Supports on-going printing needs for several departments (including the public). ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED On-going expenses include printing supplies and routine maintenance (approx. $2,500.00/yr.). FUNDING SOURCES None New Replacement Equipment Project FY21 FY22 FY23 144 CIP Project Fund Water Fund PROJECT NUMBER GIS11 DEPARTMENT Public Works PROJECT NAME Computer Replacements FY19 $49,048 FY20 $45,369 Unscheduled DESCRIPTION OF PROJECT Anticipated Public Works computer replacements. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES New Replacement Equipment Project FY21 $30,125 FY22 $59,231 FY23 $52,291 145 CIP Project Fund Water Fund PROJECT NUMBER GIS12 DEPARTMENT GIS PROJECT NAME FME Server FY19 $20,000 FY20 Unscheduled DESCRIPTION OF PROJECT Purchase upgrade to an existing database technology which effectively automates the transfer of information between a variety of systems. Database information is used on a daily basis in all levels of our operations to support a wide variety of decisions. Updated technology will result in a more efficient process for managing large volumes of data. Database information is used by almost every department to support many technology systems. Deferring the purchase of this upgrade will not allow for the full realization of potential efficiency of moving large amounts of data between systems. Upgraded FME server technology will leverage the strengths of a wide variety of database systems throughout the organization. Several current and future projects will benefit from automated data transformation including solid waste, stormwater, and water conservation. ALTERNATIVES CONSIDERED Continue transferring database information using manual processes with limited potential for increased efficiency. ADVANTAGES OF APPROVAL Employees and citizens will have real-time access to a wide variety of information that is typically out of date and hard to attain. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Maintenance (first year included) = $3,470 FUNDING SOURCES None New Replacement Equipment Project FY21 FY22 FY23 146 CIP Project Fund Water Fund PROJECT NUMBER GIS13 DEPARTMENT GIS PROJECT NAME Vertical Asset Risk Assessment (Phase 2) FY19 FY20 Unscheduled $85,000 DESCRIPTION OF PROJECT Risk assessment (i.e., likelihood vs. consequence) is currently a major factor in considering horizontal infrastructure repair & replacements for both water distribution and wastewater collection systems. This project will exectute the implementation plan developed in Phase 1 to expand the use of risk to vertical assets including reservoirs, groundwater sources, PRV's, booster stations, and treatments plants. A generalized risk policy allows for the comparison of risk across various asset classes on a comparable scale, which then allows for better allocation of CIP funding and effort to the highest risk assets across the entire utility. ALTERNATIVES CONSIDERED Continue to assess risk for only horizontal infrastructure, while using separate criteria to evaluate vertical assets. ADVANTAGES OF APPROVAL Completes the need for considering risks for both horizontal and vertical infrastructure. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Dedicated staff time will be needed to maintain the resulting risk model. FUNDING SOURCES N/A New Replacement Equipment Project FY21 FY22 FY23 147 CIP Project Fund Water Fund PROJECT NUMBER GIS14 DEPARTMENT GIS PROJECT NAME Vertical Asset Risk Assessment (Phase 1) FY19 FY20 Unscheduled $20,000 DESCRIPTION OF PROJECT Risk assessment (i.e., likelihood vs. consequence) is currently a major factor in considering horizontal infrastructure repair & replacements for both water distribution and wastewater collection systems. This project will result in an implementation plan to expand the use of risk to vertical assets including reservoirs, groundwater sources, PRV's, booster stations, and treatments plants. A generalized risk policy allows for the comparison of risk across various asset classes on a comparable scale, which then allows for better allocation of CIP funding and effort to the highest risk assets across the entire utility. ALTERNATIVES CONSIDERED Continue to assess risk for only horizontal infrastructure, while using separate criteria to evaluate vertical assets. ADVANTAGES OF APPROVAL Completes the need for considering risks for both horizontal and vertical infrastructure. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Dedicated staff time will be needed to maintain the resulting risk model. FUNDING SOURCES N/A New Replacement Equipment Project FY21 FY22 FY23 148 CIP Project Fund Water Fund PROJECT NUMBER GIS14 DEPARTMENT SCADA PROJECT NAME SCADA Upgrades & Improvements FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Install Wide Area Network infrastructure, connect PRV vaults, verify/install Pressure relief per each Pressure Zone, central site improvements, update historian, and implement pressure management regimes to improve system pressure protection. This will result in improved surveillance of system operation, increased control and understanding of real-time system conditions, and the ability to implement tighter pressure management controls. Additionally, this will improve our understanding of cause/effect allows improved overall system operation including more precise pressure control, real-time updates during abnormal events. This project has a direct impact on our PRV vault upgrades, Reservoir mixing upgrades, new storage reservoir, Pear St. Booster Station upgrade, and remote water quality surveillance system. ALTERNATIVES CONSIDERED Status Quo ADVANTAGES OF APPROVAL Improved surveillance of system operation, increased control and understanding of real-time system conditions, ability to implement tighter pressure management controls. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED SCADA WAN maintenance expenses, server and hardware maintenance, software maintenance and programming libraries FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 FY22 $2,100,000 FY23 149 CIP Project Fund Water Fund PROJECT NUMBER GIS15 DEPARTMENT GIS PROJECT NAME GIS Field Vehicle Replacement FY19 $26,000 FY20 Unscheduled DESCRIPTION OF PROJECT The GIS Department collects data for many assets including water, wastewater, stormwater, and all transportation infrastructure. Over 500 hours are spent each year in the field mapping and verifying location information across the city. The vehicle currently in use is a 1998 Chevy 1500 1/2 Ton 4WD Pickup with 98,418 miles (as of 8/3/17). The vehicle replacement policy within Public Works states 100,000 and/or 20 years, putting this vehicle within range. A fuel efficient Prius is recommended and will meet the needs of the department for years to come. ALTERNATIVES CONSIDERED Leased vehicle. ADVANTAGES OF APPROVAL Replaces an aging, inefficient vehicle. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Standard vehicle maintenance costs. FUNDING SOURCES N/A New Replacement Equipment Project FY21 FY22 FY23 150 CIP Project Fund Water Fund PROJECT NUMBER PW05 DEPARTMENT Public Works PROJECT NAME Public Works Shops Master Plan FY19 $20,000 FY20 Unscheduled DESCRIPTION OF PROJECT Develop a long term master plan for Public Works shop facilities, equipment, and personnel. This includes conducting a needs assessment of space for existing and future employees, equipment, machinery, and rolling stock. There is a severe shortage of enclosed storage for equipment, vehicles, and machinery, resulting in extra wear and tear, additional maintenance costs, and time preparing the equipment on cold mornings. Additionally, there is a lack of space available for existing as well as future staff. This will be split three ways between water ($20,000), wastewater ($20,000), and streets ($20,000). ALTERNATIVES CONSIDERED Continue using existing infrastructure. ADVANTAGES OF APPROVAL Provide an accurate analysis of the City of Bozeman Public Works space needs for both equipment as well as people. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Depending on the results of the plan, the likely result will be the construction of additional storage and office space. FUNDING SOURCES This project will be split 3 ways between Water Fund ($20,000), Wastewater Fund ($20,000), and Street Maintenance Fund ($20,000) New Replacement Equipment Project FY21 FY22 FY23 151 CIP Project Fund Water Fund PROJECT NUMBER PW06 DEPARTMENT Public Works PROJECT NAME Public Works Shops Facility Construction FY19 FY20 $670,000 Unscheduled DESCRIPTION OF PROJECT Construct additional facilities recommended in the result of the Public Works Shops Master Plan. This will be split three ways between water ($670,000), wastewater ($670,000), and streets ($670,000). ALTERNATIVES CONSIDERED Continue using existing infrastructure. ADVANTAGES OF APPROVAL The construction of a new Public Works facility will provide indoor storage for millions of dollars of equipment, machinery, vehicles, etc. This will both reduce wear and tear and maintenance costs, as well as reduce time spent on preparing equipment on cold mornings. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Normal building maintenance and utility costs. FUNDING SOURCES This project will be split 3 ways between Water Fund ($670,000), Wastewater Fund ($670,000), and Street Maintenance Fund ($670,000) New Replacement Equipment Project FY21 FY22 FY23 152 CIP Project Fund Water Fund PROJECT NUMBER W03 DEPARTMENT Engineering PROJECT NAME Annual Water Pipe Replacement Program - Design FY19 $22,500 FY20 $22,500 Unscheduled DESCRIPTION OF PROJECT This item provides for design work to be completed every year, in anticipation of the Annual Water System Upgrades. ALTERNATIVES CONSIDERED ADVANTAGES OF APPROVAL Provides for the design of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED FUNDING SOURCES 100% Water Utility Fund New Replacement Equipment Project FY21 $22,500 FY22 $22,500 FY23 $22,500 153 CIP Project Fund Water Fund PROJECT NUMBER W04-19 DEPARTMENT Engineering PROJECT NAME Water Pipe Replacement Program - Construction in 2019 FY19 $1,200,000 FY20 Unscheduled DESCRIPTION OF PROJECT The water replacement program sets aside funds to assess and replace failing water pipes. Priority will go to replace the water pipe associated with the annual street construction (S Tracy from Babcock to College). The remaining funds will be used to conduct water pipe condition assessments and repair identified pipes. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Provides for the construction of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes. FUNDING SOURCES New Replacement Equipment Project FY21 FY22 FY23 154 CIP Project Fund Water Fund PROJECT NUMBER W04-20 DEPARTMENT Engineering PROJECT NAME Water Pipe Replacement Program - Construction in 2020 FY19 FY20 $1,200,000 Unscheduled DESCRIPTION OF PROJECT The water replacement program sets aside funds to assess and replace failing water pipes. Priority will go to replace the water pipe associated with the annual street construction (S Black from College to the Cul-De-Sac). The remaining funds will be used to conduct water pipe condition assessments and repair identified pipes. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Provides for the construction of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes. FUNDING SOURCES New Replacement Equipment Project FY21 FY22 FY23 155 CIP Project Fund Water Fund PROJECT NUMBER W04-21 DEPARTMENT Engineering PROJECT NAME Water Pipe Replacement Program - Construction in 2021 FY19 FY20 Unscheduled DESCRIPTION OF PROJECT The water replacement program sets aside funds to assess and replace failing water pipes. Priority will go to replace the water pipe associated with the annual street construction (N Tracy from Villard to Peach). The remaining funds will be used to conduct water pipe condition assessments and repair identified pipes. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Provides for the construction of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes. FUNDING SOURCES New Replacement Equipment Project FY21 $1,200,000 FY22 FY23 156 CIP Project Fund Water Fund PROJECT NUMBER W04-22 DEPARTMENT Engineering PROJECT NAME Water Pipe Replacement Program - Construction in 2022 FY19 FY20 Unscheduled DESCRIPTION OF PROJECT The water replacement program sets aside funds to assess and replace failing water pipes. Priority will go to replace the water pipe associated with the annual street construction (N 17th from Durston to the End). The remaining funds will be used to conduct water pipe condition assessments and repair identified pipes. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Provides for the construction of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes. FUNDING SOURCES New Replacement Equipment Project FY21 FY22 $1,200,000 FY23 157 CIP Project Fund Water Fund PROJECT NUMBER W04-23 DEPARTMENT Engineering PROJECT NAME Water Pipe Replacement Program - Construction in 2023 FY19 FY20 Unscheduled DESCRIPTION OF PROJECT The water replacement program sets aside funds to assess and replace failing water pipes. Priority will go to replace the water pipe associated with the annual street construction (West Koch Street from 8th to Tracy). The remaining funds will be used to conduct water pipe condition assessments and repair identified pipes. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Provides for the construction of necessary water system maintenance work. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED This project results in a net decrease in overall maintenance costs over the lifecycle of all pipes. FUNDING SOURCES New Replacement Equipment Project FY21 FY22 FY23 $1,200,000 158 CIP Project Fund Water Fund PROJECT NUMBER W47 DEPARTMENT Water Operations PROJECT NAME Replace #2647 - 1998 1/2 Ton Chevy Pickup FY19 FY20 Unscheduled DESCRIPTION OF PROJECT This project is to replace a 1998 Chevy with 70,779 miles. As our crew grows this type of vehicle is used daily in support of the department's mission. This truck responds to all types of calls from locating to witnessing bores to a support vehicle for excavation jobs. Using an older vehicle becomes more unreliable, but if we had to, we could hold off a year. ALTERNATIVES CONSIDERED Continue to use older vehicle which is becoming unreliable and costly to maintain. ADVANTAGES OF APPROVAL Increased reliability and safety for staff. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED As the truck ages there will be unforeseen costs to maintain this vehicle. FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 $27,000 FY22 FY23 159 CIP Project Fund Water Fund PROJECT NUMBER W49 DEPARTMENT Water Operations PROJECT NAME Replace #3078 - 2002 1/2 Ton Chevy Pickup FY19 FY20 Unscheduled DESCRIPTION OF PROJECT This project replaces a 2002 Chevy pickup with 85,816 miles. This truck is used for leak detection, locating, and fire hydrant flushing, which are 3 critical programs for our department. This truck will be replaced with a more fuel efficient vehicle. ALTERNATIVES CONSIDERED Continue to use older piece of equipment which is becoming unreliable and costly to maintain. ADVANTAGES OF APPROVAL Increased reliability and safety for staff. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED As the truck ages there will be unforeseen costs to maintain this vehicle. FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 FY22 $27,000 FY23 160 CIP Project Fund Water Fund PROJECT NUMBER W56 DEPARTMENT WTP PROJECT NAME WTP Facility R&R FY19 $40,000 FY20 $40,000 Unscheduled DESCRIPTION OF PROJECT Repair and replacement fund for the WTP. Having this item in the budget will allow for unexpected and rapid repair of equipment, in the event of failure. This will result in shorter down time and not defer other planned projects. Without this fund, maintenance could be deferred for up to a year. ALTERNATIVES CONSIDERED Not having this fund would defer other needed maintenance. ADVANTAGES OF APPROVAL If systems fail, they need to be repaired immediately. If the failure is unexpected, other items that have been budgeted for will need to be postponed. Not all repairs or equipment failures can be predicted and budgeted as capital improvement projects ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES 100% Water Funds New Replacement Equipment Project FY21 $40,000 FY22 $40,000 FY23 $40,000 161 CIP Project Fund Water Fund PROJECT NUMBER W57 DEPARTMENT WTP PROJECT NAME WTP Facility Engineering & Optimization FY19 $20,000 FY20 $20,000 Unscheduled DESCRIPTION OF PROJECT WTP Facility Engineering & Optimization. The longer the water treatment plant is in operation, operators become familiar with the processes and come up with ideas to optimize the process. This line item will allow for engineering studies on the operators ideas before the expense of changing the process. In particular, the plan for this budget items is to improve the process from the raw water intakes to the treated water reservoirs. It will allow studies to be conducted to make sure that proposed optimizations will actually improve the process at a reasonable expense. Through the optimization of the plant with engineering studies the process will be streamlined and will save money in the future. ALTERNATIVES CONSIDERED Proceed with optimization projects without knowing if the project will actually improve plant performance. ADVANTAGES OF APPROVAL The advantage of having funds available to do engineering studies before any project is started will make sure that the right equipment is purchased and that it will perform properly. Optimization studies will predict actual cost/benefit over time to make sure the city is spending its money efficiently. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES 100% Water Funds New Replacement Equipment Project FY21 $20,000 FY22 $20,000 FY23 $20,000 162 CIP Project Fund Water Fund PROJECT NUMBER W58 DEPARTMENT WTP PROJECT NAME Module Replace Fund FY19 $50,000 FY20 $50,000 Unscheduled DESCRIPTION OF PROJECT Without the timely replacement of the membranes at the end of their useful lifespan, the whole treatment process will need to be shut down. Because this treatment process is relatively new, we do not have a firm estimate on the lifespan of the membranes. We expect them to last at least ten years but they could last twenty. This "savings account" will provide for rapid acquisition and replacement of the membrane modules when the time comes, instead of waiting for the next budget cycle. The costs for these replacements would be significant and typically need to be planned for after 10 years. This will be an on-going item for the next 20 years. ALTERNATIVES CONSIDERED Determine funding source at the time these replacements are needed. ADVANTAGES OF APPROVAL If a membrane module at the plant needs to be replaced, the cost will be significant. This will allow the city to save money over time. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES 100% Water Funds New Replacement Equipment Project FY21 $50,000 FY22 $50,000 FY23 $50,000 163 CIP Project Fund Water Fund PROJECT NUMBER W62 DEPARTMENT WTP PROJECT NAME Replace #3446 - WTP GMC Sierra Pickup FY19 FY20 $45,000 Unscheduled DESCRIPTION OF PROJECT This truck replaces #3446, the plant’s sampling vehicle. This truck currently has over 100,000 miles on it and is driven approximately 35 miles per day, 365 days per year. ALTERNATIVES CONSIDERED Continue driving #3446 and risk break downs and increased maintenance costs. ADVANTAGES OF APPROVAL A new truck would be more reliable and result in lower repair and maintenance costs. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Minimal Maintenance Costs FUNDING SOURCES 100% Water Funds New Replacement Equipment Project FY21 FY22 FY23 $0 164 CIP Project Fund Water Fund PROJECT NUMBER W63 DEPARTMENT WTP PROJECT NAME Sourdough Watershed Fuel Reduction FY19 $400,000 FY20 Unscheduled DESCRIPTION OF PROJECT Sourdough fuel reduction will protect investments in WTP pre-membrane sedimentation process and membrane filters by reducing wildfire impacts on raw water quality in sourdough. This will reduce wildfire risk in sourdough drainage and increases resiliency against catastrophic wildfire, and should lessen wear and tear on processes and components in event of wildfire impacted source water. Additionally, it provides a safer environment for fire suppression to occur in the event of. This project works in dovetail with USFS BMW project, and will not happen unless BMW project goes. ALTERNATIVES CONSIDERED Do nothing ADVANTAGES OF APPROVAL Provides landscape level fuel reduction that dovetails with the USFS BMW project. reduces susceptivibility of catastrophic wildfire in Sourdough municipal watershed. Reduces impacts to public and watershed closures during work activities ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Unknown FUNDING SOURCES $270,000 DNRC Special State Fire Assistance Grant New Replacement Equipment Project FY21 FY22 FY23 165 CIP Project Fund Water Fund PROJECT NUMBER W66 DEPARTMENT SCADA PROJECT NAME Meters, Transducers & Communications (Replacement Scada Radio & Strap On Flow Meter) FY19 $10,000 FY20 $10,000 Unscheduled DESCRIPTION OF PROJECT Meters, Transducers & Communications (Replacement Scada Radio & Strap On Flow Meter) for the SCADA Technician. The City's SCADA Technician needs funds to perform their necessary job functions. Failure of electronic devices needed to perform the job cannot be foreseen or scheduled. This fund would allow funds for that equipment. SCADA directly impacts water distribution, WRF, and WTP. Improved SCADA will result in cost savings through water conservation. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL This fund will allow the Technician to repair or replace important equipment in a more timely manner. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES 100% Water Funds New Replacement Equipment Project FY21 $10,000 FY22 $10,000 FY23 $10,000 166 CIP Project Fund Water Fund PROJECT NUMBER W68 DEPARTMENT Water Operations PROJECT NAME Wheeled Excavator FY19 FY20 Unscheduled $151,000 DESCRIPTION OF PROJECT This would be a trackhoe excavator with wheels instead of tracks. It is a critical piece of machinery in our departments, and it is used to maintain water, sewer, and stormwater infrastructure. The excavator will be split 50/50 with the wastewater fund (WW86). ALTERNATIVES CONSIDERED Continue to use smaller equipment . ADVANTAGES OF APPROVAL Increased productivity with larger excavator. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED N/A FUNDING SOURCES $151,000 Water Fund, $151,000 Wastewater Fund New Replacement Equipment Project FY21 FY22 FY23 167 CIP Project Fund Water Fund PROJECT NUMBER W69 DEPARTMENT Water Operations PROJECT NAME Water System Condition Assessment FY19 FY20 $100,000 Unscheduled DESCRIPTION OF PROJECT Prepare and evaluate condition assessment plan and execute water main condition assessments in high risk portions of the city. These are major assets whose failure could affect a large population of end-users. Work-a round may be possible with heavy burden on Utility resources. Additionally, these studies could produce substantial & quantifiable benefits that improves product quality, processes, or adoption of best industry practices. Depending on the results, these studies could result in follow-up R&R. ALTERNATIVES CONSIDERED No inspection ADVANTAGES OF APPROVAL Doing planned condition assessment can provide a cost effective mechanism of identifying likely asset failures and thereby offering the opportunity of repairing the deficiency or the whole asset if needed prior to failure. Additionally, CA often can identify assets in good working condition, so only required repairs are completed thereby saving significant money in replacing assets in good working order. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED No FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 FY22 $100,000 FY23 168 CIP Project Fund Water Fund PROJECT NUMBER W70 DEPARTMENT Water Operations PROJECT NAME Redundant North 5038 Zone Feed FY19 FY20 $66,880 Unscheduled DESCRIPTION OF PROJECT Evaluate, and upgrade as required, 2nd location of redundant feed of 5130 Zone water into North (5038) Zone. This will ensure alternative source of water exists and is sufficient to feed North Zone in time when Lyman Creek source is unavailable. This provides a second path for water to move from South Zone to North Zone in event that Lyman source is unavailable. This project will meet the City’s hydraulic criteria. It could be performed in conjunction with Pear St. Booster Upgrade to facilitate testing and commissioning. ALTERNATIVES CONSIDERED Continue with single connection between pressure zones ADVANTAGES OF APPROVAL Use existing facilities and connectivity to provide redundant back up source of water ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 FY22 FY23 169 CIP Project Fund Water Fund PROJECT NUMBER W71 DEPARTMENT Water Operations PROJECT NAME PRV Phase 2 - Automation and Instrumentation Upgrades FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Upgrade pressure instrumentation, automate valve actuation, and provide a LAN connection and SCADA programming for real- time monitoring and remote control of PRV settings. Without this project, system operators are without vital data on system operating conditions. Limited real time data allows operators to anticipate, diagnose, or correct abnormal operating conditions.: Standardized pressure control offers improved protections from surge conditions which are a likely cause of pipe failure. It will also improve service levels to existing customers where pressure transients cause leaks in sprinkler systems or within customer premises. ALTERNATIVES CONSIDERED Status quo operation ADVANTAGES OF APPROVAL Improve water distribution operations through increased understanding of system operating characteristics. Improve responsiveness to dynamic operating conditions. Facilitate improved access to existing sites now requiring confined space entry procedures. Standardize and improve surge control features throughout system. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Debt service (if any) to construct, power costs, SCADA maintenance, vault maintenance, instrument maintenance, programming libraries FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 FY22 $6,710,000 FY23 170 CIP Project Fund Water Fund PROJECT NUMBER W72 DEPARTMENT Water Operations PROJECT NAME PRV Phase 1 - Mechanical and Structural Upgrades FY19 $1,750,000 FY20 Unscheduled DESCRIPTION OF PROJECT Upgrade hatch/entry, valving, piping, pressure settings, sump pumps and provide power, which will provide operators with a safe working environment, and sets PRVs at operating pressures at pressure zone interfaces consistent with the WFPU recommendations. Additionally, it will provide necessary upgrades to equipment, piping and valving in PRV vaults to reduce likelihood of failures. Standardized pressure controls offers improved protections from surge conditions, which are likely causes of pipe failure. It improves service levels to existing customers where pressure transients cause leaks in sprinkler systems or within customers’ premises. ALTERNATIVES CONSIDERED Status quo operation ADVANTAGES OF APPROVAL Improve water distribution operations through increased understanding of system operating characteristics. Improve responsiveness to dynamic operating conditions. Facilitate improved access to existing sites now requiring confined space entry procedures. Standardize and improve surge control features throughout system. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Debt service (if any) to construct, power costs, SCADA maintenance, vault maintenance, instrument maintenance, programming libraries FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 FY22 FY23 171 CIP Project Fund Water Fund PROJECT NUMBER W73 DEPARTMENT Water Operations PROJECT NAME PRV Abandonments (approximately 6 sites) FY19 FY20 Unscheduled $510,106 DESCRIPTION OF PROJECT Abandon (in place) existing PRV's serving Northwest 4940 Pressure Zone, at sites to be determined through detailed hydraulic modeling. Install looped mains to maintain connectivity. This project will be done in conjunction with other transmission main improvements serving Northwest zones. This will reduce system complexity, and simplifies control strategy, which is critical with additional improvements planned within service area, yet maintains sufficient connectivity between zones per Hydraulic criteria. Additionally, it will create an opportunity for PRV's feeding zone to create undesired chattering of PRV's fighting each other via control strategy. Chattering of valves can lead to undesired hydraulic transients in system. ALTERNATIVES CONSIDERED Status quo ADVANTAGES OF APPROVAL Avoid costs of equipping sites with SCADA and related infrastructure. Reduce future operating expenses associated with PRV vault operation and control. Simplify zone operation by reducing number of required PRV's to feed zone. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Avoid costs of equipping sites with SCADA and related infrastructure. Reduce future operating expenses associated with PRV vault operation and control FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 FY22 FY23 172 CIP Project Fund Water Fund PROJECT NUMBER W75 DEPARTMENT Water Operations PROJECT NAME Lead Service Line Replacement FY19 $200,000 FY20 Unscheduled DESCRIPTION OF PROJECT This is the last year of a two year project that will be used to hire a contractor to assist water crews in replacing lead service lines. Removing lead service lines is critical to maintaining a high level of health and safety for our customers. This line removal meets recommendations of the National Drinking Water Advisory Council for total removal of all lead service lines. City of Bozeman water crews are assisting with the lead service line replacements. ALTERNATIVES CONSIDERED Continue using just COB water crews to replace the lead service lines, extending the program by several years. We have a committment to the community that they will all be replaced by FY19. ADVANTAGES OF APPROVAL The City of Bozeman will no longer have any lead service lines ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED N/A FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 FY22 FY23 173 CIP Project Fund Water Fund PROJECT NUMBER W78 DEPARTMENT WTP PROJECT NAME Hilltop Tank Inspection and Mixing System FY19 $130,000 FY20 Unscheduled DESCRIPTION OF PROJECT Inspect reservoir. Furnish and Install Mixer(s), Power and Control and update Reservoir SCADA to include remote monitoring capability of mixer(s). Without mixing of tank contents, Water Quality can be impacted, cold weather operation can create damage to reservoir contents. Freeze protection reduces risk of ice damage to cathodic protection system, tank interior. ALTERNATIVES CONSIDERED Installation of separate inlet and outlet configurations per each Reservoir ADVANTAGES OF APPROVAL Least expensive way to effect reservoir mixing and added freeze protection ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Energy costs for mixing; SCADA maintenance, scheduled mixer maintenance, FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 FY22 FY23 174 CIP Project Fund Water Fund PROJECT NUMBER W79 DEPARTMENT WTP PROJECT NAME Hyalite Dam and Reservoir Optimization Improvements FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Armoring of the control tower (to enable some year-over-year storage capacity) and control upgrades to improve winter operation. Current vulnerability of Bozeman to drought is very high, due to the lack of sources that are robust in drought (large raw water reservoirs with year-over-year storage capacity, large rivers, or groundwater). Hyalite Reservoir is capable of providing year-over-year storage, but is not operated in that manner due to concerns of ice damage to the control tower. This increases the risk of an extremely dry year resulting in the inability to fill the Hyalite reservoir with enough water for the City and irrigation uses. This project could potentially remove the 20% surcharge the City pays for Hyalite releases. ALTERNATIVES CONSIDERED Continue to deal with current Hyalite dam operation ADVANTAGES OF APPROVAL Drought mitigation, improved water use and cost efficiencies ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Unknown FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 $4,000,000 FY22 FY23 175 CIP Project Fund Water Fund PROJECT NUMBER W83 DEPARTMENT WTP PROJECT NAME Sourdough Intake Improvements FY19 FY20 Unscheduled $2,000,000 DESCRIPTION OF PROJECT Sourdough intake improvements to increase efficiency of existing diversion infrastructure. Project calls for replacement of existing surface diversion, installation of sub-surface collection system within stream bed gravels to capture water during surface freeze-off events, new instrumentation and controls. This will increase the resiliency of the Sourdough water supply by reducing, or potentially eliminating, periods and frequency of surface water freeze-off. ALTERNATIVES CONSIDERED Keep existing diversion configuration and continue to deal with intermittent freeze-off problems of the source ADVANTAGES OF APPROVAL Increases efficiency of diversion operations ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Unknown FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 FY22 FY23 176 CIP Project Fund Water Fund PROJECT NUMBER W84 DEPARTMENT WTP PROJECT NAME Sourdough Tank Inspection and Improvements FY19 FY20 $600,000 Unscheduled DESCRIPTION OF PROJECT This project would entail taking the Sourdough Tank offline (once the WTP'S 5.3 million gallon storage tank is online), inspecting it and repairing it as necessary. This project may or may not include reconfiguration of the inlet/outlet configuration to provide flow- through hydraulics. The condition of the overflow and inlet/outlet pipes is poor. The last dive inspection found concrete aggregate from the ceiling on the floor of the tank. The hydraulics to and from the tank are suspected to be suboptimal. An installed mixer will also need to be considered. This project is critical to ensure that the Sourdough tank is reliable and operating well. ALTERNATIVES CONSIDERED Wait for critical failure ADVANTAGES OF APPROVAL Rehabilitation of critical storage infrastructure for several decades to come. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED None FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 FY22 FY23 177 CIP Project Fund Water Fund PROJECT NUMBER W85 DEPARTMENT Water Operations PROJECT NAME South University District 12" Water Main FY19 $296,509 FY20 Unscheduled DESCRIPTION OF PROJECT Extend the water main service to the South University District with a 12” water pipe, as described in the 2016 Water Facility Plan. This will coincide with WWIF27, resulting in overall efficiencies and mobilization cost savings. ALTERNATIVES CONSIDERED No action. ADVANTAGES OF APPROVAL Cost savings by building coincidently with WWIF27 ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating and Maintenance Costs FUNDING SOURCES Impact Fee and possible payback district. New Replacement Equipment Project FY21 FY22 FY23 178 CIP Project Fund Water Fund PROJECT NUMBER W86 DEPARTMENT WTP PROJECT NAME Sourdough Diversion cleanout FY19 $25,000 FY20 Unscheduled DESCRIPTION OF PROJECT The Diversions need to be cleaned every 7 to ten years to remove accumulated sediment, rock, and debris. Last time it was done was 2010 and the pool behind the dam has diminished in size due to the sediment and rock accumulation. ALTERNATIVES CONSIDERED Build a larger diversion dam. Do Nothing and let sediment build up and have no pool to insure water flow into the system. ADVANTAGES OF APPROVAL Will ensure less freeze off during cold weather. Deeper pool, larger ice covering for insulation. and less sediment entering the plant. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED none FUNDING SOURCES none New Replacement Equipment Project FY21 FY22 FY23 179 CIP Project Fund Water Fund PROJECT NUMBER W87 DEPARTMENT WTP PROJECT NAME Lyman Tank and Transmission Main Design FY19 $500,000 FY20 Unscheduled DESCRIPTION OF PROJECT Design of new Lyman Storage (5MG), new transmission design, chlorination/fluoridation design and CA based repairs design to existing transmission main. This is necessary for construction of Lyman tank and transmission project. Without the design the Tank and Transmission Main Construction (WIF35) will not be able to continue. ALTERNATIVES CONSIDERED Status quo operation of existing Lyman system ADVANTAGES OF APPROVAL Provides bid plans and cost estimates for construction and obtains DEQ approvals needed for construction ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED N/A FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 FY22 FY23 180 CIP Project Fund Water Fund PROJECT NUMBER W88 DEPARTMENT WTP PROJECT NAME Lyman Tank and Transmission Main Construction FY19 FY20 Unscheduled DESCRIPTION OF PROJECT Construct a new 5MG storage tank at Lyman, decommission existing Lyman storage tank, Condition Assessment-based repairs of the existing Lyman transmission main, new supply main tie in to new storage tank, new transmission main tie in from new storage tank to existing transmission main, new chlorination/fluoridation feed facility. Decommission Pear Street Booster Station if Hydraulic Grade Line of tank raised to meet Sourdough Tank. The Lyman water supply is a critical element of the city's overall water supply portfolio accounting for roughly 20% of annual supply volume to the city currently. The source provides supply redundancy and resiliency as it is geographically removed from the Sourdough/Hyalite source and provides an independent connection to the distribution system. The effective available water supply is increased since the new storage system will not leak and will expand the number of customers able to be supplied by Lyman water. Likelihood of failure of Lyman supply system will be dramatically reduced by replaced storage. It will also complete new transmission and Condition Assessment-based rehab to existing transmission. ALTERNATIVES CONSIDERED Status quo operation of existing Lyman system ADVANTAGES OF APPROVAL Replaces lyman storage tank which is at the end of its useful life. Increases effective available supply as existing tank leaks at a rate exceeding 100 gpm. If new storage sited at an elevation to match HGL of Sourdough Tank then Pear Street Booster Station can be decommissioned which reduces annual operating costs for power. CA-based rehab reduces liklihood of failure of critical tranmission infrastructure. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Anticipated operating cost reduction related to pear street booster decommissioning. Operating costs for new tank and transmission comparable to FUNDING SOURCES 100% Water Fund New Replacement Equipment Project FY21 $10,000,000 FY22 FY23 181 CIP Project Fund Water Fund PROJECT NUMBER WC02 DEPARTMENT Water Conservation PROJECT NAME Meter Software Subscription FY19 $36,000 FY20 $36,000 Unscheduled DESCRIPTION OF PROJECT Software upgrades to provide for flow management alerts to customers and individualized water use assessments. This project is vital to both water conservation and water and sewer operations. A mechanism must be established to alert customers of leaks and inefficient water usage in real time. Delays in relaying this information are costly for customers and harm relations between utility and customers. This project will provide best practice standards for empowering customers with real time information about their water usage. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL Catches leaks very early and educates customers about individual water usage to reduce water consumption. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED NA FUNDING SOURCES Water Fund New Replacement Equipment Project FY21 $36,000 FY22 $36,000 FY23 $36,000 182 CIP Project Fund Water Fund PROJECT NUMBER WC03 DEPARTMENT Water Conservation PROJECT NAME Municipal Watershed Data Collection FY19 $50,000 FY20 Unscheduled DESCRIPTION OF PROJECT Installation of instrumentation for data collection to quantify and monitor Bozeman’s water supplies, including snowpack and streamflow. Understanding municipal watersheds’ seasonal and total annual water supplies is crucial to monitoring and preparing for drought events and planning for future water supply needs. Incorporating real-time local water supply data into the drought monitoring tool will provide the City with the data needed to make accurate, timely, data-driven decision making in face of a drought event. These data will also assist with planning for long range water supply needs. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL These real-time data will provide City staff with the information needed to make accurate timely data-driven decision making in face of a drought event and for future water supply planning. These data will support the 2013 Integrated Water Resources Plan and 2017 Drought Management Plan. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED May lead to annual costs for additional data collection (stream gaging and/or SNOTEL snowpack data) FUNDING SOURCES None New Replacement Equipment Project FY21 FY22 FY23 183 CIP Project Fund Water Fund PROJECT NUMBER WIF40 DEPARTMENT Water Impact Fees PROJECT NAME Sourdough Transmission Main – Phase 2 (Finance W90) FY19 FY20 $480,000 Unscheduled DESCRIPTION OF PROJECT The project consists of constructing approximately 8,000 feet of 30-inch DIP transmission main, which will start at the end of the Phase 1 connection point and go to the Sourdough Plant. This project is critical to overcome vulnerabilities presented by the aging and unknown condition of the existing transmission main between the City's WTP and Sourdough Tank. This transmission main will provide additional capacity from the WTP to the Sourdough reservoir, improving connectivity between the WTP and the City. This will reduce the risk of not having adequate potable water and fire flow supplies to the City in the event of a failure to the existing bar-wrapped 30" main. This project's cost and administration could be improved if combined with the new 3,000 feet of 48" bypass pipe. ALTERNATIVES CONSIDERED Conduct a condition assesment of the existing 30-inch concrete pipe and repair/rehabilitate as necessary. ADVANTAGES OF APPROVAL The condition of the existing transmission main from the WTP to the Sourdough reservoir is currently unknown. Approval of this project will provide redundancy for this main, and mitigate the risk and consequence of its failure. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: Impact Fees can not be spent on annual operations and maintenance costs. The Water Utility will see incremental increases in general maintenance costs. FUNDING SOURCES $4,320,000 Water Impact Fees. $480,000 Water Fund New Replacement Equipment Project FY21 FY22 FY23 184 CIP Project Fund Water Fund PROJECT NUMBER WIF48 DEPARTMENT Water Impact Fees PROJECT NAME Debt Service for Borrowing - Transmission Main (W89) FY19 FY20 Unscheduled $380,000 DESCRIPTION OF PROJECT These are the estimated annual amounts owned for borrowing for WIF40 - Sourdough Transmission Main project. Payments will begin in the fiscal year following borrowing. ALTERNATIVES CONSIDERED None ADVANTAGES OF APPROVAL The project can be constructed before cash is on hand. ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED Annual Operating & Maintenance Costs: Impact Fees can not be spent on annual operations and maintenance costs. The Water Utility will see incremental increases in general maintenance costs. FUNDING SOURCES Water Utility Revenue Bonds will be issued, with repayments made by the Utility (10%) and Impact Fee Fund (90%) New Replacement Equipment Project FY21 $30,000 FY22 $30,000 FY23 $30,000 185