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Home My WebLink About17- City Grant #2017-06 - MACI Air Quality Equipment Purchase Program with MDT BOZ E MAN MT City of Bozeman Grant Routing Cover Sheet This form is used in conjunction with Administrative Order 2014-01, adopting the Grant Application and Reception Policy. When a Department Director signs grant documents under this provision, they are certifying that they understand the provisions of the grant and its impact on city operations and finances. All the required boxes must be initialed by the appropriate departments. Use a separate routing sheet for each phase of the grant process. Utilize assigned grant number for each phase fortracking purposes. MACI Air Quality Equipment Purchase Program-MDT 201 7-06 Grant Document Title: Grant#(issued by City Clerk): CFDA#(applies to Federal grants) Grant Total:$614,803 Grant Match:$82,506 Department: Streets Responsible Staff Member:John Van Delinder Phase of Process: ❑ Notice of Intent Application Award/Contract Date Document Signed:03/24/2017 For all grants under$20,000 Department City Attorney Finance Office City Manager Original in value. Director Office -Controller Signed Grant Documents to City Clerk Does not require approval on Not Required Not Required Commission meeting agenda For all grants over$20,000 in Department City Attorney Finance Office City Manager Original value. Director Office -Controller Signed Grant Documents to *Department Director initials City Clerk verify notification to City Commission and City Manager within 30 f o days grant application. REQUIRES City Commission Approval DATE of COMMISSION COMPLETED MEETING: Presented by: Consent1-1 Action Revised 10/10/2014 E MY C5WZ MAN Streets Division March 21,2017 Diane Meyers Rail, Air Quality&Studies Section Rail,Transit& Planning Division Montana Department of Transportation RE: 2017 Air Quality Equipment Purchase Program Dear Ms. Meyers; Thank you for allowing us to participate in this program. As in years past, our need is for a flusher truck and sweepers; we continue to use sand in our operations because of our winter condition. This is beneficial to the traveling public during icy conditions but also brings cleanup expenses and air quality issues if we do not get the sand picked up in a timely manner. In the spring, we wash MDT's and our concrete medians, pedestrian ramps, bike lanes and curb lines. Biking is a very popular form of transportation in Bozeman and we are committed to keeping the bike lanes clean for almost year round travel. We are looking to replace our flusher truck because of age and it is a manual transmission. New CDL regulations require the driver to test in the type of equipment with the transmission that they will drive. Our only manual transmission in our fleet is the 1999 flusher truck that cannot tow a trailer. Our drivers frequently have to tow a trailer therefore need to test with a trailer. Our seasoned employees who got their CDL before the rule change are the only ones that can drive the flusher truck. Employees that can drive the truck continue to dwindle with retirements. We have in our capital plan money to replace this truck so we have the matching funds available. Our oldest mechanical sweeper has almost 10,000 hours logged and scheduled for its second elevator replacement at a cost of$15,000. This money has been budgeted along with money to lease a replacement sweeper. We have the matching money for a sweeper available. We maintain over 240 road miles within the city and pride ourselves on keeping them clean. By keeping the streets clean it in turn keeps the air clean which is good for everyone. Updating our fleet will help us in achieving our goals in keeping Bozeman a healthy and clean place to live. Thank you for your consideration. Sincerely, E � io"�hn Van Delinder Street Superintendent O P814 North Bozeman �Nvenue .O TDD: 406-582-2301 THE MOST LIVABLE PLACE. ,MACI Equipment Request Equipment Requested By Priority Please list,in order of priority: the equipment type&model requested.See table below for available types. Priority Equipment Type/Model 1 Flush Truck 2 Large Mechanical or Broom Bear 3 Large Vacuum Sweeper 4 5 6 Equipment Sweeper Sweeper Sweeper Sweeper Rush Truck e: (Brooms) (Brooms) (Brooms) (Brooms) Small Pelican Small Tennant Large Large Truck-flush Equipment Type Style Vacuum Mechanical and deicer Model: Sweeper or Broom Bear Waterless Sweeper Sweeper-3.4 Non Street 3000 Gal Equipment -3.6 yard capacity yard capacity mechanical sweeper-4.5 tank mount Details: sweeper-8 yard capacity yard capacity Estimated $288,083 $201,632 $194,092 $240,665 $180,046 Cost: i Bozeman Existing MACI Equipment Invento>y i MDT has populated the following table based on historical records of MACI equipment purchases for your area. Instructions: 1.Please provide the current number of in-service flush trucks and sweepers in your fleet which were NOT purchased through the MACI program: Number of In-Service Flush Trucks Not Purchased through MACI: 0 Number of In-Service Sweepers Not Purchased through MACI: 2 Leased 2.Review the information provided in the table below.Confirm or change information as applicable.If information is missing, please provide if possible.Attach extra sheets as needed. 3.For all equipment in the table,identify the Physical Location and Condition/Status. If equipment has been disposed,please confirm disposal date. 4.For wheeled equipment in the table,please provide the Odometer reading,(if applicable). #3640 #3272 #2752 #2751 Broom Bear Equipment Name Mechanical Sweeper Broom Bear Sweeper Sweeper Sweeper Sweeper flush Truck Purchase Date 2011 2004 2000 1999 1999 1999 In-Service Date 5/2/2012 2005 1/12/2001 2000 2000 2000 Warranty 1 year I year I year 1 year 1 year 1 year Western Plains Tennant Company Pioneer Equip. Pioneer Equip. Kois Brothers Manufacturer Titan Machinery Machinery VacAll Tennant 800 Gas Athcy Mobil M-9D Vac/All E108 BTD Flush truck(3,500 Model 4M10112 Elgin Broom Bear Sweeper Sweeper Sweeper gallon) Serial or Via# 1FVACXBS7CHBP0761 I FYABTDC95DN92054 800-4619 1FV6WFBA3YHF93892 1FTYA95V6SVA22465 Odometer.(Ita ]]cable) 3910 hrs/32820 miles 9569 hrs/60950 miles 211 hours 13,941 miles 492,000 miles Physical Location City of Bozeman Citv of Bozeman City of Bozeman Auctioned City of Bozcsman City of Bozeman Condition/Status Good Fair Poor Fair Poor Useful Llfe___.:___. 15 years 15 years 15 years IS years 15 years 15 years Remaining Life 10 years 3 years 0 years 0 years 0 years 0 years Equipment Cost — $175,879.00 $122,890.79 $50,526.21 $121,805.00 $156,070.00 $84,266.00 Disposal Date 9/1/13 2763 hrs main eng Comments 1406 hrs pony eng Manual Trans I! I CIP PROJECT FU PROJ. DEPARTMENT PROJECT NAME FY18 FY19 FY20 FY21 FY22 Unscheduled Street Maintenance District PW04 I'IENGINEERING PROPERTY ON CORNER OF ASPEN& $100,000 ROUSE jSTR71-18 ENGINEERING : STREET MAINTENANCE MILL&OVERLAY $967,600 FY18 _-- - ...•.........._.... .. .............. ................... Ls!71-19 ENGINEERING STREET MAINTENANCE MILL&OVERLAY $554,500 FY19 STR71-20 ENGINEERING : STREET MAINTENANCE MILL&OVERLAY FY20 $808,1000!; �- STR71-21 (ENGINEERING ;=REE7T MAINTENANCE MILL&OVERLAY � j� $964,000 I � STR71-22 ;ENGINEERING STREET MAINTENANCE MILL&OVERLAY $913,329 FY22 STR72-18 ENGINEERING STREET MAINTENANCE CHIP SEAL FY18 $185,300 - J�1(- _ .__ . .......... ......... ...... ___ ... ..................1:... ... lSTR72.19 •I jENGINEERING (STREET MAINTENANCE..CHIP SEAL FY19 ................._____....__ ._.._$827,000 I ---------------- .......-.......................�.__........___................i.............................................: CD STR72-20 iE EERING STREET MAINTENANCE CHIP SEAL FY20 - µ $913,000 -- ---- J -- _ o __ _ _ ___ I _ STR72-21 ;ENGINEERING I3TREET MAINTENANCE CHIP SEAL FY21 — I j $902,500 1 j - - - - (STR72-22 1'ENGINEERING STREET MAINTENANCE CHIP SEAL FY22 I I $727,460 j PW03.............. 'PUBWORKS........_... VEHICLE MAINTENANCE DESIGN&........................�................................ ......._$50,OOO.... l.. 1 IDMIN STORAGE CONSTRUCTION _.............I ........................_.............i _. ........ .. ...... ........ . . . STR53 !PUBWORKS AD �MENDENHALL&BABCOCK STREETSCAPE ` -�- _-__- - -- L y -__J --—' $2 076,210 rR01 FTREETS OP REPLACE#1539 2WD 1990 FORD j --$16,000� ' RANGER _!........... STR01 iSTREETS OP FREPLACE#2749-1997 FORD 1 TON ANUALTRANSMISSION F350 STR20 'STREETS'OP ANNUAL BIKE PATH IMPROVEMENTS $25,000 $25,000 $25,000 $0 $25,000 STR22 ;STREETS OP - GRADER $ 0004 0" LEASE $40,000 $40,000 rTR710STREETS OP ANNUAL MEDIAN&BOULEVARD $55,000 $55,000 $55,000 $55,000 $55,000 MAINTENANCE _ �STR34 I STREETS OP SWEEPERS _.. __ .. -- -. ------- ---- --- -- --_ r - - $100, $100 000 $100,000 - ---_-- -- -- -- - --- - - $100,000 $100,000 ;------.-----:._000 ---_' i_.. __.... __._.._.___.__.__... ___..__..._.._...... ;__..__..._._.....__.__.__.., ........ ISTR35 --I;STREETS OP IREGENERATIVE AIR SWEEPER I I __......._.-._..-_.....1 i..___._......__......_.....i.._...._..._._.$250,000 (STR38 iSTREETS OP IMINI LOADER $90,000 I ( I CIP PROJECT FU PROJ. DEPARTMENT PROJECT NAME FY18 FY19 FY20 FY21 FY22 Unscheduled STR40 !STREETS OP (DUMP TRUCK WITH PLOW&SANDER-2 $200,000 STR40 I!STREETS OP 'DUMP TRUCK WITH PLOW&SANDER-1 $180,000 I I STR49 ,STREETS OP SANDERS { $16,000 $16,000 W $16,000 $16,000 0 L � STR50 STREET! PLOWS 0001$�0 $10, 00 0 F— $10,000 $10,000 $10,000 L-� - --' -- -- ___ �__.-_J L...-___.__.. STR56 ;STREETS OP ! TACK OIL DISTRIBUTION UNIT _ $90,000 STR58 STREETS OP TANDEM AXLE DUMP TRUCK WITH PLOW _ ....__ $230,000 I&SANDER ....................... . . � ... _....... ....... ......... ............................................ ...... .. . ....... ....... .. STR62 STREETS OP REPLACE#2751-WATER TRUCK $160,000 STR63 STREETS OP REPLACE SIGNAL AT BABCOCK&WILSONu$750,000 V STR64 I STREETS OP (STEEL DRUM ROLLER&TRAILER $120,000 STR67 !STREETS OP COVERED STORAGE ATSHOPS COMPLEX I I $100,000 --- -—-- -- - — — - ----- - - -. . - ._ _ ---- STR73 'STREETS OP REPLACE SKID STEER —:��'.:� ! $80,000 . . ............ .. TR _.........._. ., STR74 SEETS OP PAINT TRUCK __ L .. w STR68 STREETS SIGN RECTANGULAR RAPID FLASHING BEACON $10,000 $10,000 $10,000 $10 000 $1Q000 o . ...6 ... _ _ _ . l ...... . Summary for Street Maintenance District(34 items) FY18 FY19 FY20 FY21 FY22 Unscheduled Totals by year. $2,378,900 $1,748,500 $1,977,100 $2,402,500 $2,146,789 $3,401,210 Montana Department of Transportation Michael T. Tooley,Director 2701 Prospect Steve Bullock,Governor PO Box 201001 Helena MT 59620-1001 a = zero deaths I zero serious injuries on Montana roadways March 6, 2017 "MR I D2Dl; Craig Woolard Public Works Director City of Bozeman PO Box 1230, Bozeman Bozeman, MT 59771 Subject: Notice of MACI Air Quality Equipment Purchase Program The Montana Department of Transportation (MDT) is accepting applications for the Montana Air and Congestion Initiative (MACI) biennial equipment purchase. You have received this invitation to apply because your area may be eligible. Montana's MACI program is a subset of the federal Congestion Mitigation and Air Quality Improvement (CMAQ) program. The CMAQ program was implemented to support surface transportation projects and other related efforts that contribute air quality improvements and provide congestion relief. Program Purpose: Studies have shown the use of equipment that reduces particulate matter to be an effective means of improving air quality. Through this program, MDT coordinates with communities to purchase this equipment, including street sweepers, flush trucks and, in some cases, deicing equipment for areas across the state that are either in nonattainment of federal air quality standards for fine dust or have been identified as"at-risk" of violating the standards monitored by the Department of Environmental Quality. Funding: This program provides 86.58% of the funding; the remaining 13.42% must be provided as a match requirement. Eligibility: Eligibility for the program is based on an area's Particulate Matter 10 (PM,o) nonattainment status, or from being identified as being "at risk" of becoming nonattainment for PM,o by the Montana Department of Environmental Quality(DEQ). Award Determination: Awards of MACI program funds will be based on factors such as available funding, DEQ prioritization of PM,o areas, asset management of existing equipment, stated need, and the total number of applicants. The narrative and equipment inventory information requested on the enclosed form will help MDT prioritize statewide equipment needs. MDT Planning Division: The MDT Rail, Transit and Planning Division.will develop funding agreements outlining the financial responsibilities of each party and invoice the local or tribal government as outlined in the executed agreement. Awardee: The awardee will pay the match portion of cost(13.42%), verify equipment specifications with MDT, and be responsible for receiving equipment from Helena MDT. Multimodal Planning Bureau Rail,Transit and Planning Division Phone: (406)444-3423 An Equal Opportunity Employer TTY. (800)335-7592 Fax: (406)444-7671 Web Page: www.mdt.mt.gov Timeline: Application Due: March 30, 2017 MDT Application review: April Grant award: April Bid process: April- May Equipment arrival: Typically 90-270 days after bid award depending on equipment Application Requirements: 1. Justification Letter- Include a letter of justification detailing equipment needs and ability to meet the match requirement. 2. Equipment Request- Prioritize (1st, 2nd, 3rd, etc.)and list current equipment needs on the MACI Equipment Request form (attached). This form includes a list of equipment types and estimated costs for planning purposes. 3. Current Equipment Inventory- Complete the Existing MACI Equipment Inventory form (attached)for existing equipment previously purchased through the MACI Program(use extra pages as needed). Submittal: Submit the three documents listed above to: Katy Callon Rail, Transit and Planning Division Montana Department of Transportation 2960 Prospect Ave. P.O. Box 201001 Helena MT, 59620-1001 Electronic application submittals can be submitted to Katy Callon at kcallon@mt.gov. If you have any additional questions, please contact Katy Callon, MDT Rail, Air Quality and Studies Planner at(406)444-7294. Lyn ant Arait inist ator M Rail, and Planning Division copies: Diane Myers, MDT Rail, Air Quality and Studies Supervisor Kraig McLeod, Multimodal Planning Bureau Chief Multimodal Planning Bureau Rail,Transit and Planning Division Phone: (406)444-3423 An Equal Opportunity Employer 17Y.- (800)335-7592 Fax: (406)444-7671 Web Page: www.mdt.mt.gov