HomeMy WebLinkAbout11-27-17 City Commission Packet Materials - C2. Fire Impact Fee Fund CIP for FY2019-2023
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Kristin Donald, Finance Director
Josh Waldo, Fire Chief
SUBJECT: Adoption of the Fire Impact Fee Fund Capital Improvement Plan
(CIP) for FY19-23.
AGENDA ITEM TYPE: Consent
MEETING DATE: November 27, 2017
RECOMMENDATION: Adopt the Fire Impact Fee Fund Capital Improvement Plan
(CIP) for FY19-23.
BACKGROUND: Each year, the City Manager is required to prepare a 5 Year Capital
Improvements Plan and submit it to the Commission by December 15th. The City’s Impact Fee
Advisory Committee (IFAC) met on October 25th to review and make recommendations for the
planned expenditures of Fire Impact Fees. The Advisory Committee approved the
recommendations with minor title changes, which are included in this recommendation.
Items of Note:
Our Fire Master Plan, which just recently has been adopted, proposed relocation of
Station 1 and Station 2 to handle capacity expansion rather than build station 4.
Currently, the City is undergoing an impact fee study where the possibility of impact fee
funding could be used. For this reason, the station 4 and vehicle will remain unscheduled.
Revenue estimates for Fire Impact Fees have been updated with the 5-year average
collection amount.
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UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission. If the Commission is does
not wish to adopt this schedule tonight, it can be scheduled for approval on a later agenda.
FISCAL EFFECTS: This step in the process has no fiscal effect. Once adopted, the
Capital Improvements Plan becomes the basis of the City Manager’s Recommended Budget for
FY19.
Report compiled on: November 13, 2017
Attached: Draft Fire Impact Fee Fund CIP
Fiscal Year Revenue Change
2011 194,000 0%
2012 247,000 27%
2013 406,000 64%
2014 298,000 ‐27%
2015 430,000 44%
2016 348,000 ‐19%
2017 328,043 ‐6%
5‐Year Average 362,009 10%
Fire Impact Fee Revenue History
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Fire Impact Fee Capital Improvement PlanFinancial Summary Current YearFY18 FY19 FY20 FY21 FY22 FY23UnscheduledProjected Beginning Reserve Balance Dedicated to CIP 1,546,501$ 1,858,751$ 2,239,114$ 2,638,494$ 3,057,844$ 3,498,161$ ‐$ Plus: Impact Fee Revenues Dedicated to CIP 362,250$ 380,363$ 399,381$ 419,350$ 440,317$ 462,333$ ‐$ Plus: FIF07 Engine #4 ‐ Voter Approved Bond Plus: FIF06 Station #4 ‐ Voter Approved Bond Less: Scheduled CIP Project Costs (50,000)$ (4,600,000)$ Projected Year‐End Cash Dedicated to CIP 1,858,751$ 2,239,114$ 2,638,494$ 3,057,844$ 3,498,161$ 3,960,494$ Assumptions Made for Revenue Estimates:Current YearFY18 FY19 FY20 FY21 FY22 FY23Estimated Annual Fire Impact Fee Revenues362,250$ 362,250$ 380,363$ 399,381$ 419,350$ 440,317$ Estimated Annual Increase0.0% 5% 5% 5% 5% 5%Total Estimated Revenues362,250$ 380,363$ 399,381$ 419,350$ 440,317$ 462,333$ Current Revenues Dedicated to CIP %100.0% 100.0% 100.0% 100.0% 100.0% 100.0% Plus: Increase Dedicated to Fire Capacity Expansion CIP0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Total % Dedicated to CIP100.0% 100.0% 100.0% 100.0% 100.0% 100.0%Total Estimated Revenues Dedicated to CIP362,250$ 380,363$ 399,381$ 419,350$ 440,317$ 462,333$ ProjectedProjected$(50,000)$(4,600,000)FY18 FY19 FY20 FY21 FY22 FY23 UNSCHEDULEDFIRE IMPACT FEE PROJECTS 9
CIP PROJECT FUPROJ.DEPARTMENTPROJECT NAMEFY19UnscheduledFY23FY20FY21FY22Impact Fees FireFIF06FIRE IFFIRE STATION CONSTRUCTION / EXPANSION / RELOCATION$3,900,000FIF07FIRE IFFIRE DEPARTMENT RESPONSE APPARATUS$700,000$4,600,000Totals by DEPARTMENTSummary for Impact Fees Fire (2 items)Totals by year:$4,600,000FY23FY19FY20UnscheduledFY22FY2110
CIP Project Fund
Impact Fees Fire
PROJECT NUMBER
FIF06
DEPARTMENT
FIRE IF
PROJECT NAME
Fire Station Construction / Expansion / Relocation
FY19 FY20 Unscheduled
$3,900,000
DESCRIPTION OF PROJECT
The Fire Master Plan is completed and schedule for final adoption on November 6, 2017. The new Master Plan includes a
comprehensive review of current station locations and the capacity to meet the current needs of the city along with
recommendations for new fire stations. City staff will be evaluating the Master Plan recommendations during the next 12 months
and formulating a plan to rehab / relocate / construction new fire stations to address the growth in the City.
ALTERNATIVES CONSIDERED
As provided by Commission
ADVANTAGES OF APPROVAL
The completion of this project would enhance our ability to respond to growing parts of the community within a time frame that has been
historically acceptable to the citizens of Bozeman. The additional station /expansion / relocationalso has the potential to have a positive impact
on our ISO rating and encourage additional growth in areas of the city.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Impact Fees can not be spent on operations and maintenance costs. The City’s General Fund will bear
the annual operating and maintenance expenses associated with this facility and staffing.
FUNDING SOURCES
Fire Impact Fees and possible voter approved bond
New
Replacement
Equipment
Project
FY21 FY22 FY23
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CIP Project Fund
Impact Fees Fire
PROJECT NUMBER
FIF07
DEPARTMENT
FIRE IF
PROJECT NAME
Fire Department Response Apparatus
FY19 FY20 Unscheduled
$700,000
DESCRIPTION OF PROJECT
The Fire Master Plan is complete and scheduled for final adoption on November 6, 2017. The new Master Plan includes a review
of resource deployment, unit responses, and unit availability. The Fire Department will be evaluating these results to determine
future needs of the department from a response and deployment model. This could include potential outcomes of purchasing
additional apparatus, ranging from SUVs to Fire Engines to Ladder Trucks to handle the city’s emergency response load.
ALTERNATIVES CONSIDERED
As provided by the Commission
ADVANTAGES OF APPROVAL
Helps us maintain current response time standards.
ADDITIONAL OPERATING COSTS IN THE FUTURE, IF FUNDED
Annual Operating & Maintenance Costs: Impact Fees can not be used for annual operating and maintenance costs. The City’s General Fund will
pay for the increased fuel, maintenance and insurance costs associated with this engine. In addition, this would add a possible FTE.
FUNDING SOURCES
Impact Fees
New
Replacement
Equipment
Project
FY21 FY22 FY23
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