HomeMy WebLinkAbout17- Amendment 3 to PSA - Robert Peccia and Associates - 5.3 MG Water Storage Reservoir Transmission Line Amendment No. 3 to Professional Services Agreement
for
5.3 Million Gallon Water Storage Reservoir
Design of 48-inch Transmission Pipeline
THIS AGREEMENT is made as of this(6 day of ���►nk1EV=, 2017,
between THE CITY OF BOZEMAN, a Municipal Corporation, Bozeman, Montana, herein referred
to as OWNER and Robert Peccia and Associates, an Engineering Consulting Firm of Helena,
Montana,herein referred to as ENGINEER.
WHEREAS, the parties have entered into a Professional Services Agreement dated January 5,
2015, herein referred to as Original Agreement for professional engineering services; and
WHEREAS,the parties desire to further amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
The conditions and provisions set forth in the attached EXHIBIT A-1 (Fee Proposal) are hereby
incorporated in and made part of this Agreement.
ARTICLE 1 - ENGINEERING SERVICES
1.1. The detailed description of the specific project components is described as follows:
This project is the engineering final design phase for the new 48-inch transmission pipeline
approximately 3100 feet in length. The pipeline will be connected to the City's existing
30-inch transmission pipeline on Nash and Sourdough Roads. Major work tasks include
completion of the geotechnical investigation, design criteria report and preliminary and final
design phase services for the 48-inch transmission pipeline and related items.
1.2. The scope of services under this contract is set forth in this agreement amendment and the
attached EXHIBITS.
ARTICLE 4 - BASIC ENGINEERING SERVICES
The ENGINEER shall render professional Engineering Services as follows:
4.2 PRELIMINARY DESIGN PHASE
After acceptance of the pre-design report and receipt of written authorization to proceed with the
Preliminary Design Phase, ENGINEER shall:
4.2.1. In consultation with OWNER determine general scope, extent and character of the
Project.
4.2.2. ENGINEER shall then prepare a Preliminary Design Report, preliminary plans and
specifications and a written description for the Project.
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4.2.3. Preliminary Design Report: Specific items to be addressed in the design report will
include, but not be limited to:
4.2.3.1. Summary of construction requirements with appropriate drawings for
each task included in the project.
4.2.3.2. Plan for keeping the existing water treatment plant in service
4.2.3.3. Summary geotechnical report for specific tasks, if needed.
4.2.3.4. Special design considerations for Project tasks with conditions not
covered in standard construction methods or specifications.
4.2.3.5. A traffic control plan for each project task, if necessary.
4.2.4. Design and Construction Survey_ The ENGINEER shall conduct a design field survey
of the project areas, as necessary, for locating existing utilities (such as gas, power, telephone,
TV cables, water and sewer lines, irrigation facilities, fences, and approach driveways),
existing right-of-way and easements, and making measured drawings of or investigating
conditions of existing facilities
The ENGINEER shall provide suitable horizontal and vertical reference control points for the
construction phase.
4.2.5. Permits and Rights-of-Way: The proposed transmission main alignment is within an
existing easement. This amendment does not include any additional easement or right-of-way
work. The ENGINEER shall obtain a copy of the existing easement prior to designing the the
new transmission main. Information and easement descriptions provided in the Basic
Engineering Services will be based on data available from design surveys and courthouse
records.
4.2.6. Geotechnical Explorations and Analysis: The ENGINEER shall conduct such
geotechnical explorations and analysis as necessary for project design and bidding. A
geotechnical report will be prepared with recommendations relating to conditions pertinent to
the design and construction of the Project. Subsurface information will be obtained by
reviewing any existing geotechnical data available and using additional backhoe test pits and
soil borings as necessary. Two permanent piezometers will be installed for the purpose of
monitoring groundwater levels prior to bidding and construction.
The ENGINEER shall furnish copies of a geotechnical report as requested to OWNER for use
by OWNER and Contractors, and review the results of the report with Contractors in a pre-bid
meeting. The report is to be prepared for design purposes; ENGINEER will not be responsible
if it is used by others for other purposes. The ENGINEER will subcontract this work item to
SK Geotechnical Corporation
4.2.7. Preliminary Plans and Specifications. Prepare preliminary construction plans and
specifications with information which addresses the special features of each project task.
4.2.8. Based on the information contained in the preliminary design documents, ENGINEER
will submit a revised opinion of probable Total Project Costs to the OWNER.
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4.2.9. ENGINEER shall prepare and furnish complete paper and electronic copies of
preliminary bidding documents and design report as requested to OWNER and at the same time
furnish copies as directed by OWNER to agencies and/or parties having regulatory
responsibilities or direct financial participation in any part of the Project; provide any technical
criteria, written descriptions and design data necessary for securing permits or approval from
authorities having jurisdiction to review and approve the design, and assist owner in securing
such approvals; and review documents in person with OWNER and review authorities, and, if
necessary, conduct a plan-in-hand site review. All changes agreed to between ENGINEER
and OWNER will be noted in a memorandum from the ENGINEER to the OWNER and
incorporated into the final plans and specifications.
The Preliminary Design Phase will be completed and submitted within 90 calendar days following
written authorization from OWNER to ENGINEER to proceed with that phase of services.
4.3 FINAL DESIGN PHASE
After written authorization to proceed with the Final Design Phase, ENGINEER shall:
4.3.1. On the basis of the accepted Preliminary Design documents and the revised opinion of
probable Total Project Costs, prepare for incorporation in the Contract Documents final
drawings and Technical Specifications of sufficient detail to show the general scope, extent and
detailed character of the work to be furnished and performed by the Contractor(s) suitable for
use in the project bidding and construction.
4.3.2. Advise OWNER of any adjustments to the latest opinion of probable Total Project
Costs caused by changes in general scope, extent or character or design requirements of the
Project or Construction Costs. Furnish to OWNER a revised opinion of probable Total Project
Costs based on the Drawings and Specifications.
4.3.3. Prepare for review and approval by OWNER, its legal counsel and other advisors,
contract agreement forms, general conditions and supplementary conditions, and (where
appropriate) bid forms, invitations to bid and instructions to bidders, special provisions,
technical specifications, and standard drawings, and other related contract documents in
conformance with the latest edition of the Montana Public Works Standard Specifications
(MPWSS) and City of Bozeman Modifications to MPWSS adopted by the City of Bozeman.
4.3.4. Furnish OWNER six copies and an electronic copy of the Contract Documents
(including design drawings, specifications and contracts).
The Final Phase will be complete and submitted within 30 calendar days following written
authorization from OWNER to ENGINEER to proceed with that phase of services and following
approval of the preliminary plans and specifications by the Montana Department of Environmental
Quality.
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ARTICLE 6—COMPENSATION FOR ENGINEERING SERVICES
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
6.1.1 Payment. The OWNER shall for design phase services performed as Basic
Engineering Services under section 4.2 and 4.3 of this agreement pay a total sum in the amount
of$107,147.00 for such services.
6.1.2 Payment Schedule. Total cumulative payments for the design phase engineering
services (sections 4.1 through 4.4) shall not exceed the following ceilings:
$ 10,714.00 (10 % of design fee) until the Pre-design Investigation and
Preliminary Design Report have been submitted to the OWNER.
$ 53 573.00 (50% of design fee) until the Preliminary Plans
and Specifications have been submitted to the OWNER and review authorities.
$ 96 432.00 (90% of design fee) until the Final Plans and
Specifications have been submitted to the OWNER and review authorities.
$ 107 147.00 (100% of design fee) until the Final Plans and
Specifications have been reviewed and approved by the OWNER and review authorities.
6.1.3 General. Engineer shall submit monthly statements for services rendered. The
statements shall be based upon Engineer's estimate of the proportion of the total services
actually completed at the time of billing, subject to any limitations on Payments based on
completion of tasks or specific retainage requirements pursuant to the payment provisions of
the Agreement.
6.1.4 Reimbursable Expenses. Only those expenses specifically identified for payment
under section 6.2 of this Agreement are reimbursable. All other design related expenses are
included in the Lump Sum Payment for the Basic services (4.1 through 4.4) and are not
separately reimbursable. Additional Services specifically identified under the scope of design
services for payment under 6.1 are not separately reimbursable.
Except as specifically amended herein, the original agreement shall remain in full force and
effect and the Parties shall be bound by all terms and conditions therein.
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IN WITNESS WHEREOF,the parties hereto do make and execute this Agreement on the day
and year first above written.
CITY OF BO N
By:
Suv►-art-
ATTEST: �o`OF B OZ , C kN Wlavwy--�-
Robin Crough ' U: '• •
City Clerk
to�
APPROV AS RM
By:
k-esty Attorney
ENGINEER
ROBERT PECCIA AND ASSOCIATES
By:
President
ATTEST:
By:
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EXHIBIT A-1 FEE PROPOSAL
IP
ROBERT PECCIA&ASSOCIATES City of B`ozeman48 Inch Tt li" ssi�111 n C7am�r r ,
CIVIL ENGINEERING SERVICES CONTRACT
SCHEDULE OF ESTIMATED COSTS .Bnnrrlan;�Monfa�ja u .4M.,,W,-,
DESIGN PHASE 'Ot_
RPA Pro'ect No.14702.000
Date:October6 2017
Person-Hours
.Preatd`ant Projack4 .. a 13rojeat Project Shuck. Survey,'1 t SuNeyor ,'.'Survay Craw Z lloaountant�-<" .'CADD'�`; `CARD Admin Total
„Work It@rt'11Stibtask N, } 1 Managar jf+ Englneor Englnoer' ,'Eagllnuar Mdnalaer� Cfilet.',, Fiandgor, Operator Person
'_$23.36 ..'.Hound
DESIGN PHASE ______
ro'ect Management In s and Mae _ ____
Mana emen of Project Staff 10.00 10,00
Review Pro ect billing/coordination with firm accountant 2.00 8.00 10.00
Attend oraoress meetings and meeting preparation 400 800 12.00
Design Survey 16.00 55.00 71,00
oordinatlon of eot chnical lnvesti atlon _
Meet with eotechnical engineer to discuss project scope and requirements 2.00 2,00
On-sRe coordination and observation of eotechnical Investi atlon 8.00 8.00
Prepare Prefirmnary Plans andSpecifications
Pre are/U date Cost Estimates 8.00 8.00
Prepare Design Criteria Re or(H draulic Modeling 32.00 32.00
Prepare General Drawings 2.00 12.00 32.00 46.00
Prepare Civil Drawings 16.00 100.00 120.00 236.00
Prepare Mechanical Drawings 1200 2800 40.00 80.00
Prepare 50%end 90%Plans,Speclfi<ations and Bid Documents 1800 5600 10.00 40 00 124.00
Submit Prelimina Ps and S ecifications 0%to MD and It for Review 12.00 _ 4.00 1600
Pre are Final Plans andlan 5 eclflcations for elddin 8.00 32.00 I 24.00 64,00
A/ C 8.00 8.00 16,00
TOTAL PERSON-HOURS: 1 888- 'i'ry'80 '134.0 i r 244 f(I q� OOi }+ DO Ca .160 S50 00 U. " 1 130.0 ',720 ' 735.0
LABOR COST PER EMPLOYEE: 2,009.52„- 31,58780 ;-, S29 T17Aa,
DIRECT EXPENSES Assumptions/Exclusions,
Equipment Surve GPS S400/da $800.00
Equipment(Computers) $2,814.00
Equipment(SurveyRobotic$200/da $0.00
Vac Truckf$150/hr) $0.00
Utility Locates$678/holo $0.00
Per Diem-Day $0,00
Per Diem-Owmi ht $300,00
Mileage $500.00
Telephone and Fax $30.00
Geotachnical Investigation _ $10 000.00 -�
Printing _ $1,000.00
Misc.Supplies MOM
Total: $16,694.00
SUMMARY OF ENGINEERING SERVICES
Loadod Labor Cost $91 453.34
Direct Expenses $15 B94.00
TotelEn gineerib g Fee: ,e,.§.,