HomeMy WebLinkAboutEx3 BPC 11917 November 2017 PPM Report 1
BOZEMAN PARKING COMMISSION
Parking Program Manager's Report
Date: November 9, 2017
To: Bozeman Parking Commission
From: Ed Meece, Parking Program Manager
An update of major developments, in October, includes:
• Final contracts with T2 Systems (parking equipment/software)were signed on 10/16/17;the Scope of Work was
finalized and signed on 10/23/17. Project implementation launch is scheduled for 12/1/17.
• The PPM and PEO Tucker participated in interviews for the vacant position, finalists are in the reference and
background process with conditional offer letters expected to be issued in early November.The PPM was also a
member of the Finance/Parking Clerk interviews,a conditional offer is expected by early November.
• The PPM worked extensively with Rick Williams, as well as the Legal Department and BPC Executive Committee,
to develop a final draft of the Parking Lease Policy and Lease Limit Calculation.These documents will be presented
to the Bozeman Parking Commission at their 11/9/17 meeting for consideration and possible approval.
• The PPM worked with numerous internal stakeholders, including the Legal Department, and performed
considerable research to develop a Security Camera Policy for consideration and possible approval by the
Bozeman Parking Commission.A final draft is expected for presentation at the 12/14/17 meeting of the Bozeman
Parking Commission.
• The PPM is collaborating with the Sustainability Coordinator, as they prepare a grant application for funds to
purchase and install an electronic vehicle charging system (dual)at the Bridger Park Downtown Garage.The COB
would be committed for a ten percent match (approximately$3,000). If approved, the remainder of the project
costs would be funded from a state government pass-through resulting from the Volkswagen legal settlement.
• The PPM attended in-house trainings regarding changes to the website content management system, as well as
supervisory use of the city's new'Exec-u-time' payroll system.
• The PPM is drafting a memorandum/staff report to the City Commission regarding the possible creation of a new
Residential Parking Permit District, south of the downtown core, for discussion at their 11/20/17 meeting, It is
expected this issue would then be sent to the Bozeman Parking Commission for further research and action.
• The City Attorney's Office continues to review the proposed changes to the parking regulations within the
Bozeman Municipal Code (submitted to legal, 8/6/17). Upon completion of their review, an updated version will
be presented to the Bozeman Parking Commission for further consideration and action.
• Garage:
o Surveillance Cameras:The conduit installation of this project has been successfully completed,with a final
walk through on 10/2/17.The IT Department will now use internal resources for final camera placement
and computer updates necessary to make the system fully functional.
Financial Update
Revenues for the fiscal year are at 38.94% (w/out TIFD funds).
Expenditures for the fiscal year are at 31%(w/out TIFD funds).
Parking Services Fund-Operating
October 2017-Revenue&Expenditures Report(As of 11/)(/2017)
FY 18 FY 18 EARNED
REVENUE BUDGET ACTUAL YTD
Parking Lot Permits $ 25,000.00 $ 4,942.00 19.77%
Garage Permits $250,000.00 $ 66,634.00 26.65%
Garage-Transient Revenue $ 75,500.00 $ 36,172.00 47.91%
Garage Validation Coupons $ 3,000.00 $ 1,075.00 35.83%
Residential Nghbd.Permits $ 13,000.00 $ 28,970.00 222.85%
Employee Ngbad. Permits $ 2,000.00 $ 4,290.00 214.50%
Visitor Ngbad. Permits $ 10,500.00 $ 19,835.00 188.90%
Admin/Late Fees $ 42,000.00 $ 16,629.00 39.59%
Boot Fees $ 2,000.00 $ 300.00 15.00%
Citation Revenue $300,000.00 $ 98,602.00 32.87%
Misc. Revenue $ - $ - NA
Rents/Royalties/Other $ 2,000.00 $ 1,170.00 58.50%
Interest Income $ 750.00 $ - 0.00%
Loan Interest $ 840.00 $ 258.00 30.71%
Refunds& Reimbursements $ $ - 0.00%
Collection Fees $ 6,000.00 $ 6,395.00 106.58%
Transfer Other Funds(TIFD) $250,000.00 $ - 0.00%
TOTAL(w/TIFD Transfer) $982,590.00 $285,272.00 29.03%
TOTAL (w/out TIFD Transfer) $732,590.00 $285,272.00 38.94%
FY 18 FY 18 SPENT
EXPENDITURE BUDGET ACTUAL YTD
Admin- Personnel $100,127.00 $ 38,678.00 39%
Admin--Operating $159:232.00 $ 44,005.00 28%
Admin--Capital $250,000.00 $ 28,700.00 11%
Enforcement-- Personnel $202,384.00 $ 59,649.00 29%
Enforcement--Operating $ 49,465.00 $ 7,703.00 16%
Enforcement--Capital $ 10,000.00 $ - N/A
Garage-- Personnel $ 40,122.00 $ 13,381.00 33%
Garage--Operating $156,900.00 $ 57,986.00 37%
Garage--Capital $ - $ - N/A
TOTAL(w/Admin Capital -TIFD) $968,230.00 $250,102.00 26%
TOTAL(w/out Admin Capital-TIFD) $718,230.00 $221,402.00 31%
COMPLETED
PENDING
HOLD/NOT STARTED
PROJECTED ACTUAL
STRATEGY DESCRIPTION COMPLETION COMPLETION COMMENTS
Formalize the guiding principles
as policies within the parking and Adopted by the BPC in
1 transporation system plan. Aug-16 8/2016.
Adopt the 85%rule as the
standard for measuring
performance of the parking
supply and triggering specific Adopted by the BPC in
2 management strategies. Aug-16 8/2016.
Strengthen the role of the
Parking Manager and the Parking
Services Division-to better PPM attending DRC
integrate with the Community meetings,and offering
Development and Economic data/comment as staff
3 Development planning. On-Going On-Going review.
Establish a policy for adjusting Adopted by the BPC in
4 rates(on and off-street) Oct-16 10/2016.
BPC approved Resolution
2017-03(6/2017);City
Commission approved
Establish a Capital Maintenance CC Approval Resolution#4837 on
5 Reserve Fund Jul-16 8/14/17 8/14/17.
PPM is working with the
Comm.Dev.Department;
Re-evaluate and restructure CDD has assigned this a'fall
6 current cash-in-lieu program. TBD 2018'priority status.
PPM worked with the ED
dept on changes to the
minimum parking standards
(UDC)in the 132M zone,
approved by CC 9/2017;
PPM actively attending
internal DRC meetings to
offer guidance on policy
issues and prepare for 2018
effort to modify the parking
Re-evaluate code based standards section of the
7 minimum parking requirements UDC.
Re-evaluate and clarify the PPM is waiting on the
purpose and intent of the current Admin./Legal Depts.For
code section regarding Special further instruction on this
8 Improvement District#565. TBD isue.
PPM is completing research
for facility mgt.best
Implement a Facilities practices,starting to draft
9 Maintenance Plan. 12/30/2017 On-going Fac.Mgt.plan,8/17;
Data collection ocurred,
following the Strategic
Develop a reasonable schedule Parking Management Plan,
of data collection to assess Spring and Summer 2017;
performance,including an WTI report(draft)submitted
accurate on and off street 9/2017,under staff review
inventory(public and private) at this time;Final comments
and an occupancy/utilization submitted to WTI for
10 analysis. 5/1/17&7/1/17 On-going modification,10/23/17.
Identify off-street shared use
opportunities based on data
from strategy 9.Establish goals
for transitioning employees, ist shared use agreement
begin outreach to opportunity negotiated and approved
sites,negotiate agreements,and with Big Sky Western Bank
11 assign employees to facilities. On-Going (June 2017);
Complete the 2008 Parking
District Identification
12 Signage/Branding Plan No activity at this time.
Clarify current on-street parking
signage,particularly in areas
where unlimited parking is
allowed.Consider incorporating
the current City parking logo into
13 on-street Signage. No activity at this time.
Rename all publicly owned lots
14 and garages by address. No activity at this time.
RFP Selection Committee is
in final stages of award
reccomendation,as of
9/7/17.Following 9/2017
bid award,staff is engaged
in final contract negotiations
and project planning;
Contracts signed 10/16/17-
Upgrade the access/revenue scope of Work signed
control system at the Bridger 10/27/17;Project launch
15 Garage. 6/30/2017 On-going expected by 12/1/17.
RFP Selection Committee is
in final stages of award
reccomendation,as of
9/7/17.Following 9/2017
bid award,staff is engaged
in final contract negotiations
and project planning;
Contracts signed 30/16/17-
Install a vehicle counter system scope of Work signed
at Bridger Garage and at the 10/27/17;Project launch
16 Surface lots. 6/30/2017 On-Going expected by 12/1/17.
Establish best practice protocols
and performance metrics for
existing enforcement personnal Court/Appeals Packet
and support enforcement with (4/17);Uniform Policy
17 appropriate technology. On-going (8/17);
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