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HomeMy WebLinkAbout17- Memorandum of Agreement - Montana Department of Transportation (MDT) - Oak Street Corridor (U-1202) Maintenance Agreement City/State Memorandum of Agreement Oak Street Corridor (U-1202) Maintenance Agreement This Memorandum of Agreement(Agreement) is made and entered into by and between the city of Bozeman ("the City"),a self-governing municipality operating pursuant to its Charter and the laws of the State of Montana, P.O. Box 1230, Bozeman MT 59771 and the Montana Department of Transportation ("MDT"), a department of the State of Montana, P.O. Box 201001, Helena MT 59620-1001 together referred to as "the Parties". The Purpose of this Agreement is to set forth the respective responsibilities and duties of the City and MDT associated with the Oak Street Corridor (U-1202) from N. 7t1,Avenue to N. 19th Avenue a State Highway under the Transportation Commission jurisdiction on the Urban Highway System as defined in 60-2-125, MCA. This Agreement sets forth the terms necessary for the City to perform construction and provide maintenance on the Oak Street Corridor (U-1202). The intersection of N. 7th Avenue/Oak Street and N. 191h Avenue/Oak are not included in the agreement except for the crosswalks located on Oak Street, WHEREAS, MDT is responsible for planning, designing,constructing and maintaining State Highways and roadways,and associated transportation facilities, including associated pull- offs, parking areas,and rest areas for the use and benefit of the traveling public, in a safe and efficient manner and in accordance with Title 23 United States Code (U.S.C) and Title 60 Montana Code Annotated (MCA) and has jurisdiction for Oak Street(U-1202) from N 7th Ave to N 1911,Ave; and WHEREAS,Oak Street(U-1202) is on the Urban Highway System within the State of Montana and is eligible to receive Federal Highway Funds; and WHEREAS, in accordance with the State's agreement with the Federal Highway Administration (FHWA) of the U.S. Department of Transportation, MDT must ensure that certain requirements are met in order for MDT to fulfill its obligations to the FHWA and for the Oak Street Corridor (U-1202) to be eligible for federal funds; and WHEREAS,The City hereby concurs with the Urban Highway System designation of the highway that was designated under Section 60-2-110, MCA, NOW,THEREFORE,The Parties set forth the fundamental duties and responsibilities necessary for the maintenance of the Oak Street Corridor(U-1202) within public right-of- way. 1 .. ARTICLE I OBLIGATIONS OF THE CITY- MAINTENANCE A. The City agrees to conform with all requirements set forth in Title 60, MCA related to Urban Highway System public highways, MDT and Transportation Commission authority. B. The City agrees to conform in all regards to Chapter 8 of Title 61, MCA,and will not take any action,by enacting an ordinance or otherwise,in contradiction with the traffic laws in Chapter 8 of Title 61, MCA,with specific reference,but not limited to,the following matters: 1. Installing any signs, signals,or markings not in conformance with the Standards approved by the FHWA pursuant to 23 USC§109(d); 2. Establishing a speed limit less than twenty-five (25) miles per hour in any urban district on the highway; 3. Erecting any markings,sign,signal or traffic control device that will give preference to local routes that intersect with the highway and no sign,signal or traffic control device will be erected or constructed, nor shall the establishment or modification of any speed zone, parking regulation or traffic marking which will affect the traffic on the highway be made without the express written permission of the State, and then only after a proper traffic and engineering study indicates that such markings, sign, signal or traffic control device is required; 4. Erecting any lighting on the highway without the express written permission of the State,and then only after proper traffic and engineering study indicates that such lighting devices are required.The plans for such lighting installation shall be approved by the State before erection; 5. Not requiring the stopping of all traffic at all intersecting streets,alleys and driveways before entering the highway.Where the City considers that such traffic control creates a hazardous situation, it will request a traffic and engineering study by the State.The State,after the study, may authorize in writing modifications to the traffic control devices as may be in the public interest from a safety and convenience standpoint; 6. Prohibiting parallel parking on the highway; and 7. Allowing stopping,standing or parking of a vehicle in a place as prohibited by§61- 8-354, MCA. C. For roadway or decorative lighting inside of incorporated municipalities, the cost of operation and maintenance of the lighting shall be paid by the City; however,where an 2 � existing lighting district, which is paid for by the city or special improvement district, is replaced or upgraded,the city or special improvement district shall continue paying the amount of the previous payments toward the cost of operation and maintenance of the new or revised lighting system. If and when the cost of energy or maintenance is increased by the utility company, the city or special improvement district shall pay their proportionate share of the rate increase. D. The City will retain the authority and responsibility for issuing approach permits onto, right-of-way of the Oak Street Corridor (U-1202), in a manner ensuring that any approach permit issued does not in any way interfere with the use of the vehicle travel lanes nor with the safe and efficient use of the sidewalk/pedestrian path by pedestrians. An integral part of the responsibility is this authority and duty to remove any unpermitted approach. E. The City will retain the authority and responsibility for issuing encroachment permits onto, upon or over the right-of-way of the Oak Street Corridor (U-1202) according to the terms and conditions established by the City by ordinance or rule subject to ensuring that any encroachment permit issued does not in any way interfere with the use of the vehicle travel lanes nor with the safe efficient use of the sidewalk/pedestrian path by pedestrians. An integral part of this responsibility is the authority and duty to remove any unpermitted encroachment. F. The Citywill continue to enforce the ordinances, laws and regulations necessary and essential for the operation of the Oak Street Corridor (U-1202). G. All signs required to enforce City ordinances shall be maintained by the City. H. The City is responsible for costs for any locally-required permits, including but not limited to building permits, electrical permits,plumbing permits,excavation permits, and/or engineering permits. 1. Sidewalk/Pedestrian Path Maintenance 1, The City agrees to assume full responsibility for and control of the maintenance of the sidewalks/pedestrian paths within the corridor at no cost to MDT. The City may, in its discretion, enforce state laws and its local ordinances, if any,to recover the costs associated with its sidewalk/pedestrian path maintenance activities from persons or entities who own property adjacent to the sidewalks and/or who receive the benefit of the maintenance performed. a) For the purposes of this Agreement,"Sidewalk/Pedestrian Path Maintenance" means: snow removal of and/or surface repair of any obstacles or impediment to the safe and efficient use of the sidewalk/pedestrian path by pedestrians, 31 including removal of snow and ice,and the repair of chipped, fractured or broken sidewalk/pedestrian path due to any cause including but not limited to frost, landscaping(tree roots), or encroachments. b) The City may by ordinance or regulation impose landscaping and/or sidewalk construction responsibilities on property owners whose property abuts the state facility provided that any new sidewalk construction completed within the highway right-of-way and under the City's authority meets or exceeds current MDT standards for accessibility as set forth in the 2010 ADA Standards for Accessible Design and MDT's detailed drawings, 608 series. 2. The City agrees that the maintenance responsibility will remain in effect until the sidewalks/pedestrian paths are reconstructed, unless otherwise agreed to in writing by the Parties. J. Roadway Maintenance: 1. The City agrees to assume full responsibility for and control of the maintenance of Oak Street(U-1202) from N 71h Avenue to N 191h Avenue,including the roadway surface, pavement markings, curb and gutter, storm drains, traffic signals (except at intersection of N 701 Avenues and N 191h Avenues) and roadway, decorative, or any lighting required by FHWA or other standards at no cost to MDT. The City may,at its discretion,enforce state laws and its local ordinances, if any,to recover costs associated with its roadway maintenance activities from persons or entities who own property adjacent to the roadway and/or who received the benefit of the maintenance performed. a) For the purposes of this agreement, "Roadway Maintenance" means: removal of and/or surface repair of any obstacles or impediment to the safe and efficient use of the roadway by the traveling public, including removal of snow and ice per the City's standards, repair of chipped, fractured, or broken curb from any cause including but not limited to frost, snow removal activities, landscaping (tree roots),or encroachments,replacement or repair of roadway and decorative lighting,and maintenance of landscaping, including tree trimming and/or removal,and roadway signage and striping. b) The City may by ordinance or resolution establish parking rules and regulations, including installation of metered parking. 2. City agrees that tis maintenance responsibility remains in effect for the term of this Agreement, or until the roadway is reconstructed, unless otherwise agreed to in writing by the Parties. K. The City will maintain adequate engineering capabilities to ensure that a continuing traffic engineering function is carried out on the Oak Street Corridor (U-1202). 4 � ARTICLE II GENERAL TERMS AND CONDITIONS A. Term -This Agreement shall continue for ten (10)years at which time the parties may review the Agreement for updates or modifications. This Agreement will remain in effect until the new Agreement is in place or until the Oak Street Corridor (U-1202) is removed from the Urban Highway System. B. Hold Harmless& Indemnification- The City shall protect,defend, indemnify,and hold MDT,its elected and appointed officials,agents,and employees,while acting within their duties as such, harmless from and against all claims,liabilities,demands, causes of action,and judgements (include the cost of defense and reasonable attorney fees) arising in favor of or asserted by the City's employees or third parties on account of damage to property, bodily or personal injury, or death arising out of any services performed,act or omission that in any way _ results from the acts or omissions of the City,or their agents,or subcontractors, under this Agreement, except the negligence of MDT under this Agreement. MDT shall protect, defend, indemnify,and hold the City, its elected and appointed officials,agents,and employees, while acting within their duties as such, harmless from and against all claims,liabilities, demands, causes of action,and judgements (include the cost of defense and reasonable attorney fees) arising in favor of or asserted by the MDT's employees or third parties on account of damage to property,bodily or personal injury,or death arising out of any services performed, act or omission that in any way results from the acts or omissions of the MDT,or their agents,or subcontractors, under this Agreement,except the negligence of the City under this Agreement. C. insurance-The City is a member of the Montana Municipal Interlocal Authority's (MMIA) Liability Program.The City will maintain for the duration of the Agreement at its own cost and expense liability coverage against claims for injuries to persons or damages to property which may arise from or in connection with any act or omission by the City and its agents,employees,representative,assigns or subcontractors during the term of this Agreement. Except as may be excluded from coverage under the applicable MMIA Memorandum of Liability Coverage,this coverage shall cover such claims as may be caused by any intentional or negligent act or omission. Coverage amounts shall be no less than$750,000 per claim and $1,500,000 per occurrence.The City must provide MDT proof of its MMIA coverage before beginning any activities under this Agreement. The City must notify the State immediately of any change in liability coverage during the term of this Agreement. a). Additional insured status: The State, MDT, its officers,officials,employees,and volunteers are to be covered and listed as additional insureds arising out of the activities performed by or on behalf of the City, including the insured's general supervision of any Contractor; products, and completed operations; premises owned, leased, occupied or used. 5E b).Additional covered party endorsement: The City must obtain from the MDT an additional covered party endorsement listing the State, MDT, its officers,officials, employees are to be covered and listed as additional covered parties for claims arising out of the activities performed by or on behalf of the City. c).Workers'Compensation Insurance: The City provides its employees workers compensation coverage through the MMIA.The City must maintain workers' compensation insurance and require its contractor and its contractor's subcontractors to carry their own workers compensation coverage while performing work within MDT right-of-way in accordance with §39-71-401/405, Montana Code annotated. Neither the contractor nor its employees are employees of MDT. This insurance/exemption must be valid for the entire Agreement period. D. Public Safety- It is agreed that, if any repairs to the Oak Street Corridor elements must be performed to address or prevent a public hazard, the City will immediately protect the area from public access, contact MDT Bozeman Area Maintenance,and make reasonable and timely effort to correct or repair-the hazard. E. Invoicing and Indirect Cost (IDC)- If MDT incurs any costs as a result of a public emergency,as a result of the City not meeting the requirements in this Agreement which necessitates action on MDT's part concerning the maintenance or repair of the Oak Street Corridor(U-1202), MDT shall be entitled to be compensated for such costs by the City and the City shall pay the same within thirty (30) days of its receipt of such invoices. Section 17-1-106, MCA, requires any state agency, including MDT, which receives non- general funds to identify and recover its indirect costs (IDC).These costs are in addition to direct project costs. MDT's IDC rate is determined annually as a percentage of the project's direct costs to cover the project's share of MDT's IDC as defined by 2 CFR Part 200,Appendix VII. MDT's current IDC rate is 10.96% for fiscal year 2018 (July 1, 2017 to June 30, 2018). If the work occurs or extends into fiscal year 2019 or beyond the IDC rate will be charged at the rate agreed to by MDT and the Federal Highway Administration (FHWA). i. Invoices will be sent to: City of Bozeman PO Box 1230 Bozeman, MT 59771 ii. Payments shall be made to: Montana Department of Transportation Attention: Collections 2701 Prospect Avenue PO Box 201001 Helena, MT 59620-1001 6 ) F. Choice of Law and venue-This Agreement shall be governed by the laws of Montana The parties agree that any litigation concerning this Agreement must be brought in the First judicial District Court,in and for the County of Lewis and Clark,State of Montana, and each party shall pay its own costs and attorney fees. In case of conflict between the terms and conditions of this Agreement and the laws of the State of Montana,the laws of the State of Montana shall control. G. BindingE ffect--The benefits and obligations set forth in this Agreement shall be binding upon,and inure to the benefit of,their respective successors, administrators and assigns of the Parties. H. Relationship_of Parties -- Nothing contained in this Agreement shall be deemed or construed (either by the parties hereto or by any third party) to create the relationship of principal and agent or create any partnership joint venture or other association between the Parties. I. Non-Discrimination-The City will require that during the performance of any work arising out of this Agreement the City, for itself,assignees,and successors shall comply with all applicable non-discrimination regulations, as set forth in Attachment"A" attached hereto and made part of this Agreement. Additionally, MDT requires that any construction resulting from this Agreement must include appropriate pedestrian facilities that meet or exceed current MDT standards for accessibility as set forth in the U.S.Architectural &Transportation Barrier Board, Americans with Disabilities Act Accessibility Guidelines (ADAAG) and MDT's detailed drawings,608 series. J. Audit-The City grants to the Legislative Auditor and the Legislative Fiscal Analysts the right,without prior notice and during normal business hours,to audit,at their own costs and expense,all records, reports, and other documents,the City maintains in connection with this Agreement. K. Amendment and Modification --This Agreement may be modified or amended only by written Addendum signed by the parties. In addition to the terms and conditions contained herein,the provisions of any Addendum may be incorporated and made a part hereof by this reference in the terms of the amendment so provided. In the event of any conflict between the terms and conditions hereof and the provisions of any Addendum, the provision of the Addendum shall control, unless the provisions thereof are prohibited by law. L. Representatives- a. Cites Representative: The City's Representative for the purpose of this Agreement shall be the Bozeman City Manager or designee or such other individual as City shall designate in writing. Whenever approval or authorization from or communication or 71 submission to City is required by this Agreement, such communication or submission shall be directed to the City's Representative and approvals or authorizations shall be issued only by such Representative; provided, however,that in exigent circumstances when City's Representative is not available, MDT may direct its communication or submission to other designated City personnel or agents. b. MDT's Representative: The MDT Representative for the purpose of this Agreement shall be Butte District Administrator or the Bozeman Area Maintenance Chief or such other individual as MDT shall designate in writing. Whenever direction to or communication with MDT is required by this Agreement, such direction or communication shall be directed to MDT's Representative; provided,however,that in exigent circumstances when MDT's Representative is not available, City may direct its direction or communication or submission to other designated MDT personnel or agents. M. Counterpart Execution-This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same Agreement. The counterparts of this Agreement may be executed and delivered by facsimile or other electronic signature by any of the parties to any other party and the receiving party may rely on the receipt of such document so executed and delivered by facsimile or other electronic means as if the original had been received. 81 IN WITNESS WHEREOF, the Department's authorized representative has hereunto signed on behalf of the State of Montana, and the City Manager of the City of Bozeman, on behalf of the City, has signed and affixed hereto the seal of the City. STATE OF MONTANA,DEPARTMENT OF TRANSPORTATION By A5fPTErgBCL 13 . 2017 4� veej' artment of Transportation (�iyr�J�iw�0n Approved for Legal Content Approved for Civil Rights CITY OZEMAN kDe nis M.Taylor Interim City Manager Attest: ,CIO Robin Crough , * ; City Clerk 9 � : ATTACHMENT A 10 � Rev.01/2017 MDT NONDISCRIMINATION AND DISABILITY ACCOMMODATION NOTICE Montana Department of Transportation ("MDT") is committed to conducting all of its business in an environment free from discrimination, harassment, and retaliation. In accordance with State and Federal law MDT prohibits any and all discrimination and protections are all inclusive (hereafter "protected classes") by its employees or anyone with whom MDT does business: Federal protected classes State protected classes Race,color, national origin, Race, color, national origin, parental/marital status, sex, sexual orientation, gender identity, pregnancy, childbirth,or medical conditions age, disability, & Limited English Proficiency related to pregnancy or childbirth, religion/ creed, social origin or condition, genetic information, sex, sexual orientation,gender identification or expression, national origin, ancestry, age, disability mental or physical, political or religious affiliations or ideas, military service or veteran status For the duration of this contract/agreement, the PARTY agrees as follows: (1) Compliance with Regulations: The PARTY (hereinafter includes consultant)will comply with all Acts and Regulations of the United States and the State of Montana relative to Non- Discrimination in Federally and State-assisted programs of the U.S. Department of Transportation and the State of Montana, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. (2) Non-discrimination: a. The PARTY, with regard to the work performed by it during the contract,will not discriminate, directly or indirectly, on the grounds of any of the protected classes in the selection and retention of subcontractors, including procurements of materials and leases of equipment, employment, and all other activities being performed under this contract/agreement. b. PARTY will provide notice to its employees and the members of the public that it serves that will include the following: i. Statement that PARTY does not discriminate on the grounds of any protected classes. ii. Statement that PARTY will provide employees and members of the public that it serves with reasonable accommodations for any known disability, upon request, pursuant to the Americans with Disabilities Act as Amended (ADA). iii. Contact information for PARTY's representative tasked with handling non- discrimination complaints and providing reasonable accommodations under the ADA. Page 1 of 4 Rev.01/2017 iv. Information on how to request information in alternative accessible formats. c. In accordance with Mont. Code Ann. §49-3-207, PARTY will include a provision, in all of its hiring/subcontracting notices, that all hiring/subcontracting will be on the basis of merit and qualifications and that PARTY does not discriminate on the grounds of any protected class. (3) Participation by Disadvantaged Business Enterprises (DBEs): a. If the PARTY receives federal financial assistance as part of this contract/agreement,the PARTY will make all reasonable efforts to utilize DBE firms certified by MDT for its subcontracting services. The list of all currently certified DBE firms is located on the MDT website at mdt.mt.gov/business/contracting/civil/dbe.shtml b. By signing this agreement the PARTY assures that: The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate. c. PARTY must include the above assurance in each contract/agreement the PARTY enters. (4) Solicitation for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation, made by the PARTY for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the PARTY of the PARTY's obligation under this contract/agreement and all Acts and Regulations of the United States and the State of Montana related to Non-Discrimination. (6) Information and Reports: The PARTY will provide all information and reports required by the Acts, Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information and its facilities as may be determined by MDT or relevant US DOT Administration to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the PARTY will so certify to MDT or relevant US DOT Administration, as appropriate, and will set forth what efforts it has made to obtain the information. (6) Sanctions for Noncompliance: In the event of a PARTY's noncompliance with the Non- discrimination provisions of this contract/agreement, MDT will impose such sanctions as it or the relevant US DOT Administration may determine to be appropriate, including, but not limited to: a. Withholding payments to the PARTY under the contract/agreement until the PARTY complies; and/or b. Cancelling, terminating, or suspending the contract/agreement, in whole or in part. Page 2 of 4 Rev.01/2017 (7) Pertinent Non-Discrimination Authorities: During the performance of this contract/agreement, the PARTY, for itself, its assignees, and successor in interest, agrees to comply with the following non-discrimination statues and authorities; including but not limited to: Federal - Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; - The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); - Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); - Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; - The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); - Airport and Airways Improvement Act of 1982, (49 U.S.C. §471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); - The Civil Rights Restoration Act of 1987, (PL 100-209), (broadened the scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients, and contractors, whether such programs or activities are Federally funded or not); - Titles II and III of the Americans with Disabilities Act, which prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 CFR parts 37 and 38; - The Federal Aviation Administration's Non-Discrimination statute(49 U.S.C. §47123) (prohibits discrimination on the basis of race, color, national origin, and sex); - Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Page 3 of 4 Rev.01/2017 - Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English Proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); - Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq.). - Executive Order 13672 prohibits discrimination in the civilian federal workforce on the basis of gender identity and in hiring by federal contractors on the basis of both sexual orientation and gender identity. State - Mont. Code Ann. §49-3-205 Governmental services; - Mont. Code Ann. §49-3-206 Distribution of governmental funds; - Mont. Code Ann. §49-3-207 Nondiscrimination provision in all public contracts. (8) Incorporation of Provisions: The PARTY will include the provisions of paragraph one through seven in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and/or directives issued pursuant thereto. The PARTY will take action with respect to any subcontract or procurement as MDT or the relevant US DOT Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the PARTY becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the PARTY may request MDT to enter into any litigation to protect the interests of MDT. In addition, the PARTY may request the United States to enter into the litigation to protect the interests of the United States. Page 4of4