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Home My WebLink About06-12-17 City Commission Minutes BOZO t� 9x t THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,June 12,2017 Deputy Mayor-Cynthia Andrus: Present Commissioner-Jeff Krauss: Present Mayor-Carson Taylor: Present Commissioner-Chris Mehl: Present Commissioner- I-Ho Pomeroy: Present Staff Present at the Dais: Interim City Manager(ICM) Dennis Taylor, City Attorney(CA)Greg Sullivan, Assistant City Manager(ACM)Anna Rosenberry,City Clerk Robin Crough A. 06:01:26 PM (00:04:38)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Taylor called the meeting to order at 6:01 PM. B. 06:01:33 PM (00:04:45) Pledge of Allegiance and a Moment of Silence C. 06:02:52 PM (00:06:04)Changes to the Agenda There were no changes to the agenda. D. 06:03:12 PM (00:06:24) Minutes 1. Approve the Regular Meeting Minutes from May 1, May 8, May 15,and May 22,2017,Special Meeting Minutes from May 3 and May 18, 2017, and User Access to Linked Minutes °41 06:03:19 PM (00:06:31)Motion and Vote to approve the regular meeting minutes from May 1,May 8, May 15, and May 22,2017,Special Meeting Minutes from May 3 and May 18,2017, and User Access to Linked Minutes. The motion passed 5-0. Commissioner- I-Ho Pomeroy: Motion Commissioner-Jeff Krauss: 2nd Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Mayor-Carson Taylor:Approve Page 1 of 8 Bozeman City Commission Meeting Minutes,June 12,2017 Commissioner-Chris Mehl:Approve Commissioner- I-Ho Pomeroy:Approve E. 06:03:50 PM (00:07:02)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services(LaMeres) $-C= 2. Authorize the Interim City Manager to Sign the Notice of Award to AV Construction Inc. for the 2017 Sidewalk Improvements Project(Kerr) l a 3. Downtown Business Improvement District Fiscal Year 2017 (FY17) Annual Report and Fiscal Year 2018 (FY18)Work Plan and Budget(Naumann) II CD 4. Tourism Business Improvement District Fiscal Year 2018 (FY18) Work Plan and Budget (Fontenot) "-,_a 5. Downtown Urban Renewal District Fiscal Year 2017(FY17)Annual Report and Fiscal Year 2018 (FY18)Work Plan and Budget(Naumann) 7-a 6. Midtown Urban Renewal District Fiscal Year 2018(FY18)Work Plan and Budget(Fine) L 7. Northeast Urban Renewal District Fiscal Year 2018 (FY18) Work Plan and Budget (Fontenot) .ya 8. North Park Industrial Tax Increment Finance District Fiscal Year 2018 (FY18) Update (Fontenot) ":a 9. Resolution 4805,Approving the Guaranteed Maximum Price Amendment Number 3 with Dick Anderson Construction, Inc.for Mass Grading at the Bozeman Sports Park(Poissant) '!� 06:03:55 PM (00:07:07) City Manager Overview Interim City Manager Dennis Taylor provided a brief overview of Consent Items 1-9. 06:06:39 PM (00:09:51) Public Comment Mayor Taylor opened public comment. 06:07:04 PM (00:10:16)Raymond Herdina, Public Comment Mr. Herdina discussed the summer band and invited the Commission to attend. He requested an increase in funding for the band from$6,000 to$10,000, as they've lost some of their supplemental funding. 06:10:50 PM (00:14:02)Motion and Vote to approve Consent Items 1-9 as submitted. The motion passed 5-0. Commissioner-Jeff Krauss: Motion Commissioner-Chris Mehl: 2nd Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Mayor-Carson Taylor:Approve Page 2 of 8 Bozeman City Commission Meeting Minutes,June 12,2017 Commissioner-Chris Mehl:Approve Commissioner- I-Ho Pomeroy:Approve F. 06:11:08 PM (00:14:20) Public Comment Mayor Taylor opened public comment. 06:11:56 PM (00:15:08)Ellen Stevenson,Public Comment Ms.Stevenson told the Commission that the Black Olive project has been resubmitted.She discussed issues that still remain with the new design.She discussed the overbuild of the project, and its potential to set a precedent.She requested that the City Commission reclaim the review authority for the Black Olive project. 06:15:26 PM (00:18:38)Brian Popiel,Public Comment Mr. Popiel,with SWMBIA, discussed the City's Inclusionary Zoning ordinance and the upcoming June 12'benchmark. He read a letter regarding affordable housing into the record.The letter requested that the City Planning Department is no longer allowed to enforce the affordable housing policy. G. 06:18:40 PM (00:21:52)Special Presentation 1. Police Department Annual Report(Crawford) 06:19:05 PM (00:22:17)Staff Presentation Police Chief Steve Crawford discussed 2016 by the numbers including service calls, increased activity, and increased crime. He discussed the Crash Investigator position and the Digital Forensic Analyst position. He also discussed the new substation at the library. He noted a number of departmental awards. He discussed continuing community outreach. He discussed the staffing analysis currently being done. He discussed some crime-specific numbers, including arrests. He discussed upcoming projects from his department. 06:34:20 PM (00:37:32)Questions of Staff CR Pomeroy asked how many homicides occurred last year in the city limits. CR Mehl asked if there were any updates since the panel discussion a few months ago. Mayor Taylor asked how the Police Academy was going. H. 06:38:24 PM (00:41:36)Action Items 1. 06:38:27 PM (00:41:39)The Whistle Pig Conditional Use Permit for On-Premise Consumption of Alcohol, Located at 25 North Willson Avenue, Suite A, Application 17207 (Quasi-Judicial) (WerBell) t 06:38:46 PM (00:41:58)Staff Presentation Project Planner Mitch WerBell entered his staff report and findings into the record. He discussed that Page 3 of 8 Bozeman City Commission Meeting Minutes,June 12,2017 there are no changes to the building, solely the use for beer and wine. He discussed the criteria of evaluation,staff findings, and conditions. No public comment was received. 06:43:13 PM (00:46:25) Questions of Staff Mayor Taylor asked if the condition added makes it impossible to change this license to a different kind of alcohol license without a new CUP. 06:44:20 PM (00:47:32)Questions of Applicant CR Mehl asked if he was okay with the staff report. 06:44:46 PM (00:47:58) Public Comment There was no public comment. 06:44:59 PM (00:48:11)Motion that having reviewed and considered the application materials,public comment, and all the information presented,I hereby adopt the findings presented in the staff report for Application 17207 and move to approve the Whistle Pig On-Premise Consumption of Alcohol Conditional Use Permit with conditions and subject to all applicable code provisions. Commissioner-Chris Mehl: Motion Deputy Mayor-Cynthia Andrus: 2nd 06:45:18 PM (00:48:30) Discussion CR Mehl stated this was straightforward and he is in agreement with staff. DM Andrus appreciates condition 3. CR Pomeroy congratulated the restaurant. CR Krauss thanked the applicant for their investment. Mayor Taylor also thanked the applicant and clarified that he sees a difference in alcohol licenses. 06:47:35 PM (00:50:47) Vote on the Motion that having reviewed and considered the application materials,public comment, and all the information presented,I hereby adopt the findings presented in the staff report for Application 17207 and move to approve the Whistle Pig On-Premise Consumption of Alcohol Conditional Use Permit with conditions and subject to all applicable code provisions. The motion passed 5-0. Commissioner-Chris Mehl: Motion Deputy Mayor-Cynthia Andrus: 2nd Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Mayor-Carson Taylor:Approve Commissioner-Chris Mehl:Approve Commissioner-I-Ho Pomeroy:Approve Page 4 of 8 Bozeman City Commission Meeting Minutes,June 12,2017 06:47:53 PM (00:51:05) Recess Mayor Taylor called the Commission into recess. 07:01:00 PM (01:04:12)Call to Order Mayor Taylor called the meeting back to order at 7:01 PM. 2. 07:01:09 PM (01:04:21) Fiscal Year 2018 (FY18) Budget Work Session - General Fund (Rosenberry) " x_p 07:01:33 PM (01:04:45)Staff Presentation Assistant City Manager Rosenberry presented the FY18 City Manager's Recommended Budget for the General Fund.She discussed overall personnel and benefit costs, based on the City's pay philosophy, and explained the market studies and health insurance in detail. 07:11:22 PM (01:14:34)Questions of Staff DM Andrus asked if there are opportunities for growth and promotions of individuals already in the organization. ICM Taylor and ACM Rosenberry responded in detail. CR Krauss asked if the annual pay comparison serves as a strategic pay substitute. He asked if mid-year changes come to the Commission and do they happen through a budget amendment. 07:25:12 PM (01:28:24)Staff Presentation Continued ACM Rosenberry went through individual departments in the General Fund.She discussed the budgets of the City Commission, City Manager's Office, Municipal Courts, City Attorney's Office, Finance, Facilities, Information Technology, Human Resources, Police, Fire, Cemetery, Parks, Library, Recreation, Community Services(Economic Development,Sustainability), Non-Departmental, and Transportation. 07:39:02 PM (01:42:14)Questions of Staff CR Krauss asked about the potential money if there was no primary election. He asked about the Chamber dues in both the Commission and Economic Development budgets. He asked about the Communications Officer. He asked if the Parks pays for the water usage. He asked about the summer worker positions and what will the full-time person do in the winter. CR Pomeroy asked if a position was in fact added with the reorganization.She asked if any communication work was currently being done, and what would this person do differently from right now.She asked about the 50%increase in City Manager personnel.She asked about an increase in the City Attorney's Office.She asked why Finance's personnel budget is down.She commended the IT Department's decrease in costs.She commended HR's decrease as well.She asked if there was a dedicated mill to pay for police.She asked about Fire's budget.She asked about the Park's Rose Park share.She asked about the increase in library operations.She asked for clarification on the state share for retirement. DM Andrus asked about the$5,000 capital hardware in the Commission budget.She asked about the potential of a long-term lobbyist.She asked about the ethics training for boards.She asked about budgeting for Neighborhood Associations.She asked City Attorney Sullivan about a software recurring Page 5 of 8 Bozeman City Commission Meeting Minutes,June 12,2017 fee.She asked what facilities are included in facilities management, and why all facilities aren't managed by the department. She asked about Fire payments to the Water Fund and spending of fire special revenue funds. She asked about the Streamline request. CR Mehl asked about new cases coming into the City Attorney's Office as well as a decrease in jury trials. He asked about the location of IT evidence storage. He asked Police why civil assistance is anticipated to increase. He asked about dropping training allocations. He asked what the operating loss for the cemetery was. Cemetery operations was discussed in detail. He asked about the Parks short-term workers. He asked about estimated registered borrowers. He asked if Galavan will still be funded. Mayor Taylor asked if all the increases in Municipal Court were due to the Veteran's Court proposal. He asked about contracted services in the City Attorney's Office. He asked when the last time cemetery fees were increased, and he requested that that be revisited. He requested an increased fee in adult recreation. He asked about the non-departmental contingency. He asked HRDC if the City should expect a continuous ask for a half mill increase every year. He asked if there are other departments that are feeling the pressure for FTEs. DM Andrus asked if the Communications Officer will be a resource for all the City. 09:20:15 PM (03:23:27) Public Comment Mayor Taylor opened public comment. 09:20:38 PM (03:23:50)Jeff Rupp,Public Comment Mr. Rupp discussed HRDC's request for the Streamline increase. He reminded the Commission of the number of constituents that live below the poverty line. 09:25:03 PM (03:28:15) Discussion CR Krauss joked about a raccoon adjustment. He supports a budget that doesn't request an increase in the ad valorum levy. He advocated for the ebook idea. He is interested in the Communications Officer, but is hesitant putting them under the City Manager. He noted holding the primary election money in reserve. He discussed Police staffing and Parks fees. He was hesitant to increase HRDC funding again. He preferred to cut the contingency in half and give$75,000 to HRDC. CR Mehl supports a PIO and is fine with it in the City Manager's Office. He requested a cut list and addition list. He wants at least a mill and a half for Streamline. He is in support of removing some from the contingency fund. He is also interested in hearing the history of the contingency fund. DM Andrus agreed that the PIO would help with messaging and outreach, not just a support for directors.She also likes the idea of having money for a lobbyist.She is supportive of looking where Streamline will expand.She'd think about increasing HRDC's amount, but she'd prefer to see where that would be spent. CR Pomeroy is not convinced that the City needs a PIO.She thanked departments for saving money.She thinks the mill for HRDC is a large amount, but the community can do it. CR Mehl stated he would support a$4,000 increase for the band. CR Krauss also supports the band request. CR Pomeroy strongly supports the increase. Mayor Taylor also supports the band increase. He stated he thinks he will know about the primary Page 6 of 8 Bozeman City Commission Meeting Minutes,June 12,2017 money. He believes the reserve is more important than the contingency,and is willing to getting rid of some of it. He reiterated his desire to increase adult recreation fees. He agrees with a PIO. He'd also like to see a cut and add list. He's okay with maintaining a mill and a half for Streamline. 09:58:19 PM (04:01:31) Meeting Extension Mayor Taylor extended the meeting to 11:00 PM. 1. 09:58:24 PM (04:01:36) FYI/Discussion • Mayor Taylor intends to put reclamation of the Black Olive on an upcoming agenda. 09:58:49 PM (04:02:01) Recess Mayor Taylor called the Commission into recess for five minutes. 10:08:02 PM (04:11:14)Call to Order J. 10:08:14 PM (04:11:26) Executive Session 1. Litigation:City v. Petersons 10:08:21 PM (04:11:33) Recommendation of Privacy City Attorney Sullivan recommended closing the meeting regarding the pending litigation. 10:09:04 PM (04:12:16)Motion to close all or portions of this agenda item to the public pursuant to Sect.2-3-203(4)(a),MCA,as the Commission determines the meeting involves a discussion of litigation strategy and an open meeting would have a detrimental effect on the litigation position of the city. Deputy Mayor-Cynthia Andrus: Motion Commissioner-Jeff Krauss:2nd 10:09:58 PM (04:13:10) Public Comment There was no public comment. 10:10:03 PM (04:13:15) Vote on the Motion to close all or portions of this agenda item to the public pursuant to Sect.2-3-203(4)(a), MCA, as the Commission determines the meeting involves a discussion of litigation strategy and an open meeting would have a detrimental effect on the litigation position of the city. The motion passed 5-0. Deputy Mayor-Cynthia Andrus: Motion Commissioner-Jeff Krauss: 2nd Mayor-Carson Taylor:Approve Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Page 7 of 8 Bozeman City Commission Meeting Minutes,June 12,2017 Commissioner-Chris Mehl:Approve A separate set of minutes have been prepared for the Executive Session. 10:49:00 Call to Order Mayor Taylor called the regular City Commission meeting back to order at 10:49 PM. K. 10:50:00 PM—Adjournment Mayor Taylor adjourned the meeting at 10:50 PM. � . Carson Taylor Mayor ATTEST: nvAk • • • rtip� •• Robin Crough City Clerk 1883 ��T• • • • • �04 PREPARED BY: Robin Crough City Clerk Approved on: bC L l Page 8 of 8