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HomeMy WebLinkAbout09-15-17 Joint City Commission and Gallatin County Commission Minutes t THE BOZEMAN CITY COMMISSION/GALLATIN COUNTY COMMISSION JOINT MEETING BOZEMAN CITY COMMISSION MINUTES Friday,September 15, 2017 PLEASE NOTE TIME STAMPS ARE APPROXIMATELY 7 MINUTES EARLY.AUDIO QUALITY AT THE TABLE IS POOR, PLEASE SEE WRITTEN MINUTES FOR BETTER DETAIL. Mayor-Carson Taylor: Present Deputy Mayor-Cynthia Andrus: Present Commissioner-Jeff Krauss: Present Commissioner- I-Ho Pomeroy: Present Commissioner-Chris Mehl: Present County Commissioners: Chairman- Don Seifert: Present Commissioner-Steve White: Present Commissioner-Joe Skinner: Present Staff Present at the Table: Interim City Manager(ICM) Dennis Taylor, County Administrator Jim Doar A. 01:55:32 PM (00:02:32)Call to Order—2:00 PM-Commission Room, Gallatin County Courthouse, 311 West Main Street Mayor Taylor called the Bozeman City Commission to order at 2:02 PM. B. 01:55:41 PM (00:02:41) Pledge of Allegiance and a Moment of Silence C. 01:56:43 PM (00:03:43)Changes to the Agenda There were no changes to the agenda. D. 01:56:56 PM (00:03:56) Public Comment There was no public comment. E. 01:57:23 PM (00:04:23)Action Items 01:57:26 PM (00:04:26) Procedure Page 1 of 6 Bozeman City Commission Meeting Minutes,September 15,2017 The Commissioners discussed their expectations of the meeting. 1. 02:00:50 PM (00:07:50) Joint Report on the Triangle Planning Coordinating Committee (Mehl/Seifert) 02:01:15 PM (00:08:15)Staff Presentation Sean O'Callahan provided a brief history of the committee and the current status. He discussed staffing issues and the need of a facilitator. He discussed another MOU will be required in the near future for this. 02:03:55 PM (00:10:55)Questions/Discussion Cr.White asked Mr. O'Callahan to explain the PCC a little more for the public, as well as how well attended and advertised they have been. Cr. Mehl discussed work to increase community input and other similar community efforts. DM Andrus asked about the process for the RFP (if applicable),and how does staff envision managing the contract. Mayor Taylor asked what the goals of the PCC are, and what the current issues are.The Commissions discussed emergency services and the roles of the three entities (Bozeman, Belgrade, and Gallatin County). Cr.White asked if the Transportation Coordinating Committee has been discussed in the context of the PCC. DM Andrus asked if there was any info the elected officials could help provide today. Chair Seifert responded it is currently information gathering. Cr. Mehl discussed addressing public safety and cost. 02:19:25 PM (00:26:25) Public Comment Public comment was opened. 02:19:36 PM (00:26:36)Lauren Waterton,Public Comment Ms. Waterton spoke that each community is planning on updating their growth policies in coming years, so the time is appropriate. 02:20:55 PM (00:27:55) Questions/Discussion Continued Mayor Taylor asked if it would be appropriate to have the three government entities meet together. The next PCC meeting is October 18t"at 3:00 PM in the County Commission Room. 2. 02:23:21 PM (00:30:21) Law and Justice Center Next Steps (Taylor/Seifert) VIEW THE PRESENTATION HERE. 02:23:24 PM (00:30:24)Staff Presentation Bill Hanson of ThinkOne presented on the existing Law&Justice Facility and how it may be reconfigured. Mr. Hanson discussed the anticipated costs. He discussed four scenarios/options.John Wirth with ThinkOne discussed Option 1,which is construct a new center and renovate the current facilities with additional courtrooms. Option 2 is to do the same bond process as 2016. Option 3 is to construct a new center and conduct extensive renovations including judicial facilities. Option 4 is to continue to utilize the current facilities. Mayor Taylor asked for the difference between Options 1 and 3. Mr.Wirth discussed the project process, considering campus site considerations, building plan Page 2 of 6 Bozeman City Commission Meeting Minutes,September 15,2017 considerations, and operational considerations. He discussed the project drivers and site drivers for judicial staff, law enforcement, and the detention center. He discussed the L&J Center existing conditions, including architectural,structural, mechanical/electrical, and hazardous materials. Cr.White asked about courtroom sizes and the differences between justice/municipal/district courts. Tharen Thompson with Stahly Engineering provided some background information and current status of the building. Mayor Taylor asked about occupancy and earthquake hazard level. Mr.Wirth discussed removed structural elements. He discussed the building drivers, including judicial and law enforcement. He discussed operational and other drivers. He discussed Option 1 in detail, including Options A and B within Option 1. He discussed Option 2 in detail,which for the most part replicates the 2016 process,acknowledging the cost overtime estimates for 2019 dollars. Mr. Wirth discussed Option 3 and it's A and B options. He discussed Option 4 in detail. 03:11:17 PM (01:18:17)Questions An audience member asked a question about clerk/court space. Cr. Krauss asked for a copy of the presentation. Cr. Pomeroy asked if Option 1 was primarily the law enforcement option. It was clarified that was Option 4. Mayor Taylor asked how much more work would it be to put rough numbers on each of the options. This will take a week to ten days. Cr.White asked about the unusability of the building during the renovation process. He also asked about site plan encroachment into the court facilities. DM Andrus clarified the additional cost numbers and the essential service level. 03:22:48 PM (01:29:48) Public Comment Mayor Taylor opened public comment. 03:23:10 PM (01:30:10)Jim Stordahl Public Comment Mr.Stordahl, District Court Administrator, asked that the court's future plan inform the decisions made in this,and asked that he be involved in the process. 03:24:19 PM (01:31:19) Terry Cunningham,Public Comment Mr. Cunningham discussed convincing the public to support this, and encouraged a possibility of using the Sheriff's department and Police department, and looking off campus. He also discussed working with the development community. 03:26:32 PM (01:33:32)Dave Weaver Public Comment Mr.Weaver, representative of the CIP, expressed the committee's thoughts on the phasing, and discussed that it was not cost effective to renovate the current facilities. He asked that the Commissioners consider all of the long-term costs, as well as costs associated with delaying construction. He encouraged the Commissions to contribute sufficient resources for public education. 03:30:09 PM (01:37:09)Robert Lee, Public Comment Mr. Lee discussed the safety issues with the current building. He discussed some current unknowns and cost issues. He thanked the Commissions for working together on this. 03:33:55 PM (01:40:55)Jennifer Boyer,Public Comment Ms. Boyer discussed the importance of victim and public safety, privacy, and security.She encouraged the Commissions to adequately address this. Page 3 of 6 Bozeman City Commission Meeting Minutes,September 15,2017 03:34:47 PM (01:41:47)Questions Continued Mayor Taylor asked how do they proceed to decide what the next steps are, and should there be a next steps committee. Cr. White stated a reassembly of the two Commissions to discuss thoughts and ask question of the architects will be more useful after examining the presentation. DM Andrus discussed estimated renovation costs and having those on hand to inform future decisions. Cr. Mehl asked to set a date for the next steps group. Cr.Skinner stated that this should be done in work groups, not a full joint meeting. Chair Seifert agreed with deciding representatives. DM Andrus suggested meeting together as a full group in November. Mayor Taylor agreed a representative subgroup should meet and organize a future discussion. Cr.White discussed the work done to provide information to the voters, and asked how much has been done that doesn't need to be done over? The Commissions discussed the subcommittee and future meetings in detail, including discussing cost information. Mayor Taylor encouraged being ready in the spring. Chair Seifert recommended Mr. Winn and Mr. Borzack be involved in the future discussion. DM Andrus asked if there is use for having an official committee. The Commission confirmed having a smaller committee to discuss prior to the next meeting.The City supported DM Andrus and Mayor Taylor to the committee. Cr. Krauss stated this has been unsuccessful for many years, so he'd like to look at this further. The County will discuss internally before a committee meeting. County Administrator Doar and Interim City Manager Taylor will discuss and determine the next meeting. Mayor Taylor discussed what is currently happening in the interim, and how to better communicate and coordinate. Chair Seifert stated the storage facility is moving forward, and the security is on hold. 3. 04:00:39 PM (02:07:39) Discussion on Policies for Land Development Near and Adjacent to the City of Bozeman (Mehl/Seifert) 04:00:51 PM (02:07:51) Presentation Cr. Mehl discussed coordinating growth in boundary areas, and lessons to be earned from Manhattan and Billings. He discussed potential options for collaboration. 04:05:40 PM (02:12:40)Questions Cr. Mehl asked Sean O'Callahan to provide any additional information. Mr. O'Callahan described other MOUs and the draft MOU assembled in the early 2000s. Cr. Mehl discussed setting a map with color coordination for determinations, a focus on roads and infrastructure,then parks and stormwater as the next priorities. Cr.Skinner asked if development standards are a big part of this. Cr.White asked how to deal with areas that the City may not be interested in annexing, referencing Loyal Gardens. Cr. Krauss noted that aside from liens,there are places that have been landlocked that prevent extension of city services. It was discussed that the City's intentions need to be known. Cr. Skinner likes the idea and an interlocal is needed. Chair Seifert discussed the example of Four Corners and the need to no longer look at it as sprawl, but now infill. Cr. Mehl proposed coming back with a map and infrastructure plan, and timeline for development. Page 4of6 Bozeman City Commission Meeting Minutes,September 15,2017 Cr.Skinner also discussed the staffs coming together and bringing a draft interlocal to discuss. Cr. Krauss stated the transition area was eliminated for a reason, and it worked, but now the map should communicate where active development will be pursued. Cr. Pomeroy clarified that the City loves annexation. She also discussed development standards for density. Sean O'Callahan discussed the incentive to annex into the city, as well as the use of having the map be realtime and quickly updated. 04:22:04 PM (02:29:04) Public Comment Chair Seifert opened public comment. 04:22:08 PM (02:29:08) Greg Allen, Public Comment Mr.Allen discussed the necessity of building to urban density. He discussed the approval timeline discrepancy for City and County applications, and there is a disconnect between what the City and County is trying to do.The two entities need to work together. F. 04:26:04 PM (02:33:04) FYI/Discussion 1. Mayor Taylor suggested hiring a mediator to settle the lawsuit. G. 04:27:04 PM (02:34:04)Adjournment Mayor Taylor adjourned the City Commission at 4:34 PM. Carson Taylor Mayor ATTEST: 0 ,`O�$• •?� Robin Crough City Clerk o r ?�Jt •� - �7'IN CO-_, Page 5 of 6 Bozeman City Commission Meeting Minutes,September 15,2017 PREPARED BY: Robin Crough City Clerk Approved on: UO , Page 6 of 6