HomeMy WebLinkAbout10-16-17 City Commission Packet Materials - C3. NOA with Montana Lines for Midtown Streetscape
Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: David Fine, Economic Development Specialist, Midtown Urban Renewal Board Staff Liaison
SUBJECT: Notice of Award to Montana Lines, Inc. for the Midtown Streetscape Project
MEETING DATE: October 16, 2017 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the City Manager to sign the notice of award for Montana Lines, Inc. for the Midtown Streetscape Project.
BACKGROUND: The City of Bozeman and its tax increment finance district, the Midtown Urban Renewal District, have been working since the District’s inception to improve the streetscape of the N. 7th Ave. corridor by installing, setting back, and widening sidewalks, installing decorative streetlights, and generally enhancing the pedestrian experience. The proposed notice of award is to install new streetlights, permeable pavers, sidewalks, and street trees in front of the new RSVP Hotel, between Peach St. and Short St. on the east side of N. 7th Ave. Subsequent phases of the project will be constructed when the necessary easements are obtained. The RSVP Hotel is scheduled to open in March 2018. The property owner, Folkvord Investments, LCC donated an easement for the project but requested that the streetscape work be coordinated to occur prior to their scheduled opening. The Midtown Urban Renewal Board voted on October 5, 2017 to recommend the completion of this project.
FISCAL EFFECTS:
124
The proposed bid totals $253,147.25. A proposed budget amendment to the Midtown Urban Renewal District Work Plan and Budget for FY 2017 would provide funding for the project.
ALTERNATIVES: As suggested by the City Commission.
ATTACHMENT: Morrison Maierle Contract Award Recommendation Montana Lines, Inc. Bid Montana Lines, Inc. Revised Bid Notice of Award
125
October 6, 2017
City of Bozeman, Economic Development
Attn: David Fine
121 N. Rouse
PO Box 1230
Bozeman, MT 59771-1230
Subject: North 7th Avenue Streetscape Improvements - 2017
Contract Award Recommendation
MMI#: 0417.063
David:
Enclosed are the bid tabulations for the above referenced project. The apparent low bidder, and only
bidder, for the project was Montana Lines, Inc., based out of Great Falls, MT.
Montana Lines, Inc. provided a bid for Schedules I and II, opened September 19, 2017, in the total
amount of $268,255.57.
We have reviewed the submitted bid and observed a number of bid unit costs that needed clarification.
We coordinated with the Contractor to determine that the bid contained errors due in part to
miscalculations and plan interpretation. These errors were isolated to Schedule II: Landscape. We
requested that the Contractor modify Schedule II of their bid to correct the errors and to provide a lump
sum cost for all of Schedule II.
Montana Lines, Inc. provided a modified bid for Schedules I and II, dated October 3, 2017, in the total
amount of $253,147.25 (see attached, including construction plan clarification detail). This modified
bid was a reduction of $15,108.32 from the bid opened on September 19, 2017.
Based upon our coordination with the Contractor and review of their modified bid we recommend that
the City of Bozeman award the project to Montana Lines, Inc. A Notice of Award is enclosed for your
use, along with necessary revisions to the Bid Form and Measure and Payment sections of the
contract documents.
If you have any questions please feel free to contact me directly at 1-406-922-6823
Sincerely,
Kevin Jacobsen, P.E., LEED AP
Senior Civil Engineer
Enclosure(s)
N:\0417\063\Bidding Docs-Phase 3-Short Durston\Award\Award Recommendation.docx
126
127
128
REG. NO.6518
ITEM
NUMBER
ESTIMATED
QUANTITY UNIT DESCRIPTION UNIT COST TOTAL COST UNIT COST TOTAL COST
101 1 LS Mobilization/Demobilization 10,000.00$ $10,000.00 20,000.00$ $20,000.00
102 1 LS Taxes, Bonds, and Insurance 7,500.00$ $7,500.00 4,000.00$ $4,000.00
103 1 LS Electrical Demolition 1,200.00$ $1,200.00 670.00$ $670.00
104 169 LF 1" PVC Conduit Sched. 80 32.56$ $5,502.64 20.00$ $3,380.00
105 555 LF 2" PVC Conduit Sched. 80 36.56$ $20,290.80 14.55$ $8,075.25
106 9CLF#6 AWG Conductor 128.00$ $1,152.00 175.00$ $1,575.00
107 5CLF#8 AWG Conductor 99.00$ $495.00 152.50$ $762.50
108 6CLF#10 AWG Conductor 71.00$ $426.00 93.55$ $561.30
109 3EAPull box 600.00$ $1,800.00 825.00$ $2,475.00
110 3 EA Type E2 Luminaire Assembly 2,100.00$ $6,300.00 2,860.00$ $8,580.00
111 1LSExterior Lighting Controls 5,000.00$ $5,000.00 2,260.00$ $2,260.00
112 2 EA Reset Existing Curb Box 200.00$ $400.00 140.00$ $280.00
113 1 EA Reset Existing Utility Vault 300.00$ $300.00 465.00$ $465.00
114 2 EA Reset Existing Irrigation Vault 200.00$ $400.00 140.00$ $280.00
115 1 EA Reset Existing Street Sign, New Pole and Base 500.00$ $500.00 1,220.00$ $1,220.00
116 1 LS Removal and Disposal - Asphalt / Concrete 5,000.00$ $5,000.00 10,275.00$ $10,275.00
117 124 LF Saw Cut Asphalt / Concrete 5.00$ $620.00 9.25$ $1,147.00
118 169 CY Excavation 25.00$ $4,225.00 50.00$ $8,450.00
119 50 SY Geotextile Fabric 2.00$ $100.00 27.50$ $1,375.00
120 50 SY Geogrid Stabilization 7.00$ $350.00 27.50$ $1,375.00
121 5 CY 1-1/2" Minus Crushed Base Course 30.00$ $150.00 105.00$ $525.00
122 5 CY 3" Minus Crushed Gravel 30.00$ $150.00 210.00$ $1,050.00
123 2,200 SF 6" Thick Reinforced Concrete 7.50$ $16,500.00 9.00$ $19,800.00
124 36 LF Concrete Curb and Gutter 26.00$ $936.00 35.20$ $1,267.20
125 4 LF 4" Wide Vertical Curb 30.00$ $120.00 85.00$ $340.00
126 7 TN Asphalt 70.00$ $490.00 680.00$ $4,760.00
127 1 EA Relocate Business Sign 5,000.00$ $5,000.00 2,260.00$ $2,260.00
128 1 EA Spade Transplant Existing Tree 5,000.00$ $5,000.00 1,035.00$ $1,035.00
129 1 EA Remove Existing Tree 500.00$ $500.00 415.00$ $415.00
130 1 LS Topsoil 2,000.00$ $2,000.00 1,515.00$ $1,515.00
131 1 LS General Mix Sod 2,000.00$ $2,000.00 900.00$ $900.00
132 1 LS Misc. Landscape and Site Improvements 2,500.00$ $2,500.00 2,765.00$ $2,765.00
133 1 LS Traffic Control 5,000.00$ $5,000.00 9,395.00$ $9,395.00
134 1 LS Miscellaneous Work 10,000.00$ $10,000.00 10,000.00$ $10,000.00
$121,907.44 $133,233.25
201 114 CY StrataVault Soil Cells 325.00$ 37,050.00$ 358.25$ $40,840.50
202 860 SF Permeable Pavers 12.00$ 10,320.00$ 18.70$ $16,082.00203768 SF Root Barrier 6.00$ 4,608.00$ 5.10$ $3,916.80204165 SY Geotextile Fabric (Filter Grid) at edge of soil cells 2.00$ 330.00$ 8.83$ $1,456.95
205 4 CY Permeable Setting Bed (ASTM No. 8) 23.00$ 92.00$ 986.15$ $3,944.60
206 16 CY Permeable Base Aggregate (ASTM No. 57) 23.00$ 368.00$ 199.85$ $3,197.60
207 15 CY Soil Cell Base Course 23.00$ 345.00$ 324.28$ $4,864.20
208 114 CY Planting Soil Including Amendments 35.00$ 3,990.00$ 240.97$ $27,470.58
209 2 CY Mulch 50.00$ 100.00$ 381.15$ $762.30
210 6EATree Wrap 10.00$ 60.00$ 106.51$ $639.06
211 6EATree Guards 880.00$ 5,280.00$ 1,030.70$ $6,184.20
212 6EATree Grate 2,080.00$ 12,480.00$ 2,355.65$ $14,133.90
213 6EATree- Deciduous 400.00$ 2,400.00$ 871.38$ $5,228.28
214 1 LS Irrigation 8,600.00$ 8,600.00$ 6,301.35$ $6,301.35
215 3EASite Furnishings- Planter -$ -$ -$ -$
216 3EASite Furnishings- Bench -$ -$ -$ -$
217 3EASite Furnishings- Bike Rack -$ -$ -$ -$
218 3EASite Furnishings- Trash Receptacle -$ -$ -$ -$
$86,023.00 $135,022.32
$207,930.44 $268,255.57
Opened September 19, 2017
SCHEDULE II: LANDSCAPE
BID TABULATIONS FOR NORTH 7TH AVENUE
STREETSCAPE IMPROVEMENTS - 2017
BOZEMAN, MONTANA
City of Bozeman N. 7th Avenue Streetscape Improvements Total Estimate
MONTANA LINES, INC.MORRISON-MAIERLEBID TAB
SCHEDULE I: CIVIL AND ELECTRICAL
SCHEDULE 1 TOTAL: BID ITEMS (In Figures)
SCHEDULE II TOTAL: BID ITEMS (In Figures)
N:\0417\063\Bidding Docs-Phase 3-Short Durston\Bid Tab\Engineers Est & Bid Tab 0417.063.xls
129
130
131
132
133
REG. NO.6518
ITEM
NUMBER
ESTIMATED
QUANTITY UNIT DESCRIPTION UNIT COST TOTAL COST UNIT COST TOTAL COST
101 1 LS Mobilization/Demobilization 10,000.00$ $10,000.00 20,000.00$ $20,000.00
102 1 LS Taxes, Bonds, and Insurance 7,500.00$ $7,500.00 4,000.00$ $4,000.00
103 1 LS Electrical Demolition 1,200.00$ $1,200.00 670.00$ $670.00
104 169 LF 1" PVC Conduit Sched. 80 32.56$ $5,502.64 20.00$ $3,380.00
105 555 LF 2" PVC Conduit Sched. 80 36.56$ $20,290.80 14.55$ $8,075.25
106 9CLF#6 AWG Conductor 128.00$ $1,152.00 175.00$ $1,575.00
107 5CLF#8 AWG Conductor 99.00$ $495.00 152.50$ $762.50
108 6CLF#10 AWG Conductor 71.00$ $426.00 93.55$ $561.30
109 3EAPull box 600.00$ $1,800.00 825.00$ $2,475.00
110 3 EA Type E2 Luminaire Assembly 2,100.00$ $6,300.00 2,860.00$ $8,580.00
111 1LSExterior Lighting Controls 5,000.00$ $5,000.00 2,260.00$ $2,260.00
112 2 EA Reset Existing Curb Box 200.00$ $400.00 140.00$ $280.00
113 1 EA Reset Existing Utility Vault 300.00$ $300.00 465.00$ $465.00
114 2 EA Reset Existing Irrigation Vault 200.00$ $400.00 140.00$ $280.00
115 1 EA Reset Existing Street Sign, New Pole and Base 500.00$ $500.00 1,220.00$ $1,220.00
116 1 LS Removal and Disposal - Asphalt / Concrete 5,000.00$ $5,000.00 10,275.00$ $10,275.00
117 124 LF Saw Cut Asphalt / Concrete 5.00$ $620.00 9.25$ $1,147.00
118 169 CY Excavation 25.00$ $4,225.00 50.00$ $8,450.00
119 50 SY Geotextile Fabric 2.00$ $100.00 27.50$ $1,375.00
120 50 SY Geogrid Stabilization 7.00$ $350.00 27.50$ $1,375.00
121 5 CY 1-1/2" Minus Crushed Base Course 30.00$ $150.00 105.00$ $525.00
122 5 CY 3" Minus Crushed Gravel 30.00$ $150.00 210.00$ $1,050.00
123 2,200 SF 6" Thick Reinforced Concrete 7.50$ $16,500.00 9.00$ $19,800.00
124 36 LF Concrete Curb and Gutter 26.00$ $936.00 35.20$ $1,267.20
125 4 LF 4" Wide Vertical Curb 30.00$ $120.00 85.00$ $340.00
126 7 TN Asphalt 70.00$ $490.00 680.00$ $4,760.00
127 1 EA Relocate Business Sign 5,000.00$ $5,000.00 2,260.00$ $2,260.00
128 1 EA Spade Transplant Existing Tree 5,000.00$ $5,000.00 1,035.00$ $1,035.00
129 1 EA Remove Existing Tree 500.00$ $500.00 415.00$ $415.00
130 1 LS Topsoil 2,000.00$ $2,000.00 1,515.00$ $1,515.00
131 1 LS General Mix Sod 2,000.00$ $2,000.00 900.00$ $900.00
132 1 LS Misc. Landscape and Site Improvements 2,500.00$ $2,500.00 2,765.00$ $2,765.00
133 1 LS Traffic Control 5,000.00$ $5,000.00 9,395.00$ $9,395.00
134 1 LS Miscellaneous Work 10,000.00$ $10,000.00 10,000.00$ $10,000.00
$121,907.44 $133,233.25
201A 1 LS Landscaping (Streetscape) 86,023.00$ 86,023.00$ 119,914.00$ $119,914.00
$86,023.00 $119,914.00
$207,930.44
SCHEDULE I: CIVIL AND ELECTRICAL
SCHEDULE 1 TOTAL: BID ITEMS (In Figures)
SCHEDULE II TOTAL: BID ITEMS (In Figures)
Modified October 3, 2017
$253,147.25
SCHEDULE II: LANDSCAPE
BID TABULATIONS FOR NORTH 7TH AVENUE
STREETSCAPE IMPROVEMENTS - 2017
BOZEMAN, MONTANA
City of Bozeman N. 7th Avenue Streetscape Improvements
MONTANA LINES, INC.MORRISON-MAIERLEBID TAB
N:\0417\063\Bidding Docs-Phase 3-Short Durston\Bid Tab\Modified Bid_100317\Engineers Est & Bid Tab 0417.063_100317.xls
134
Notice of Award – Page 1 of 1
EJCDC C-510
Prepared by the Engineers Joint Contract Documents Committee Notice of Award.doc
Revised January 2010
Notice of Award
Dated
You are notified that your Bid dated October 3, 2017, as modified from your original Bid dated September 18,
2017, for the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for
Schedule I and Schedule II.
The Contract Price of your Contract is Two Hundred Fifty Three Thousand, One Hundred Forty Seven and
25/100 Dollars ($253,147.25).
5 copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award.
2 sets of the Drawings will be delivered separately or otherwise made available to you immediately.
You must comply with the following conditions precedent within fifteen days of the date you receive this Notice of
Award.
1. Deliver to the Owner [5] fully executed counterparts of the Contract Documents.
2. Deliver with the executed Contract Documents the Contract security [Bonds] as specified in the
Instructions to Bidders (Article 20), [and] General Conditions (Paragraphs 2.01 and 5.01) [and
Supplementary Conditions (Paragraph SC-2.01).]
3. Other conditions precedent:
The Bid Form and Measure and Payment Sections shall be modified per the attached “N 7th
Avenue Streetscape Improvements Project Section 00300 and 01025 Modifications.”
Failure to comply with these conditions within the time specified will entitle Owner to consider you in default,
annul this Notice of Award and declare your Bid security forfeited.
Within fifteen days after you comply with the above conditions, Owner will return to you two fully executed
counterparts of the Contract Documents.
Owner
By: Authorized Signature
Title
Copy to Engineer
Project:
N. 7th Avenue Streetscape Improvements -
2017
Owner:
City of Bozeman
Owner's Contract No.:
N/A
Contract:N. 7th Avenue Streetscape Improvements - 2017 Engineer's Project No.:
0417.063
Bidder:
Montana Lines, Inc.
Bidder's Address: (send Certified Mail, Return Receipt Requested):
2800 Upper River Road
Great Falls, MT 59405
135
N 7th Avenue Streetscape Improvements Project
Section 00300 and 01025 Modifications
Modify Section 00300:
Schedule II: Landscape. Bid items 201-218 have been numerically replaced
with a single lump sum bid item numbered 201A.
ITEM
NO.
DESCRIPTION
ESTIMATED
QUANTITY
UNIT
UNIT
PRICE
TOTAL
PRICE
SCHEDULE II: LANDSCAPE
201A Landscaping (Streetscape) 1 LS
TOTAL UNIT PRICE BID- SCHEDULE II: LANDSCAPE
Schedule II Total Bid in Figures: $____________________
Modify Section 01025:
Schedule II: Landscape. Bid items 201-218 have been removed from the
section and replaced with a single lump sum bid item numbered 201A.
SCHEDULE II: LANDSCAPE
Item 201A – Landscaping (Streetscape)
Shall include all landscape work as generally shown on L1.0 –
L1.6 and IR1.0 – IR1.2; including Stratavault soil cells,
permeable pavers, root barrier, geotextile fabric at edge of soil
cells, permeable setting bed, permeable base aggregate, soil
cell base course, planting soil including amendments, mulch,
tree wrap, tree guards, tree grate, tree-deciduous and irrigation.
Includes all materials, tools, labor, and equipment necessary to
complete the item and all incidental work thereto. Payment will
be at the lump sum price bid in 5% increments on the basis of
the percentage of work completed at each progress estimate.
N:\0417\063\Bidding Docs-Phase 3-Short Durston\Award\Modifications to Section 00300 and 01025.docx
136