HomeMy WebLinkAboutEx 3 October 2017 Parking Directors Report 1
BOZEMAN PARKING COMMISSION
Parking Program Manager's Report
Date: October 12, 2017
To: Bozeman Parking Commission
From: Ed Meece, Parking Program Manager
An update of major developments, in September, includes:
• Parking Enforcement Officers Gallagher and Lynch separated from the Parking Services Division, leaving the
enforcement staff at 50%of authorized complement.Application submittal was closed on 10/4/17, and the PPM
is working with the HR Department on applicant review and selection at this time.
• The Parking Program Manager (PPM) and City Attorney's Office actively engaged T2 Systems for the purpose of
negotiating final contract documents to implement the Bozeman Parking Commission bid award for new parking
equipment,software, and services.This process is on-going, with final signature expected by mid-October.
• The PPM attended a planning session with the MSU Public Safety Department, for the purpose of developing a
better plan for managing traffic and parking during home football games. As a result, the PPM also provided
additional research to MSU Public Safety and will be scheduling a 'game day' observation as well.
• The PPM responded to a citizen's official Open Records Request for three years of parking citation data (date,
time, location, violation,violation description,violation fee).
• The PPM is collaborating with the Economic Development Department to develop a COB-produced Podcast that
will address topics of interest related to living, working, and playing in Bozeman; from a municipal perspective.
• The City Attorney's Office continues to review the proposed changes to the parking regulations within the
Bozeman Municipal Code (submitted to legal, 8/6/17). Upon completion of their review, an updated version will
be presented to the Bozeman Parking Commission for further consideration and action.
• Homebase Montana LLC has completed their obligations for rehabilitation of the North Wilson surface parking
lot, as required by the 2015 lease agreement with the Bozeman Parking Commission. A letter of final release was
issued to Homebase Montana LLC on 9/26/17.
• Garage:
o Fire Extinguisher Cabinets: The PPM and Facility Management Director removed 13 existing fire
extinguisher cabinets the vendor was unable to remove in the planned install period. On 10/4/17, the
vendor returned and completed the installation of cabinets, alarms, and fire extinguishers. Project
complete.
o Surveillance Cameras:The conduit installation of this project has been successfully completed,with a final
walk through on 10/2/17. The IT Department will now use internal resources for final camera placement
and computer updates necessary to make the system fully functional.
Financial Update
Revenues for the fiscal year are at 30%(w/out TIFD funds).
Expenditures for the fiscal year are at 24.84% (w/out TIFD funds).
New Developments (land use)
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The Parking Program Manager provided comment on two projects:
• Wallace/Babcock Mixed Use Development # 17263 (Site Plan Review): A 5-story mixed use building at the
Southwest corner of Babcock&Wallace. In response to the numerous on-site parking reductions claimed by the
project,the PPM provided the following comment on the Community Development staff report: "Parking Services
Division staff conducted parking occupancy studies (multi-day/multi-time)for the nearest block of Babcock, and
the entire length of Wallace, with regard to this project. That effort revealed that both streets already exceed 85%
occupancy,several times in excess of 909,61, throughout the business day. The on-site parking reductions claimed by
this project, while legally accessible, will likely result in an under-build of project related parking and further strain
on-street parking resources."
• Bridger View Development Concept#17441:After studying project documents,the PPM verbally stated concerns
with several parking related aspects of this project and the applicant's intention to request a 'relaxation' of the
criteria for claiming on-site parking reductions based in on-street parking availability. Written project comments
are still under development, however, the PPM will, at a minimum, oppose any 'relaxation' of the off-street/on-
street reduction criteria based on potential project impacts and the establishment of a negative precedent for
future projects.
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COMPLETED
Active Ptojecw Strategic Parking Management Plan
PENDING
_October 2017HOLD/NOT STARTED
PROJECTED ACTUAL
STRATEGY DESCRIPTION COMPLETION COMPLETION COMMENTS
Formalize the guiding principles
as policies within the parking and Adopted by the BPC in
1 transporation system plan. Aug-16 8/2016.
Adopt the 85%rule as the
standard for measuring
performance of the parking
supply and triggering specific Adopted by the BPC in
2 management strategies. Aug-16 8/2016.
Strengthen the role of the
Parking Manager and the Parking
Services Division-to better PPM attending DRC
integrate with the Community meetings,and offering
Development and Economic data/comment as staff
3 Development planning. On-Going On-Going review.
Establish a policy for adjusting Adopted by the BPC in
4 rates(on and off-street) Oct-16 10/2016.
BPC approved Resolution
2017-03(6/2017);City
Commission approved
Establish a Capital Maintenance CC Approval Resolution#4837 on
5 Reserve Fund Jul-16 8/14/17 8/14/17.
PPM is working with the
Comm.Dev.Department;
Re-evaluate and restructure CDD has assigned this a'fall
6 current cash-in-lieu program. TBD 2018'priority status.
PPM worked with the ED
dept on changes to the
minimum parking standards
(UDC)in the 62M zone,
approved by CC 9/2017;
PPM actively attending
internal DRC meetings to
offer guidance on policy
issues and prepare for 2018
effort to modify the parking
Re-evaluate code based standards section of the
7 minimum parking requirements UDC.
Re-evaluate and clarify the PPM is waiting on the
purpose and intent of the current Admin./Legal Depts.For
code section regarding Special further instruction on this
8 Improvement District#565. TBD isue.
PPM is completing research
for facility mgt.best
Implement a Facilities practices,starting to draft
9 Maintenance Plan. 12/30/2017 On-going Fac.Mgt.plan,8/17;
Develop a reasonable schedule Data collection ocurred,
of data collection to assess following the Strategic
performance,including an Parking Management Plan,
accurate on and off street Spring and Summer 2017;
inventory(public and private) WTI report(draft)
and an occupancy/utilization submitted 9/2017,under
10 analysis. 5/1/17&7/1/17 On-going staff review at this time.
Identify off-street shared use
opportunities based on data
from strategy 9.Establish goals
for transitioning employees, 1st shared use agreement
begin outreach to opportunity negotiated and approved
sites,negotiate agreements,and with Big Sky Western Bank
11 assign employees to facilities. On-Going (June 2017);
Complete the 2008 Parking
District Identification
12 Signage/Branding Plan No activity at this time.
Clarify current on-street parking
signage,particularly in areas
where unlimited parking is
allowed.Consider incorporating
the current City parking logo into
13 on-street signage. No activity at this time.
Rename all publicly owned lots
14 and garages by address. No activity at this time.
RFP Selection Committee is
in final stages of award
reccomendation,as of
9/7/17.Following 9/2017
bid award,staff is engaged
Upgrade the access/revenue in final contract
control system at the Bridger negotiations and project
15 Garage. 6/30/2017 On-going planning..
RFP Selection Committee is
in final stages of award
reccomendation,as of
9/7/17.Following 9/2017
bid award,staff is engaged
Install a vehicle counter system in final contract
at Bridger Garage and at the negotiations and project
16 Surface lots. 6/30/2017 On-Going planning.
Establish best practice protocols
and performance metrics for
existing enforcement personnal Court/Appeals Packet
and support enforcement with (4/17);Uniform Policy
17 appropriate technology. On-going (8/17);
Parking Services Fund -Operating
September 2017-Revenue&Expenditures Report(as of 10/4/17)
FY 18 FY 18 EARNED
REVENUE BUDGET ACTUAL YTD
Parking Lot Permits $25,000.00 $2,687.00 10.75%
Garage Permits $250,000.00 $43,856.00 17.54%
Garage-Transient Revenue $75,500.00 $28,713.00 38.03%
Garage Validation Coupons $3,000.00 $1,075.00 35.83%
Residential Nghbd.Permits $13,000.00 $27,295.00 209.96%
Employee Ngbad. Permits $2,000.00 $4,090.00 204.50%
Visitor Ngbad. Permits $10,500.00 $18,610.00 177.24%
Admin/Late Fees $42,000.00 $11,932.00 28.41%
Boot Fees $2,000.00 $150.00 7.50%
Citation Revenue $300,000.00 $75,434.00 25.14%
Misc. Revenue $0.00 $2,939.00 NA
Rents/Royalties/Other $2,000.00 $670.00 33.50%
Interest Income $750.00 $0.00 0.00%
Loan Interest $840.00 $258.00 30.71%
Refunds& Reimbursements $0.00 $0.00 0.00%
Collection Fees $6,000.00 $5,217.00 86.95%
Transfer Other Funds(TIFD) $250,000.00 $0.00 0.00%
TOTAL(w/TIFD Transfer) $982,590.00 $222,926.00 22.69%
TOTAL (w/out TIFD Transfer) $732,590.00 $222,926.00 30.43%
FY 18 FY 18 SPENT
EXPENDITURE BUDGET ACTUAL YTD
Admin - Personnel $100,127.00 $30,415.00 30.38%
Admin --Operating $159,232.00 $37,084.00 23.29%
Admin --Capital $250,000.00 $0.00 0.00%
Enforcement-- Personnel $202,384.00 $48,884.00 24.15%
Enforcement--Operating $49,465.00 $5,552.00 11.22%
Enforcement--Capital $10,000.00 $0.00 N/A
Garage-- Personnel $40,122.00 $10,037.00 25.02%
Garage--Operating $156,900.00 $46,443.00 29.60%
Garage--Capital $0.00 $0.00 N/A
TOTAL(w/Admin Capital -TIFD) $968,230.00 $178,415.00 18.43%
TOTAL(w/out Admin Capital-TIFD) $718,230.00 $178,415.00 24.84%
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BQZE MAN MT
Parking Services
September 26, 2017
Mr.Andrew Allen, Project Manager
Williams Civil Construction
2411 W. Main Street, Suite 2
Bozeman MT 59718
Mr.Allen:
The City of Bozeman has inspected the North Wilson Parking Lot, following your
recent rehabilitation, paving, and striping efforts. In addition to physical inspection,
our Public Works Department reviewed the results of geotechnical compaction tests
performed prior to pavement application. At this time, it would appear that
Homebase LLC has restored the North Wilson Parking Lot to a satisfactory condition
for the purpose of satisfying all such requirements in the September 21, 2015,
license agreement.
Separately, Homebase Montana LLC has agreed to participate in the purchase and
installation of additional parking bumpers to delineate the parking lot from the
Mendenhall Street sidewalk. The financial obligation of Homebase Montana LLC is
limited to a maximum amount of$500,to be reimbursed upon completion.
In consideration of the above items, the City of Bozeman considers the North Wilson
Parking Lot rehabilitation efforts complete, and accepts its return effective
immediately.
Respectful
Edwin R. M ce
Parking P ogram Manager
Attachment:9/26/17 email(Cummings to Meece)regarding parking bumpers
C:Chuck Winn,Assistant City Manager
Lauren Cummings,Homebase Montana LLC
1 East • P.O. :o, 1Bozem 1 41 •1
TDD: 406-582-2301 THE MOST LIVABLE PLACE