HomeMy WebLinkAbout10-09-17 City Commission Packet Materials - C8. Amendment 1 with CAT Tractor for Loader Backhoe
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Alex Nordquest, City Forester Mitch Overton, Parks & Recreation Director
SUBJECT: Amend Purchase Agreement for One (1) New Current Model Year 2017
Forestry Loader Backhoe to reflect new Delivery and Payment date. MEETING DATE: October 9, 2017
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize Interim City Manager to sign the Amended Purchase
Agreement for a Loader Backhoe to reflect new Delivery and Payment date of September 12, 2018. BACKGROUND: The FY17 Forestry Capital Improvement Program (CIPFOR08) planned
for the replacement of our 1974 Loader Backhoe. CAT Tractor and Equipment was the
successful bidder for a New Forestry Loader Backhoe. The Purchase Agreement delivery deadline of September 12, 2017 could not be met by Seller. Both parties agreed upon a new delivery deadline of September 12, 2018.
UNRESOLVED ISSUES: None.
ALTERNATIVES: As suggested by the City Commission. FISCAL EFFECTS: This item is in the FY17 Forestry Budget (CIPFOR08) for $90,000.00.
CAT Tractor and Equipment offered a bid price of $83,911.00, resulting in a savings of
$6,089.00. The delay in delivery is not expected to affect Forestry operations as our 1974 Loader Backhoe will remain in the fleet until delivery of the replacement.
Attachments: Amendment to Bid Purchase Agreement Report compiled on: 9/27/2017
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First Amendment to Bid Purchase Agreement for New Loader Backhoe
FY 2016 – FY 2017 Page 1 of 2
FIRST AMENDMENT TO BID PURCHASE AGREEMENT
THIS FIRST AMENDMENT TO THE BID PURCHASE AGREEMENT FOR New Loader
Backhoe dated May 15, 2017 (the “Agreement”) is made and entered into this _____ day of
____________, 2017, by and between the CITY OF BOZEMAN, MONTANA, a self
governing municipal corporation organized and existing under its Charter and the laws of the
State of Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing address of PO
Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” and CAT Tractor and
Equipment, with a mailing address of PO Box 2147, Great Falls, MT 59403, hereinafter referred
to as “Seller.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the
Agreement as follows:
1. Delivery and Payment. The third sentence of Section 4 (Delivery and Payment) of the
Agreement is amended as follows “Seller agrees to delivery to the City in a fully
operational status and all accessories properly installed no later than September 12,
2018.” This amendment does not affect any other provision of Section 4.
2. Agreement still valid. All remaining terms and provisions of the Agreement remain
valid.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
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First Amendment to Bid Purchase Agreement for New Loader Backhoe
FY 2016 – FY 2017 Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA [CAT Tractor and Equipment]
By________________________________ By_____________________________
Dennis M. Taylor, Interim City Manager Print Name:
Title:
APPROVED AS TO FORM
By_______________________________
Greg Sullivan, Bozeman City Attorney
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