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HomeMy WebLinkAbout2005-08-08 Minutes, City Commission, work MINUTES OF THE WORK SESSION MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA August 8, 2005 ***************************** The Commission of the City of Bozeman met in work session in the Community Room, Gallatin County Courthouse, 311 West Main Street, on Monday, August 8, 2005, at 11 : 15 p.m. Present were Mayor Andrew Cetraro, Commissioner Jeff Krauss, Commissioner Marcia Youngman, Commissioner Steve Kirchhoff, Commissioner Lee Hietala, City Manager Chris Kukulski, Assistant City Manager Ron Brey, Director of Public Service Debbie Arkell, Director of Finance Anna Rosenberry, Planning Director Andy Epple, City Attorney Paul Luwe and City Clerk Robin Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Public comment No comment was received under this agenda item. PreMaoolication for Oak Meadows Maior Subdivision - subdivide 20.1 acres located at southeast corner of West Oak Street and North 14th Avenue into 3 multiMhousehold lots and 54 modular lots M Allied Enaineerina for BAM Properties (PM05036) Included in the Commissioners' packets was a memo forwarding the pre-application for Oak Meadows Major Subdivision, as submitted by Allied Engineering for BAM Properties under Application No. P-05036, to subdivide 20.1 acres described as Tract A, Certificate of Survey No. 2439, into 3 multi- household lots and 54 modular lots. The subject property is located at the southeast corner of the intersection of West Oak Street and North 14th Avenue. Associate Planner Jami Morris gave an overview of the application. She reminded the Commission that the north half of the subject parcel is zoned "R-4", which allows high-density residential development. She stated that, after reviewing this pre-application, staff has identified cash-in-lieu of parkland,restricted size lots, modular style lots, street layout and pedestrian access as key issues. She noted that the applicant is proposing to provide 1.96 acres of the 3.3 acres of parkland required; the Recreation and Parks Advisory Board does not support that proposal. She then addressed the issue of modular lots, stating the Planning board felt the modular lots could provide for a mix of lot sizes to accommodate multi-family development. She then addressed the street configuration, noting that staff has recommended a north-south street connecting to Juniper Street, depending on the Commission's comments regarding parkland. She concluded by noting the applicant has already addressed some of those issues with a revised proposal. Mr. Jason Burke, representing the applicant, noted the subject property lends itself to the size park proposed in the center. He noted that a pedestrian trail is proposed through the site to provide access to the park. He stated the pre-application includes restricted size lots in one area; the Planning Board has expressed preference for a mix of lots. He stated that the property is zoned both "R-3" and "R-4", and the applicant requests flexibility in density throughout the development rather than being required to meet the densities in each district. He concluded by requesting additional information on cash-in-lieu of parkland and the scattering of restricted size lots throughout the subdivision. Commissioner Youngman voiced her concurrence with the Planning Board comments regarding cash-in-lieu of parkland and restricted lot sizes. She stated that, if the applicant does not address the suggestions forwarded by the Planning Board, she will have problems supporting the subdivision. Commissioner Krauss voiced his concurrence, encouraging the applicant to heed the advice of the Planning Board. He suggested that, if the applicant addresses the comments regarding parkland and restricted size lots, he anticipates the formal process will go more smoothly. 08-08-05 work -2- Commissioner Hietala expressed his support for the comments of the previous Commissioners. He then encouraged the applicant to consider relocating the parkland to the west side of the subdivision, suggesting that could allow for more usable parkland for the entire area. He also voiced concern about the lack of alleys, which precludes access to back yards and results in overloading of front yards and streets. Commissioner Kirchhoff and Mayor Cetraro voiced their concurrence with the comments from the other Commissioners. Work session M review of uodated fundina options for bridae loan for new librarv construction oroiect Included in the Commissioners' packets was a memo forwarding updated information on funding options for the bridge loan for the new library construction project. City Manager Kukulski reviewed the information submitted, noting it has been previously reviewed with Ron Farmer, Chair of the Library Board of Trustees, and Alice Meister, Director of Libraries. He noted the chart reflects the impacts on the General Fund balance based on loans from that source for the entire amount, a portion of the loan and none of the loan. He stated these figures are based on the premise that all of the increase in unanticipated tax revenue be dedicated to the reserve. The City Manager stated the shortfall in the library construction project is estimated at $3.1 million as of June 30, 2006. Under the scenario recommended by staff, a portion of the bridge loan would be from the General Fund; however, the remainder would be from other City funds, including the Wastewater Fund, Insurance Proceeds Fund, Special Projects Fund, and Development Impacts Fund. Given the need to repay those funds as quickly as possible, staff recommends that the bridge loan from City funds be repaid shortly after all costs have been paid through an outside loan, with debt service to be funded through the Library's budget. Responding to Commissioner Krauss, Director of Finance Anna Rosenberry stated the mill is valued at $58,068 for Fiscal Year 2005-2006. Commissioner Krauss responded by expressing his interest in cutting the mill levy by a couple of mills. He acknowledged that the result would be to lower the amount in the General Fund reserve. Mr. Ron Farmer, Chair of the Library Board of Trustees, stated the Board is committed to the loan, thus making the City funds whole, as quickly after the project is completed as possible. Assistant City Manager Brey reminded the Commission that Senator Baucus will be presenting a check to the City at 2:00 p.m. on Friday at the new library site. Discussion M FYI Items The following "For Your Information" items were forwarded to the Commission. (1 ) Letter from People for Healthy Parks expressing concerns about the current herbicide spraying policies. (2) Letter from Noah Poritz, 1418 Maple Drive, urging the Commission to reject designation of the northeast sector as "blighted". (3) Letter from Steve and Linda Buckner, 615 East Davis Street, voicing opposition to the proposed resolution declaring the northeast sector as blighted. (4) Letter from Montana Fish, Wildlife and Parks, dated August 1, regarding how the LWCF funding impacts potential sale of Soroptimist Park. (5) Copy of a letter from Neighborhood Coordinator Tracy Oulman to residents along North Wallace Avenue as a follow-up to a meeting regarding traffic calming on that street. 08-08-05 work - 3 - (6) Letter to the Northeast area business owners from Director of Public Service Debbie Arkell regarding recently completed improvements to the intersection of North Wallace Avenue and East Tamarack Street and impending traffic calming projects on North Wallace Avenue. (7) Copy of the economic impact report prepared by Economic and Planning Systems. (8) Minutes from the Bozeman Area Bicycle Advisory Board meeting held on July 5. (9) Agenda for the School District NO.7 Board of Trustees meeting to be held at 7:00 p.m. on Monday, August 8, at the Willson School. (10) Agendas for the County Commission meetings to be held at 9:00 a.m. on Tuesday, August 9, and 1 :30 p.m. on Wednesday, August 10, at the Gallatin County Courthouse. (11 ) Agenda for the Gallatin County Planning Board meeting to be held at 6:30 p.m. on Tuesday, August 9, at the Courthouse, along with minutes from the July 12 meeting. (12) Copy of the notice that, effective August 12, agendas for the Gallatin County Commission meetings will be published as legal ads rather than as display ads. (13) Agenda and revised agenda for the Development Review Committee meeting to be held at 10:00 a.m. on Wednesday, August 10, at the Professional Building. (14) Agenda for the Design Review Board meeting to be held at 3:30 p.m. on Wednesday, August 10, at the Professional Building. (15) City Manager Kukulski reported on the controversial sub-station and transmission line upgrade being undertaken by NorthWestern Energy within the Bozeman Creek corridor. He noted that members of the Bozeman Creek Neighborhood Association filed an appeal when the new poles began going up; however, NorthWestern Energy has not voluntarily stopped construction. (16) The City Manager noted that he has now completed his first year with the City of Bozeman and thanked the Commission for the opportunity to do so. Adiournment M 11 :45 D.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Kirchhoff, seconded by Commissioner Hietala, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye bei g Commissioner Kirchhoff, Commissioner Hietala, Commissioner Krauss, Commissioner Youngm an ayor Cetraro; those voting No, none. , Mayor ATTEST: ~/~ - ROBIN L. SULLIVAN City Clerk 08-08-05 work