HomeMy WebLinkAbout08-28-17 City Commission Minutes BOZ��
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THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday,August 28,2017
Mayor-Carson Taylor: Present
DeputV Mayor-CVnthia Andrus:Absent
Commissioner-Jeff Krauss: Present
Commissioner-I-Ho Pomeroy: Present
Commissioner-Chris Mehl: Present
Staff Present at the Dais: Interim City Manager(ICM) Dennis Taylor, City Attorney(CA) Greg Sullivan,
City Clerk Robin Crough
A. 06:00:34 PM (00:02:29)Call to Order—6:00 PM-Commission Room,City Hall, 121 North Rouse
Mayor Taylor called the meeting to order at 6:00 PM.
B. 06:00:45 PM (00:02:40) Pledge of Allegiance and a Moment of Silence
C. 06:01:31 PM (00:03:26)Changes to the Agenda
There were no changes to the agenda.
D. 06:01:36 PM (00:03:31)Authorize Absence- Deputy Mayor Andrus
06:01:39 PM (00:03:34)Motion and Vote to authorize the absence of Deputy Mayor Andrus. The
motion passed 4-0.
Commissioner-Chris Mehl: Motion
Commissioner- I-Ho Pomeroy:2nd
Mayor-Carson Taylor:Approve
Deputy Mayor-Cynthia Andrus:Absent
Commissioner-Jeff Krauss:Approve
Commissioner-I-Ho Pomeroy:Approve
Commissioner-Chris Mehl:Approve
E. 06:01:53 PM (00:03:48) Public Service Announcements
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Bozeman City Commission Meeting Minutes,August 28,2017
1. No City Commission Meeting on Monday,September 4, 2017 and Closure of City Offices
(Crough)
City Clerk Crough notified the Commission that there was no Commission meeting on
Monday,September 41h in observance of Labor Day, and that City offices will be closed.
F. 06:02:40 PM (00:04:35)Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) 1"G
2. Approve the Request for Cash-in-lieu of Parkland Dedication for the Midtown Apartments Site
Plan, Located at 511 West Peach Street,Application 17275(Quasi-Judicial) (Krueger) - a
3. Authorize the Interim City Manager to Sign a Memorandum of Understanding with the
Montana Department of Natural Resources and Conservation Providing for the Installation
and Maintenance of a Real-Time Streamflow Gage on Bozeman Creek(Heaston) I'_ -
4. Authorize the Interim City Manager to Sign a Storm Drain Easement with Darlinton Manor
HP/HRDC Limited Partnership for Parcel Number 1 and a Storm Drain Easement with George
E.Westlake and D.K.Martinen,LLC.for Parcel Number 2 forthe North 4th Avenue Stormwater
Pipe Project(Mehrens) , a
5. Authorize the Interim City Manager to Sign the Notice of Award to Highland Construction
Services LLC for the 2017 Baxter Lane Improvements Project(Murray) : !=
6. Authorize the Interim City Manager to Sign Task Order Number 3 to the Professional Services
Agreement with DOWL, LLC for the Bozeman Sports Park Project(Poissant) -° C_
7. Authorize the Fiscal Year 2017 Edward Byrne Memorial Justice Assistance Grant Application
Submittal to the Bureau of Justice for 2017 Diversity in Response Improvements(McLane)
a
06:02:44 PM (00:04:39) City Manager Overview
ICM Taylor provided a brief overview of Consent Items 1-7.
06:05:07 PM (00:07:02) Public Comment
Mayor Taylor opened public comment.
06:05:24 PM (00:07:19)BrentZendel, Public Comment
Mr. Zendel, a hydrologist with the DNRC,spoke in support of the MOA with the DNRC on tonight's
consent agenda. He spoke of collaboration between the City and the DNRC.
06:08:31 PM (00:10:26)Motion and Vote to approve Consent Items 1-7 as submitted. The motion
passed 4-0.
Commissioner- I-Ho Pomeroy: Motion
Commissioner-Jeff Krauss: 2nd
Mayor-Carson Taylor:Approve
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Bozeman City Commission Meeting Minutes,August 28,2017
Deputy Mayor-Cynthia Andrus:Absent
Commissioner-Jeff Krauss:Approve
Commissioner- I-Ho Pomeroy:Approve
Commissioner-Chris Mehl:Approve
G. 06:08:50 PM (00:10:45) Public Comment
Mayor Taylor opened public comment.
06:09:41 PM (00:11:36)Jerry Pape,Public Comment
Mr. Pape spoke as a representative of the City Planning Board, and discussed the UDC process,
specifically that the UDC is coming before the Growth Policy,which needs to be updated from 2009. He
spoke of HRDC projects.
06:13:16 PM (00:15:11)Bill Clem, Public Comment
Mr. Clem owns Curbspace,and invited the Commission to the grand reveal of an electric charging
station on September 13'h at 4:30 PM on 810 North Wallace. He spoke of electric mobility and climate
change.
H. 06:16:38 PM (00:18:33) Mayoral Proclamation
1. Proclamation of Acceptance and Implementation of the AARP and World Health
Organization's Global Network of Age-Friendly Cities and Communities ° a
Mayor Taylor read a proclamation regarding AARP's Age-Friendly Cities and Communities.
The representative of AARP presented the City with the first designation in the state of
Montana and presented the team.
I. 06:21:48 PM (00:23:43)Action Items
1. 06:21:54 PM (00:23:49) 514 North Tracy Home-Based Business Conditional Use Permit,
Application 17284 (Quasi-Judicial) (Boughan) 7m a
06:22:20 PM (00:24:15)Staff Presentation
Planner Andrew Boughan entered the staff report into the record and presented the CUP application for
a home-based business. He described the existing site and the need for the CUP. He discussed the
criteria for evaluation.There was no public comment, and DRC recommended approval.
06:24:47 PM (00:26:42)Questions of Staff
Mayor Taylor asked if the CUP ran with the land or with the business. CA Sullivan clarified that CUPS run
with the land unless specific findings were made otherwise. Mayor Taylor asked if a vehicle would still
park in the garage, and general parking requirements, and whether there was an increase in traffic. He
asked if the conditions detailed what type of home-based business.
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Bozeman City Commission Meeting Minutes,August 28,2017
06:28:04 PM (00:29:59)Applicant Presentation
Lisa Easton thanked the City and the Community Development staff for the review process.
06:28:59 PM (00:30:54) Questions of Applicant
Cr. Mehl asked the applicant if they were okay with all conditions.
06:29:24 PM (00:31:19) Public Comment
There was no public comment.
06:29:39 PM (00:31:34)Motion that having reviewed and considered the application materials,public
comment, and all the information presented,I hereby adopt the findings presented in the staff report
for application 17284 and move to approve the 514 North Tracy Home-Based Business Conditional Use
Permit with conditions and subject to all applicable code provisions.
Commissioner-Jeff Krauss: Motion
Commissioner-Chris Mehl: 2nd
06:30:05 PM (00:32:00) Discussion
Cr. Krauss discussed this was reasonable.
Cr. Mehl agreed with the motioner and staff report.
Mayor Taylor described his concern of CUPs surviving the owner vs. property. He discussed on-street
parking. He discussed the potential of having this CUP run with the owner instead of property.
06:32:37 PM (00:34:32) Vote on the Motion that having reviewed and considered the application
materials,public comment,and all the information presented, I hereby adopt the findings presented in
the staff report for application 17284 and move to approve the 514 North Tracy Home-Based Business
Conditional Use Permit with conditions and subject to all applicable code provisions. The motion
passed 4-0.
Commissioner-Jeff Krauss: Motion
Commissioner-Chris Mehl: 2nd
Mayor-Carson Taylor:Approve
Deputy Mayor-Cynthia Andrus:Absent
Commissioner-Jeff Krauss:Approve
Commissioner- I-Ho Pomeroy:Approve
Commissioner-Chris Mehl:Approve
2. 06:32:49 PM (00:34:44) Amended Plat of Lot 7, Block 41, Northern Pacific Addition Minor
Subdivision Preliminary Plat,Application 17273 (Quasi-Judicial) (Jadin) .
06:33:21 PM (00:35:16)Staff Presentation
Planner Addi Jadin entered the staff report into the record with an amended map distributed.She
discussed the amended plat and subject property configuration, noting a correction.She demonstrated
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Bozeman City Commission Meeting Minutes,August 28,2017
the current and proposed future land use.She discussed the review criteria.There was no public
comment, and staff recommends approval.
06:38:44 PM (00:40:39)Questions of Staff
Cr. Mehl asked about the conditions to waive the right to protest for a parks maintenance district. He
asked about a discrepancy with the nearby possibly failing intersection. Engineer Shawn Kohtz described
the waiver granted. He asked if the property was zoned R-2.
06:40:50 PM (00:42:45)Applicant Presentation
The applicant was not present.
06:41:20 PM (00:43:15) Public Comment
There was no public comment.
06:41:53 PM (00:43:48) Point of Clarification
CA Sullivan explained the need to continue this item. Future dates were discussed. Cr. Krauss asked staff
to get ahold of the applicant for the end of the evening.
08:01:27 PM (02:03:22) Public Hearing Reopened
Mayor Taylor reopened the public hearing.
08:01:47 PM (02:03:42)Applicant Presentation
Applicant Julian Morice stated he was available for questions.
08:02:15 PM (02:04:10)Questions of Applicant
Cr. Mehl asked the applicant what his plans for the land were. He asked if he was okay with the
conditions of the staff report.
Cr. Pomeroy asked about his plans.
08:03:40 PM (02:05:35) Public Comment
There was no public comment.
08:03:54 PM (02:05:49)Motion that having reviewed and considered the application materials,public
comment,and all the information presented,I hereby adopt the findings presented in the staff report
for application 17273 and move to approve the Amended Plat of Lot 7A,Block 41,Northern Pacific
Addition Minor Subdivision with conditions and subject to all applicable code provisions.
Commissioner-I-Ho Pomeroy: Motion
Commissioner-Jeff Krauss: 2nd
08:04:25 PM (02:06:20) Discussion
Cr. Pomeroy stated this was logical.
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Bozeman City Commission Meeting Minutes,August 28,2017
Cr. Krauss thought more lots downtown in a responsible way were always a good idea.
Cr. Mehl agrees and supports the conditions.
08:05:27 PM (02:07:22) Vote on the Motion that having reviewed and considered the application
materials,public comment,and all the information presented,I hereby adopt the findings presented in
the staff report for application 17273 and move to approve the Amended Plat of Lot 7A,Block 41,
Northern Pacific Addition Minor Subdivision with conditions and subject to all applicable code
provisions. The motion passed 4-0.
Commissioner- I-Ho Pomeroy: Motion
Commissioner-Jeff Krauss: 2nd
Mayor-Carson Taylor: Approve
Deputy Mayor-Cynthia Andrus: Absent
Commissioner-Jeff Krauss:Approve
Commissioner- I-Ho Pomeroy:Approve
Commissioner-Chris Mehl:Approve
3. 06:43:48 PM (00:45:43) Resolution 4821, Establishing and Affixing the Number of Mills to be
Charged Against the Assessed Valuation of All Taxable Property Situated within the Corporate
Jurisdictional Boundaries of the City for Fiscal Year 2017-2018 (FY18) (Rosenberry) , a
06:44:10 PM (00:46:05)Staff Presentation
Assistant City Manager Anna Rosenberry discussed the changes in the city's valuation/tax base.There
was a significant increase due to new construction and the reappraisal of market value of property.She
discussed tax base changes.She noted the calculated maximum levy and the number of mills that
correlated.The recommended levy is 189.33 mills,for$19,158,747,which leaves 15.97 mills not levied.
This is a 7.6% reduction in the levy from last year.She discussed what this meant for the median
residential property, and the fiscal effect on the median residential property. She also discussed the
current General Fund Reserve. She noted an estimated $1.2M in General Fund carry-over. No public
comment has been received.
06:58:25 PM (01:00:20)Questions of Staff
Cr. Pomeroy asked if there was any way to make the included calculations easier.She asked if this
meant tax rates were being raised.
Cr. Krauss clarified that the city did not get any additional new construction money. He asked if it was
always the case that the new median is typically different than the old median, and asked if the analysis
is causing the$80 change.
Cr. Mehl asked about the two hearings noticed this evening and what was within their authority to act
this evening.
Mayor Taylor asked about the additional burden that now falls on residential. He asked about Gallatin
County's levy for the 911 system. She discussed Department of Administration changes that affect the
mills. He asked if there was a way to levy the median from 2 years ago at zero. He asked about the
property appeal process from residents.
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Cr. Krauss asked about the calculations for a$292,000 residents.
07:23:44 PM (01:25:39) Public Comment
There was no public comment.
07:24:14 PM (01:26:09)Motion to adopt Resolution 4821,Establishing and Affixing the Number of
Mills to be Charged Against the Assessed Valuation of All Taxable Property Situated within the
Corporate Jurisdictional Boundaries of the City for Fiscal Year 2017-2018(FY18).
Commissioner-Chris Mehl: Motion
Commissioner-I-Ho Pomeroy: 2nd
07:24:33 PM (01:26:28)Amendment to the Motion to cut the all purpose mill levy by 2 mills.
Commissioner-Chris Mehl: Motion
Commissioner-Jeff Krauss: 2nd
07:24:54 PM (01:26:49) Discussion
Cr. Mehl discussed the cut because of the additional almost$500,000,which reduces the tax burden.
Cr. Krauss is on the fence, and discussed the reserve vs.the typical median homeowner impact.
Cr. Pomeroy agreed with Cr. Krauss.
Mayor Taylor discussed the speculation behind the valuation. He discussed the increase that some will
inherently experience. He wanted to add to the budget, but it won't come from an increase in the tax
base over 4%. He discussed the reserve.
07:34:57 PM (01:36:52) Vote on the Amendment to the Motion to cut the all purpose mill levy by 2
mills. The amendment passed 4-0.
Commissioner-Chris Mehl: Motion
Commissioner-Jeff Krauss: 2nd
Mayor-Carson Taylor:Approve
Deputy Mayor-Cynthia Andrus:Absent
Commissioner-Jeff Krauss:Approve
Commissioner-I-Ho Pomeroy:Approve
Commissioner-Chris Mehl:Approve
07:35:08 PM (01:37:03) Discussion
Cr. Mehl discussed his interest in a possible future budget amendment.
Cr. Pomeroy thanked staff and was please the mill value increased. If there is additional money,she
would like to pay off the bond.
Cr. Krauss discussed the effect on the typical homeowner,and that this funds the City Manager's
recommended budget. He discussed that any extra money belongs to the taxpayer. He will vote for this
since it's the City Manager's recommendation.
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Bozeman City Commission Meeting Minutes,August 28,2017
Mayor Taylor supports the motion,finding the commercial/residential valuation switch odd. He stated
that the increases to the fees and assessments should level out to inflation in the future.
07:47:19 PM (01:49:14) Vote on the Main Motion as Amended to adopt Resolution 4821,Establishing
and Affixing the Number of Mills to be Charged Against the Assessed Valuation of All Taxable Property
Situated within the Corporate Jurisdictional Boundaries of the City for Fiscal Year 2017-2018(FY18),
cutting the all purpose mill levy by 2 mills.
Commissioner-Chris Mehl: Motion
Commissioner- I-Ho Pomeroy: 2nd
Mayor-Carson Taylor:Approve
Deputy Mayor-Cynthia Andrus:Absent
Commissioner-Jeff Krauss:Approve
Commissioner- I-Ho Pomeroy:Approve
Commissioner-Chris Mehl:Approve
07:47:41 PM (01:49:36) Recess
Mayor Taylor called the Commission into recess until 8:00 PM.
08:01:03 PM (02:02:58)Call to Order
Mayor Taylor called the Commission back to order at 8:01 PM.
5. 08:06:09 PM (02:08:04) Appeal of the Administrative Project Decision 17365 for the Links
Condominiums,Application 16374(Quasi-Judicial) (Krueger) _s~a
08:06:23 PM (02:08:18) Process
CA Sullivan explained the appeal hearing process. He discussed what constituted evidence and how to
review the findings. He specified what is not on the table this evening.The Commission discussed the
process in some detail.
08:13:31 PM (02:15:26)Staff Presentation
Development Review Manager Brian Krueger presented the appeal of a site plan approval.The site plan
is at 2411 Birdie Drive,the property owner/applicant is Golf Course Partners, and the Community
Development Director approved the project in July 2017. Mr. Krueger discussed an off-site required
easement. He discussed the nature of the appeal, brought by appellant Thomas Murphy with Bridger
Center, LLC, discussing a required street extension to undeveloped land,that this site plan would
prevent happening to his property. He discussed the public notice and the public comment received. He
discussed the Commission's three options this evening.
08:26:13 PM (02:28:07) Questions of Staff
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Cr. Krauss asked if any comparable decisions have been made in the past concerning not granting access
to undeveloped land. He asked about the general support of the use of cul-de-sacs.
Cr. Mehl asked if we would allow a current development with one road access. Drive access was
discussed in detail. He asked why an easement was required but not access.
Mayor Taylor asked about a cul-de-sac vs. a private drive access. He asked about potential access points
for the appellant.
Cr. Krauss asked about the turnaround in the subject property. He asked if there are prohibitions in code
for land-locking undeveloped property.
08:47:11 PM (02:49:06)Appellant Presentation
Alanna Griffith discussed street connectivity and its application to the project.She defined the Links
condominiums as a development,street access is required, and that the application should be amended
or denied.She discussed health,safety, and welfare necessities.
08:53:41 PM (02:55:36)Questions of Appellant
Cr. Mehl asked when the property as acquired.
Mayor Taylor asked when Boylan Road was built, and the ownership of the easement property.
08:57:04 PM (02:58:59)Owner Presentation
Susan Swimley, representing Golf Course Partners, clarified the property ownership in the area.She
discussed the conflicting ownership and the relevant requirements for the property. Golf Course
Partners does not have the authority to force easements.She reiterated that the Commission is
reviewing whether this development meets City rules only, not potential other development. She stated
it is not reasonable for this one lot to provide access to an adjacent but not annexed property.
09:06:51 PM (03:08:46)Questions of Owner
Cr. Krauss asked about looking at a 2007 plan using 2017 rules.
Cr. Pomeroy asked about the history of the site plan approval and infrastructure building.
Cr. Mehl asked if she was saying that the site plan expiring is immaterial. He asked if it's common for a
road to reduce density. He asked why the easement property couldn't be a road.
Mayor Taylor where streets vs. access comes into play.
09:19:43 PM (03:21:38) Proponents of Appeal
There were no proponents.
09:20:15 PM (03:22:10)Opponents of Appeal
There were no opponents.
09:20:25 PM (03:22:20)General Public Comment
09:20:36 PM (03:22:31) Tom Starner,Public Comment
Mr.Starner discussed that anything that happens in this lot should have happened in the initial site plan.
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09:22:59 PM (03:24:54)Debra Damer,Public Comment
Ms. Damer, on the Golf Course Partners Board of Directors,stated that the undeveloped land has no
plans.She discussed tension with the City for delaying closing the landfill.
09:25:26 PM (03:27:21) Point of Order
Cr. Krauss asked if Ms. Damer should have been classified as an opponent.
09:26:38 PM (03:28:33) Tom Murphy, Public Comment
Mr. Murphy, owner of the Bridger Center property,stated if access was granted, he would annex the
property. He emphasized the second entrance is a matter of safety.
09:27:51 PM (03:29:46)Bob Trumblick,Public Comment
Mr.Trumblick is an owner of one of the condos, and he opposes this appeal, as he may lose market
value if the rules change.
09:28:56 PM (03:30:51)Questions of Staff
Cr. Krauss asked what the Links Condominium owners bought if the site plan expired. CA Sullivan
explained in detail.
Mayor Taylor asked about changing declarations or site plans.
Cr. Mehl asked if dual access was also not required in 1995. Mr. Krueger answered in detail.
09:34:02 PM (03:35:57)Appellant Rebuttal
Alanna Griffith stated only four units have been declared.She described the declaration and site plan
process in detail, including its staging. She discussed the many different definitions of streets in code.
She discussed that access such as this would be reasonable. She discussed that Engineering was not
looking at this as a clean slate.
09:39:20 PM (03:41:15) Point of Clarification
Mr. Krueger provided additional detail on street definitions.
09:40:54 PM (03:42:49) Questions of Staff
Cr. Krauss asked about street connections in code, and if street stubs get created because of this.
Cr. Pomeroy asked about the expiration of the 2007 site plan.
09:45:00 PM (03:46:55) Discussion
Cr. Pomeroy asked about the Commission's decision authority this evening.
Mayor Taylor discussed the authority of the City to demand this infrastructure. He discussed whether
this was reasonable.
Cr. Krauss stated this discussion should be "what would we have done," and he would have required
access.
Cr. Mehl agrees with Cr. Krauss, and reiterated that this is about public safety. He would support an
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Bozeman City Commission Meeting Minutes,August 28,2017
amendment contingent access is provided.
Cr. Pomeroy believes the site plan is still valid, and the decision should be upheld.
10:00:18 PM (04:02:13) Meeting Extended
Mayor Taylor extended the meeting to 10:30 PM,
10:00:27 PM (04:02:22) Discussion Continued
Mayor Taylor reiterated this is a reasonableness question.
10:03:31 PM (04:05:26) Point of Clarification
CA Sullivan asked the Commission if they want to draft the condition this evening, or bring it back.The
Commission discussed what they would ask staff to come back with for condition language.
10:09:20 PM (04:11:15) Discussion Continued
Cr. Mehl discussed making the approval contingent on providing access.
10:10:10 PM (04:12:05)Motion to amend approval of this project to modify the condition to require a
second street-like access to the property to be defined by staff.
Commissioner-Chris Mehl: Motion
10:10:42 PM (04:12:37)Motion failed due to lack of second.
10:10:42 PM (04:12:37)Motion to amend approval to require access to the undeveloped land to allow
the suitable development of the adjoining undeveloped land.
Commissioner-Jeff Krauss: Motion
10:11:10 PM (04:13:05)Motion failed due to lack of second.
10:11:29 PM (04:13:24) Discussion Continued
Cr. Krauss stated that they are asking staff to come back with an amendment for the suitable
development of adjoining land.
Cr. Mehl asked if the secondary fire access should be drivable by the public or for just safety vehicles.
10:14:14 PM (04:16:09) Point of Clarification
CA Sullivan stated that they can continue this to a date certain, and request the attorney draft a
condition for the review to adopt by motion amending it.
10:15:42 PM (04:17:37)Motion to continue the hearing until such a time the City Attorney and
appropriate staff can draft an amendment to provide access to the undeveloped land reasonably that
would allow suitable development of that adjoining undeveloped land.
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Bozeman City Commission Meeting Minutes,August 28,2017
Commissioner-Jeff Krauss: Motion
Commissioner-Chris Mehl: 2nd
10:17:07 PM (04:19:02) Discussion
CA Sullivan discussed how staff will interpret the motion.
10:17:41 PM (04:19:36) Vote on the Motion to continue the hearing until such a time the City Attorney
and appropriate staff can draft an amendment to provide access to the undeveloped land reasonably
that would allow suitable development of that adjoining undeveloped land. The motion passed 3-1.
Commissioner-Jeff Krauss: Motion
Commissioner-Chris Mehl: 2nd
Mayor-Carson Taylor:Approve
Deputy Mayor-Cynthia Andrus:Absent
Commissioner-Jeff Krauss:Approve
Commissioner-I-Ho Pomeroy: Disapprove
Commissioner-Chris Mehl:Approve
10:17:55 PM (04:19:50) Discussion
The Commission and CA Sullivan discussed when this will return, including notice.
6. 10:18:51 PM (04:20:46) Resolution 4840,Amending the City's Annual Budget for Wastewater
Fund Appropriations for the Fiscal Year Ending June 30, 2018 for the Water Reclamation
Facility(WRF)Small Works Project Number 1 (Donald) - a
10:19:11 PM (04:21:06)Staff Presentation
Kristin Donald, Finance Director,discussed the budget amendment necessary due to bids that came in
high.This will be covered by cash on hand, and no public comment has been received.
10:19:41 PM (04:21:36)Questions of Staff
Cr. Mehl asked about the digester issue. Engineer Brian Heaston stated this does not relate to digester
number 3. He asked why digesters 1 and 2 needed this at this point. Mr. Heaston responded this is on a
cycle.The equipment was discussed in detail.
10:23:12 PM (04:25:07) Public Comment
There was no public comment.
10:23:20 PM (04:25:15)Motion to adopt Resolution 4840,Amending the City's Annual Budget for
Wastewater Fund Appropriations for the Fiscal Year Ending June 30,2018 for the Water Reclamation
Facility(WRF)Small Works Project Number 1.
Commissioner-Chris Mehl: Motion
Commissioner-I-Ho Pomeroy: 2nd
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Bozeman City Commission Meeting Minutes,August 28,2017
10:23:42 PM (04:25:37) Discussion
Cr. Mehl discussed the necessity.
Cr. Pomeroy agreed it was necessary.
Cr. Krauss supports the motion.
Mayor Taylor supports the motion.
10:24:32 PM (04:26:27) Vote on the Motion to adopt Resolution 4840,Amending the City's Annual
Budget for Wastewater Fund Appropriations for the Fiscal Year Ending June 30,2018 for the Water
Reclamation Facility(WRF)Small Works Project Number 1. The motion passed 4-0.
Commissioner-Chris Mehl: Motion
Commissioner- I-Ho Pomeroy: 2nd
Mayor-Carson Taylor:Approve
Deputy Mayor-Cynthia Andrus:Absent
Commissioner-Jeff Krauss:Approve
Commissioner- I-Ho Pomeroy:Approve
Commissioner-Chris Mehl:Approve
7. 10:24:42 PM (04:26:37) Authorize the Interim City Manager to Sign the Notice of Award to
Williams Brothers Construction for the Water Reclamation Facility(WRF)Small Works Project
Number 1 (Heaston) -;,P
10:24:59 PM (04:26:54)Staff Presentation
Project Engineer Brian Heaston discussed the notice of award for the contract that was contingent on
the previous budget amendment.
10:25:16 PM (04:27:11) Questions
There were no questions of staff.
10:25:23 PM (04:27:18) Public Comment
There was no public comment.
10:25:35 PM (04:27:30)Motion to direct the Interim City Manager to sign the Notice of Award for the
Water Reclamation Facility Small Works Project No. 1 to Williams Brothers Construction for Bid Items
No.1,3,4,5,and 6,in the amount of eight hundred thirty eight thousand, eight hundred dollars, and
exclude Bid Item No.2 from the award.
Commissioner-Chris Mehl: Motion
Commissioner- I-Ho Pomeroy: 2nd
10:26:01 PM (04:27:56) Discussion
Cr. Mehl supports the motion.
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Bozeman City Commission Meeting Minutes,August 28,2017
10:26:18 PM (04:28:13) Vote on the Motion to direct the Interim City Manager to sign the Notice of
Award for the Water Reclamation Facility Small Works Project No. 1 to Williams Brothers Construction
for Bid Items No. 1,3,4,5, and 6,in the amount of eight hundred thirty eight thousand, eight hundred
dollars, and exclude Bid Item No.2 from the award. The motion passed 4-0.
Commissioner-Chris Mehl: Motion
Commissioner- I-Ho PomeroV: 2nd
Mayor-Carson Taylor:Approve
DeputV Mayor-Cynthia Andrus:Absent
Commissioner-Jeff Krauss:Approve
Commissioner- I-Ho PomeroV:Approve
Commissioner-Chris Mehl:Approve
8. 10:26:28 PM (04:28:23)Transportation Improvements Policy Discussion (Woolard) e G
10:27:03 PM (04:28:58) Meeting Extended
Mayor Taylor extended the meeting to 11:00 PM.
10:27:10 PM (04:29:05)Staff Presentation
Assistant City Manager Chuck Winn provided an introduction of the moving parts of this discussion. He
discussed the successes the City has made recently, and noted that the impact fee study will be
happening shortly.
Public Works Director Craig Woolard discussed the transportation system funding and planning
improvements made. He discussed the challenge of growth continuing to stress the system. He
discussed the existing level of service intersections. He discussed the current policy, required by the
UDC. He discussed the ability of the Commission to provide a waiver, or the cash-in-lieu option available
for developers. He discussed the delay standard that sets the level of service. He displayed a map
showing different priorities for time and CIP inclusion. He discussed some tangible accomplishments. He
discussed the challenges, specifically that improvements cannot meet the rate of growth. He discussed
the implications for development. He recommends that the level of service stand be replaced, and to
look at a study to look at other ways to evaluate this problem. He suggested a completeness standard.
10:45:16 PM (04:47:11)Questions of Staff
Cr. Krauss asked about the Kagy and 7th intersection. He asked about some intersections that MDT has
prevented improvements. He asked if there was a consideration for the direction of traffic. He asked
how to solve the equity issue.
Cr. Pomeroy asked if the current policy of a level of C is good.She asked why some intersections are F.
10:57:52 PM (04:59:47) Meeting Extended
Mayor Taylor extended the meeting to 11:20 PM.
10:57:55 PM (04:59:50) Discussion Continued
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Bozeman City Commission Meeting Minutes,August 28,2017
Cr. Pomeroy asked Mr.Woolard to further explain the fairness issue.
Cr. Mehl asked if the current impact fee study agreement would need to be amended. Cr. Mehl asked
how much of the City's infrastructure spending is from impact fees. He asked what the timeframe would
be for a policy recommendation before this body. Policy and Planning Manager Chris Saunders
responded regarding the timeline.
Cr. Krauss asked why we couldn't reduce the half mile, and distinguish between undeveloped and
developed. He and Dr. Woolard discussed the balance between funding and improvements.Assistant
City Manager Anna Rosenberry cautioned the Commission away from making a change on the standard
without understanding the impact on impact fees.The only immediate solution she sees is a quick
approach to the CIP and impact fee study.
11:14:49 PM (05:16:44) Meeting Extended
Mayor Taylor extended the meeting to 11:45 PM.
11:15:09 PM (05:17:04) Public Comment
Mayor Taylor opened public comment.
11:15:16 PM (05:17:11) Tom Starner,Public Comment
Mr.Starner discussed small development vs. lot development.The solution is to make a change of what
the Commission is trying to address.
11:18:29 PM (05:20:24)Mark Eggs,Public Comment
Mr. Eggy stated the code restrictions are preventing development. He suggested the City consider the
developer must implement transportation strategies to mitigate or offset increased trips.
11:21:34 PM (05:23:29)Keith Redford, Public Comment
Mr. Redford discussed a separation from development vs. infill. Changing the level of service for a
period of time will help.
11:23:21 PM (05:25:16)Kevin Hubley,Public Comment
Mr. Hubley discussed that this current policy costs money as it prevents development.
11:26:11 PM (05:28:06) Discussion
Cr. Mehl discussed this is a large problem that many feel. He discussed the importance of the impact fee
study. He discussed impact fees in detail.
Cr. Pomeroy agreed with Cr. Mehl,and asked developers to be patient.
Cr. Krauss stated that half a mile and a level of service C are both arbitrary. He discussed that he wants
to make a clearer definition to allow small builds. He agreed to do the CIP ASAP. He stated many
intersections have been solved,so why can't it be solved anymore. He stressed infill and equity.
Mayor Taylor discussed the need to upgrade vs.the need for development in limited areas. He stated
he would like to see staff look into the difference between development and infill. He agreed to move
up the CIP. He asked for staff to weigh in on safety related issues.
Page 15 of 17
Bozeman City Commission Meeting Minutes,August 28,2017
11:43:08 PM (05:45:03) Meeting Extended
Mayor Taylor extended the meeting to 11:55 PM,
9. 11:43:19 PM (05:45:14)Appointment(s)to the Bozeman Area Bicycle Advisory Board(BABAB)
(Crough) , a
11:43:37 PM (05:45:32) Motion and Vote to appoint Tawnya Healy and Andrew Brechbuhler to the
[Bozeman Area Bicycle Advisory Board to two vacant]at-large voting positions[expiring on December
31,2018]. The motion passed 4-0.
Commissioner-Chris Mehl: Motion
Commissioner-Jeff Krauss: 2nd
Mayor-Carson Taylor:Approve
Deputy Mayor-Cynthia Andrus: Absent
Commissioner-Jeff Krauss:Approve
Commissioner- 1-Ho Pomeroy:Approve
Commissioner-Chris Mehl:Approve
10. 11:44:01 PM (05:45:56) Appointment(s) to the Northeast Urban Renewal Board (NURB)
(Crough) , C�
11:44:07 PM (05:46:02)Motion and Vote to appoint M. Ethan Barlow to a non-voting position with a
term ending July 31,2021 and Nolan Campbell to a non-voting position with a term ending July 31,
2020 [to the Northeast Urban Renewal Board]. The motion passed 4-0.
Commissioner- I-Ho Pomeroy: Motion
Commissioner-Chris Mehl: 2nd
Mayor-Carson Taylor:Approve
Deputy Mayor-Cynthia Andrus:Absent
Commissioner-Jeff Krauss:Approve
Commissioner- 1-Ho Pomeroy:Approve
Commissioner-Chris Mehl:Approve
J. 11:45:00 PM (05:46:55) FYI/Discussion
• ICM Taylor and the Commission discussed the materials for the September 7`h meeting.
K. 11:45:47 PM (05:47:42)Adjournment
Mayor Taylor adjourned the meeting at 11:45 PM.
Page 16 of 17
Bozeman City Commission Meeting Minutes,August 28,2017
I '
Carson Taylor
Mayor
ATTEST:
BOZ
/may■ L.,,, W _�., ■
■ ;�, =_ o in Crough
City Clerk
PREPARED BY:
Robin Crough
City Clerk
Approved on: ; O l�
Page 17 of 17