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Ex 3 T2 Proposal to BPC 09142017
Page 1 of 3 Bozeman Parking Commission REPORT TO: Bozeman Parking Commission FROM: Ed Meece, Parking Program Manager SUBJECT: Recommendation of Bid Award to T2 Systems: Request for Proposal for Equipment, Software, and Professional Services Related to Municipal Parking Facilities and Enforcement (May 2017) MEETING DATE: September 14, 2017 AGENDA ITEM TYPE: Action RECOMMENDATION: Award bid for the purchase of equipment, software, and professional services related to municipal parking facilities and enforcement to T2 Systems,Inc. and authorize the Parking Program Manager to negotiate and sign agreements with T2 Systems,Inc.as necessary to execute this same purchase. BACKGROUND: The Parking Services Division (PSD) and Finance Department have experienced substantial difficulties with the operation and maintenance of existing revenue control systems at the Bridger Park Downtown garage,mobile enforcement handhelds,and the processing and business service vendor currently in place. This situation results in a repeated loss of staff productivity, a poor customer experience, and the increase of otherwise avoidable costs in order to implement `work around' solutions and repair faulty equipment. An example would be having to send parking garage gate equipment to Austria for repair; creating a significant cost and time delay. Likewise, over a short period of time, the revenue control and enforcement demands on the PSD have changed and increased considerably—parallel to the growth of the City of Bozeman. Making it even more important that existing human and financial resources be deployed in the most cost effective manner possible. Fortunately, recent advances in technology have revolutionized the parking industry, as a result enhancing customer experience, increasing revenue, and optimizing enforcement activity. For this reason,the PSD developed and issued a Request for Proposal (RFP) to replace its current parking systems and services in May 2017. The RFP yielded two quality responses: T2 Systems and NuPark Inc. A multi-disciplinary selection committee conducted a thorough review of both proposals; including hosting both firms Page 2of3 for an on-site presentation. As a result of those efforts, the selection committee selected T2 Systems as the finalist for further consideration, and directed the Parking Program Manager to engage in an intensive process to negotiate and refine T2's proposal; so as to yield a more precise final contract cost and scope of work. The result of that effort is before the Bozeman Parking Commission for review and consideration — with the unqualified recommendation of the Parking Program Manager for approval. Briefly stated, implementation of the T2 bid award will have the following major impacts: • The Bridger Park Downtown Garage will utilize `gateless' revenue control equipment, including the integration of pay-by-plate payment kiosks and fixed License Plate Recognition (LPR) cameras. Transient and permit parking enforcement will be done via real time electronic/cellular interaction between the revenue control system, payment kiosk, and enforcement personnel. • Mobile LPR cameras will be attached to two (2) PSD vehicles for on-street parking enforcement, to include time limited and permit restricted areas; with enforcement capabilities within the parking garage as well.The speed and accuracy at which this system can process potential violations will significantly increase enforcement productivity, and create the opportunity for more pro-active parking enforcement throughout the entire community. • Parking customers will have the capability to manage their routine parking fees, parking permits,citation appeals,and other related services online; as well as reminder phone texts for the extension of paid parking time. • The interaction of permits, enforcement, appeals, and business services will happen on a real-time basis; as to the current delays of one to several days. • The PSD/Finance Department will have the capability to further enhance permit and enforcement systems through a migration from paper/decal permits to a `virtual permit' with multiple license plates attached. This same technology will be deployed for use by customer hotels to manage their guest parking privileges in a seamless manner. As stated above, the use of mobile-LPR technology will greatly expand the productivity and effectiveness of the PSD's enforcement program. It is important to note that this technology is only being utilized for parking enforcement purposes. Prior to implementation,the PSD will work closely to develop a data retention/access policy that meets established legal requirements, and models industry best practice for this technology while protecting the privacy rights of citizens. Originally,the PSD intended to include new vehicle counting systems,and signage,for the surface lots. As well as enhanced signage for the Bridger Park Downtown Garage. While is it still our intention to pursue such an effort, those deliverables will be part of a separate but related project. The research necessary to complete and include those tasks, with this recommendation of award, was beyond the time requirements for submission to the Bozeman Parking Commission on September 14, 2017. As a result, the PSD will approach the Bozeman Parking Commission with a separate proposal for those services at a future meeting; possibly through a contract amendment. 1 The selection committee included Assistant City Manager Chuck Winn,Treasurer Laurae Clark,Controller Brian Lameres,IT Director Scott McMahan,Senior PEO Tom McCardle,and Parking Program Manager Ed Meece. Page 3 of 3 FISCAL EFFECTS: The `year one' cost for procuring the specified equipment, software, and services from T2 is $475,944.00. This cost will be paid from line item # 650-3310-424.80-80. (Administration-Capital). This purchase is funded from the scheduled transferred amounts from the Downtown Tax Increment Finance District(TIFD); $250,000.00 per year for FY 2017—2020. In`Year 2',and thereafter,approximately$55,279.00(year 2)in costs related to licensing,business services, and other annually recurring fees will be paid from the appropriate line-items within the annual operating budget, as developed and approved by the City of Bozeman. Attachments: Sample Professional Services Agreement(City of Bozeman) T2: 9111117 Proposal and Cost Summary Industry based articles related to the implementation of LPR parking enforcement systems C*Ity of B MT Proposal Copyright©2017 T2 Systems, Inc. TABLE OF CONTENTS GeneralOverview....................................................................................................................................... 3 Subtotals.............................................................................................................................................3 Permits and Enforcement...........................................................................................................................4 T2Annual Subscriptions....................................................................................................................4 T2 Professional Services .................................................................................................................... 5 T2Hardware ......................................................................................................................................6 PCS Mobile ALPR (Fixed and Mobile ALPR)....................................................................................6 T2Citation Services...........................................................................................................................6 Termsand Conditions........................................................................................................................ 7 VehicleCounting........................................................................................................................................ 8 AnnualSubscriptions.........................................................................................................................8 Professional Services..........................................................................................................................8 Hardware.................................................................................................................. .........................8 PayStations/Multi-Space Meters ............................................................................................................... 9 QuoteAcceptance ..................................................................................................................................... 13 Appendix.................................................................................................................................................. 14 PCSMobile Quote Details................................................................................................................ 14 Page 2 of 17 T2 Systems, Inc. Last Modified: 9/11/17 GENERAL OVERVIEW The City of Bozeman intends to award to T2 Systems"Equipment, Software, and Professional Services related to Municipal Parking Facilities and Enforcement"for a three-year contract. This proposal shows detailed quotes of all components related to this project, including Permits and Enforcement (including License Plate Recognition), Multi-Space Pay Stations, and Vehicle Counting. Subtotals Permits and Enforcement Year I Total Yea t- 2 Total Year 3 Total USD 375,153.80 SD 49,932.45 SD 50,469 008 Citation Services Citation Services based on volume of citations and transactions. Estimates not included in the above subtotal nor the grand total below. Vehicle Counting USD 27,816.69 SD 2,467.50 SD 2,590.88 Multi-Space Pay Stations IUSD 29,705.80* SD 2,880*"SD2,880-1 *Iris billed monthly. Please see Pay Station/Multi-Space Meter section for detailed quote. Contingency 10% of the first year contract value. This should not include implementation of AutoCount. USD 43,267.63 Grand Total Year 1 Total Year 2 Total Year 3 Total USD 475,943.919 USD 55,279.95 JSD 55,939.96 Page 3 of 17 T2 Systems, Inc. Last Modified: 9/11/17 PERMITS AND ENFORCEMENT T2 Annual Subscriptions Product Name Qdantity Sales Price Year I Total Year 2 Total Year 3 Total Flex CheckPayment-Digital Iris 4.00 USD 0.00 USD 0.00 USD 0.00 USD 0.00 Integration Integration with Luke II multi-space meters Flex Credit Card Solution 1.00 USD 3,000.00 USD 3,000.00 USD 3,150.00USD 3,307.5 Recurring credit cards Flex eTicketbook with LPR Integration 2.00 USD 1,850.00 USD 3,700.00 USD 3,885.00 USD 4,079.25 Integration with ALPR vehicle (per vehicle) Flex F1exPort Accounts 3.00 USD 480.00 SD 1,440.0 USD 1,512.0 USD 1,587.E Online ability for customers to manage parking account Flex F1exPort Enforcement 3.00 USD 760.00 USD 2,280.00 USD 2,394.00 USD 2,513.7 Online ability for customers to pay and appeal citations Flex F1exPort Permits 3.00 USD 860.00 USD 2,580.00 USD 2,709.00 USD 2,844.45 Online ability for customers to purchase and apply for permits Flex Mobile Enforcement App 4.00 USD 750.00 USD 3,000.00 USD 3,150.00 USD 3,307.5 Per device for enforcement officers to issue citations. Does not include smart phone or data plan. This will be provided by City of Bozeman. Flex Professional Edition 3.00 USD 2,748.00 USD 8,244.01USD 8,656.20 SD 9,089.01 Back-end application—concurrent user I Flex Test Instance 1.00 USD 4,350.00 USD 4,350.00 USD 4,567.50 USD 4,795.8 Second database specifically for testing F1exPort Tier III IPG Subscription 1.00 USD 675.00 USD 675.00 USD 708.75 USD 744.19 Chase IPG(to be moved from uthorize.NET)to support recurring credit cards. Relationship is with the City. Page 4 of 17 T2 Systems, Inc. Last Modified: 9/11/17 T2 Professional Services I'l-offilct Name A Estimated Travel Expenses 2.00 USD 2,000.00 USD 4,000.00 Actual to be invoiced Flex and LPR Integration Implementation 1.00 USD 3,000.00 USD 3,000.00 Implementation of ALPR solution Flex Implementation Enforcement App Software �4,00 USD 200.00 USD 800.00 Implementation and configuration of mobile devices Flex Implementation Standard 1.00 USD 40,000.00 USD 40,000.0 Implementation of T2 Flex including standard data conversion Flex Report Bundle 2.00 USD 1,495.00 USD 2,990.00 5 custom reports/letters per bundle Flex Secondary Solution Implementation 1.00 USD 1,920.00 USD 1,920.00 Test database Flex Secondary Solution Implementation 1.00 USD 1,920.00 USD 1,920.00 Recurring credit cards F1exPort Implementation Standard 1.00 USD 12,000.0 USD 12,000.0 Implementation of e-commerce solution(F1exPort) Guest Authentication 1.00 USD 1,950.00 USD 1,950.00 F1exPort Tier III IPG Implementation 1.00 USD 6,750.00 USD 6,750.00 Chase IPG implementation to support recurring credit cards T2 LPR Integration Prime Project Management 1.00 USD 7,000.00 USD 7,000.00 2 project managing PCS Mobile for fined and mobile ALPR implementation Account Merge Task 24.00 USD 195.00 USD 4,680.00 Updating and merging guest accounts. Tier III Interface Implementation Financial Trx 1.00 USD 8,000.00 USD 8,000.00 Detail Export Sungard Naviline Tier III Interface Implementation State DMV 1.00 USD 8,000.00 USD 8,000.00 Integration Montana DMV Page 5 of 17 T2 Systems, Inc. Last Modified: 9/11/17 T2 Hardware Datamax O'Neil Apex 3 Printer ANDROID and 00 USD 799.0 USD 1,598.0 WINDOWS Datamax O'Neil Apex 3 Printer ANDROID and 00 USD 799.0 USD 3,196.0 WINDOWS Datamax-O'Neil Accessory:Apex 3i Car Charger 2.00 USD 106.0 USD 212.00 Datamax-O'Neil Accessory:Apex 3i Case IP54 .00 USD 125.0 USD 750.00 Rating Estimated Shipping and Handling 1.00 USD 100.0 USD 100.00 Handheld/Printer Accessory - Universal Shoulder 00 USD 15.95 USD 63.80 Strap PCS Mobile ALPR (Fixed and Mobile ALPR) Details of PCS Mobile items can be found in the kpj2endix. Prod uct Nanw Quantity Sales 1'ri(-.(- Year I Total Ycir 2 Total Year 3 Total PCS Mobile: 5-Year Warranty 1.00 USD 51,760.00 SD 51,760.00 PCS Mobile:Fixed ALPR and FreeFlow 1.00 SD 58,050.00 USD 58,050.00 Software I r PCS Mobile:Wireless Network for Fixed 1.00 USD 4,720.00 JUSD 4,720.00 ALPR PCS Mobile:Mobile Computing 1.00 USD 11,000.00 SD 11,000.00 PCS Mobile: Hosted Server(AutoVu 1.00 SD 8,700.00 USD 8,700.00 USD 8,700.00 USD 8,700.0 Managed Services) I r PCS Mobile: Mobile Assurance Support 1.00 IUSD 9,500.00 USD 9,500.00 USD 9,500.00 USD 9,500.0 PCS Mobile:Mobile ALPR and 1.00 USD 93,225.00 SD 93,225.00 :Professional Services T2 Citation Services Below is volume-based Citation Services priced at" er' ricin , Product Quantity Price Citation Services: Delinquent or 3rd Party Collections Per 30% Citation Services: Online Credit Card Processing Per USD 2.95 Citation Services: Out-of-State Collections Per 30% Page 6 of 17 T2 Systems, Inc. Last Modified: 9/11/17 Terms and Condffions Terms and Conditions T2 Systems has made every effort to insure that all relevant information pertaining to the requested software, hardware and implementation services has been included in this quotation. Please check this quotation carefully. Our goal is to provide the most accurate information possible. Payment Terms Ongoing T2 Flex software (including handheld software) and hosting fees are billed annually and payable on the anniversary of the date the Flex software is accessible by your organization(Activation Date). Travel and Shipping costs are an estimate.Actual travel and shipping costs will be billed separately. Initial installation is billed on the following schedule: Flex Upon receipt of a purchase order, T2 will invoice 50% of the value for all items listed under Professional Services.An additional 25% will be invoiced when first sample is delivered, and the remaining 25% at`go live' of Flex on the Activation Date. eBusiness development will be billed 50% upon receipt of purchase order and the remaining 50% upon delivery. Credit card processing and internet payment gateway relationships are handled by the customer. Data conversion and interfacing will be billed 50% upon purchase order. T2 will bill an additional 25% when first sample is delivered and the remaining 25% upon completion. Handheld and T2 Flex Point of Sale hardware will be invoiced 100% upon shipment. VCS Year 1 project billing will occur as indicated below. Subsequent billing for subscription fees beyond year 1 will occur annually on the anniversary of the date the software is initially put into service. Hardware is invoiced upon delivery, Professional Services under $1,000 are invoiced upon acceptance of Purchase Order/Signed Quote, Professional Services between $1,000-$3,000 are invoiced upon Project Close, Professional Services above $3,000 are invoiced 50% upon the acceptance of Purchase Order/Signed Quote and 50% upon Project Close, Travel is invoiced upon Project Close, and Recurring Revenue and Software are invoiced at Project Go-Live. Page 7 of 17 T2 Systems, Inc. Last Modified: 9/11/17 VEHICLE COUNTING The City of Bozeman has identified a vehicle counting solution that can meet the operational goals of the City—T2's loop-based solution,AutoCount. The City will be able to track lot/garage occupancy and space availability in real- time with AutoCount for the City's Bridger Garage.AutoCount counts vehicles coming and going via in-ground loops and the T2 Vehicle Counter. At this time, final pricing for AutoCount is not provided until final scoping has been completed. The below pricing does not include the physical installation of the equipment or signage. Assumptions: • Some requirements to ensure AutoCount works effectively requires the City to alter the parking areas. For example, the Willson Avenue lot with alley access will require the City to block off spaces. • Prior to the start of implementation of AutoCount, the City will review and approve site drawings depicting the final layout of the parking facilities. • Addendum for AutoCount will be added to the Master Contract at the time of approval. Annual Subscriptions Product Name Quantity Sales Price Year I Tota I Year 2 Total Year 3 Total Counting Solution:AutoCount for Flex 2.00 SD 1,175.0011SD 2,350.00USD 2,467.5 USD 2,590.8 Software Subscription Professional Services Currently not quoted for installation or additional Professional Services. Prod uet Na in e Quantity Sales Ili-ice Year I Total Counting Solution: Remote Project Management 2.00 USD 2,200.00 USD 4,400.00 Estimated Travel Expenses 1.00 USD 2,000.00 USD 2,000.00 Hardware QuantityProduct Name Counting Solution:AutoCount Vehicle Counter AC with 2 Detectors 1.00 USD 5,335.00 USD 5,335.00 Counting Solution:AutoCount Vehicle Counter AC with 3 Detectors 1.00 USD 6,292.00 USD 6,292.00 Estimated Shipping and Handling 1.00 USD 475.69 USD 475.69 Miscellaneous Hardware —any hardware not quoted. 1.00 USD 5,000.00 USD 5,000.00 Preformed 3ft x 6ft Inductive Loop with 100ft lead in wire: National 10.00 USD 133.00 USD 1,330.00 Loop Company Saw Cut Loop T2 Network Locker:Aluminum Stand 2.00 USD 317.00 JtTSD 634.00 Page 8 of 17 T2 Systems, Inc. Last Modified: 9/11/17 PAY STATIONS/MULTI-SPACE METERS Please see below for pay station and Iris quotes. Page 9 of 17 T2 Systems, Inc. Last Modified: 9/11/17 T2 Systems Canada Inc. 4321 Still Creek Drive Suite 330 SALES QUOTE Burnaby British Columbia V5C 6S7 Quote I QTESTD0000008793 Date 9/11/2017 Phone (888)687-6822 Paae 1 Fax (604)687-4329 IN Location MAIN US Tax ID# 98-0603996 GST# 86910 7094 RT0001 Type QUOTE Bill To: Sell To: Ship To: City of Bozeman City of Bozeman City of Bozeman PO Box 1230 PO Box 1230 615 S. 16th Ave. Bozeman MT 59771 Bozeman MT 59771 Bozeman MT 59771 United States United States United States Laurae Clark Laurae Clark Ed Meece (406)582-2326 (406)582-2326 (406)582-2903 Iclark@bozeman.net Iclark@bozeman.net emeece@bozeman.net 81-6001238 81-6001238 Purchase Order No. Customer ID Extemal Doc# Shiooina Method Pavment Terms I Rea ShiD Date Master No. 3630 IGROUND In30 0/0/0000 1 52,947 End User I Salespersons Lauren Santillano Freight Terms FOB-VEND-PP I Ship Advice Complete IRIS Profile lContract Date Item Number Description Ouantity UOM Disc% Unit Price Disc Price Ext.Price 900.0036 LUKEII-602B 3 Ea 40 $11,186.00 $6,711.60 $20,134.80 38K-120V-xxCx-x-P 38-Key Keypad 120 Volt AC Credit Card Reader 2 inch Thermal Printer ETHERNET COMMUNICATION 100.1112 DPT BOSS Suite-C 1 Ea 40 $200.00 $120.00 $120.00 100.1108 Digital Iris Profile Set-Up 1 Ea 40 $1,000.00 $600.00 $600.00 880.4084 USB Data Key-C 1 Ea 40 $65.00 $39.00 $39.00 880.4030 Lock-Maintenance-I2 3 Ea 0 $0.00 $0.00 $0.00 *Create new key code 880.4036 Lock-Collections-I2 3 Ea 0 $0.00 $0.00 $0.00 *Match to maintenance keycode 450.0018 Key-Green Ex.Access-S/L/LR/L2 2 Ea 40 $30.00 $18.00 $36.00 450.0019 Key-Yellow Ex.Access-S/L/LR/L2 1 Ea 40 $30.00 $18.00 $18.00 100.0055 One Day Training with Travel 1 Ea 0 $2,500.00 $2,500.00 $2,500.00 663.0027 Paper 2in-For High Moisture 3 Ea 0 $26.00 $26.00 $78.00 22970 Extended Standard Warranty 3.00 Each 0 $1,100.00 $1,100.00 $3,300.00 Total of two years of warranty coverage 1 EA 0 $0.00 $0.00 $0.00 State/Provincial tax to be added upon customer card creation unless client is tax exempt. Customer information form must be completed and returned prior to placing order (Form provided separately) *** 1 EA 0 $0.00 $0.00 $0.00 Iris monthly service quote provided separately. Order will not be accepted without signed Iris quote being returned to T2. T2 Systems Canada Inc. Quote QTESTD0000008793 4321 Still Creek Drive Suite 330 Date 9/11/2017 Burnaby British Columbia V5C 6S7IN Paae 2 Bill To: Ship To: City of Bozeman City of Bozeman PO Box 1230 615 S. 16th Ave. Bozeman MT 59771 Bozeman MT 59771 United States United States Purchase Order No. Customer ID Sales erson ID Shi inq Method Payment Terms I R Ship Dale Masler No. 3630 IGROUND 1 n30 0/0/0000 52,947 Quantity Item Number Description UOM Discount Unit Price Ext.Price ••• 1 EA 0 $0.00 $0.00 $0.00 Installation Training and Shipping not included in quote. Please review all details on this quote,including ship to address,EIN number, and key code.If you would like to proceed with placing this order,please submit a matching signed quote to fax 604.687.4329. Authorized Signature: Rnhtntal $26.825.80 Trade Discount $0.00 Freioh__t MT STATE TAX$0.00 Tax $0.00 Thank you for your business! USD 2 Total $ 6,825.80 Terms and Conditions of Sale are available at http://www.t2systems.com/terms. Please note that if sales taxes are not charged,if applicable,taxes should be elf-assessed and remitted to the appropriate tax authorities T2 Systems Canada Inc. IRIS QUOTE 4321 Still Creek Drive Suite 330 Burnaby British Columbia V5C 6S7 Quote I QTESTD0000008794 Date 9/11/2017 Phone (888)687-6822 Paae 1 Fax (604)687-4329 IN Location MAIN US Tax ID# 98-0603996 GST# 86910 7094 RT0001 Type QUOTE Bill To: Sell To: Ship To: City of Bozeman City of Bozeman City of Bozeman PO Box 1230 PO Box 1230 PO Box 1230 Bozeman MT 59771 Bozeman MT 59771 Bozeman MT 59771 United States United States United States Laurae Clark Laurae Clark Laurae Clark (406)582-2326 (406)582-2326 (406)582-2326 Iclark@bozeman.net Iclark@bozeman.net Iclark@bozeman.net 81-6001238 Purchase Order No. Customer ID External Doc# Shiooina Method Payment Terms Rea ShiD Date Master No. 3630 IGROUND 1 n30 0/0/0000 1 52,948 End User Salespersons Katrina Franchuk Angie Lorette Freight Terms N/A Ship Advice Complete IRIS Profile TBD-new customer lGontract Date Item Number Description Quantity UOM Disc% Unit Price Disc Price Ext.Price 100.7101 Digital Iris Core(Month) 3 EA 0 $50.00 $50.00 $150.00 100.7530 Digital Iris/Flex Integration(Month) 3 Ea 0 $0.00 $0.00 $0.00 100.7750 Genetec LPR Enforcement Integration(Month) 3 Ea 0 $0.00 $0.00 $0.00 100.7201 Coupons(Month) 3 Ea 0 $5.00 $5.00 $15.00 100.7219 Extend-By-Phone"(Month) 3 Ea 0 $5.00 $5.00 $15.00 Extend-By-Phone is charged a specified rate per month,per pay station,to enable the service. Add-time transactions completed using the service are charged an additional$0.25 each. Expiry notifications are not charged. 100.7601 Digital Connect"(Month) 3 Ea 0 $20.00 $20.00 $60.00 Digital Connect wireless data plan is available in US only and includes up to 2,000 transactions per month,per pay station.Transactions in excess of 2,000 per calendar month are charged a rate of$0.02 per transaction.Transactions are not pooled among units. "UNLIMITED transactions package also available. 1 EA 0 $0.00 $0.00 $0.00 For three new units on OTESTD00000008793 Authorized Signature: Subtotal $240.00 Trade Disr_ount $0.00 FrP_iaht MT STATE TAX$0 00 Tax $0.00 Thank you for your business! USD I Total $240.00 Terms and Conditions of Sale are available at http://www.t2systems.com/terms. Please note that if sales taxes are not charged,if applicable,taxes should be ;elf-assessed and remitted to the appropriate tax authorities Terms and Conditions for Digital Iris services are available at http: //www.t2systems.com/terms-conditions Customer must accept the Digital Iris services Terms prior to shipment of units and commencement of services. QUOTE ACCEPTANCE Name: Print Name: Signature: Title: Date: Page 13 of 17 T2 Systems, Inc. Last Modified: 9/11/17 APPENDIX PCS Mobile Quote Details Mobile LPR-Permit and Time Limit Enforcement Costs-Mobile LPR-Permit and Time G'mit E orumrm 4"W paraa&ARTINE G.>I ben OT Md.mON"rdceeted. 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TMs N a perafp dwg*;K IdeMiden k reptfrea TKAVES_LDN" 11,e0M28ee1 to rewm to 0W br r""M OW11AM dlCs I Mamie$COW41,Mere uKi nad to be Wdliseaw fen dhrps. INN us sfWardto LO ,4116c"i 2 Computing (Mobile) Costs •Computing(mobile) Panasonic Toughpad F2-G1 Dual Mode Tablet. Mobile Computing Complete Kit.Includes 3 year warranty on the COM-PROD Assembly tablet,Mounting Hardware(VEHICLE MAKE AND 2 MODEL MANDATORY ATTIME OF ORDER), Docking Station,and Vehicle Power Adapter. Includes internal modem for cellular connection. Page 14 of 17 T2 Systems, Inc. Last Modified: 9/11/17 Fixed LPR-FreeFlow Software tt71: F,XR17 tPlf K•�:�:•A S•?fDA171� �N..v4 i•r UI I.fMlll:LNN'•//'nv.i >!:-K.Y SIIt Y,LIJ. AtdWbllwrplf lord nuulr.IAIh1711L:hnµV lY.r IldH+r.l A frNw.r �nr+rl,nwun nK 4•N1r!..d:rlr•a•�uvry .unN-rs..r,p 3I•1!pusl trflr n4!naad.dl llylvq..Iy.d .r.drNnrlurllM.n ArwaWlwdrw.M�...a+run . 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Co.r PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this , day of , 20 by and between the CITY OF BOZEMAN, MONTANA, a municipal corporation organized and existing under the laws of the State of Montana, 121 North Rouse Ave.,Bozeman,Montana 59771,hereinafter referred to as"City," and, "Contractor". In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged, the parties hereto agree as follows: 1. Purpose: City agrees to enter this Agreement with Contractor to perform for City services of concrete installation work at City Hall with details shown on the attached site sheet and by this reference made a part hereof. 2. Term/Effective Date: This Agreement is effective upon the date of its execution and will terminate on the 30th day of 9201_. 3. Scope of Work: Contractor will perform the work and provide the services in accordance with the attached site sheet and the details outlined in this category. For conflicts between this Agreement and the Scope of Services, unless specifically provided otherwise, the Agreement governs. 4. Payment: City agrees to pay Contractor the amount specified in the Scope of Services for the construction work involved in the Concrete Installation Work. Any alteration or deviation from the described services that involves additional costs above the Agreement amount will be performed by Contractor after written request by the City, and will become an additional charge over and above the amount listed in the Scope of Services. The City must agree in writing upon any additional charges. 5. Contractor's Representations: To induce City to enter into this Agreement, Contractor makes the following representations: a. Contractor has familiarized itself with the nature and extent of this Agreement, the Scope of Services, and with all local conditions and federal, state and local laws, ordinances, rules, and regulations that in any manner may affect cost,progress or performance of the Scope of Services. b. Contractor represents and warrants to City that it has the experience and ability to perform the services required by this Agreement; that it will perform said services in a professional, competent and timely manner and with diligence and skill; that it has the power to enter into and perform this Agreement and grant the rights granted in it; and that its performance of this Agreement shall not infringe upon or violate the rights of any third party,whether rights of copyright,trademark, privacy, publicity, libel, slander or any other rights of any nature whatsoever, or violate any federal, state and municipal laws. The City will not determine or exercise control as to general procedures or formats necessary to have these services meet this warranty. 6. Independent Contractor Status/Labor Relations: The parties agree that Contractor is an independent contractor for purposes of this Agreement and is not to be considered an employee of the City for any purpose. Contractor is not subject to the terms and provisions of the City's personnel policies handbook and may not be considered a City employee for workers' compensation or any other purpose. Contractor is not authorized to represent the City or otherwise bind the City in any dealings between Contractor and any third parties. Contractor shall comply with the applicable requirements of the Workers' Compensation Act, Title 39, Chapter 71, MCA, and the Occupational Disease Act of Montana, Title 39, Chapter 71, MCA. Contractor shall maintain workers' compensation coverage for all members and employees of Contractor's business, except for those members who are exempted by law. Contractor shall furnish the City with copies showing one of the following: (1) a binder for workers' compensation coverage by an insurer licensed and authorized to provide workers' compensation insurance in the State of Montana; or (2) proof of exemption from workers' compensation granted by law for independent contractors. Contractor shall indemnify, defend, and hold the City harmless from any and all claims, demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in connection with any labor problems or disputes or any delays or stoppages of work associated with such problems or disputes. Contractor shall post a legible statement of all wages and fringe benefits to be paid to the Contractor's employees and the frequency of such payments (i.e., hourly wage employees shall be paid weekly). Such posting shall be made in a prominent and accessible location at the Contractor's normal place of business and shall be made no later than the first day of services provided under this Agreement. Such posting shall be removed only upon expiration or termination of this Agreement. In performing the services under this Agreement, Contractor shall give preference to the employment of bona fide residents of Montana, as required by §18-2-403, MCA, and as such,term is defined by §18-2-401(1), MCA. When making assignments of work, Contractor shall use workers both skilled in their trade and specialized in their field of work for all work to which they are assigned. In the event that, during the term of this Agreement, any labor problems or disputes of any type arise or materialize which in turn cause any services to cease for any period of time, Contractor specifically agrees to take immediate steps, at its own expense and without expectation of reimbursement from City, to alleviate or resolve all such labor problems or disputes. The specific steps Contractor shall take to services shall be left to the discretion of Contractor;provided,however, that Contractor shall bear all costs of any related legal action. Contractor shall provide immediate relief to the City so as to permit the services to continue at no additional cost to City. Contractor shall indemnify, defend, and hold the City harmless from any and all claims, demands, costs, expenses, damages, and liabilities arising out of, resulting from, or occurring in connection with any labor problems or disputes or any delays or stoppages of work associated with such problems or disputes. 7. Indemnity/Waiver of Claims/Insurance: For other than professional services rendered, to the fullest extent permitted by law, Contractor agrees to release, defend, indemnify, and hold harmless the City, its agents, representatives, employees, and officers (collectively referred to for purposes of this Section as the City) from and against any and all claims, demands, actions, fees and costs (including attorney's fees and the costs and fees of and expert witness and consultants), losses,expenses, liabilities(including liability where activity is inherently or intrinsically dangerous) or damages of whatever kind or nature connected therewith and without limit and without regard to the cause or causes thereof or the negligence of any party or parties that may be asserted against, recovered from or suffered by the City occasioned by, growing or arising out of or resulting from or in any way related to: (i)the negligent, reckless, or intentional misconduct of the Contractor; (ii) any negligent, reckless, or intentional misconduct of any of the Contractor's agents; or(iii)the negligent, reckless, or intentional misconduct of any other third party. For the professional services rendered, to the fullest extent permitted by law, Contractor agrees to indemnify and hold the City harmless against claims, demands, suits, damages, losses, and expenses,including reasonable defense attorney fees,to the extent caused by the negligence or willful misconduct of the Contractor or Contractor's agents or employees. Such obligations shall not be construed to negate,abridge,or reduce other rights or obligations of indemnity that would otherwise exist. The indemnification obligations of this Section must not be construed to negate, abridge, or reduce any common-law or statutory rights of the indemnitee(s) which would otherwise exist as to such indemnitee(s). Contractor's indemnity under this Section shall be without regard to and without any right to contribution from any insurance maintained by City. Should any indemnitee described herein be required to bring an action against the Contractor to assert its right to defense or indemnification under this Agreement or under the Contractor's applicable insurance policies required below the indemnitee shall be entitled to recover reasonable costs and attorney fees incurred in asserting its right to indemnification or defense but only if a court of competent jurisdiction determines the Contractor was obligated to defend the claim(s) or was obligated to indemnify the indemnitee for a claim(s) or any portion(s)thereof. In the event of an action filed against City resulting from the City's performance under this Agreement,the City may elect to represent itself and incur all costs and expenses of suit. Contractor also waives any and all claims and recourse against the City or its officers, agents or employees, including the right of contribution for loss or damage to person or property arising from, growing out of, or in any way connected with or incident to the performance of this Agreement except"responsibility for his own fraud, for willful injury to the person or property of another, or for violation of law, whether willful or negligent" as per 28-2-702, MCA. These obligations shall survive termination of this Agreement and the services performed hereunder. In addition to and independent from the above,Contractor shall at Contractor's expense secure insurance coverage through an insurance company or companies duly licensed and authorized to conduct insurance business in Montana which insures the liabilities and obligations specifically assumed by the Contractor in this Section. The insurance coverage shall not contain any exclusion for liabilities specifically assumed by the Contractor in subsection(a) of this Section. The insurance shall cover and apply to all claims, demands, suits, damages, losses, and expenses that may be asserted or claimed against, recovered from, or suffered by the City without limit and without regard to the cause therefore and which is acceptable to the City and Contractor shall furnish to the City an accompanying certificate of insurance and accompanying endorsements in amounts not less than as follows: • Workers' Compensation—statutory; • Employers' Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate; • Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual aggregate; • Automobile Liability - $1,000,000 property damage/bodily injury; $2,000,000 annual aggregate. The City of Bozeman, its officers, agents, and employees, shall be endorsed as an additional or named insured on a primary non-contributory basis on both the Commercial General and Automobile Liability policies. The insurance and required endorsements must be in a form suitable to City and shall include no less than a sixty(60) day notice of cancellation or non-renewal. The City must approve all insurance coverage and endorsements prior to the Contractor commencing work. Contractor shall notify City within two (2) business days of Contractor's receipt of notice that any required insurance coverage will be terminated or Contractor's decision to terminate any required insurance coverage for any reason. The City must approve all insurance coverage and endorsements prior to the Contactor commencing work. 8. Termination for Contractor's Fault: a. If Contractor refuses or fails to timely do the work, or any part thereof, or fails to perform any of its obligations under this Agreement, or otherwise breaches any terms or conditions of this Agreement, the City may, by written notice, terminate this Agreement and the Contractor's right to proceed with all or any part of the work ("Termination Notice Due to Contractor's Fault"). The City may then take over the work and complete it,either with its own resources or by re-letting the contract to any other third party. b. In the event of a termination pursuant to this Section 8, Contractor shall be entitled to payment only for those services Contractor actually rendered. C. Any termination provided for by this Section 8 shall be in addition to any other remedies to which the City may be entitled under the law or at equity. d. In the event of termination under this Section 8, Contractor shall, under no circumstances, be entitled to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature arising, or claimed to have arisen, as a result of the termination. 9. Termination for City's Convenience: a. Should conditions arise which, in the sole opinion and discretion of the City, make it advisable to the City to cease work on the services provided, City may terminate this Agreement by written notice to Contractor("Notice of Termination for City's Convenience"). The termination shall be effective in the manner specified in the Notice of Termination for City's Convenience and shall be without prejudice to any claims that the City may otherwise have against Contractor. b. Upon receipt of the Notice of Termination for City's Convenience, unless otherwise directed in the Notice, the Contractor shall discontinue services and shall do only such work as may be necessary to preserve,protect, and maintain work already completed, in progress. C. In the event of a termination pursuant to this Section 13, Contractor is entitled to payment only for those services Contractor actually rendered and materials actually purchased or which Contractor has made obligations to purchase on or before the receipt of the Notice of Termination for City's Convenience, and reasonably incurred costs. It is agreed that any materials that City is obligated to purchase for the Contractor will remain the City's sole property. d. The compensation described in Section 13(c) is the sole compensation due to Contractor for its performance of this Agreement. Contractor shall, under no circumstances, be entitled to claim or recover consequential, special,punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature arising, or claimed to have arisen, as a result of the termination. 10. Limitation on Contractor's Damages; Time for Assertina Claim: a. In the event of a claim for damages by Contractor under this Agreement, Contractor's damages shall be limited to contract damages and Contractor hereby expressly waives any right to claim or recover consequential, special, punitive, lost business opportunity, lost productivity, field office overhead, general conditions costs, or lost profits damages of any nature or kind. b. In the event Contractor wants to assert a claim for damages of any kind or nature, Contractor shall provide City with written notice of its claim, the facts and circumstances surrounding and giving rise to the claim, and the total amount of damages sought by the claim, within ten (10) days of the facts and circumstances giving rise to the claim. In the event Contractor fails to provide such notice, Contractor shall waive all rights to assert such claim. 11. Representatives: a. City's Representative: The City's Representative for the purpose of this Agreement shall be or such other individual as City shall designate in writing. Whenever approval or authorization from or communication or submission to City is required by this Agreement, such communication or submission shall be directed to James Goehrung as the City's Representative and approvals or authorizations shall be issued only by such Representative;provided,however,that in exigent circumstances when City's Representative is not available,Contractor may direct its communication or submission to other designated City personnel or agents as listed above and may receive approvals or authorization from such persons. b. Contractor's Representative: The Contractor's Representative for the purpose of this Agreement shall be or such other individual as Contractor shall designate in writing. Whenever direction to or communication with Contractor is required by this Agreement, such direction or communication shall be directed to Contractor's Representative; provided, however, that in exigent circumstances when Contractor's Representative is not available, City may direct its direction or communication to other designated Contractor personnel or agents. 12. Permits: Contractor shall provide all notices, comply with all applicable laws, ordinances,rules,and regulations,obtain all necessary permits,licenses,including a City of Bozeman business license. 13 Laws and Reaulations: Contractor shall comply fully with all applicable state and federal laws, regulations, and municipal ordinances including, but not limited to, all workers' compensation laws, all environmental laws, the Americans with Disabilities Act, and all non- discrimination, affirmative action, and utilization of minority and small business statutes and regulations. 14. Nondiscrimination: The Contractor will have a policy to provide equal employment opportunity in accordance with all applicable state and federal anti-discrimination laws, regulations, and contracts. The Contractor will not refuse employment to a person,bar a person from employment, or discriminate against a person in compensation or in a term, condition, or privilege of employment because of race, color, religion, creed, political ideas, sex, age, marital status, national origin, actual or perceived sexual orientation, gender identity, physical or mental disability, except when the reasonable demands of the position require an age,physical or mental disability, marital status or sex distinction. The Contractor shall be subject to and comply with Title VI of the Civil Rights Act of 1964; Section 140, Title 2, United States Code, and all regulations promulgated thereunder. The Contractor shall require these nondiscrimination terms of its sub-Contractors providing services under this agreement. 15. Intoxicants; DOT Drug and Alcohol Regulations/Safety and Training: Contractor shall not permit or suffer the introduction or use of any intoxicants,including alcohol or illegal drugs, by any employee or agent engaged in services to the City under this Agreement. Contractor acknowledges it is aware of and shall comply with its responsibilities and obligations under the U.S. Department of Transportation(DOT)regulations governing anti-drug and alcohol misuse prevention plans and related testing. City shall have the right to request proof of such compliance and Contractor shall be obligated to furnish such proof. The Contractor shall be responsible for instructing and training the Contractor's employees and agents in proper and specified work methods and procedures. The Contractor shall provide continuous inspection and supervision of the work performed. The Contractor is responsible for instructing his employees and agents in safe work practices. 16. Modification and Assignability: This document contains the entire agreement between the parties and no statements, promises or inducements made by either party or agents of either party, which are not contained in this written Agreement, may be considered valid or binding. This Agreement may not be enlarged,modified or altered except by written agreement signed by both parties hereto. The Contractor may not subcontract or assign Contractor's rights, including the right to compensation or duties arising hereunder, without the prior written consent of City. Any subcontractor or assignee will be bound by all of the terms and conditions of this Agreement. 17. Reports/Accountabilitv/Public Information: Contractor agrees to develop and/or provide documentation as requested by the City demonstrating Contractor's compliance with the requirements of this Agreement. Contractor shall allow the City, its auditors, and other persons authorized by the City to inspect and copy its books and records for the purpose of verifying that the reimbursement of monies distributed to Contractor pursuant to this Agreement was used in compliance with this Agreement and all applicable provisions of federal, state, and local law. The Contractor shall not issue any statements, releases or information for public dissemination without prior approval of the City. 18. Non-Waiver: A waiver by either party any default or breach by the other party of any terms or conditions of this Agreement does not limit the other party's right to enforce such term or conditions or to pursue any available legal or equitable rights in the event of any subsequent default or breach. 19. Attorney's Fees and Costs: That in the event it becomes necessary for either Party of this Agreement to retain an attorney to enforce any of the terms or conditions of this Agreement or to give any notice required herein, then the prevailing Party or the Party giving notice shall be entitled to reasonable attorney's fees and costs,including fees, salary,and costs of in-house counsel to include City Attorney. 20. Taxes: Contractor is obligated to pay all taxes of any kind or nature and make all appropriate employee withholdings. 21. Dispute Resolution: a. Any claim, controversy, or dispute between the parties, their agents, employees, or representatives shall be resolved first by negotiation between senior-level personnel from each party duly authorized to execute settlement agreements. Upon mutual agreement of the parties,the parties may invite an independent,disinterested mediator to assist in the negotiated settlement discussions. b. If the parties are unable to resolve the dispute within thirty (30) days from the date the dispute was first raised, then such dispute may only be resolved in a court of competent jurisdiction in compliance with the Applicable Law provisions of this Agreement. 22. Survival: Contractor's indemnification shall survive the termination or expiration of this Agreement for the maximum period allowed under applicable law. 23. Headings: The headings used in this Agreement are for convenience only and are not be construed as a part of the Agreement or as a limitation on the scope of the particular paragraphs to which they refer. 24. Severability: If any portion of this Agreement is held to be void or unenforceable,the balance thereof shall continue in effect. 25. Applicable Law: The parties agree that this Agreement is governed in all respects by the laws of the State of Montana and the parties expressly agree that venue will be in Gallatin County, Montana, and no other venue. 26. Binding Effect: This Agreement is binding upon and inures to the benefit of the heirs, legal representatives, successors, and assigns of the parties. 27. No Third-Party Beneficiary: This Agreement is for the exclusive benefit of the parties, does not constitute a third-party beneficiary agreement, and may not be relied upon or enforced by a third party. 28. Counterparts: This Agreement may be executed in counterparts, which together constitute one instrument. 29. Integration: This Agreement and all Exhibits attached hereto constitute the entire agreement of the parties. Covenants or representations not contained therein or made a part thereof by reference, are not binding upon the parties. There are no understandings between the parties other than as set forth in this Agreement. All communications, either verbal or written, made prior to the date of this Agreement are hereby abrogated and withdrawn unless specifically made a part of this Agreement by reference. **** END OF AGREEMENT EXCEPT FOR SIGNATURES **** IN WITNESS WHEREOF,the parties hereto have executed this instrument the day and year first above written. CITY OF BOZEMAN, MONTANA CONTRACTOR(Type Name Above) By By Chris Kukulski, City Manager Print Name: Print Title: APPROVED AS TO FORM: By Greg Sullivan, Bozeman City Attorney University of British Columbia Goes Gateless Background The University of British Columbia in Vancouver, BC is a global center for research and education. With almost 50,000 students,the university constantly strives to better manage its population of commuters that includes students, faculty, and visitors—especially at high profile events where traffic surges for short periods of time. Parking at UBC is primarily managed with six garages spread around campus that had been utilizing a PARCS solution with gates at entrances and exits. UBC also utilizes the integration of T2's Digital Luke®II Pay Stations operating in Pay-by-License Plate (PBL)mode, and Genetec's AutoVu LPR to manage enforcement for surface lots and on-street parking. Challenaes UBC's gated facilities were causing significant traffic problems within the garages and on the surrounding streets—making a 45-minute wait to park or leave a common occurrence. These delays resulted in countless customer complaints and a massive carbon footprint. Data showed the average wait time at UBC's garages was 40 seconds at entry and exit(80 seconds total) with an average of 7,500 vehicles coming in and out of their garages every day. That equated to over 166 hours of idling—burning 175 gallons (660L) of fuel and producing 900 lbs (402kg) of CO2 every day. In early 2014, UBC's PARCS equipment was approaching its end of life and maintenance costs began to pile up. Brian Jones, Director for Parking& Access Services, was tasked with finding a solution that not only reduces entry and exit times, but also promotes community engagement and draws the public to campus for its world-class attractions. Solution Jones and his team determined their best option was to employ a gateless solution—removing the gates and utilizing additional pay station and LPR equipment UBC had already employed for on- street and surface lots. Fixed LPR cameras were installed to monitor traffic entering and exiting the garages, and a virtual permit program now allows customers to purchase yearly, monthly, and individual event permits by entering their license plate information via UBC's online portal. UBC also addressed the pedestrian bottlenecking that forms at pay stations before large events by building a movable platform that holds several pay stations. This allows customers to bypass the meter in the garage if it's busy, and just walk to the venue where one of the mobile stations is available. Results The new gateless solution has drastically reduced or eliminated idling at garage entry and exit points—improving customer service and decreasing UBC's carbon footprint. "Customers keep telling us, `Wow, I can't believe how easy this is,"'Jones said. Going gateless also meant a capital savings of over$4 million dollars—without any lost revenue. In fact, Jones believes UBC is likely to see a small uptick going forward. "I think people are willing to pay for a little more time than they need to avoid any chance of getting a ticket,"he said. Parking Enforcement I Genetec Page 1 of 4 CL Parking Enforcement Managing parking in a city or university is not an easy task. Manually checking physical permits,on-street and off-street,is time intensive for enforcement officers.At Genetec,we are committed to developing technologies that not only simplify parking enforcement but also kh 4 ILe� improve overall operations for - � management and customers. Efficiently identify violations and scofflaws • Improve customer experience Parking Enforcement — by incorporating pay-by-plate technologies • Move to virtual permits to Benefits support green initiatives and t realize high returns on investment Ou r Customers +' Maximize route efficiencies t� and improve parking services using AutoVuTM ALPR data Parking Enforcement Pay-by-Plate Solution Off-Street Parking AWOVU (/solutions/all-prod ucts/outovu) Automate Your Parking Enforcement with AutoVu-TakestheLeadonEaseofUseand AutoVu- Accuracy When cities such as Town of Palm Beach As an automated system,AutoVu'allows (http://www.sdmmag.com/articles/91580- enforcers to validate parking status in a palm-beach-Implements-video- quick and efficient manner.Tire chalking surveillance-elpr-to-ensure-community- has even gone digital which many safety)and Guelph customers such as the City of San Jo. (hitp/Iwww genetec comisolutionslresourceslcit(,http 1/www mercurynews.comllos- of-guelph)turn to AutoVu (/x78,xml).the gatoslci_247612731new-par king-ticket- automatic license plate recognition(ALPR) tech nology-use-downtown-los-gatos)find system of Security Center(/x20 xml),our invaluable:"AutoVuTM is safer,more unified security platform,the most notable consistent and more precise,"explained benefit experienced is enhanced Sergeant JR Langer enforcement productivity On accuracy,Mr.Tim Ware,Director of i Equipped with specialized ALPR cameras Parking in the City of Aspen (/x201 xml)mounted on the enforcement (/solutions/resources/city-of-espen- vehicle,the AutoVu TM system parking-system),said:"You just can't (/x78 xml)scans license plates and alerts argue with this system because the officers to violations of permitted,time- accuracy is dead on and undisputable limited or scofflaw vehicles This is one the best tools I have ever bought" How AutoVu-ALPR Increases Compliance: Realizing Quick Rol and Maximizing • Enforcement routes can be Resources completed faster and more frequently • Every vehicle is checked for For budget-conscious schools and cities. Compliance AuloVuI"can help you quickly achieve an • Multiple permits are enforced at once ROI Monroe Commundy College realized ROI in 6 weeks https://www.genetec.com/solutions/industries/parking-enforcement 9/8/2017 Parking Enforcement Genetec Page 2 of 4 \7G1 KA .r Scofflaws are automatically identified (/solutions/resources/monroe-community- so repeat violators are caught on college)with AutoVUTM,while Brian Jones �1 daily patrols from the University of British Columbia ��C • Automation removes the potential for (/solutions/resources/university-of-british- human error • Customers take notice,complying columbia)said,"AutoVUT"has one of the with rules and paying fines shortest ROls that I have seen and the investment is very solid." Organizations use ALPR reports and data to define routes based on peak occupancy,maximizing resources for greater output Read this O&A blog (la bout-us/news/blog/doi ng-more-with-an- al pr-i nveslme nt-q-a nd-a-with-k i m ley-horn) and learn how you can also use AutoVU- ALPR investments to collect data and optimize parking facilities and operations. Learn more about the AutoVUTm ALPR system (/x78 xml) Read More(/solutions/all- products/autovu) 5 Proven Reasons to Choose AUtoVU TM for Parking Enforcement Backed by 15 years of technological innovation,AutoVuTm is the most accurate,reliable and easy-to-use ALPR solution for municipal and university parking enforcement.This field-proven ALPR solution has been chosen by countless municipalities and universities to help improve productivity and cut operational costs.Here is why: Maximize Move to Virtual Enforce Time Resources and Permits Limits and Permits Cut Costs Implement AutoVuTm as part at Once AutoVuT Managed Services of a complete pay-by-plate Whether you're looking to enhances parking system with other enforce time-limited zones, enforcement without technologies such as pay manage permits or find installation and maintenance stations,mobile payment scofflaw vehicles,everything headaches or equipment applications,citation is possible with the AutoVuTm costs by hosting the management systems and ALPR system. AutoVuTm ALPR system in the more. cloud. L I Old Track Off-Street Use Data to Violations in Real Improve Parking Time Services https://www.genetec.com/solutions/industries/parking-enforcement 9/8/2017 Parking Enforcement Genetec Page 3 of 4 %71A 11GqF� Receive real-time inventory of Pull reports and mine ALPR vehicles parked illegally in data to identify zone monitored parking lots,and occupancy and other key optimize patrol routes with performance indicators that AutoVuTM Free-Flow. will help you improve parking services and better manage enforcement routes. Our Customers Learn how cities and universities are leveraging AutoVuTM to improve their parking enforcement operations and to enhance their parking services for long-term and short-term customers .v' J t � Monroe % Community �J• Co e (/solutions/resources/town-of- g palm-beach) (/solutions/resources/rnon��a - ( own o m Beach community- (/solutions/resources/town-of- 01 (/tolutionsiresources/monroe- college) palm-beach) o community-college) 314-Acre campus invests in 4 AutoVuTM automatic license plate recognition to recoup -` revenues from scofflaws and (/solutions/resources/city-of- improve compliance and perth-parking) ';O achieves ROI in six weeks. 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Chat now I� https://www.genetec.com/solutions/industries/parking-enforcement 9/8/2017 314-Acre Campus Invests in AutoVu Automatic License Plate Recognition to Recoup Revenues from Scofflaws and Improve Compliance The Business Challenge Monroe Community College(MCC)was established in 1961 as a unit of the State University of New York. It is now a leading higher education facility which caters to over 34,000 students annually across two campuses and a few remote learning centers. Its main Brighton campus is central to the majority of academic programs, spanning 314 acres with 16 academic,administrative and athletic buildings. Welcoming a diverse population of commuter and resident students,the University offers 5500 parking spaces across 20 campus lots. While MCC Parking Services worked around the clock to enforce permits and identify vehicles with unpaid fines,the manual process lacked efficiency. Issuing physical permits caused administration backlogs at the start of each semester and trying to visually identify permits was described by Denise Calarco,Parking Services Manager at MCC,as"searching for a needle in a hay stack." "We were looking for a more cost-effective way of doing business,better time management as well as improved enforcement accuracy for all the permits. We also wanted to simplify the issuance side of the permitting,and provide an easier method for student and faculty registration,"continued Calarco. After testing a few parking solutions,MCC partnered with Frontrunner Network System and selected Genetec AutoVu,an open architecture automatic license plate recognition(ALPR)system,to build a new license plate- enabled parking(LEP)system. MCC Sees 6-Week ROI and $18,000 Savings on Permit Administration During the first-phase of installation, MCC equipped one parking enforcement vehicle with AutoVu which focused specifically on identifying scofflaws and recouping unpaid parking fines.The results generated a 750%increase in scofflaw identification over the pre-existing manual process.According to Calarco,"We were told ROI on AutoVu would be realized within 6 months;we saw it in 6 weeks." Since the initial project was so successful, MCC was able to fund another two AutoVu mobile systems. Today, three vehicles operate in tandem to enforce 29 different types of permits throughout the various University parking lots,as well as to identify scofflaw vehicles. MCC also added four AutoVu Sharp fixed cameras for gate control at the entrance of staff parking lots. This automatically triggers the parking gate to open when the incoming vehicle's license plate match a list of registered faculty license plates. AutoVu has allowed MCC to move away from physical permits, using vehicle license plates to facilitate easy online permit registration.According to Calarco,"AutoVu has drastically improved the way we work.No longer having to print and issue physical permits has saved MCC $18,000 a year." Improving Customer Service and Enforcement Efficiency MCC has also seen a dramatic improvement in customer service; as it is now able to rely on AutoVu to accurately identify vehicles with registered permits. "There are no more disputes from students who would previously claim their physical permit was actually affixed to the vehicle after receiving a ticket. The license plate is always there,and it's either registered or not,"explained Calarco. In the event that a student claims their car was never on campus, MCC is leveraging AutoVu within Security Center to pull evidence such as retrieving a picture of the vehicle with a time stamp. For parking operators,their enforcement task has also been simplified,allowing them to cover more campus lots in less time. With GPS-assisted lot section,AutoVu automatically presents a list of nearby lots based on the vehicle's location, so operators can quickly select the lot with associated permits lists that is about to be enforced. Then,operators simply drive up and down lanes,allowing the ALPR cameras to scan license plates. AutoVu automatically alerts operators to unpermitted, or scofflaw vehicles,via the in-vehicle laptop. Building a Complete License Plate-Enabled Parking Solution While AutoVu served as the catalyst to adopting virtual permits,other parking technologies have been integrated with the ALPR system to form a comprehensive LEP solution at MCC. BOSSCARS Parking Management Software from BOSS SOFTWARE is used to manage all the permit lists and regulations,and facilitate the online registration. Three Digital Payment Technologies Pay-by-License Plate pay stations are also integrated using AutoVu Pay-by-Plate Sync in visitor lots.All permit information is automatically updated over a WiFi connection to ensure enforcement accuracy. Offering virtual permits for transient parking has also added a layer of convenience to visitors,guests or students.According to Calarco,"Our entire parking operation is now paperless,even for short-term guests. They simply enter their vehicle license plate at the pay station and go off to their destination. There is no need to go back to their car to display a receipt—it's pay-and-go." Expanding Cost and Efficiency Savings to Remote Campuses Since MCC is constantly expanding its academic offering with satellite campuses,there are plans to continue adding and mirroring the AutoVu installation at newer facilities.According to Calarco,"We are very satisfied with our choice in AutoVu and our new LEP parking solution. For MCC,the fact that it was a university- focused parking solution,as opposed to the other systems on the market,was highly important. Genetec understands our University parking applications, and this has been instrumental in ensuring our successes with AutoVu." Infrastructure at a Glance AutoVu, a core component of Security Center,the unified security platform from Genetec,has been fully integrated with the BOSSCARS Parking Management Software from BOSS SOFTWARE.Three Digital Payment Technologies Pay-by-License Plate pay stations are integrated using AutoVu Pay-by-Plate Sync. Three enforcement vehicles are equipped with two AutoVu Sharp ALPR cameras each,and computers run the in-vehicle AutoVu software for University permit and transient parking enforcement and scofflaw identification. 4 fixed AutoVu Sharp ALPR cameras automate gate control in staff parking lots.