HomeMy WebLinkAbout17- Amendment 1 to PSA - Robert Peccia and Associates - Transportation Master Plan Amendment No. 1 to Professional Services Agreement
For Bozeman Transportation Master Plan
THIS AGREEMENT is made as of this 9 day of JUAk , 2017,
between THE CITY OF BOZEMAN, a Municipal Corporation, Bozeman, Montana, herein referred
to as OWNER and Robert Peccia and Associates, an Engineering Consulting Firm of Helena,
Montana, herein referred to as ENGINEER.
WHEREAS, the parties have entered into a Professional Services Agreement dated August 03,
2015, herein referred to as Original Agreement for professional engineering services; and
WHEREAS, the parties desire to further amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
The conditions and provisions set forth in the attached:
EXHIBIT A.1 Intersection Standards—Additional Work Completed (Scope of Services)
EXHIBIT B.1 Intersection Standards—Additional Work Completed (Fee)
EXHIBIT A.2 TMP—Additional Work Completed (Scope of Services)
EXHIBIT B.2 TMP—Additional Work Completed (Fee)
Are hereby incorporated in and made part of this Agreement.
ARTICLE 1 -ENGINEERING SERVICES
1.1. The detailed description of the specific project components is described as follows:
Furnish services including all labor, manpower, sub-contractual services, materials, supplies,
equipment, travel, transportation, and professional services, and principal's time to develop:
• City of Bozeman Intersection Standards —Additional Work Completed: Reviewed best
practices and standards in other cities with similar characteristics to Bozeman. Met with
City Public Works staff to review findings. Assessed whether intersection standards
should be included in the Bozeman Transportation Master Plan. Prepared Technical
Memorandum for inclusion in TMP Report appendix.
• City of Bozeman TMP—Additional Work Completed:Performed additional work as part
of the TMP related to the Kagy Boulevard Reconstruction Project. Completed several
iterations of the TMP facility recommendations due to Kagy Boulevard Reconstruction
Project being removed to the City's Capital Improvement Plan (CIP) and other
additions/deletions to the CIP during the planning process.
1.2. The scope of services under this contract is set forth in this Agreement and the attached
EXHIBITS.
1 TMP Amendment No. 1
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ARTICLE 6 - COMPENSATION FOR ENGINEERING SERVICE
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
6.1.1 Payment. The OWNER shall for services performed as described in Exhibits A.1 and
A.2 pay a total sum in the following amounts for such services:
$ 14,272 Intersection Standards—Additional Work Completed
$ 30,728 TMP—Additional Work Completed
$ 45,000 (Total All Components)
6.1.2 Payment Schedule. Monthly partial payments based on an approved percentage of
completion will be made as the work progresses.
All costs related to this project are to be in conformance with 48 CFR 31.2 (Federal Procurement
Regulations).
Payments will be made pursuant to certified invoices in a form acceptable to the OWNER. The
original plus two copies of the certified invoices shall be submitted with each billing,along with
three copies of the progress report.
When the Engineer has completed the work in accordance with the terms of the Contract, they
will certify to the completion of the project.
6.1.3 General. Engineer shall submit monthly statements for services rendered. The
statements shall be based upon Engineer's estimate of the proportion of the total services actually
completed at the time of billing, subject to any limitations on Payments based on completion of
tasks or specific retainage requirements pursuant to the payment provisions of the Agreement.
6.1.4 Reimbursable Expenses. Only those expenses specifically identified for payment under
Exhibits A.1 and A.2 are reimbursable. All other related expenses are included in the Lump
Sum Payment for the Basic Services (6.) and are not separately reimbursable.
2 TMP Amendment No.1
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Except as specifically amended herein, the original agreement shall remain in full force and
effect and the Parties shall be bound by all terms and conditions therein.
IN WITNESS WHEREOF, the parties hereto do make and execute this Amendment on the day
and year first above written.
CITY OF BOZEMAN,MONTANA ROBERT PECCIA AND ASSOCIATES
BY: t 0 BY:
n(City Manager) (Preside lit)
DATE: J DATE: &-Ay 10r Zo -T
ATTEST:
$OzElyf'�
BY:
(City Clerk)
3 TMP Amendment No. 1
Page 3 of 11
Bozeman Transportation Master Plan—Additional Work Completed Exhibit A.1—Scope of Services
Intersection Standards -
Additional Work Completed
SCOPE OF SERVICES
INTRODUCTION
The City of Bozeman's current intersection standards for developers are based on the intersection Level
of Service (LOS) during peak hours.An intersection is considered to be operating at an acceptable level if
it is at a LOS of C or better. This standard, however, may be unreasonable for some intersections for a
variety of reasons.As an example, the intersection of Main Street and 71'Avenue is constrained by the
available right-of-way at the intersection. If the intersection LOS was to become sub-standard, few
options are available to improve the intersection. As such, context based LOS standards may be required
for the City of Bozeman. This study seeks to identify context based LOS standards that allow flexibility.
Context based LOS standards aim to consider more than just one aspect—vehicle delay—of the
intersection. These aspects include, but are not limited to, safety, volume, duration of peak hours, scale of
importance, and prioritization or functional class of the intersection and its component roadways. This
study will make recommendations that are relevant to the City of Bozeman.
TASK DESCRIPTIONS
The following tasks have been identified to fulfill the scope of services and are based on our
understanding of what is needed for City of Bozeman intersection standards to be developed. The
following major tasks have been identified and are defined throughout this exhibit:
TASK 1: Project Management and Administration
TASK 2: Review Best Practices and Standards in Other Cities
TASK 3: Develop Recommended Intersection Standards
Task 1: Project Management and Administration
This task has been created for overall project management aspects associated with this study, both
internal and external. General management and coordination duties include the following, and do not
logically fall under other tasks/sub-tasks identified for this study:
• Phone conversations and email correspondence;
• Internal project management duties at RPA to monitor scope, schedule, and budget.
• Accounting and secretarial assistance.
Sub-Task 1.1 Prepare Scope of Services and Fee Estimate
Sub-Task 1.2 General Management and Coordination Duties
Task 1 Deliverables:
✓ Scope of Services and Fee Estimate (Electronic)
Page 1 of 2 TMP Amendment No. 1
Page 4 of 11
Bozeman Transportation Master Plan—Additional Work Completed Exhibit A.1—Scope of Services
Task 2: Review Best Practices and Standards in Other Cities
This task will involve a review of the best practices on the subject of intersection standards. Various
resources, including Institute of Transportation Engineers(ITE) and Transportation Research Board
(TRB), will be searched for relevant information pertaining to standards and best practices. Specific
attention will be payed to documents that represent the existing context of Bozeman.
Cities with similar characteristics to Bozeman—high growth, semi-urban environment, duration of peak
periods, non-motorized volumes, etc.—will be identified. The policies of these cities will be reviewed with
attention payed to existing intersection standards and how the cities deal with sub-standard intersections.
A meeting will be held with City staff to discuss the results of the best practices and standards review.
Comment will be solicited to help direct the development of the recommended intersection standards
discussed in Task 3.
Sub-Task 2.1 Review Existing Literature and Best Practices
Sub-Task 2.2 Review Standards and Experiences of Other Cities _
Sub-Task 2.3 Meet with City Staff to Discuss Review
Task 2 Deliverables:
✓ Summary of Best Practices and Standards in Other Cities (Electronic)
Task 3: Develop Recommended Intersection Standards
Based on the results of Task 2, an intersection standards recommendations technical memorandum will
be prepared for the City of Bozeman. The draft recommendations will be presented to the Bozeman City
Commission.
Sub-Task 3.1 Prepare Draft Recommended Intersection Standards Technical Memorandum
Sub-Task 3.2 Present Draft Recommended Intersection Standards to City Commission
Sub-Task 3.3 Finalize Recommended Intersection Standards Technical Memorandum
Task 3 Deliverables:
✓ Recommended Intersection Standards Technical Memorandum (Electronic)
BUDGET
RPA proposes to complete the City of Bozeman Intersection Standards as a component to the Bozeman
Transportation Master Plan for the lump-sum fee of$14,272. Exhibit BA contains a detailed fee
summary.
SCHEDULE
The schedule for the additional work completed was incorporated into the overall study. All work on the
project ceased on May 1, 2017 (the date of City Commission adoption of the TMP Report).
Page 2 of 2 TMP Amendment No. 1
Page 5 of 11
EXHIBIT 6.1
PROJECT:Intersection Standards Additional Work Completed) DATE:10/27/2016
PROJECT NO:Amendment 1 to Bozeman TMP EST.PREPARED BY:Scott Randall,PE,PTOE
RPA COST ESTIMATE
Manager/ Trans.
Group Senior Traffic Engineer/ Staff
Task ID Tasks Total Hours Manager Engineer Planner Accountant
TASK1 PROJECT MANAGEMENTAND ADMINISTRATION
1.1 Prepare Scope of Services and Fee Estimate 5.0 1.0 2.0 1.0 1.0
1.2 General Management and Coordination Duties 4.0 2.0 2.0
0.0
SUBTOTAL(HOURS) 9.0 3.0 4.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0
TASK 2 REVIEW BEST PRACTICES AND STANDARDS IN OTHER CRIES
2.1 Review ousting Literature and Best Practices 25.0 1.0 8.0 16.0
2.2 Review Standards and Expenences of Other Cities 25.0 1.0 8.0 16.0
2.3 Meet with Cty Staff to Discuss Review 14.0 6.0 6.0 2.0
0.0
SUBTOTAL(HOURS) 64.0 8.0 22.0 34.0 0.0 0.0 0.0 0.0 0.0 0.0
TASK 3 DEVELOP RECOMMENDED INTERSECTION STANDARDS
3.1 Prepare Draft Recommended Intersection Standards Technical 26.0 2.0 L2.0
16.0
Memorandum
3.2 Present Draft Recommended Intersection Standards to City 16.0 8.0
Commission
3.3 Finalve Recommended Intersection Standards Technical 70 1.0 4.0
Memorandum
0.0
SUBTOTAL(HOURS) 49.0 11.0 20.0 0.0 0.0 0.0 0.0 0.0 0.0
COSTSUMMARY
Ttle Name Hours Rate Extension
Project Manager/Group Manager Jeff Key,PE 22.0 $ 50.22 $ 1,105
Senior Traffic Engineer Scott Randall,PE,PTOE 44.0 $ 42.77 $ 1,882
Trans.Engineer/Planner Shane Forsyth,El 55.0 $ 29.79 $ 1,638
Staff Accountant Toni Ballard 1.0 $ 35.56 $ 36
Total Hours 122.0
Labor Subtotal $ 4,661
Salary Adjustments $ -
General Overhead 1.65 $ 7,690
TOTAL LABOR/OVERHEAD $ 12,361
DIRECT NONLABOR
Computer Hours 99 Per Hour $ 2.25 $ 223
Mileage(2 Round Trips at 200 miles each) Miles 400 Per Mile $ 0.54 $ 216
Per Diem-Day Days 0 Per Day $ 23.00 $Per Diem-Lodging Days 0 Per Day $ 150.00 $ -
Printing Each 0 Per Color copy $ 1.00 $ -
Other
TOTAL DIRECT NONLABOR $ 439
OUTSIDE SERVICES AND SUBCONTRACTS
TOTAL OUTSIDE SERVICES AND SUBCONTRACTS $
RECAPITULATION
Total Labor/Overhead $ 12,351
Total Direct Non Labor $ 439
Total Outside Services and Subcontracts $
Profit(Applied to Total Labor Costs) 12% $ 1.482
TOTAL ESTIMATED COST $ 14,272
TMP Amendment No. 1
Page 1 of 1 Page 6 of 11
Bozeman Transportation Master Plan—Additional Work Completed Exhibit A.2—Scope of Services
Transportation Master Plan -
Additional Work Completed
SCOPE OF SERVICES
INTRODUCTION
Over the course of developing the Transportation Master Plan (TMP), additional work was completed due
to the dynamic nature of the Kagy Boulevard Reconstruction Project design development. The decision
was made by the City to remove the Kagy Boulevard Reconstruction Project from the"committed" project
list during the middle of the TMP planning process, and there were subsequent trickle-down effects on the
TMP. Projects contained in the City's Capital Improvement Plan (CIP) changed between November 2015
and November 2016 due to the Kagy Boulevard reconstruction project being pulled from the CIP.
Accordingly, RPA completed unanticipated iterations of the Facility Recommendations Technical
Memorandum; this memorandum directly rolled into the Draft and Final TMP Report.Additionally,
unanticipated time and effort was made reviewing and coordinating the travel demand modelling effort
with the City, MDT and their consultants on the Kagy Boulevard Reconstruction Project.
TASK DESCRIPTIONS
The following tasks are those that included additional work as part of the TMP planning effort. Note that
task numbers correspond to the original task numbers in the approved scope of services.
TASK 1: Project Management and Administration
TASK 5: Travel Demand Modeling of Existing and Projected Conditions
TASK 8: Alternative Network Modeling and Assessment
TASK 11: Develop Recommendations and Major Street Network
Task 1: Project Management and Administration
This task has been created for overall project management aspects associated with the study, both
internal and external. General management and coordination duties include the following, and do not
logically fall under other tasks/sub-tasks identified for this study:
• Phone conversations and email correspondence.
• Internal project management duties at RPA to monitor scope, schedule and budget.
• Accounting and secretarial assistance.
Sub-Task 1.1 Prepare Scope of Services, Fee Estimate, and Schedule
Sub-Task 1.2 General Management and Coordination Duties
Sub-Task 1.3 Project Invoicing and Final Progress_ R_eport_y
Sub-Task 1.4 Project Setup and Closeout _ ___77
Page 1 of 3 TMP Amendment No. 1
Page 7 of 11
Bozeman Transportation Master Plan—Additional Work Completed Exhibit A.2—Scope of Services
Task 5: Travel Demand Modeling of Existing and Projected Conditions
Reviewed and revised committed improvements in the model based on Kagy Boulevard decision. Worked
with MDT Statewide and Urban Planning Section to review and calibrate additional modeling work,
interpretation, and post-processing of model output. Made numerous iterations based on Kagy Boulevard
coordination needs. Provided City and MDT with input data for creating the modified "no build" and
modified "existing plus committed" model for the planning horizon years based on Kagy Boulevard
decision. Collaborated with City, MDT and Kagy Boulevard consultant via conference calls, face-to-face
meetings, and general technical discussions about both work efforts.
I DESCRIPTION
Sub-Task 5.1 Miscellaneous Meetings with MDT Travel Demand Modeler
Sub-Task 5.2 Identify Committed Project List and Deliver to MDT for Baseline Model
Sub-Task 5.3 Not Used
Sub-Task 5.4 Assess Model Validation According to Accepted Calibration Methods
Sub-Task 5.5 Not Used
Sub-Task 5.6 Not Used
Sub-Task 5.7 Not Used
Task 8: Alternative Network Modeling and Assessment
As noted in Task 5, worked with MDT Statewide and Urban Planning Section to make changes to model
based on Kagy Boulevard analysis and related work. Included assisting with calibration assessment and
review, interpretation, and post-processing of model output. Examined effects of Kagy Boulevard
scenarios. Reviewed, post-processed and evaluated model results and reported the findings.
Sub-Task 8.1 Develop Modeling Alternatives (up to 10)
Sub-Task 8.2 Meet with MDT Travel Demand Modeler to Incorporate Alternatives
Sub-Task 8.3 Analyze Alternative Network Modeling Results
Sub-Task 8.4 Not Used
Sub-Task 8.5 Not Used
Sub-Task 8.6 Not Used
Task 11: Develop Recommendations and Major Street Network
Completed several iterations of short-and long-term recommendations based on Kagy Boulevard
decision. Prepared three version s of the Facility Recommendations Technical Memorandum once CIP
changed in November of 2016. Engineering and construction cost estimates were completed and
subsequently modified as part of this work task.
Page 2 of 3 TMP Amendment No. 1
Page 8 of 11
Bozeman Transportation Master Plan—Additional Work Completed Exhibit A.2—Scope of Services
DESCRIPTION
Sub-Task 11.1 Not Used
Sub-Task 11.2 Develop Preliminary Transportation System Management (TSM)
j Recommendations
Sub-Task 11.3 Develop Preliminary Major Street Network(MSN) Recommendations
Sub-Task 11.4 Develop Planning Level Cost Estimates
Sub-Task 11.5 Not Used
Sub-Task 11.6 Not Used _
Sub-Task 11.7 Prepare Draft Preliminary Recommendations Technical Memorandum
Sub-Task 11.8 QA/QC Draft Preliminary Recommendations Technical Memorandum
Sub-Task 11.9 Prepare Final Preliminary Recommendations Technical Memorandum
BUDGET
RPA proposes to complete the Bozeman Transportation Master Plan—Additional Work Completed for the
lump-sum fee of$30,728. Exhibit B.2 contains a detailed fee summary.
SCHEDULE
The schedule for the additional work completed was incorporated into the overall study. All work on the
project ceased on May 1, 2017 (the date of City Commission adoption of the TMP Report).
Page 3 of 3 TMP Amendment No. 1
Page 9 of 11
EXHIBIT B.2
PROJECT:Transportation Master Plan Additional Work Completed) DATE:05/10/2017
PROJECT NO:Amendment 1 to TMP EST.PREPARED BY:Jeff Key,PE WORK TYPE:Transportation Plan
Manager/ Planner/ Trans. Engineering Graphics
Group Senior Traffic QA/QC Engineer/ Designer/ Design Staff Admin.
Tasks Total Hours Manager Engineer Reviewer Planner Const.Tech Manager Accountant Assistant III
PROJECT MANAGEMENT AND ADMINISTRATION
Prepare Scope of Services,Fee Estimate,and Schedule 2.0 2.0
General Management and Coordination Duties 1.o 1.0
Project Invoicing and Final Progress Report 2.0 1.0 1.0
Project Setup and Closeout 1.0 1.0
0.0
SUBTOTAL(HOURS) 6.0 4.0 1 0.0 1 0.0 0.0 0.0 0.0 2.0 0.0 0.0
TRAVEL DEMAND MODELING OF EXISTING AND PROJECTED CONDITIONS
Miscellaneous Meetings Mth MDT Travel Demand Modeler 8.0 4.0 4.0
Identify Committed Project List and Deliver to MDT for Baseline 6.0 2.0 4.0
Model
Develop Socioeconomic and Land Use Assumptions for Travel 0.0
Demand Modeling
Assess Model Validation According to Accepted Calibration 20.0 4.0 16.0
Methods
Prepare Draft Travel Demand Model Calibration Technical 0.0
Memorandum
QA/QC Draft Travel Demand Model Calibration Technical 0.0
Memorandum
Prepare Final Travel Demand Model Calibration Technical 0.0
Memorandum
0.0
SUBTOTAL(HOURS) 1 34.0 10.0 24.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
ALTERNATIVE NETWORK MODELING AND ASSESSMENT
Develop Modeling Alternatives(up to 10) 10.0 2.0 8.0
Meet with MDT Travel Demand Modeler to Incorporate
Alternatives 5.0 1.0 4.0
Analyze Alternative Nehvrork Modeling Results 37.0 2.0 12.0 23.0
Prepare Draft Alternative Netvrork Modeling Technical 0.0
Memorandum
QA/AC Draft Alternative Netvrork Modeling Technical 0 0
Memorandum
Prepare Final Alternative Netv,ork Modeling Technical 0.0
Memorandum
0.0
SUBTOTAL(HOURS) 52.0 5.0 24.0 0.0 23.0 0.0 0.0 0.0 0.0 0.0
DEVELOP RECOMMENDATIONS AND MAJOR STREET NETWORK
Assess Existing and Future Major Street Nehvork 0.0
Develop Preliminary Transportation System Management(TSM) 48.0 4.0 24.0 20.0
Recommendations
Develop Preliminary Major Street Nehvork(MSN) 48.0 4.0 24.0 20.0
Recommendations
Develop Planning Level Cost Estimates 12.0 4.0 8.0
Prioritize Recommended Improvements 0.0
Evaluate Recommended Netvmrk Travel Demand Model 0.0
Prepare Draft Preliminary Recommendations Technical 28.0 4.0 24.0
Memorandum
QA/QC Draft Preliminary Recommendations Technical 4.0 4.0
Memorandum
Prepare Final Preliminary Recommendations Technical 5.0 1.0 4.0
Memorandum
0.0
SUBTOTAL(HOURS) 145.0 21.0 84.0 0.0 40.0 0.0 1 0.0 0.0 0.0 0.0
DATE:05/10/2017
EST.PREPARED BY:Jeff Key,PE WORK TYPE:Transportation Plan
Title Name Hours Rate Extension
Project Manager/Group Manager Jeff Key,PE 40.0 $ 50.22 $ 2,009
Senior Traffic Engineer Scott Randall,PE,PTOE 132.0 $ 42.77 S 5,646
Environ.Planner/QA/QC Reviewer Dan Nordemd,AICP 0.0 $ 43.25 S -
Trans.Engineer/Planner Shane Forsyth,El 63.0 $ 29.79 S 1,877
Engineering Designer/Const.Tech Steven Bakker,El 0.0 $ 26.90 $ -
Graphics Design Manager Nick Ladas 0.0 $ 31.23 S -
Staff Accountant Toni Ballard 2.0 $ 33.39 S 67
Admin.Assistant III Kan Slyder 0.0 $ 21.86 $
0.0 5
TMP Amendment No. 1
Page 1 of 2 Page 10 of 11
EXHIBIT B.2
PROJECT:Transportation Master Plan Additional Work Completed) DATE:05/10/2017
PROJECT NO:Amendment 1 to TMP EST.PREPARED BY:Jeff Key,PE WORK TYPE:Transportation Plan
Manager/ Planner/ Trans. Englneering Graphics
Group Senior Traffic QA/QC Englneer/ Designer/ Design Staff Admin.
er Revi
Tasks Total Hours Manager Engineewer Planner ConsL Tech Manager Accountant Assistant III
Total Hours 237.0
Labor Subtotal $ 9,598
Salary Adjustments
General Overhead 1.65 $ 15,837
TOTAL LABORIOVERHEAD = 25 435
Computer Hours 237 Per Hour $ 2.25 $ 533
Mileage Miles Per Mile $ 0.58 $
Per Diem-Day Days Per Day $ 23.00 $Per Diem-Lodging Days Per Day $ 150.00 $ -
Printing-Report Production(10 final total copies Q 172 pages each) Each 1720 Per Color copy $ 1.00 $ 1,720
Intersection Turning Movement Counts(Miovision) Locations Per Hour $ 80.50
TOTAL DIRECT NONLABOR ; 2 253
ALTA Planning+Design
TOTAL OUTSIDE SERVICES AND SUBCONTRACTS $
Total Labor/Overhead $ 25.435
Total Direct Non Labor $ 2,253
Total Outside Services and Subcontracts $ -
Profit(Applied to Total Labor Costs) 12% $ 3,040
TOTAL ESTIMATED COST $ 30,728
TMP Amendment No. 1
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