HomeMy WebLinkAbout17- Amendment 2 to PSA - Robert Peccia and Associates - Durston and Cottonwood Roads Improvements Project Amendment No. 2 to Professional Services Agreement
for Durston and Cottonwood Roads Improvements Proiect
THIS AGREEMENT is made as of this. day of J(AN E , 2017,
between THE CITY OF BOZEMAN, a Municipal Corporation, Bozeman, Montana, herein
referred to as OWNER and Robert Peccia and Associates, Helena, Montana, 59604, an
Engineering Consulting Firm of Bozeman, Montana, herein referred to as ENGINEER.
WHEREAS,the parties have entered into a Professional Services Agreement dated
January 5, 2015, herein referred to as Original Agreement for professional engineering services;
and
WHEREAS, the parties desire to further amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
The conditions and provisions set forth in the attached EXHIBIT C (Scope of Services) and
EXHIBIT D(Fee Proposal)are hereby incorporated in and made part of this Agreement.
ARTICLE 1 -ENGINEERING SERVICES
1.1. The detailed description of the specific project components is described as follows:
This project amendment is the bidding,construction,and project documentation phase for
improvements to Baxter Lane from east of Harper Puckett to east of Ferguson Avenue.
1.2. The scope of services under this contract is set forth in this agreement and the attached
EXHIBITS.
4.4 BIDDING OR NEGOTIATING PHASE
After written authorization to proceed with the Bidding or Negotiating Phase,ENGINEER shall:
4.4.1. Assist OWNER in advertising for and obtaining bids or negotiating proposals for
construction contract(s) and record prospective bidders to whom Bidding Documents have been
issued,receive and process deposits for Bidding Documents and conduct pre-bid conferences.
4.4.2. Provide interpretation or clarification to prospective bidders regarding the Bidding
Documents,and issue addenda as appropriate.
4.4.3. Consult with and advise OWNER as to the acceptability of the prime contractor,
subcontractors, suppliers and other persons and organizations proposed by the prime contractor(s)
(herein call "Contractor(s)") for those portions of the work as to which such acceptability is
required by the Bidding Documents.
4.4.4. Consult with OWNER concerning and determine the acceptability of substitute materials
and equipment proposed by Contractor(s) when substitution prior to the award of contracts is
allowed by the Bidding Documents.
4.4.5. Attend the Bid opening, prepare bid tabulation, evaluate bids, assess bidders'
responsiveness and responsibility and make award recommendation to OWNER.
4.4.6 Facilitate contract award, and the execution and distribution of the contract documents
for construction,materials,equipment and services. Furnish Owner two original signature sets of
executed contract documents (including design drawings, specifications and contracts). Furnish
contractor with one set of original signature executed contract documents and up to three sets of
construction documents.
4.5 CONSTRUCTION PHASE
The responsibilities of the ENGINEER during the Construction Phase are summarized as follows:
4.5.1. General Administration of Construction Contract. ENGINEER shall consult with and
advise OWNER and act as OWNER'S representative as provided in EXHIBIT A -
ENGINEER'S STATUS DURING CONSTRUCTION, attached to and made part of this
Agreement and may be further provided under the General Conditions of the contract documents.
The extent and limitations of the authority, duties, and responsibilities of the ENGINEER on the
construction job site as assigned here-in shall not be modified except as the ENGINEER may
otherwise agree in writing. All of OWNER's instruction to Contractor(s) will be issued through
ENGINEER who will have authority to act on behalf of OWNER to the extent provided in the
General Conditions except as otherwise provided in writing.
In addition to the services provided under Article 10 (Exhibit A) the ENGINEER shall provide
the following services during construction:
4.5.1.1 Schedule and conduct a pre-construction conference.
4.5.1.2 Provide personnel, equipment and supplies for construction layout and control,
including establishment of line,grade,and blue top control staking.
4.5.1.3 Review Contractors' construction schedules and operations, and the Contactors'
traffic control plans and its implementation prior to the start of construction.
4.5.1.4 Ascertain that the Contractor has secured required permits needed to accomplish
his work.
4.5.1.5 Prepare and provide weekly activity and progress reports to the City's Task
Director.
4.5.1.6 ENGINEER shall provide OWNER copies of all correspondence between the
ENGINEER and Contractor.
4.5.1.7 Issue stop and resume work orders, in whole or in part, when work is not or
cannot be performed in accordance with the Contract Documents.
4.5.1.8 Review and approve, for conformance with the project technical specifications
all shop drawings,and other Contractor submittals required by the Contract Documents.
4.5.1.9 During construction review Contractors' construction schedules and evaluate
conformance and progress under the Contract time provisions.
4.5.1.10 Prepare for OWNER'S approval any plan and specification changes which due to
any initial design or engineering deficiencies are required to complete the project original
design concept.
4.5.1.11 Inspect the project and when appropriate, and after conferring with OWNER,
issue a Certificate of Substantial Completion to the Contractor.
4.5.1.12 Prior to recommending final payment,schedule and conduct with the OWNER a
final project inspection and submit a report to the OWNER documenting any outstanding
items or deficiencies requiring correction prior to final payment. Upon satisfactory
project completion ENGINEER shall certify in writing to the OWNER, and any required
regulatory agencies,that the construction was completed in accordance with the approved
plans and specifications and is performing in accordance with the design concept.
4.5.1.13 Twenty-three months after project substantial completion schedule and conduct
with the Owner a Two Year Warranty Inspection of the project and advise the owner in
writing whether project deficiencies exist and if the project is performing in accordance
with the design concept.
4.5.2. Resident Project Representative. ENGINEER shall provide a qualified Resident Project
Representative at the job site to provide observation of the work as provided in EXHIBIT B - A
LISTING OF THE DUTIES, RESPONSIBILITIES AND LIMITATIONS OF
AUTHORITY OF THE RESIDENT PROJECT REPRESENTATIVE, attached to and made
part of this Agreement.
The ENGINEER shall submit to the OWNER, for review and acceptance, the resume of each
Resident Project Representative who may be assigned to the job site during the course of the
Project not less than 10 calendar days prior to the pre-construction meeting. Any subsequent
change in the resident representative shall also be subject to the OWNER'S approval.
4.5.3 Limitations of Responsibilities. ENGINEER will not be responsible for
CONTRACTOR'S means, methods, techniques, sequences or procedures of construction, or the
safety precautions and programs incident thereto, and ENGINEER will not be responsible for
CONTRACTOR'S failure to perform or furnish the Work in accordance with the Contract
Documents; however, nothing contained in this agreement shall be construed to release
ENGINEER from liability for failure to properly perform duties and responsibilities assumed by
ENGINEER in the Contract Documents.
4.6. PROJECT DOCUMENTATION
ENGINEER shall furnish OWNER with(a) one mylar copy,two paper copies, and an electronic copy of
the Project Record Drawings ("As-Builts"), (b) written monthly progress reports, and (c) a project
notebook containing such correspondence and documentation as requested by OWNER.
4.7. CONSTRUCTION TESTING
The inspection services shall include verification of contract compliance with job site requirements, plans
and specifications.
The ENGINEER shall maintain detailed documentation of the following material testing:
1) Concrete strength,air content and slump
2) Embankment,trench backfill, and gravel and pavement densities
3) Aggregate gradations
4) Plant mix strength,flow and asphalt content
ARTICLE 5-ADDITIONAL SERVICES
5.1. If OWNER wishes ENGINEER to perform any of the following Additional Services, OWNER
shall so instruct ENGINEER in writing, and ENGINEER shall perform or obtain from others such
services and will be paid therefor as provided in the Agreement:
5.1.1. Legal land surveys performed to obtain data for preparing easements and rights-of-way
descriptions.
5.1.2. Preparation of applications and supporting documents for governmental agencies in
addition to those required under Basic Services; preparation or review of environmental studies
and related services;and assistance in obtaining environmental approvals.
5.1.3. Services resulting from significant changes in the general scope,extent or character of the
Project or major changes in documentation previously accepted by OWNER where changes are
due to causes beyond ENGINEER's control.
5.1.4. Providing renderings or models.
5.1.5. Preparing documents for alternate bids requested by OWNER for work not executed or
for out-of-sequence work.
5.1.6. Providing other services not otherwise provided for in the Agreement, including services
normally furnished by the OWNER as elsewhere herein described.
5.1.7. Furnishing the services of independent professional associates or consultants for other
than Basic Services.
5.2. When required by the Contract Documents in circumstances beyond ENGINEER's control,
ENGINEER shall perform or obtain from others any of the following Additional Services as
circumstances require during construction and without waiting for specific instructions from OWNER,
and ENGINEER will be paid therefor as provided in this Agreement:
5.2.1. Services in connection with work directive changes and change orders to reflect the
changes requested by OWNER if the resulting change in compensation for Basic Services is not
commensurate with the additional services rendered.
5.2.2. Services in making revisions to Drawings and Specifications occasioned by the
OWNER'S acceptance of substitutions proposed by Contractor(s); services after the award of
each contract in evaluating and determining the acceptability of an unreasonable or excessive
number of substitutions proposed by Contractor; and evaluating an unreasonable or extensive
number of claims submitted by Contractor(s) or others in connection with the work.
5.2.3. Services resulting from significant delays,changes or price increases occurring as a direct
result of materials,equipment or energy shortages.
5.2.4. Additional or extended services during construction made necessary by(1)work damage
by fire or other causes during construction, (2) a significant amount of defective or neglected
work of any Contractor, (3) acceleration of the progress schedule involving services beyond
normal working hours,(4)default by any Contractor.
ARTICLE 6-COMPENSATION FOR ENGINEERING SERVICE
6.2 DIRECT LABOR COST PAYMENT FOR BASIC SERVICES AND EXPENSES OF
ENGINEER.
Construction and project documentation services performed as Basic Engineering Services under sections
4.4 through 4.8 including General Administration of Construction Contract, Resident Project
Representation,and Project Documentation shall be compensated in accordance with the following:
6.2.1 The OWNER shall pay for Construction Phase and Project Documentation Services an
amount not to exceed$115,300.00 except as provided under 6.2.1.2 and 6.2.4.
6.2.1.1 Costs Compensation. Compensation for these services shall be based on the
ENGINEER's Direct Labor Cost times a factor of 3.077 for services rendered which
shall cover Direct Labor, Direct Labor Overhead, General & Administrative Overhead
and Profit.
6.2.1.2 Notification. At any time during the construction that it becomes apparent that
the Construction Phase and Project Documentation Services rendered under this
Agreement will exceed the negotiated compensation for these services, and prior to
performing services in excess of the contract ceiling,the ENGINEER shall give OWNER
written notice thereof. Promptly thereafter OWNER and ENGINEER shall review the
scope and progress of the project work. ENGINEER shall obtain written authorization
from OWNER, prior to any additional costs being incurred under paragraph 6.2.1.3. If it
is determined that due to a change in project scope under paragraph 5.2.1, the
ENGINEER is entitled to additional compensation, OWNER and ENGINEER may
negotiate terms as provided under 6.2.1.1. The amount and terms of any additional
compensation under 6.2.1.1 or 6.2.1.3 shall be negotiated and agreed in writing pursuant
to 9.16.
6.2.1.3 Costs Exceeding Estimated Compensation. Except as allowed under 5.2.1, when
the total cost of the original scope Construction Phase and Project Documentation
Services exceeds the negotiated compensation for these services, the OWNER shall pay
only for the direct costs incurred in excess of the estimated compensation. These costs
consist of an amount equal to the ENGINEER'S Direct Labor Cost times a factor of
2.676 for services rendered which shall include Direct Labor, the federally audited
payroll Direct Labor Overhead, and General & Administrative Overhead costs, but shall
not include any allowance for profit.
6.2.2. Reimbursable Expenses, as defined in section 7.4 of this Agreement, for Basic Services
and Approved Additional Services shall be paid to the ENGINEER by the OWNER in the actual
amount of the costs incurred up to an amount not to exceed $11,674.85 which includes 0.00
for consultants employed by the Engineer and $11,674.85 for all other reimbursable expenses.
The estimated reimbursable expenses are identified in Exhibit" C ".
6.2.3. Failed Test Expenses. The ENGINEER shall maintain and provide to the OWNER, a
record of the costs associated with failing quality control tests performed for the OWNER during
the course of the construction of the project and recommend an amount the OWNER deduct from
the contractor(s)payments.
6.2.4 The OWNER shall pay an amount for Additional Services rendered by the ENGINEER
and approved in writing by the OWNER on the basis of the ENGINEER'S Direct Labor Costs
times a factor of 3.077, or an amount otherwise negotiated at the time such services are requested
and approved by the OWNER.
ARTICLE 7-MEANING OF TERMS
7.1 AGREEMENT
As used herein the term "this Agreement"refers to the contents of this document and its Exhibits attached
hereto and referred to as if they were part of one and the same document.
7.2 CONSTRUCTION COSTS
The construction cost of the entire Project(herein referred to as "Construction Cost")means the total cost
to OWNER of those portions of the entire Project designed and specified by ENGINEER, but it will not
include ENGINEER's compensation and expenses,the cost of land,rights-of-way,or compensation for or
damages to,properties unless this Agreement so specifies,nor will it include OWNER's legal,accounting,
insurance counseling or auditing services, or interest and financing charges incurred in connection with
the Project or the cost of other services to be provided by others to OWNER.
7.3 DIRECT LABOR COSTS
Direct Labor Costs used as a basis for payment mean the actual salaries and wages paid to all
ENGINEER's personnel engaged directly on the Project, including, but not limited to, engineers,
architects, surveyors, designers, drafters, specification writers, estimators, other technical and business
personnel; but does not include indirect payroll related costs or fringe benefits. For the purposes of this
Agreement the principals and employees of the ENGINEER maximum billable Direct Labor Costs are:
Principal $66.50/hour
Project Manager $50.20/hour
Construction Technician $37.30/hour
CADD Technician $30.50/hour
Clerical $25.20/hour
7.4 REIMBURSABLE EXPENSES
Reimbursable Expenses mean the actual expenses incurred by ENGINEER or ENGINEER's independent
professional associates or consultants directly in connection with the Project, such as expenses for:
transportation and subsistence incidental thereto; obtaining bids or proposals from Contractor(s);
subsistence and transportation of Resident Project Representatives and their assistants;toll telephone calls
and telegrams;reproduction of reports,Drawings, Specifications, Bidding Documents and similar Project-
related items; and if authorized in advance by OWNER, overtime work requiring higher than regular
rates. In addition, when compensation for Basic Services is on the basis of Direct Labor Costs method of
payment, Reimbursable Expenses will also include the amount billed to ENGINEER by special
consultants employed by ENGINEER and authorized by OWNER(other than as an authorized Additional
Services) and will also include expenses incurred for computer time and other specialized equipment,
including an appropriate charge for previously established. programs anq expenses of photographic
production techniques.
Except as specifically amended herein, the original agreement shall remain in full force and
effect and the Parties shall be bound by all terms and conditions therein.
IN WITNESS WHEREOF, the parties hereto do make and execute this Agreement on the day
and year first above written.
CITY OF BOZEMAN,MONTANA ENGINEER
BY. `^ I BY:
A(City Manager) (Vice President)
APPRO ORM
By:
(C' ttorney)
ATTEST:
�,''`' F g Or• ' J
BY: • • n
(City Clerk) -a� ;'r
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EXHIBIT A
TO AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES
ENGINEER'S STATUS DURING CONSTRUCTION
This Exhibit is attached to,made a part of and incorporated by reference with the Agreement made on
between CITY OF BOZEMAN (OWNER) and ROBERT PECCIA AND ASSOCIATES
(ENGINEER)providing for professional engineering services.
ARTICLE 10-ENGINEER'S STATUS DURING CONSTRUCTION
10.1. OWNER'S REPRESENTATIVE
ENGINEER will be OWNER's representative during the construction period. The duties and responsibilities and the
limitations of authority of ENGINEER as OWNER's representative during construction are set forth in the Contract
Documents and shall not be extended without written consent of OWNER and ENGINEER.
10.2. VISITS TO THE SITE
ENGINEER will make visits to the site at intervals appropriate to the various stages of construction to observe the
progress and quality of the executed Work and to determine, in general, if the Work is proceeding in accordance
with the Contract Documents. ENGINEER will not be required to make exhaustive or continuous on-site
inspections to check the quality or quantity of the Work. ENGINEER's efforts will be directed toward providing for
OWNER's greater degree of confidence that the completed Work will conform to the Contract Documents. On the
basis of such visits and on-site observations as an experienced and qualified design professional, ENGINEER will
keep OWNER informed of the progress of the Work and will endeavor to guard OWNER against defects and
deficiencies in the Work.
10.3. PROJECT REPRESENTATION
If OWNER and ENGINEER agree,ENGINEER will furnish a Resident Project Representative to assist ENGINEER
in observing the performance of the Work. The duties, responsibilities and limitations of authority of any such
Resident Project Representative and assistants will be as provided in EXHIBIT B A LISTING OF THE DUTIES
RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF THE RESIDENT PROJECT
REPRESENTATIVE.
10.4. CLARIFICATIONS AND INTERPRETATIONS
ENGINEER will issue with reasonable promptness such written clarifications or interpretations of the requirements
of the Contract Documents(in the form of Drawings or otherwise)as ENGINEER may determine necessary,which
shall be consistent with or reasonably inferable from the overall intent of the Contract Documents. If
CONTRACTOR believes that a written clarification or interpretation justifies an increase in the Contract Price or an
extension of the Contract Time and the parties are unable to agree to the amount or extent thereof,CONTRACTOR
may make a claim therefor as provided in the General Provisions of the construction Contract Document.
10.5. AUTHORIZED VARIATIONS IN WORK
ENGINEER may authorize minor variations in the Work from the requirements of the Contract Documents which
do not involve an adjustment in the Contract Price or the Contract Time and are consistent with the overall intent of
the Contract Documents. These may be accomplished by a Field Order and will be binding on OWNER, and also
on CONTRACTOR who shall perform the Work involved promptly. If CONTRACTOR believes that a Field Order
justifies an increase in the Contract Price or an extension of the Contract Time and the parties are unable to agree as
to the amount or extent thereof,CONTRACTOR may make a claim therefor as provided in the General Conditions
of the Construction Contract.
10.6. REJECTING DEFECTIVE WORK
ENGINEER will have authority to disapprove or reject Work which ENGINEER believes to be defective,and will
also have authority to require special inspection or testing of the Work as provided in the General Provisions of the
construction Contract Document whether or not the work is fabricated,installed,or completed.
10.7. SHOP DRAWINGS,CHANGE ORDERS AND PAYMENT
10.7.1. The ENGINEER's responsibility for Shop Drawings and samples shall comply with the shop drawing
provisions of the General Provisions of the construction Contract Document
10.7.2. The ENGINEER's responsibilities for Change Orders shall comply with the change order provisions of
the General Provisions of the construction Contract Document.
10.7.3. The ENGINEER's responsibilities for contractor's Application for Payment shall comply with the
payment provisions of the General Provisions of the construction Contract Document.
10.8. DETERMINATIONS FOR UNIT PRICES
ENGINEER will determine the actual quantities and classifications of Unit Price Work performed by
CONTRACTOR. ENGINEER will review with CONTRACTOR the ENGINEER's preliminary determinations on
such matters before rendering a written recommendation thereon (by recommendation of an Application for
Payment or otherwise)to OWNER.
10.9. DECISION ON DISPUTES
10.9.1. ENGINEER will be the initial interpreter of the requirements of the Contract Documents and judge of the
acceptability of the Work thereunder. Claims, disputes and other matters relating to the acceptability of the Work or the
interpretation of the requirements of the Contract Documents pertaining to the performance and furnishing of the Work and
claims under The General Conditions of the Construction Contract in respect of changes in the Contract Price or Contract
Time will be referred initially to ENGINEER in writing with a request for a formal decision in accordance with this
paragraph,which ENGINEER will render in writing within a reasonable time. Written notice of each such claim,dispute
and other matter shall be promptly reported and copied to the OWNER.
10.9.2. When functioning as interpreter under paragraphs 10.8 and 10.9.1, ENGINEER will not show partiality to
OWNER or CONTRACTOR and will not be liable in connection with any interpretation or decision rendered in good faith
in such capacity. The rendering of a decision by ENGINEER pursuant to paragraphs 10.8 and 10.9.1 with respect to any
such claim,dispute or other matter will be a condition precedent to any exercise by OWNER or CONTRACTOR of such
rights or remedies as either may otherwise have under the Contract Documents or by Laws or Regulations in respect of any
such claim,dispute or other matter.
10.10. LIMITATIONS ON ENGINEER'S RESPONSIBILITIES
10.10.1. Neither ENGINEER's authority to act under this Article or elsewhere in the Contract Documents nor any decision
made by ENGINEER in good faith either to exercise or not exercise such authority shall give rise to any duty or
responsibility of ENGINEER to CONTRACTOR, any Sub-contractor, any Supplier, or any other person or organization
performing any of the World or to any surety for any of them.
10.10.2. Whenever in the Contract Documents the terms "as ordered", "as directed", "as required", "as allowed", "as
approved" or terms of like effect or import are used,or the adjectives "reasonable", "suitable", "acceptable", "proper" or
"satisfactory" or adjectives of like effect or import are used to describe a requirement, direction,review or judgment of
ENGINEER as to the Work,it is intended that such requirement,direction,review or judgment will be solely to evaluate the
Work for compliance with the Contract Documents(unless there is a specific statement indicating otherwise). The use of
any such term or adjective shall not be effective to assign to ENGINEER any duty or authority to supervise or direct the
furnishing or performance of the Work or any duty or authority to undertake responsibility contrary to the provisions of
paragraph 4.5.3.
EXHIBIT B
TO AGREEMENT BETWEEN OWNER AND
ENGINEER FOR PROFESSIONAL SERVICES
A LISTING OF THE DUTIES,RESPONSIBILITIES AND
LIMITATIONS OF AUTHORITY OF THE RESIDENT PROJECT REPRESENTATIVE.
This Exhibit is attached to,made a part of and incorporated by reference with the Agreement made on
, between CITY OF BOZEMAN (OWNER) and ROBERT PECCIA AND ASSOCIATES
(ENGINEER)providing for professional engineering services.
ARTICLE 11 - DUTIES RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF THE
RESIDENT PROJECT REPRESENTATIVE
ENGINEER shall furnish a Resident Project Representative (RPR), assistants and other field staff to assist
ENGINEER in observing performance of the work of Contractor.
Through more extensive on-site observations of the work in progress and field checks of materials and equipment by
the RPR and assistants, ENGINEER shall endeavor to provide further protection for OWNER against defects and
deficiencies in the work of CONTRACTOR; but, the furnishing of such services will not make ENGINEER
responsible for or give ENGINEER control over construction means,methods,techniques, sequences or procedures
or for safety precautions or programs, or responsibility for CONTRACTOR's failure to perform the Work in
accordance with the Contract Documents and in particular the specific limitations set forth in section 4.5 of the
Agreement are applicable.
The duties and responsibilities of the RPR are limited to those of ENGINEER in this agreement and in the
construction Contract Documents,and are further limited and described as follows:
11.1. GENERAL
RPR is ENGINEER's agent at the site, will act as directed by and under the supervision of ENGINEER, and
will confer with ENGINEER regarding RPR's actions. RPR's dealings in matters pertaining to the on-site work shall
in general be with ENGINEER and CONTRACTOR keeping OWNER advised as necessary. RPR's dealings with
subcontractors shall only be through or with the full knowledge and approval of CONTRACTOR. RPR shall
generally communicate with OWNER with the knowledge of and under the direction of ENGINEER.
11.2. DUTIES AND RESPONSIBILITIES OF RPR
11.2.1. Schedules: Review the progress schedule, schedule of Shop Drawing submittals and schedule of
values prepared by CONTRACTOR and consult with ENGINEER concerning acceptability.
11.2.2. Conferences and Meetings: Attend meetings with CONTRACTOR, such as preconstruction
conferences, progress meetings,job conferences and the project-related meetings, and prepare and circulate
copies of minutes thereof.
11.2.3. Liaison:
11.2.3.1.Serve as ENGINEER's liaison with CONTRACTOR, working principally through
CONTRACTOR's superintendent and assist in understanding the intent of the Contract Documents; and
assist ENGINEER in serving as OWNER's liaison with CONTRACTOR.
11.2.3.2.Assist in obtaining from OWNER additional details or information, when required for proper
execution of the Work.
11.2.4. Shop Drawings and Samples:
11.2.4.1. Record date of receipt of Shop Drawings and samples.
11.2.4.2. Receive samples which are furnished at the site by CONTRACTOR, and notify
ENGINEER of availability of samples for examination.
11.2.4.3. Advise ENGINEER and CONTRACTOR of the commencement of any Work
requiring Shop Drawing or sample if the submittal has not been approved by
ENGINEER.
11.2.5. Review of Work,Rejection of Defective Work,Inspections and Tests:
11.2.5.1.Conduct on-site observations of the Work in progress to assist ENGINEER in
determining if the Work is in general proceeding in accordance with the Contract Documents.
11.2.5.2.Report to ENGINEER whenever RPR believes that any Work is unsatisfactory,faulty or
defective or does not conform to the Contract Documents,or has been damaged,or does not meet
the requirements of any inspection,test or approval required to be made; and advise ENGINEER
of Work that RPR believes should be corrected or rejected or should be uncovered for observation,
or requires special testing,inspection or approval.
11.2.5.3.Verify that tests, equipment and systems startup and operating and maintenance training
are conducted in the presence of appropriate personnel, and the CONTRACTOR maintains
adequate records thereof; and observe, record and report to ENGINEER appropriate details
relative to the test procedures and startup.
11.2.5.4.Accompany visiting inspectors representing public or other agencies having jurisdiction
over the Project,record the results of these inspections and report to ENGINEER.
11.2.6. Interpretation of Contract Documents: Report to ENGINEER when clarifications and
interpretations of the Contract Documents are needed and transmit to CONTRACTOR clarifications and
interpretations as issued by ENGINEER.
11.2.7. Modifications: Consider and evaluate CONTRACTOR's suggestions for modifications in
Drawings or Specifications and report with RPR's recommendations to ENGINEER. Transmit to
CONTRACTOR decisions as issued by ENGINEER.
11.2.8. Records:
11.2.8.1.Maintain at the job site orderly files for correspondence,reports of job conferences,Shop
Drawings and samples, reproductions of original Contract Documents including all Work
Directive Changes, Addenda, Change Orders, Field Orders, additional Drawings issued
subsequent to the execution of the Contract,ENGINEER's clarifications and interpretations of the
Contract Documents,progress reports,and other Project related documents.
11.2.8.2.Keep a detailed and accurate diary or log book,recording CONTRACTOR hours on the job
site,weather conditions,prime and subcontractor daily work force,daily log of equipment onsite or
on standby, data relative to questions of Work Directive Changes, Change Orders or changed
conditions, list of job site visitors, daily activities, decisions, observations in general, and specific
observations in more detail as in the case of observing test procedures; and send copies to
ENGINEER.
11.2.8.3.Record names, addresses and telephone numbers of all CONTRACTORS, subcontractors and
major suppliers of materials and equipment.
11.2.9. Reports:
11.2.9.I.Fumish ENGINEER periodic reports as required of progress of the Work and of
CONTRACTOR's compliance with the progress schedule and schedule of Shop Drawing and sample
submittals.
11.2.9.2.Consult with ENGINEER in advance of scheduled major tests, inspections or start of important
phases of the Work.
11.2.9.3.Draft proposed Change Orders and Work Directive Changes, obtaining backup material from
CONTRACTOR and recommend to ENGINEER Change Orders, Work Directive Changes, and Field
Orders.
11.2.9.4.Report immediately to ENGINEER and OWNER upon the occurrence of any accident.
11.2.10. Payment Requests: Review applications for payment with CONTRACTOR for compliance with the
established procedure for their submission and forward with recommendations to ENGINEER,noting particularly
the relationship of the payment requested to the schedule of values,Work completed and materials and equipment
delivered at the site but not incorporated in the Work.
11.2.11. Certificates,Maintenance and Operation Manuals: During the course of the Work,verify that certificates,
maintenance and operation manuals and other data required to be assembled and furnished by CONTRACTOR are
applicable to the items actually installed and in accordance with the Contract Documents, and have this material
delivered to ENGINEER for review and forwarding to OWNER prior to final payment for the Work.
11.2.12. Completion:
11.2.12.1. Submit to CONTRACTOR, and ENGINEER a list of observed items requiring
completion or correction before ENGINEER may issue a Certificate of Substantial Completion.
11.2.12.2 Assess completion or correction of items noted under 11.2.12.1,advise ENGINEER on
their status, and make recommendation to Engineer regarding issuance of a Certificate of Substantial
completion.
11.2.12.3. Conduct final inspection in the company of ENGINEER, OWNER, and
CONTRACTOR and prepare a final list of items to be completed or corrected.
11.2.12.4. Observe that all items on final list have been completed or corrected and make
recommendations to ENGINEER concerning final acceptance.
11.3. LIMITATIONS OF AUTHORITY
Resident Project Representative:
11.3.1. Shall not authorize any deviation from the Contract Documents or substitution of materials or
equipments,unless authorized by ENGINEER.
11.3.2. Shall not exceed limitations of ENGINEER's authority as set forth in the Agreement or the Contract
Documents.
11.3.3. Shall not undertake any of the responsibilities of CONTRACTOR, subcontractors or CONTRACTOR's
superintendent.
11.3.4. Shall not advise on,issue directions relative to or assume control over any aspect of the means,methods,
techniques, sequences or procedures of construction unless such advice or directions are specifically required by
the Contract Documents.
11.3.5. Shall not advise on,issue directions regarding or assume control over safety precautions and programs in
connection with the Work.
11.3.6. Shall not accept Shop Drawing or sample submittals from anyone other than CONTRACTOR.
11.3.7. Shall not authorize OWNER to occupy the Project in whole or in part.
11.3.8. Shall not participate in specialized field or laboratory tests or inspections conducted by others except as
specifically authorized by ENGINEER.
Durston and Cottonwood Road Improvements Project Scope of Services
EXHIBIT C
DURSTON AND COTTONWOOD ROAD IMPROVEMENTS PROJECT- PHASE 2
Baxter Lane, from East of Harper Puckett Road to Ferguson Ave.
Scope of Services - Amendment#2
• TASK 1 - BID TO AWARD PHASE (TIME & MATERIALS)
• TASK 2 - CONSTRUCTION PHASE (TIME & MATERIALS)
• TASK 3 - POST-CONSTRUCTION PHASE (TIME & MATERIALS)
This contract amendment includes additional services to complete the Baxter Lane portion of the Durston
and Cottonwood Road Improvement Project,from east of Harper Puckett Road to Ferguson Avenue. The
scope of work for Amendment #2 includes advertising and bidding, construction administration and
observation, and post-construction services.
TASK 1 - BID TO AWARD PHASE
Task Description: This task order is for completing the bid to award phase. This includes preparing the
contract documents for bidding, advertising the project, bidding the project, awarding the project to the
lowest responsible bidder, and completing the executed contract documents.
Print/Assemble Contract Documents
The Consultant will print and produce twenty-five (25) complete paper sets and a complete .PDF set of
the Drawings and Contract Documents. The .PDF set will be posted on RPA's website for viewing by
potential bidders. The City will receive two(2) paper sets of the Contract Documents. The Consultant will
receive three(3) paper sets of the Contract Documents. Four(4) paper sets will be retained to give to the
successful low bidder. The remaining paper sets will be available for potential bidders to purchase, if they
do not wish to print their own sets from RPA's website.
Advertise for Bids
The Consultant will coordinate the advertisement for bids in the Bozeman Chronicle. The dates of
advertisement will be determined by the City of Bozeman.
Invitations to Bid
In addition to the Advertisements for Bid, the Consultant will send out personal Invitations to Bid to a list
of Contractors who may be interested in bidding on the project. The Consultant maintains a current listing
of Contractors who perform certain types of work within the State.
A copy of the Invitation to Bid list will be provided to the City so they can review the list of Contractors
who have been personally invited to bid on their project. The Consultant will also ask the City if there are
any other Contractors to whom an Invitation to Bid should be sent.
Pre-Bid Conference
The Consultant shall schedule and conduct a Pre-Bid Conference for the project. The location and time
for the Pre-Bid Conference will be clearly stated in the Invitation for Bids and/or Information for Bidders
Robert Peccia and Associates Page 1 of 6 Exhibit C
Durston and Cottonwood Road Improvements Project Scope of Services
sections of the Contract Documents. The intent of this conference is to make the Contractors fully aware
of the project requirements.
The Consultant is responsible for conducting the meeting and taking meeting notes and answering any
technical questions. A Pre-Bid Conference Sign-In Sheet shall be circulated amongst the attendees for a
record of those persons present.
The Consultant will send the City a copy of the Pre-Bid Conference Sign-In Sheet, the Pre-Bid
Conference Agenda, and the conference meeting notes.
Planholder's List
The Consultant will distribute the Contract Documents to those Contractors who request them and ensure
the Contractors supplied the proper deposit. Each Contract Document shall be numbered sequentially in
the order in which they are transmitted. The Consultant will maintain a Planholder's List which identifies
all Contractors which have received the Contract Documents. This record shall include writing down the
Contractor's name and address, bid proposal number, and deposit received.
Issuing Addenda
If necessary, addenda will make clarifications or changes in the Contract Documents prior to the bid
opening. All written addenda issued will become part of the Contract Documents and all bidders shall be
bound by such addenda, therefore a copy of the addenda shall be sent to everyone on the Planholder's
List.
Bid Opening
The City Clerk will run the Bid Opening, and the Consultant will attend. Unless otherwise directed by the
City, the only bid information that will be read aloud at the bid opening will be the Contractor's name and
address, Contractor's registration number, confirmation of Addenda (if any), confirmation of a Bid Bond
and the Contractor's base bid, additive alternate bids if applicable, and confirmation of the non-
discrimination affirmation form. A Summary of Bids form shall be distributed to all persons at the Bid
Opening. Bids which are received after the scheduled Bid Opening time shall not be opened and shall be
returned to the Contractor unopened. The City will determine when the scheduled time for receiving
proposals has closed.
The Consultant will review all bids received for bid irregularities. Items to be reviewed include the Bid
Bond, math errors in the bid, acknowledgment of receipt of all addenda, Contractor's registration number
and proper completion of all bid document forms. If irregularities are discovered in the low bidder's
package, the Consultant shall bring it to the attention of the City and encourage them to consult the City
attorney.
Bid Tabulations
The Consultant shall return from the Bid Opening with all the Contractor's Official Bid Proposals so the
Consultant can prepare the bid tabulations. The Consultant is responsible for transferring the unit bid
prices and total bid prices shown in the Contractor's bid onto a Bid Tabulation Sheet. Any math errors in
the Contractor's bid will be noted on the bid tabulations and the correct figure shown.
Award Recommendation
After the Bid Tabulations have been prepared and approved, the Consultant will prepare a
Recommendation of Award letter to the City.A copy of the Bid Tabulations will be attached to the letter
Robert Peccia and Associates Page 2 of 6 Exhibit C
Durston and Cottonwood Road Improvements Project Scope of Services
The Recommendation of Award shall be based on the lowest responsive bid, the absence of any bid
irregularities (or in accordance with an Attorney's opinion in the case of bid irregularities), and the ability
of the Contractor to perform the work.
The Consultant will investigate if the Contractor is qualified to complete the project. If so, the Consultant
shall recommend award to the Contractor. If the Contractor does not appear to be qualified, the
Consultant shall recommend to the City the Contractor's bid be disqualified and the next lowest bidder be
considered- or that all bids be rejected and the project be re-bid, whichever the City Attorney believes to
be appropriate. The Consultant does not have the authority to make these decisions for the City.
Notice of Award and Executed Contract Documents
Once a Contractor has been approved by the City, the Consultant shall complete and transmit three
copies of a Notice of Award to the City for their signature. The City shall be asked to sign the Notices and
return to the Consultant for them to transmit all of them to the Contractor for their signature.
After the Contractor signs the Notice of Award, the Consultant shall transmit three copies of the
Agreement Between City and Contractor to the Contractor. The Contractor should be asked to sign all
three copies and return them to our office, along with the required Performance and Payment Bonds,
Certificates of Insurance, and Power of Attorney. This set of documents constitutes the Contract
Documents.
Upon receipt of the Contract Documents from the Contractor, the Consultant shall review the Agreement,
Performance Bond, Payment Bond, Certificates of Insurance, Power of Attorney, and Workers'
Compensation Certificate for conformance with the project requirements. "!
The Consultant will bind all the Contract Documents including specifications and addenda, along with
copies of the Bid Proposal, Bid Bond and Bid Tabulations, and send to the City for review and signatures.
Once executed, this bound set of construction specifications and contract documents book will be the
Executed Contract Documents. The Consultant will provide the City seven copies of bound Executed
Contract Documents. The City will retain two copies and return the remainder to the Consultant.
TASK 2 - CONSTRUCTION PHASE
Task Description: This task order is for providing construction management and administration during
the construction of the project.
Preconstruction Conference
The Consultant shall schedule a Preconstruction Conference with the City, Contractor, subcontractors,
and any other applicable representatives and governmental agencies. The Consultant will provide the
Contractor with three sets of the Executed Contract Documents for use in constructing the project. The
Consultant is responsible for conducting the Pre-Con and recording accurate minutes of the items
discussed. The Consultant shall prepare a Preconstruction Conference Agenda which lists the topics of
discussion applicable to the project.
The main purpose of the Preconstruction Conference is to introduce and designate responsible
personnel, establish the Contractor's proposed construction schedule, clarify the submittal and pay
request process, and discuss the major project requirements.
Robert Peccia and Associates Page 3 of 6 Exhibit C
Durston and Cottonwood Road Improvements Project Scope of Services
The Consultant shall prepare and send minutes of the Preconstruction Conference to all conference
participants that request them. In addition, the Consultant shall transmit a copy of the Preconstruction
Conference Agenda and the Persons Attending form to all that request them.
Submittal Review Process
The Consultant is responsible for ensuring the submittals received from the Contractor are reviewed and
returned within the allowed time frame. A Submittal Log shall be maintained during the Submittal Review
process. This Submittal Log will provide a permanent record of when submittals were received, when
submittals were returned, and what actions are required of the Contractor.
Each individual submittal received from the Contractor shall be reviewed and recorded on a Submittal
Review Form. This form will be returned to the Contractor with the appropriate number of reviewed
submittals attached.
Construction Administration and Observation
The Consultant will assign a Resident Project Representative (RPR) to act as the construction observer
and project administrator for the project. Duties include field checks of materials and equipment,
documentation, overseeing required testing, reporting deficient work, verifying all testing, maintaining all
files and log books, and conducting inspections.
This Representative will be on-site eight hours per day during construction activities and will observe the
Contractor's performance in comparison to plans and specifications. The RPR will be budgeted to be on-
site 40 hours/week and will have an additional hours of office time. Additionally, other members of the
Consultant's team will periodically be needed to assist during construction either in the office or on-site.
The construction is not anticipated to exceed 90 calendar days (60 working days). RPR time is
anticipated not to exceed 65 field working days and 5 office working days. Should the Contractor decide
to do work requiring observation on weekends or beyond the scheduled project completion date, the
Contractor could be assessed for reimbursed engineering fees to compensate for the additional time.
Additionally, if the scope of work changes significantly enough to warrant an extension of time for the
Contractor, the Consultant will be compensated for additional time and expenses as well.
No quality control testing of material is included in this agreement. Such independent testing laboratory
work will be required to be contracted through the selected Contractor with the laboratory test results
being submitted simultaneously to the Contractor and Consultant for review.
Partial Pay Requests
Partial Pay Requests are processed periodically throughout the course of the construction project. Normal
projects allow the Contractor to request partial payments every 30-days. The Consultant is responsible
for certifying each pay request.
Unless otherwise provided for in the Project Specifications, it shall be the Consultant's policy to withhold
the full 5% retainage allowed by State law on each of the Contractor's Pay Requests until the Final Pay
Request.
Change Orders
During the construction phase it may become necessary to add, modify, or delete work items and/or
contract time. These changes are normally initiated by the City or Consultant, or requested by the
Robert Peccia and Associates Page 4 of 6 Exhibit C
Durston and Cottonwood Road Improvements Project Scope of Services
Contractor. Any changes in the original Contract Documents shall be handled through the issuance of a
Change Order.
In the event a Change Order is required; the Consultant shall process the Change Order. The Consultant
shall notify the City of the potential Change Order prior to negotiating the change with the Contractor and
obtain the City's approval of the need for the change.
The Consultant will negotiate with the Contractor to derive a reasonable change in cost for the work
changes requested. A detailed cost breakdown must be provided by the Contractor so we may review it
for reasonableness.
The Consultant is responsible for executing the Change Order and providing it to the Contractor for their
acceptance signature. The Consultant shall transmit all three signed copies to the City for their review,
approval and signature.
The Consultant shall transmit a signed copy of the Change Order to the Contractor which will serve as
their notice to proceed with the changes.
Contractor's Certificate of Completion
When it is the Contractor's opinion that the project is substantially completed, the Consultant shall have
the Contractor complete the Contractor's Certificate of Completion.
Project Punchlist
After the Contractor has submitted the Contractor's Certificate of Completion, it shall be the Consultant's
responsibility to perform a thorough review of the project and prepare and issue the Contractor a Project
Punchlist. The Punchlist should detail the remaining work items and site cleanup the Contractor must
complete prior to the Final Project Inspection. The Punchlist should be signed by the Consultant and
copies should be given to the Contractor and the City. The Contractor's satisfactory completion of the
Punchlist items does not constitute final acceptance of the project, it only means that the Contractor is
ready for Final Inspection with the City.
Final Project Inspection
Representatives of the City, the Contractor, and the Consultant shall visit the project site for a Final
Project Inspection. A thorough walk-through inspection shall be conducted to provide the City the
opportunity to comment on the quality of the finished project, to point out work items or cleanup which
require additional work, or accept the project as complete.
If the City requires the Contractor to perform additional work, the Consultant shall document the work
items in a Final Project Punchlist. Copies of this Final Project Punchlist shall be transmitted to the
Contractor, the City, and the Consultant.
Upon request of the Contractor, the Consultant shall prepare and obtain the necessary signatures on the
Certificate of Substantial Completion. The date of"substantial completions" triggers the end of contract
time and the start of the warranty period.
TASK 3 - POST-CONSTRUCTION PHASE
Task Description: This task order is for providing construction management and administration after the
Contractor has completed the construction of the project and substantial completion has been granted.
Robert Peccia and Associates Page 5 of 6 Exhibit C
Durston and Cottonwood Road Improvements Project Scope of Services
Final Punchlist Review
The Consultant shall inspect the project after the Contractor has completed all items on the Final
Punchlist.
Contractor's Final Pay Request
The Contractor is responsible for submitting a Final Pay Request to the Consultant for processing. This
Final Pay Request shall be processed identically to the partial pay requests; with the exception that all
previous retainages withheld shall be released.
Prior to processing the Final Pay Request, the Consultant shall require the Contractor to submit an
Affidavit on Behalf of Contractor form and Consent of Surety Company to Final Payment form. These
forms are the Contractor's guarantee that all bills for materials, supplies& labor have been paid in full and
that no additional claims will be made against the City due to the Contractor's actions, and that the final
payment shall not relieve the Surety Company of any of its obligations.
Record Drawings
The Consultant is responsible for drafting and producing the Record Drawings after project completion.
The Consultant, Contractor and City shall maintain a set of record construction plans during the
construction, noting all design changes, underground utilities, etc. All sets of drawings shall be presented
to the Consultant in a neat and understandable condition for final revisions. The Consultant shall
carefully review the changes made for accuracy and completeness.
Certification Letter
The Consultant will prepare a Certification Letter for submittal to the MDEQ. This letter will provide
documentation that all water and sewer mains that were installed as part of the project were installed per
the approved plans and were tested in accordance with the approved specifications. The Consultant will
submit this letter to MDEQ along with the Record Drawings.
Submit Certification Letter and Record Drawings to City & MDEQ
The Consultant shall review the record drawings prior to submitting copies to the City and MDEQ. The
Consultant will submit three (3) sets of record drawings to the City along with a .PDF set and AutoCAD
files for the project. The Consultant will submit two (2) sets of record drawings to MDEQ along with the
Certification Letter.
Warranty Inspection
The Consultant will schedule and attend a Warranty Inspection. The primary objective of the inspection is
to test all the facilities and materials for proper functioning prior to the expiration of the Contractor's
warranty on parts and labor.
Robert Peccia and Associates Page 6 of 6 Exhibit C
ROBERT PECCIA&ASSOCIATES BAXTER LANE,FROM HARPER PUCKETT TO FERGUSON
ENGINEERING SERVICES CONTRACT BozeMAN,MT
SCHEDULE OF ESTIMATED COSTS
AMENDMENT NO.2 WA ATTACHMENT D-1
BID TO AWARD PHASE - TIME & MATERIALS
PERSON HOURS
PRINCIPAL PROJECT CONSTRUCTION CADD CLERICAL TOTAL
WORK ITEM/SUDTASK MANAGER TECH. TECH. PERSON
$66.50 S50.20 S37.30 S30.50 $25.20 HOURS
TASK L•BID TO AWARD PHASE
PRINT/ASSEMBLE CONTRACT DOCUMENTS 2 2 8 12
ADVERTISE FOR BIDS 2 2
INVITATIONS TO BID 2 4 6
PRE-BID CONFERENCE 4 4 8
PLANHOLDER'S LIST 2 2
ISSUING ADDENDA 8 4 2 4 18
BID OPENING 4 4
BID TABULATIONS 4 4
AWARD RECOMMENDATIONS 1 2 3
NOTICE OF AWARD AND EXECUTED CONTRACT DOCUMENTS 1 8 4 4 17
TOTAL PERSON-HOURS: 2 32 16 4 22 76
LABOR COST PER EMPLOYEE: S133.00 SL8O6.40 $596.80 $122.00 $554,40 $3.012.60
DIRECT EXPENSES ASSUMPTIONS/EXCLUSIONS:
NONE
EQUIPMENT(COMPUTERS) $153.00
MILEAGE-3 TRIPS FROM BZN OFFICE($0.585/MILE 4WD) $17.55
TELEPHONE,POSTAGE AND FAX $10.00
PRINTING(25 SETS OF PS&E,7 SETS OF EXECUTED DOCUMENTS) $2.000.00
TOTAL: $2,180.55
SUMMARY OF ENGINEERING SERVICES
DIRECT LABOR $3.012.60
OVERHEAD(CURRENT OH RATE X DIRECT LABOR)(1.6760) $5.049.12
SUBTOTAL LABOR COST: $8,061.72
DIRECT EXPENSES $2,180.55
SUBTOTAL PROJECT COSTS: $10,242.27
PROFIT(15%OF LOADED LABOR): $1.209.26
TOTAL ENGINEERING FEE (ROUNDED} $11. 00
ROBERT PECCIA &ASSOCIATES BAXTER FROM HARPER PUCKETT TO FERGUSON
ENGINEERING SERVICES CONTRACT BOZEMAN.MT
SCHEDULE OF ESTIMATED COSTS
AMENDMENT NO.2 ATTACH,.w D-2
CONSTRUCTION PHASE - TIME T RIALS
PERSON HOURS
PRINCIPAL PROJECT CONSTRUCTION CLERICAL TOTAL
WORK ITBP4/SUBTASK MANAGER TECH. PERSON
$66.50 $50.20 $37.30 S25.20 HOURS
TASK 2:CONSTRUCTION PHASE
PRECONSTRUCTION CONFERENCE 8 4 12
SUBMITTAL REVIEW PROCESS 40 4 4 48
CONSTRUCTION ADMINISTRATION/OBSERVATION-OFFICE 4 40 40 84
CONSTRUCTION ADMINISTRATION/OBSERVATION-FIELD 40 440 480
PARTIAL PAY REQUESTS 8 8 16
CHANGE ORDERS 16 16 32
CONTRACTORS CERTIFICATE OF COMPLETION 2 2 4
PROJECT PUNCHUST 4 4
FINAL PROJECT INSPECTION 1 4 4 9
TOTAL PERSON-HOURS: 5 158 522 4 689
LABOR COST PER EMPLOYEE: $332.50 S7,93180 $19,470.60 S100.80 $27.835.50
DIRECT EXPENSES AEEUMPT oNs/EXCLUSIONS:
EQUIPMENT(SURVEY GPS$400/DAY) N/A CONSTRUCTION OBSERVATION WILL BE FULL TIME
EQUIPMENT(COMPUTERS) $417.50 AND INCLUDES 8 HOURS PER DAY ON-SITE.
EQUIPMENT(NUCLEAR DENSOMETER$650/MONTH) N/A CONTRACT IS ESTIMATED AT 90 CALENDAR DAYS,
PER DIEM-DAY($46/DAY FOR MEALS ONLY) $552.00 USE 55 FIELD WORK DAYS&5 OFFICE WORK DAYS.
CONTRACT INCLUDES EXPERIENCED INSPECTOR
PER DIEM-OVERNIGHT($137/NIGHT LODGING&MEALS) $6,576.00 FROM THE HELENA OFFICE.
MILEAGE-10 TRIPS FROM BZN OFFICE($0.585/MILE 4WD) $58.50
MILEAGE-12 TRIPS FROM HLN OFFICE($0.585/MILE 4WD) $1,263.60
TELEPHONE,POSTAGE AND FAX $100.00
PRINTING $100.00 NUCLEAR DENSOMOTER NOT INCLUDED.ALL
SUBGRADE AND ASPHALT TESTING UNDER THE
TOTAL' $9.067.60 CONTRACTORS TESTING AND SURVEYING BID ITEMS.
SUMMARY OF ENGINEERING SERVICES MILEAGE FROM HELENA IS ONCE PER WEEK FOR 12
WEEKS.OVERNIGHT PER DIEM IS 4 DAYS PER WEEK
FOR 12 WEEKS,WITH ONE DAY PER WEEK BEING A
DIRECT LABOR $27.835.50 DAY PER DIEM.
OVERHEAD(CURRENT OH RATE X DIRECT LABOR)(1.6760) $46,652.30
SUBTOTAL LABOR COST: $74,487.80
DIRECT EXPENSES $9.067.60
SUBTOTAL PROJECT COSTS: $83,555.40
PROFIT(15%OF LOADED LABOR): $11,173.17
TOTAL ENC31NEERING FEE (ROUNDED): $94700
ROBERT PECCIA&ASSOCIATES U BAXTER LANE.FROM HARPER PUCKETT TO FERGUSON
ENGINEERING SERVICES CONTRACT v BozEmAN,MT
SCHEDULE OF ESTIMATED COSTS
AMENDMENT NO.2 ArrwcHMaNT D-3
POST-CONSTRUCTION PHASE - TIME & MATERIALS
PERSON HOURS
PRINCIPAL PROJECT CONSTRUCTION CADD CLERICAL TOTAL
WORK ITIW.SUBTASK MANAGER TECH. MICH. PERSON
S66.80 $50.20 S37.30 530.B0 $28.20 HouRE
TASK 3:POST-CONSTRUCTION PHASE
FINAL PUNCHLIST REVIEW 4 4
CONTRACTORS FINAL PAY REq UEST 2 4 6
RECORD DRAWINGS 2 16 40 $8
CERTIFICATION LETTER 2 2
SUBMIT CERTIFICATION LETTER&RECORD DRAWINGS TO CITY&MDEQ 2 2 4
WARRANTY INSPECTION 2 4 6
TOTAL PERSON-HOURS: 10 28 40 2 80
LABOR COST PER EMPLOYEE: $502.00 51.0"AO S1=0.00 350.40 S2.816.80
DIRECT EXPENSES ASSUMPTIONS/EXCLUSIONS:
NONE
EQUIPMENT(COMPUTERS) $305.00 �
MILEAGE-2 TRIPS FROM BZN OFFICE($0.585/MILE 4WD) $11.70
TELEPHONE.POSTAGE AND FAX $10.00
PRINTING(RECORD DRAWINGS&MISC.) $100.00
TOTAL: $426.70
SUMMARY OF ENGINEERING SERVICES
DIRECT LABOR $2.816.80
OVERHEAD(CURRENT OH RATE X DIRECT LABOR)(1.6760) $4,720.96
SUBTOTAL LABOR COST: $7.537.76
DIRECT EXPENSES $426.70
SUBTOTAL PROJECT COSTS: $7,964.46
PROFIT(15%OF LOADED LABOR): $1.130.66
TOTAL ENGINEERING Fee (ROUNDED): $9,100