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HomeMy WebLinkAbout17- Amendment 1 to Task Order 6 - DOWL - Street and Utilities Land Agent Services AMENDMENT#1 TO TASK ORDER NUMBER 06 Issued under the authority of Professional Services Master Task Order Agreement between the City of Bozeman and DOWL for: Professional and technical services for the acquisition of right of way, easements and real properly to allow for the construction of various street and utilities improvements within the City of Bozeman This Amendment to Task Order No. 6 is dated February 2, 2017 between City of Bozeman (City) and DOWL (Contractor). The following representatives have been designated for the work performed under tliis Tasl<Order: City: Carolyn Poissant Contractor: Tony Gaddo,P.E. SCOPE OF WORK: The scope of work for Task Order No. 6-Amendment#1 is detailed in the attached Project Scope of Services. COMPENSATION: Contractor shall be reimbursed on a time and materials basis for the additional services with the original budget increased by $9,272.00, to a revised total cost not to exceed $44,746.00. The total cost for Task Order No. 6-Amendment#1 is detailed in the attached Project Cost Estimate. Contractor shall invoice no more often than monthly for services provided in the prior month. The provisions of the Professional Services Master Task Order Agreement and any Special Terms and Conditions and/or Exhibits or Attachments to this Task Order shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the companies have executed this Task Order: City of Boze Contractor By: By: I Title: /Ar-1J(\Jb "IN wykt C-E{L Title: X-6 Date: 7 7 Date: 2/Z/1-7 Fed. ID.No. 92-0166301 I�i February 2, 2017 Professional Services Agreement for Streets and Utilities Land Agent Services Project Scope of Services Task Order No. 6 Amendment#1 The scope of services for this City of Bozeman Right-of-Way Acquisition Project is to Appraise, Acquire and successfully conduct and prepare the necessary meetings, agreements, and legal documents to transfer property titles from private land owners to the City of Bozeman (City). The Federal Highway Administration (FHWA) and City will be constructing new trail improvements in the near future and the City intends to acquire the necessary right-of-way (R/W) prior to construction. This Task Order No. 6-Amendment #1 will serve as the R/W acquisition process for the Trail to the M TOP Project which will install a new shared use path to the M Trailhead near Bozeman, Montana. The Feasibility Memorandum for the Bozeman to Bridger Mountains Trail, MD DOT 86(1) (January, 2015), trail alternative 2, is the basis for areas necessitating R/W acquisition. This amendment to the original scope of services addresses additional time and resources required to and finish the acquisition negotiations for the remaining parcel to be acquired (Parcel 025). Negotiations with the land owner and their legal representation necessitate additional time to complete the acquisition, including time for a memorandum of understanding (MOU)that was outside the original project scope. The intent of this scope of services and corresponding cost estimate is to provide acquisition services on a time and materials, not to exceed basis. Additional costs related to the actual land purchase price, relocation costs paid to property owners, and any costs associated with eminent domain proceedings are not included in this scope of services or cost estimate. All work will be performed in accordance with the guidelines and procedures contained 49 CFR, "Uniform Relocation Assistance and Real Property Acquisition Regulations for Federally- Assisted Programs" as amended. The standard R/W process for Montana Department of Transportation projects will be followed for this project. The following activities will be conducted as outlined below. 1.0 PROJECT RESEARCH • Additional work is not included in this scope. 2.0 INITIAL PROPERTY OWNER CONTACT • Additional work is not included in this scope. 3_0 SURVEY • Additional work is not included in this scope. BOWL Page 1 of 3 February 2, 2017 4_0 R/W MAPPING & EXHIBITS • Additional work is not included in this scope. 5.0 TITLE COMMITMENTS • Additional work is not included in this scope. 6_0 APPRAISALS AND REVIEW APPRAISALS • Additional work is not included in this scope. 7.0 PREPARE CONTRACTS • Prepare an MOU for Parcel 025. • Modify the acquisition documents to address cost to cure items and MOU. • QA/QC of deliverables Deliverables: • Preliminary memorandum of agreement for Parcel 025 8_0 ACQUISITIONS • Conduct additional meetings with owner of Parcel 025. • Prepare final acquisition documents. • Prepare final acquisition costs. • Additional appraisal work is not included in this scope. • Prepare summary of non-monetary considerations when applicable • QA/QC of deliverables Deliverables: • Final acquisition documents 9.0 R/W AND DESIGN PLAN UPDATES • Additional work is not included in this scope. 10.0 RELOCATION SERVICES • Additional work is not included in this scope. 11.0 CLOSING • Additional work is not included in this scope. 12.0 PROJECT MANAGEMENT • Team Coordination • Progress meetings and updates 4 Page 2 of 3 BOWL February 2, 2017 13.0 FINAL SUBMITTAL AND CLOSEOUT • Additional work is not included in this scope. CONTINGENCY Due to the nature of property acquisition work, the time required to work with individual property owners varies significantly. The scope of services as detailed in this document includes all the necessary steps to acquire property from private owners, but much of that work relies on good cooperation and timely responses from all parties. The contingency item serves to capture the possible additional costs incurred during the acquisition process due to challenging situations with property owners. Id Page 3 of 3 BOWL Cit of Bozeman RNV Acquisition:Task Order No.6 Project Cost Estimate--Amendment#1 DATE: 212117 PROJECT NO: 4524.11402.06 EST.PREPARED BY: DOWL PAY SCH.:Time and Materials--NTE Project Right of Real Estate Manager! WaylRelocati Design Assistant Professional Activity Tasks Total Hours Manager Coordinator on Agent Engineer Coordinator Surveyor Survey Crew Clerical WORK TO BE COMPLETED 1.0 PROJECT RESEARCH Obtain and review preliminary design plans 0 Obtain and review project documentation o Not Applicable Coordination meeting with the project team members 0 Obtain current deeds 0 SUBTOTAL(HOURS) 0 0 0 0 D 1 0 0 0 0 2.0 INITIAL PROPERTY OWNER CONTACT Compile Contact Information o Not Applicable Initiate Contact 0 SUBTOTAL(HOURS) 0 0 0 o 0 0 1 0 0 0 3.0 SURVEY Control Survey 0 Topographical Survey 0 R/W Suway 0 Not Applicable Set New RAN Pins 0 QA1QC 0 SU13TOTAL(HOURS) 0 1 0 0 a 0 0 0 0 0 4.o RIW MAPPING&EXHIBITS Determine proposed RJW acquisition areas. 0 Prepare preliminary deed exhibits 0 Not Applicable QA/QC of Deliverables 0 SUBTOTAL(HOURS) 0 0 0 0 0 0 0 0 0 5.0 TITLE COMMITMENTS Secure Title Commitments 0 Team Coordination 0 Not Applicable SUBTOTAL(HOURS) 0 0 0 0 0 0 1 0 0 0 6.0 APPRAISALS AND REVIEW APPRAISALS Conduct Appraisal(2) 0 Conduct Review Appraisal(2) 0 Prepare Waiver Evaluations(4) o Not Applicable Team Coordination 0 QA/QC 0 SUBTOTAL(HOURS) 0 0 0 0 0 0 1 0 0 a 7.01 PREPARE CONTRACTS Prepare a MOU for Parcel 025 15 1 12 2 Modify Acquisition Documents 2 2 QAlQC of Deliverables 1 1 SUBTOTAL(HOURS) 18 2 14 0 0 0 0 0 2 8.0 ACQUISITIONS Conduct additional meetings with owner of Panel 025 16 16 Prepare Final Acquisition Documents 2 2 Prepare Final Acquisition Costs 4 4 Prepare non-montetary documentation 2 2 QA/QC of Deliverables 1 1 0 SUBTOTAL(HOURS) 25 1 24 0 0 1 0 0 0 0 9.0 RIW AND DESIGN PLAN UPDATES Update Preliminary Deed Exhibits 0 Not Applicable SUBTOTAL(HOURS) D 1 0 1 0 0 0 0 0 0 0 AL ppWL Page Iof3 City of Bozem JW an R Acquisition:Task Order No.6 Project Cost Estimate--Amendment#1 DATE: 212J17 PROJECT NO: 4524.11402.06 EST.PREPARED BY: DOWL PAY SCH.:Time and Materials--NTE Project Right of Real Estate Manager l Wa,Relocatl Design Assistant Professional Activlty Tasks Total hours Manager Coordinator on Agent Engineer Coordinator Surveyor Survey Crew Clerical 10,0 RELOCATION SERVICES Provide Property Relocation 0 Not Applicable SUBTOTAL(HOURS) 0 0 0 0 0 0 0 0 0 11.0 CLOSING Prepare Final Title Transfer Documents 0 Closing Meetings o Not Applicable QA/QC 0 SUBTOTAL(HOURS) 1 0 1 0 1 0 0 0 0 0 1 0 1 a 12.0 PROJECT MANAGEMENT Team Coordination 2 2 Progress Meetings and Updates 4 2 2 SUBTOTAL(HOURS) 6 0 4 0 0 0 0 0 2 10.0 FINAL SUBMITTAL AND CLOSEOUT Deliver Completed Tille Transfer Documents 0 RJW Certification 0 Not Applicable Project Closeout 0 QAlQC of Deliverables 0 SUBTOTAL(HOURS) 1 0 0 0 0 0 0 1 0 0 0 CONTINGENCY Negotiation Challenges 26 2 16 8 I Total Project Hours 75 5 $a 0 0 e 0 0 4 I i s i 3 3 `3 P f I3[ I 3 !l. ppWL Page 2of3 4 Kit-of Bozeman RIW Acquisition:Task Order No.6 Project Cost Estimate--Amendment#1 DATE: 2l2I17 PROJECT NO: 4524.11402.06 EST.PREPARED BY: DOWL PAY SCH.:Time and Materials--NTE Project Right of Real Estate JM...ger! WaylRelocatt Design Assistant Professional Activity Tasks Total Hours Manager Coordinator on Agent Engineer Coordinator Surveyor Survey Crew Clerical COST SUMMARY DIRECT LABOR Hours Rate Extension Real Estate Manager 5 160.00 600.00 Project Manager/Coordinator 58 125.00 7,250.00 Right of Way/Relocation Agent 0 140,00 0.00 Design Engineer 0 85.00 0.00 Assistant Coordinator 8 120.D0 980.00 Professional Surveyor 0 130,00 0.00 Survey Crew 0 225.00 0,00 Clerical 4 55.00 220,00 TOTAL HOURS 75 TOTAL LABOR $9,230.00 DIRECT NONLABOR Miscellaneous(Blueline prints.mylars,mu[Vigi paper,telephone, postage,misc.equipment rental,maps,photos,survey mgs.,display boards,etc.) Unit Quantity Rate Com uter Hours Per Hour 0.00 Title commitments Each Per Parcel $325 0.00 Vehicle Rental Days Per Da $50 0.00 Mileage Miles 42 Per Mile $1.00 42.00 Airline Trips Trips Per Trip $900 0.00 Lodging Days Per Day $110 0.00 Meals Days Per Day $51 0.00 TOTAL DIRECT NONLABOR $42.00 OUTSIDE SERVICES AND SUBCONTRACTS LUMP SUM R1W Appraisals R/W Review Appraisals TOTAL OUTSIDE SERVICES AND SUBCONTRACTS $0.00 RECAPITULATION Total Direct Labor 9,230.00 Total Direct NonLabor 42.00 Total Outside Services&Subcontracts 0.00 TOTAL ESTIMATED AMENDMENT#1 COST(NTE) $9,272.00 TOTAL CURRENT CONTRACT COST NTE $35,474.00 TOTAL ESTIMATED COST NTE) $44,746.00 AOL D©wl Page 3of3