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Home My WebLink AboutEx 4 September 2017 Parking Directors Report 1 r BOZEMAN PARKING COMMISSION Parking Program Manager's Report Date: September 14, 2017 To: Bozeman Parking Commission From: Ed Meece, Parking Program Manager An update of major developments, in August, includes: • Parking Enforcement Officer Ryan Tucker celebrated his one year service anniversary with the Parking Services Division,and City of Bozeman, on August 71n.Job Well Done, Ryan! • The Parking Program Manager, Treasurer, IT Director, and Senior Parking Enforcement Officer engaged an intensive "scoping" process with T2 Systems for the purpose of refining the equipment,software, and services to be purchased under their submission to the recent Request for Proposal process.This effort required a review of current business and enforcement practices,as well as numerous multi-partner phone conferences,and will result in a more accurate cost projection and statement of work for consideration by the Bozeman Parking Commission. • The City Attorney's Office continues to review the proposed changes to the parking regulations within the Bozeman Municipal Code. Upon completion of their review,an updated version will be presented to the Bozeman Parking Commission for further consideration and action; possibly at the regular October 2017 meeting. • The Parking Program Manager met with two contractors to review this year's needs related to concrete crack repair at the Bridger Downtown Parking Garage.Their recommendations are being evaluated, and a decision on the pending scope of work is pending. • Homebase LLC is completing final punch list items for restoration of the North Willson surface lot, as required by the 2015 lease agreement with the Bozeman Parking Commission.The Parking Program Manager hopes to have this process complete by September 15tn • The Parking Program Manager began a project working with the Human Resources Department and Montana Municipal Inter-local Authority to develop,and implement,the first written safety and safety training program for Parking Services Division employees. • Stairwells • The Parking Services Division and Bozeman Police Department planned for, and executed,joint parking/student pickup safety and enforcement activities for the first weeks of school. • The Parking Services Division is working with the Streets Division (Public Works) to plan and implement a "48 Hour/Abandoned Vehicle" sweep, and community education effort, in early November; in preparation for winter snow removal. • The Parking Services Division developed new 'Information Cards' — briefly explaining the rolling rule and MSU Residential Permit District. The cards have been professionally printed, and are being used in daily enforcement efforts.Thanks to PEO Gallagher for her graphic design skills on this project. • Garage: o Fire Extinguisher Cabinets:A partial installation was completed on September 7tn.The contractor will need to return to finish, however, unexpected issues with removal of the old cabinets hampered their progress. The new cabinets were successfully outfitted with a graffiti resistant wrap prior to installation. 2 o Surveillance Cameras:The project for installation of the conduit necessary for completing Phase II of this project has begun,and the final order of camera equipment has been made. Project completion deadline has been moved to 9/30/17. Financial Update Revenues for the fiscal year are at 21%(w/out TIFD funds). Expenditures for the fiscal year are at 19%(w/out TIFD funds). New Developments(land use) The City of Bozeman is currently under the limitations of judicial order that restrains us from giving formal consideration, and or approval, to development projects with the B-3 zone (downtown core). However, the Parking Program Manager continues to attend the Development Review Committee,to provide any meaningful assistance regarding projects not in the B-3. Further Information: htips;/fgisweb.bgzeman.ne /Html5Vlewerl?viewer alannine. Parking Services Fund-Operating Auaust 2017-Revenue&Expenditures Report(As of 9/7/17) o� FY 18 FY 18 EARNED REVENUE BUDGET ACTUAL YTD Parking Lot Permits $25,000.00 $1,879.00 8% Garage Permits $250,000.00 $28,602.00 11% Garage-Transient Revenue $75,500.00 $19,860.00 26% Garage Validation Coupons $3,000.00 $1,075.00 36% Residential Nghbd.Permits $13,000.00 $21,395.00 165% Employee Ngbad. Permits $2,000.00 $2,190.00 110% Visitor Ngbad. Permits $10,500.00 $14,160.00 135% Admin/Late Fees $42,000.00 $8,592.00 20% Boot Fees $2,000.00 $150.00 8% Citation Revenue $300,000.00 $48,117.00 16% Misc. Revenue $0.00 $5,878.00 N/A Rents/Royalties/Other $2,000.00 $670.00 34% Interest Income $750.00 $0.00 N/A Loan Interest $840.00 $188.00 N/A Refunds& Reimbursements $0.00 $0.00 N/A Collection Fees $6,000.00 $3,669.00 61% Transfer Other Funds (TIFD) $250,000.00 $0.00 N/A TOTAL(w/TIFD Transfer) $982,590.00 $156,425.00 16% TOTAL (w/out TIFD Transfer) $732,590.00 $156,425.00 21% FY 18 FY 18 SPENT EXPENDITURE BUDGET ACTUAL YTD Admin - Personnel $ 100,127.00 $ 18,009.00 18% Admin --Operating $ 159,232.00 $ 31,326.00 20% Admin --Capital $ 250,000.00 $ - 0% Enforcement-- Personnel $ 202,384.00 $ 35,979.00 18% Enforcement--Operating $ 49,465.00 $ 5,115.00 10% Enforcement--Capital $ 10,000.00 $ - N/A Garage-- Personnel $ 40,122.00 $ 6,693.00 17% Garage--Operating $ 156,900.00 $ 39,299.00 25% Garage--Capital $ - N/A TOTAL(w/Admin Capital-TIFD) $ 968,230.00 $ 136,421.00 14% TOTAL(w/out Admin Capital-TIFD) $ 718,230.00 $ 136,421.00 19% COMPLETED September 2011 VIA PENDING HOLD/NOT STARTED PROJECTED ACTUAL STRATEGY DESCRIPTION COMPLETION COMPLETION COMMENTS Formalize the guiding principles as policies within the parking and Adopted by the BPC in 1 transporation system plan. Aug-16 8/2016. Adopt the 85%rule as the standard for measuring performance of the parking supply and triggering specific Adopted by the BPC in 2 management strategies. Aug-16 8/2016. Strengthen the role of the Parking Manager and the Parking Services Division-to better PPM attending DRC integrate with the Community meetings,and offering Development and Economic data/comment as staff 3 Development planning. On-Going On-Going review. Establish a policy for adjusting Adopted by the BPC in 4 rates(on and off-street) Oct-16 10/2016. BPC approved Resolution 2017-03(6/2017);City Commission approved Establish a Capital Maintenance CC Approval Resolution#4837 on 5 Reserve Fund Jul-16 8/14/17 8/14/17. PPM is working with the Comm.Dev.Department; Re-evaluate and restructure CDD has assigned this a'fall 6 current cash-in-lieu program. TBD 2018'priority status. PPM is working with the ED dept on changes to the minimum parking standards (UDC)in the 621VI zone; PPM atively attending internal DRC meetings to offer guidance on policy issues and prepare for 2018 effort to modify the parking Re-evaluate code based standards section of the 7 minimum parking requirements UDC. Re-evaluate and clarify the PPM is waiting on the purpose and intent of the current Admin./Legal Depts.For code section regarding Special further instruction on this 8 Improvement District#565. TBD isue. PPM is completing research for facility mgt.best Implement a Facilities practices,starting to draft 9 Maintenance Plan. 12/30/2017 On-going Fac.Mgt.plan,8/17; Develop a reasonable schedule of data collection to assess performance,including an accurate on and off street Data collection ocurred, inventory(public and private) following the Strategic and an occupancy/utilization Parking Management Plan, 10 analysis. 5/1/17&7/1/17 On-going Spring and Summer 2017. Identify off-street shared use opportunities based on data from strategy 9.Establish goals for transitioning employees, 1st shared use agreement begin outreach to opportunity negotiated and approved sites,negotiate agreements,and with Big Sky Western Bank 11 assign employees to facilities. On-Going (June 2017); Complete the 2008 Parking District Identification 12 Signage/Branding Plan No activity at this time. Clarify current on-street parking signage,particularly in areas where unlimited parking is allowed.Consider incorporating the current City parking logo into 13 on-street signage. No activity at this time. Rename all publicly owned lots 14 and garages by address. No activity at this time. RFP Selection Committee is Upgrade the access/revenue in final stages of award control system at the Bridger reccomendation,as of 15 Garage. 6/30/2017 On-going 9/7/17. RFP Selection Committee is Install a vehicle counter system in final stages of award at Bridger Garage and at the reccomendation,as of 16 Surface lots. 6/30/2017 On-Going 9/7/17. Court/Appeals Packet Establish best practice protocols (4/17);Uniform Policy and performance metrics for (8/17);RFP Selection existing enforcement personnal Committee is in final stages and support enforcement with of award reccomendation, 17 appropriate technology. On-going as of 8/7/17;