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HomeMy WebLinkAbout11-16-16 HPAB Minutes Historic Preservation Advisory Board and Design Review Board Joint Meeting November 16, 2016 6:00 pm City Hall, Madison Room 121 N. Rouse Ave., Bozeman, Montana A. Call meeting to order and Roll Call Bill Rea called the meeting to order at approximately 6:10 and called for attendance. Cyndy Andrus – Commission liaison Chris Saunders – Staff liaison Brian Krueger – Staff liaison Michael Wallner – HPAB Chair Cassidy Cook – HPAB Vice-Chair Carolyn Sylvester – HPAB member Bill Rea – DRB Chair Lessa Racow – DRB member Charles Franklin – DRB member Mark Hufstetler – DRB member Pete Constanti – DRB member Brady Ernst – DRB member Kiersten Iwai – DRB member Greg Sullivan – City Attorney Karen Stambaugh – Assistant City Attorney B. Changes to the Agenda - none C. Disclosure of Ex Parte Communication - none D. Public Comment Chair Rea called for public comment. No members of the public offered comment. E. Approval of Minutes – no action was taken. G. Action Items 1. General overview of each board’s duties – presented by staff liaisons (est. 5-10 minutes each) with follow up discussion with boards (15 minutes) Chris Saunders and Brian Krueger presented a description of the duties of each board. Discussion of points of interaction between the two boards and the role they have in advising the City Commission and Director of Community Development in making decisions on policy development and review of applications. Cyndy Andrus explained how the Commission applies recommendations from the Boards. 2. Presentation by City Attorney on open meeting laws and similar procedural issues for both boards (45-60 minutes) Karen Stambaugh and Greg Sullivan distributed reference material on open meeting laws and procedures. Discussion of how and why Bozeman has open meetings, nature of quasi-judicial reviews compared to legislative procedures, avoidance of quorums outside of noticed meetings, restrictions on electronic meetings, and ex parte communication was had. Note was made of the need to update the bylaws of the DRB to meet the new Commission directed format. 3. Discussion of upcoming HPAB retreat in January (15 minutes) HPAB members agreed additional discussion will occur at the December 13th meeting of the board. H. FYI/Discussion 1. Staff Liaison report Chris Saunders distributed public comment requesting the HPAB to become engaged in the City discussions on accessory dwelling units. Mr. Saunders indicated that Tom Rogers could attend the next meeting to describe alternatives and the upcoming code development process. The City Commission will have a discussion on the same topic on December 5th regarding infill, housing diversity, ADUs, and other topics. All are welcome to attend and participate. HPAB agreed they would like to have Mr. Rogers come on December 13th. 2. Board questions and general discussion I. Adjournment Meeting was adjourned at approximately 8:30. For more information please contact Chris Saunders at csaunders@bozeman.net or 406-582- 2260 Preservation Board meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA coordinator, Chuck Winn (TDD 582-2307).