Loading...
HomeMy WebLinkAbout06-05-17 City Commission Minutes U �'L • r THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,June 05,2017 Deputy Mayor-Cynthia Andrus: Present Commissioner-Jeff Krauss: Present Mayor-Carson Taylor: Present(Until 8:34 PM) Commissioner-Chris Mehl: Present Commissioner-I-Ho Pomeroy:Absent Staff Present at the Dais: Interim City Manager Dennis Taylor, City Attorney Greg Sullivan,Assistant City Manager Anna Rosenberry, City Clerk Robin Crough A. 06:00:26 PM (00:03:53)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Taylor called the meeting to order at 6:00 PM. B. 06:00:35 PM (00:04:02) Pledge of Allegiance and a Moment of Silence 06:01:20 PM (00:04:47) Passing of the Gavel Mayor Taylor passed the gavel to Deputy Mayor Andrus to run the meeting. C. 06:02:00 PM (00:05:27)Changes to the Agenda There were no changes to the agenda. D. 06:02:10 PM (00:05:37)Authorize Absence-Commissioner I-Ho Pomeroy 06:02:13 PM (00:05:40)Motion and Vote to authorize the absence of Commissioner Pomeroy. The motion passed 4-0. Commissioner-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Mayor-Carson Taylor:Approve Commissioner-Chris Mehl:Approve Commissioner- I-Ho Pomeroy:Absent Page 1 of 9 Bozeman City Commission Meeting Minutes,June 5,2017 E. 06:02:36 PM (00:06:03)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres) 2. Approve a Beer and Wine License for Backcountry Burger Bar, of Bozeman, Montana,to Sell Beer and Wine at 125 West Main Street(Pitcher) 3. Authorize the Interim City Manager to Sign an Interlocal Agreement with Gallatin County for an 800MHz Radio System (Winn) 4. Authorize the Interim City Manager to Sign a Conduit Management and Maintenance Agreement with Bozeman Fiber for Fiscal Year 2017 (Fine) 5. Authorize the Interim City Manager to Sign the Notice of Award to Williams Civil Division, Inc. for the 2017 Main and Willson Sewer Renovations Project(Gamradt) 6. Authorize the Interim City Manager to Sign Amendment Number 1 to the Professional Services Agreement with Robert Peccia and Associates for the Transportation Master Plan Update (Hixson) 7. Authorize the Interim City Manager to Sign Amendment Number 1 to Task Order Number 10 with DOWL to Obtain Right-of-Way on Baxter Lane between Ferguson Avenue and Cottonwood Road for the Baxter Lane Roadway Improvements Project(Murray) 8. Authorize the Interim City Manager to Sign Amendment Number 2 to the Professional Services Agreement with Robert Peccia and Associates for Construction Phase Services for Baxter Lane between Ferguson Avenue and Cottonwood Road for the Durston and Cottonwood Roads Improvements Project (Murray) 9. Ratify the Interim City Manager's Signature on the Software License, Maintenance and Support Agreement with Journal Technologies forJusticeWeb(Sullivan) 10. Resolution 4741, Creating a Payback District for the 2016 Bridger Drive Trunk Sewer Main (Murray) 11. Resolution 4777,Authorizing the Midtown Urban Renewal District Technical Assistance Grant Program and Authorizing the Bozeman Midtown Urban Renewal Board to Provide for the Administration of the Program (Fine) 12. Resolution 4799, Intent to Modify Special Improvement Lighting District Number 730 for Flanders Mills Subdivision Phase 1-7 (Clark/Neibauer) 13. Resolution 4804,Authorizing Change Order Number 1 with Montana Civil Contractors, Inc.to the 5.3 Million Gallon Water Storage Tank Project (Murray) 14. Ordinance 1969 Final Adoption, Authorizing the City Manager to Enter Into an Exchange Agreement for the Realignment of a Park Boundary in the West Manor First Addition Subdivision with Privately Owned Tracts, Providing Contingencies and an Effective Date (Poissant) 06:02:43 PM (00:06:10)City Manager Overview ICM Taylor provided a brief overview of Consent Items 1-14. 06:09:13 PM (00:12:40) Public Comment There was no public comment. Page 2 of 9 Bozeman City Commission Meeting Minutes,June S,2017 06:09:30 PM (00:12:57)Motion and Vote to approve Consent Items 1-14 as submitted. The motion passed 4-0. Manor-Carson Taylor: Motion Commissioner-Jeff Krauss: 2nd Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Mayor-Carson Taylor:Approve Commissioner-Chris Mehl:Approve Commissioner- I-Ho Pomeroy:Absent F. 06:09:53 PM (00:13:20) Public Comment There was no public comment. G. 06:10:30 PM (00:13:57)Action Items 1. 06:10:36 PM (00:14:03) Presentation of the Fiscal Year 2017-2018 (FY18) City Manager's Recommended Budget(D.Taylor/Rosenberry) 06:10:48 PM (00:14:15)Staff Presentation ICM Taylor discussed the nature of the FY18 budget to maintain current service levels.ACM Rosenberry discussed the budget development process. She noted the City budget historical expenditures.She discussed significant issues this year, including increased transportation funding,gas tax revenue from the state, requests for added staffing, Marsy's Law implementation, and the strategic plan project. There will be a change in fund balance of approximately$15.3 million. She discussed the largest projects of the total approximate$111 million.She discussed the FY18 staffing additions,totaling 10 FTEs.She noted the estimated ending balance for FY18 of approximately$5.4 million.She discussed General Fund revenue sources,and the General Fund priorities.ACM Rosenberry presented the Street Maintenance District,the Arterial&Collector District,the Tree Maintenance District, and utility information.She discussed the estimated tax levy,staying at last year's levels.She provided a table explaining the$81 annual increase for FY18.She summarized the tentative schedule for upcoming budget work sessions. 06:47:23 PM (00:50:50)Questions of Staff Mayor Taylor asked how much each mill costs the average taxpayer. He asked further about the gas tax money the City will actually receive. He asked about a comparison with other cities. He asked if we've been able to calculate what Marsy's Law will cost us. CR Mehl asked about the estimate of decline in fines and general increased costs due to Marsy's Law. Mayor Taylor asked how many more mills the City could levy if they wanted to. He asked about the accuracy of the carryover estimate. CR Mehl asked about estimated growth levels. He asked where the decrease in operations costs is coming from. He asked why more money is spent on pipe repairs than wastewater. Development Page 3 of 9 Bozeman City Commission Meeting Minutes,June 5,2017 Review Engineer Shawn Kohtz responded. He asked if the increase in water comes from increase is use or users. CR Krauss thanked ACM Rosenberry for producing the budget and doing Assistant City Manager work. He asked her to break down the City's increase in spending for FY18. He asked if the Street Maintenance Assessment is still catchup from deferred maintenance, and the Arterial &Collector to build capacity. He asked about personnel costs relative to capital. DM Andrus asked if the reserve is at the same place as usual at this point. 07:17:42 PM (01:21:09) Public Comment There was no public comment. 07:18:02 PM (01:21:29) Discussion Mayor Taylor discussed the$81 dollar increase and property tax increases due to reappraisals. He mentioned removing water and sewer services out of the increase. CR Krauss discussed the reappraisal process and impact.The Commission discussed in detail. He discussed the minimum reserve, and would like to see more. CR Mehl asked if water and sewer are required base charges. He supports this budget and it's a good start. DM Andrus also thought the budget was a good start. 07:41:06 PM (01:44:33) Recess DM Andrus called the Commission into recess until 7:50 PM. 07:50:05 PM (01:53:32) Call to Order DM Andrus called the meeting back to order at 7:50 PM. 2. 07:50:14 PM (01:53:41)Fiscal Year 2018(FY18)Budget Work Session-Special Revenue Funds: Community Development Fund, Building Inspection Fund,Tree Maintenance Fund (Forestry), Community Housing Fund -Workforce Housing (Rosenberry) 07:50:40 PM (01:54:07)Staff Presentation on the Community Development Fund ACM Rosenberry presented on the four main special revenue funds, out of a much larger number. She started with the Community Development Fund expenditures and revenues. She discussed the use of restricted cash in the fund. 08:02:11 PM (02:05:38) Questions of Staff CR Mehl asked about the data collection consultant. He asked about the "other" category since it keeps increasing. He also asked about the restricted cash and staffing in Community Development. Mayor Taylor asked about the wage of the Historic Preservation Officer. He asked about the historic building inventory. CR Krauss asked about funding positions with the restricted cash. He asked whether the City has been levying the General Fund for the Community Development Fund anymore. Page 4 of 9 Bozeman City Commission Meeting Minutes,June 5,2017 DM Andrus asked about the restricted revenues and their tie to applications.She asked about Conservation Overlay expenditures. 08:19:59 PM (02:23:26) Public Comment There was no public comment. 08:20:20 PM (02:23:47) Discussion CR Krauss stated that the City should use restricted funds when possible. CR Mehl asked about the spending of the Conservation Overlay funds. Mayor Taylor agreed with previous comments. DM Andrus stated they agreed to spend the entryway corridor money,and rollover the NCOD money, and taking the$20,000 of regional planning efforts out of long-range planning.ADD LAST 08:26:35 PM (02:30:02)Staff Presentation on the Building Inspection Fund ACM Rosenberry discussed the average fees and revenue estimates, and laid out expenditures. 08:31:34 PM (02:35:01)Questions of Staff CR Krauss asked her rationale for estimates. 08:33:25 PM (02:36:52) Mayor Taylor Absent Mayor Taylor left the meeting due to illness. Deputy Mayor-Cynthia Andrus: Present Commissioner-Jeff Krauss: Present Mayor-Carson Taylor:Absent Commissioner-Chris Mehl: Present Commissioner- I-Ho Pomeroy:Absent 08:33:51 PM (02:37:18)Questions of Staff Continued CR Mehl asked how we manage the number of inspections being done that are well above average. 08:36:33 PM (02:40:00) Public Comment There was no public comment. 08:36:49 PM (02:40:16) Discussion CR Krauss discussed the outward focus and tie to the strategic plan, and being more aware of inventory. 08:39:35 PM (02:43:02)Staff Presentation on the Tree Maintenance Fund ACM Rosenberry discussed the proposed budget. 08:39:48 PM (02:43:15) Point of Order CR Krauss asked if Deputy Mayor Andrus requested that he stay present despite a relative in this Page 5 of 9 Bozeman City Commission Meeting Minutes,June 5,2017 department to maintain a quorum. She requested that he stay. 08:42:48 PM (02:46:15)Questions of Staff CR Mehl asked about the discrepancy between revenues and expenditures. CR Krauss asked about the Emerald Ash Borer potential event. He asked about the department's search for potential grants. 08:52:18 PM (02:55:45) Public Comment There was no public comment. 08:52:36 PM (02:56:03)Staff Presentation on the Community Housing Fund ACM Rosenberry discussed the revenues and expenditures for FY18.She discussed a recommendation to fund$70,000 for administration of the affordable housing program.She noted that FY17 appropriations are not likely to be fully spent. 08:55:33 PM (02:59:00)Questions of Staff CR Mehl asked about the$70,000 administrative costs. Community Development Director Marty Matsen responded in detail. CR Krauss asked Mr. Matsen if he's been approached about affordable housing projects. DM Andrus asked about FY17 actual expenditures. 09:04:14 PM (03:07:41) Public Comment DM Andrus opened public comment. 09:04:24 PM (03:07:51)Kevin Thane,Public Comment Mr.Thane supports keeping the fund balance high. 09:05:14 PM (03:08:41)Heather Grenier,Public Comment Ms. Grenier thanked the Commission,and mentioned the HRDC has three projects coming in in the next year. 09:06:04 PM (03:09:31) Discussion CR Mehl supports continuing the mills and rolling over the balance. CR Krauss supports this budget approach. He also knows of some incoming projects. DM Andrus also supports the three mills. 3. 09:09:37 PM (03:13:04) Continued from May 22, 2017: Spratt Conditional Use Permit (CUP) to Allow Personal and Convenience Services in the M-1 (Light Manufacturing)Zoning District at 304 Gallatin Park Drive,Application 17131(Quasi-Judicial) (Jadin) 09:10:11 PM (03:13:38)Staff Presentation Planner Addi Jadin entered the staff report into the record.She discussed the previous hearing and the Page 6 of 9 Bozeman City Commission Meeting Minutes,June 5,2017 reason for the continuance, and the conditions of approval.She discussed the plan review criteria,the intended uses, and design elements. 09:18:36 PM (03:22:03)Questions of Staff DM Andrus asked about the trail in Condition 3.She asked Mr. Kohtz if there was any way to build a sidewalk or path and maintain it while other work happens. 09:21:14 PM (03:24:41)Applicant Presentation Cynthia Spratt has read the staff report and agrees with the conditions.They understand the situation with Manley Road.They have personally spoken with all the neighbors and the neighbors are excited about the project. 09:22:39 PM (03:26:06) Public Comment There was no public comment. 09:22:54 PM (03:26:21)Motion that having reviewed and considered the application materials,public comment, and all the information presented, 1 hereby adopt the findings presented in the staff report for application 17131 and move to approve the conditional use permit with conditions and subject to all applicable code provisions. Commissioner-Jeff Krauss: Motion Commissioner-Chris Mehl: 2nd 09:23:13 PM (03:26:40) Discussion CR Krauss thanked them for their investment. CR Mehl is in agreement with the staff analysis. DM Andrus supports the addition to the area. 09:24:11 PM (03:27:38) Vote on the Motion that having reviewed and considered the application materials,public comment, and all the information presented, 1 hereby adopt the findings presented in the staff report for application 17131 and move to approve the conditional use permit with conditions and subject to all applicable code provisions. The motion passed 3-0. Commissioner-Jeff Krauss: Motion Commissioner-Chris Mehl: 2nd Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Mayor-Carson Taylor:Absent Commissioner-Chris Mehl:Approve Commissioner- I-Ho Pomeroy:Absent 4. 09:24:25 PM (03:27:52) Ordinance 1975 Provisional Adoption, Clarifying Victims of Criminal Bozeman Municipal Code Offenses are to be Provided Restitution (Sullivan) Page 7 of 9 Bozeman City Commission Meeting Minutes,June 5,2017 09:25:03 PM (03:28:30)Staff Presentation City Attorney Greg Sullivan discussed the purpose of the ordinance and the clarification it provides. 09:26:32 PM (03:29:59) Public Comment There was no public comment. 09:26:42 PM (03:30:09)Motion that after considering the staff memorandum and presentation, and public comment, I hereby provisionally adopt Ordinance 1975. Commissioner-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd 09:26:55 PM (03:30:22) Discussion CR Mehl sees this as a clarification. 09:27:15 PM (03:30:42) Vote on the Motion that after considering the staff memorandum and presentation, and public comment,I hereby provisionally adopt Ordinance 1975. The motion passed 3- 0. Commissioner-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd Deputy Mayor-Cynthia Andrus: Approve Commissioner-Jeff Krauss:Approve MaVor-Carson TaVlor: Absent Commissioner-Chris Mehl:Approve Commissioner-I-Ho Pomeroy: Absent H. 09:27:25 PM (03:30:52) FYI/Discussion 1. ICM Taylor reminded the Commission that Ron Holyfield with SGR will be in town next week scheduling meetings for the City Manager recruitment. I. 09:28:02 PM (03:31:29)Adjournment DM Andrus adjourned the meeting at 9:28 PM. Carson Taylor Mayor Page 8 of 9 Bozeman City Commission Meeting Minutes,June 5,2017 ATTEST: Robin Crough City Clerk PREPARED BY: Robin Crough City Clerk Approved on: AIA(UST , -DO 1-4 Page 9 of 9