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Home My WebLink About07-24-17 City Commission Minutes �x * _ t CO.00� THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA MINUTES Monday,July 24,2017 PLEASE NOTE THE TIME-STAMPS ARE APPROXIMATELY 3 MINUTES DELAYED FROM ACTUAL MEETING TIMES. TIMES STATED IN THE MINUTE TEXT ARE ACCURATE. Mayor-Carson Taylor: Present Deputy Mayor-Cynthia Andrus: Present Commissioner-Jeff Krauss: Present Commissioner-I-Ho Pomeroy: Present Commissioner-Chris Mehl: Present Staff Present at the Dais: Interim City Manager(ICM) Dennis Taylor, City Attorney(CA)Greg Sullivan, City Clerk Robin Crough A. 06:05:53 PM (00:05:26)Call to Order—6:00 PM-Commission Room, City Hall, 121 North Rouse Mayor Taylor called the meeting to order at 6:03 PM. B. 06:06:04 PM (00:05:37) Pledge of Allegiance and a Moment of Silence C. 06:06:56 PM (00:06:29)Changes to the Agenda There were no changes to the agenda. D. 06:07:04 PM (00:06:37)Consent 1. Authorize Payment of Accounts Payable Claims for Goods and Services(LaMeres) .a 2. Approve a Full Liquor License for Bald Eagle Mountain, LLC, of Bozeman, Montana to Sell Liquor at 34 North Bozeman Avenue, Lots 34-38(Pitcher) 7 4=1 3. Approve the Final Plat for Allison Subdivision Phase 3B Major Subdivision, Authorize the Director of Public Works to Execute the Same on behalf of the City of Bozeman,Authorize the Director of Community Development to Execute the Improvements Agreement on behalf of the City of Bozeman, and Authorize the Interim City Manager to Execute the Warranty Deed for Parkland Dedication on behalf of the City of Bozeman (Quasi-Judicial) (Owens) "1-4z Page 1 of 8 Bozeman City Commission Meeting Minutes,July 24,2017 4. Authorize the Mayor to Sign the Findings of Fact and Order for HRDC's Beall Street Minor Subdivision Preliminary Plat,Application 17246 (Quasi-Judicial) (WerBell) :!,`a 5. Authorize the Interim City Manager to Sign the ProjectDox License and Support Agreement with Avolve Software Corporation to Upgrade the Building Division's Electronic Plan Review Software (Risk) 1'_ - 6. Authorize the Interim City Manager to Sign the Justice Assistance Grant Award through the Montana Board of Crime Control (MBCC) for $6,200.00 for Purchase of Five Tasers and Related Accessories for the Police Department(McLane) -- a 7. Authorize the Interim City Manager to Sign the Notice of Award to Knife River- Belgrade for the South 11th Avenue Improvements Project(Murray) L! 8. Authorize the Interim City Manager to Sign a Memorandum of Agreement and Waiver Valuation with DOWL for the Right-of-Way Purchase for Construction of Improvements to Baxter Lane, Parcel 14(Murray) S 9. Authorize the Interim City Manager to Sign a Release and Reconveyance of Easements with Boise Airport Center, LLC Related to a Water and Pipeline and Access Easement for the Cannery District Phase 2 (Kohtz) a= !; 10. Authorize the Interim City Manager to Sign Amendment Number 7 to the Professional Services Agreement with Morrison-Maierle for the North 7th Avenue Lighting and Sidewalk Project(Fine) 7La 11. Ratify the Interim City Manager's Signature on the Settlement Agreement in City of Bozeman v. William R. Peterson and Dianne Peterson (Cooper) fit,`Cj 06:07:09 PM (00:06:42) City Manager Overview Interim City Manager Dennis Taylor provided a brief overview of Consent Items 1-11. 06:10:04 PM (00:09:37) Public Comment There was no public comment. 06:10:19 PM (00:09:52)Motion and Vote to approve Consent Items 1-11 as submitted. The motion passed 5-0. Deputy Mayor-Cynthia Andrus: Motion Commissioner- I-Ho Pomeroy: 2nd Mayor-Carson Taylor:Approve Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Chris Mehl:Approve E. 06:10:35 PM (00:10:08) Public Comment Mayor Taylor opened public comment. Page 2 of 8 Bozeman City Commission Meeting Minutes,July 24,2017 06:11:31 PM (00:11:04)Lynn&Dave Noyes,Public Comment Ms. Noyes asked to be hooked up to city services before they are able to get their property annexed as they need immediate assistance. F. 06:13:13 PM (00:12:46)Action Items 1. 06:13:18 PM (00:12:51) Resolution 4810, Modification of Special Improvement Lighting District(SILD) Number 720 for West Winds Subdivision Phases 6-8(Donald) .:.,!' 06:13:40 PM (00:13:13)Staff Presentation Finance Director Kristin Donald presented the modification to an existing lighting district in the West Winds subdivision.She discussed the nature of the lights being installed, and the public comment period. 06:15:48 PM (00:15:21) Public Comment There was no public comment. 06:16:08 PM (00:15:41)Motion to adopt Resolution 4810,Modification of Special Improvement Lighting District(SILD)Number 720 for West Winds Subdivision Phases 6-8. Commissioner- I-Ho Pomeroy: Motion Commissioner-Chris Mehl: 2nd 06:16:28 PM (00:16:01) Discussion Cr. Pomeroy stated this is a requirement for final plat approval. 06:17:06 PM (00:16:39) Vote on the Motion to adopt Resolution 4810, Modification of Special Improvement Lighting District(SILD)Number 720 for West Winds Subdivision Phases 6-8. The motion passed 5-0. Commissioner- I-Ho Pomeroy: Motion Commissioner-Chris Mehl: 2nd Mayor-Carson Taylor:Approve Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Commissioner-I-Ho Pomeroy:Approve Commissioner-Chris Mehl:Approve 2. 06:17:16 PM (00:16:49) Resolution 4834, Amending the City's Annual Budget for Street Impact Fee Appropriations forthe Fiscal Year Ending June 30,2018(FY18)forthe Construction of South 11th Avenue Improvements (Donald) . Page 3 of 8 Bozeman City Commission Meeting Minutes,July 24,2017 06:17:38 PM (00:17:11)Staff Presentation Finance Director Kristin Donald discussed the nature of the budget amendment and that the bids received were high. 06:18:22 PM (00:17:55) Questions of Staff Cr. Mehl asked what the extra fund requirements were and where the funds were coming from. Engineer Bob Murray responded. He also asked why resolutions were backdated. 06:20:34 PM (00:20:07) Public Comment There was no public comment. 06:20:48 PM (00:20:21) Motion to adopt Resolution 4834,Amending the City's Annual Budget for Street Impact Fee Appropriations for the Fiscal Year Ending June 30,2018. Commissioner-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd 06:21:01 PM (00:20:34) Discussion Cr. Mehl stated he would rather not have the notice of awards on consent. 06:22:07 PM (00:21:40) Vote on the Motion to adopt Resolution 4834,Amending the City's Annual Budget for Street Impact Fee Appropriations for the Fiscal Year Ending June 30,2018. The motion passed 5-0. Commissioner-Chris Mehl: Motion Commissioner-Jeff Krauss: 2nd Mayor-Carson Taylor:Approve Deputy Mayor-Cynthia Andrus: Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Chris Mehl:Approve 3. 06:22:19 PM (00:21:52) Oak Street Improvements Project, 7th Avenue to 19th Avenue Conceptual Median Design Review(Murray) " 4z 06:22:33 PM (00:22:06)Staff Presentation Engineer Bob Murray discussed why the item was brought back, and introduced Danielle Scharf from Sanderson Stewart. Ms. Scharf discussed the median potential but also the left turn bay issue in the area.The cost estimate for the project is approximately$600,000. Page 4of8 Bozeman City Commission Meeting Minutes,July 24,2017 06:27:45 PM (00:27:18)Questions of Staff Cr. Pomeroy asked for clarification of a turn lane. She asked what the benefit of this median would be. She asked if this would help traffic flow. Cr. Mehl asked for a reminder of traffic concerns and why the Commission would like to view this again. He asked if this would be a new item on the CIP, and what year does staff recommend this be added. He also asked where this would rank on staff's list of priorities,to which staff responded low. Public Works Director Craig Woolard also discussed the expense of this project. DM Andrus asked if there are any other options to achieve this median that is more economical, as well as if there is a safety benefit to doing this. Mayor Taylor asked for clarification about the map. DM Andrus asked about the speed limit on the road. 06:40:35 PM (00:40:08) Public Comment There was no public comment. 06:40:51 PM (00:40:24) Discussion Cr. Mehl favors putting this on the CIP in the beyond five years category, and he doesn't want to spend money on it now. Cr. Krauss is not in support of the design, and does not think his constituents wants to spend$600,000 on a beautification project like this. DM Andrus stated she is looking long run and this seems very expensive, but she's okay with it currently being unscheduled.She is interested in looking at smaller medians. Cr. Pomeroy also does not see the benefit of this. Mayor Taylor stated this is a cost/benefit analysis, and thinks we should keep the design but put this on the unscheduled CIP. 4. 06:47:25 PM (00:46:58) Resolution 4740, Creating a Payback District for Graf Street from South 15th Avenue to MacNab Street(Hixson) 4- 06:47:46 PM (00:47:19)Staff Presentation City Engineer Rick Hixson presented the history of the project. He discussed the process for reimbursements such as this. He discussed the basis and amount of lineal payback,with a suggested term of 20 years. He asked for a few corrections in the resolution to be corrected in the final motion. 06:53:14 PM (00:52:47) Questions of Staff Cr. Krauss asked if the property owner was notified at the correct address. Cr. Mehl asked when the payback would expire. He asked why the timeline wasn't discussed in the resolution. CA Sullivan explained the timing. DM Andrus asked if this could be renewed after 20 years if nothing happened. Cr. Krauss asked if this risk was taken at other properties. CA Sullivan affirmed. Page 5 of 8 Bozeman City Commission Meeting Minutes,July 24,2017 06:59:39 PM (00:59:12) Public Comment There was no public comment. 06:59:56 PM (00:59:29)Motion to adopt Resolution 4740, Creating a Payback District for Graf Street from South 15th Avenue to MacNab Street,making the typographical modifications as suggested by Richard Hixson. Commissioner-Jeff Krauss: Motion Deputy Mayor-Cynthia Andrus: 2nd 07:00:13 PM (00:59:46) Discussion Cr. Krauss discussed that payback districts are not uncommon, and this infrastructure building is beneficial for health,safety, and welfare. DM Andrus supports this as the reward for having this road built now outweighs the risk. Cr. Pomeroy stated this makes sense. Cr. Mehl supports this, but the road is already built,this is just a payment mechanism. He's not sure he supports the 20 year timing, as it should be longer to ensure payback to maximize taxpayer benefit. Mayor Taylor discussed the 20 year limit. 07:06:44 PM (01:06:17) Vote on the Motion to adopt Resolution 4740, Creating a Payback District for Graf Street from South 15th Avenue to MacNab Street, making the typographical modifications as suggested by Richard Hixson. Commissioner-Jeff Krauss: Motion Deputy Mayor-Cynthia Andrus: 2nd Mayor-Carson Taylor:Approve Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Chris Mehl:Approve 5. 07:06:56 PM (01:06:29)Appointment(s)to the Design Review Board (DRB) (Crough) - ) 07:07:07 PM (01:06:40)Motion to appoint Charlie Franklin to the architect position with a term ending June 30,2019,and to appoint Mark Hufstetler to the architectural historian position with a term ending June 30,2019 Ito the Design Review Board]. Deputy Mayor-Cynthia Andrus: Motion Commissioner-I-Ho Pomeroy: 2nd 07:07:28 PM (01:07:01) Public Comment Page 6 of 8 Bozeman City Commission Meeting Minutes,July 24,2017 There was no public comment. 07:07:36 PM (01:07:09) Vote on the Motion to appoint Charlie Franklin to the architect position with a term ending June 30,2019,and to appoint Mark Hufstetler to the architectural historian position with a term ending June 30,2019[to the Design Review Board]. The motion passed 5-0. Deputy Mavor-Cynthia Andrus: Motion Commissioner- I-Ho PomeroV: 2nd Mayor-Carson Taylor:Approve DeputV Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Chris Mehl:Approve 6. 07:07:48 PM (01:07:21) Appointment(s) to the Northeast Urban Renewal Board (NURB) (Crough) ` 4-3 07:07:59 PM (01:07:32)Motion to appoint Bobbi Clem to the business owner within district position [with a term ending July 31,2021], appoint Daniel Doehring to the resident within district position with a term ending July 31,2018, and appoint Jeanne Wesley-Wiese Ito the resident within district position]with a term ending July 31,2021[to the Northeast Urban Renewal Board]. Commissioner- I-Ho Pomeroy: Motion Commissioner-Chris Mehl: 2nd 07:09:02 PM (01:08:35) Public Comment There was no public comment. 07:09:11 PM (01:08:44) Vote on the Motion to appoint Bobbi Clem to the business owner within district position[with a term ending July 31,2021],appoint Daniel Doehring to the resident within district position with a term ending July 31,2018,and appoint Jeanne Wesley-Wiese Ito the resident within district position]with a term ending July 31,2021[to the Northeast Urban Renewal Board]. The motion passed 5-0. Commissioner- I-Ho PomeroV: Motion Commissioner-Chris Mehl: 2nd Mayor-Carson Taylor:Approve Deputy Mayor-Cynthia Andrus:Approve Commissioner-Jeff Krauss:Approve Commissioner- I-Ho Pomeroy:Approve Commissioner-Chris Mehl:Approve Page 7 of 8 Bozeman City Commission Meeting Minutes,July 24,2017 G. 07:09:20 PM (01:08:53) FYI/Discussion 1. Mayor Taylor asked the Commission to look at Tuesday,September 261h for City Manager interviews. 2. Mayor Taylor asked staff about the public comment request to expedite their hookups and annexation. 3. Cr. Krauss asked the staff to repeal the no development near failing intersections as soon as possible, and for it to be noticed as such.The Commission discussed. CA Sullivan discussed how this fits into the UDC Update. 4. Cr. Mehl clarified the next two month schedules. H. 07:21:15 PM (01:20:48)Adjournment Mayor Taylor adjourned the meeting at 7:19 PM. Carson Taylor Mayor ATTEST: �• P, :�• {� �—_ �: • J Robin Crough �p City Clerk - TIN CO.,,-' PREPARED BY: Robin Crough City Clerk Approved on: ��<:T— AO)--A- Page 8 of 8