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Home My WebLink About17- Amendment 3 to Task Order 3 - DOWL - Professional and Technical Services for Right-of-Way Acquisition AMENDMENT#3 TO TASK ORDER NUMBER 03 Issued under the authority of Professional Services Master Task Order Agreement between the City of Bozeman and DOWL for: Professional and technical services for the acquisition of right of way, easements and real property to allow for the construction of various street and utilities iMprovements within the City of Bozeman This Amendment to Task Order No. 3 is dated February 17, 2017 between City of Bozeman (City) and DO WL (Contractor). The following representatives have been designated for the work performed under this Task Order: City: Brit Fontenot Contractor: Tony Gaddo,P.E.,REALTOe SCOPE OF WORK: The scope of work for Task Order No.3-Amendment#3 is detailed in the attached Project Scope of Services. COMPENSATION: Contractor shall be reimbursed on a time and materials basis for the additional services with the original budget increased by $28,913.00, to a revised total cost not to exceed $89,618.00. The total cost for Task Order No. 3-Amendment#3 is detailed in the attached Project Cost Estimate. Contractor shall invoice no more often than monthly for services provided in the prior month. The provisions of the Professional Services Master Task Order Agreement and any Special Terms and Conditions and/or Exhibits or Attachments to this Task Order shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the companies have executed this Task Order: City of Bozeman Contractor B : B Y Y: Title: ��c�rs� /VA?241 V Title: S,�/2 / • . Date: �/7�/7 Date: Fed. ID.No. 92-0166301 February 17, 2017 Professional Services Agreement for Streets and Utilities Land Agent Services Project Scope of Services Task Order No. 3 Amendment#3 The City of Bozeman plans to construct the North 71h Avenue Lighting Improvements project, and requires the acquisition of private property interests, in this case easements, to facilitate construction. This Task Order No. 3-Amendment#3 is intended to outline the Scope of Services that DOWL will provide to get that project to construction. The scope of this project includes acquiring public access and utility easements for the N. 7th Avenue corridor from W. Main Street to Juniper Street. With this amendment for the R/W acquisition project, DOWL will prepare Temporary Construction Easement (TCE) documents and negotiate with land owners to finalize easement agreements for 24 parcels as shown on Figure 1 attached (Mendenhall Street to Durston Road). TCE exhibits illustrating the easement areas, including easement legal descriptions,will be provided by the City for each parcel. Upon acceptance of this Task, DOWL will work with the project team members and property owners to acquire the TCE's. The intent of this project is to acquire donated temporary easements for construction and therefore will not include valuation analysis for the easement areas. The 12 parcels contained in the Mendenhall Street to Villard Street section will be initiated first to coincide with construction plans. Memorandum of Agreements (MOU) have been required by some property owners prior to signing the previously completed permanent easement documents. DOWL will prepare or modify previously completed MOU's for parcels that require such information and will work with the project team members to finalize the MOU language. To-date, one parcel in the Mendenhall Street to Durston Road portion of the project has completed an MOU and its anticipated two additional MOU documents will be required in this portion of the project. Parcel exhibits, plats, figures, and construction plans will be provided by the City, unless noted specifically in this scope. DOWL will coordinate with the City staff on project progress and meetings with project team members. The following activities will be conducted for Amendment #3 as outlined below in addition to the activities outlined in the original task order. 1_0 PROJECT RESEARCH • Property ownership information will be verified for 24 parcels. • Copies of recorded easements completed to-date for the project will be obtained and provided to the City. D0 Page 1 of 2 WL February 17, 2017 2_0 PROPERTY OWNER CONTACT • Additional work is not included in this scope. 3_0 TITLE COMMITMENTS • Additional work is not included in this scope. 4.0 APPRAISALS AND REVIEW APPRAISALS • Additional work is not included in this scope. 5_0 ACQUISITIONS • Conduct meetings with property owners to acquire 24 donated TCE's (see Figure 1). • Modify one existing MOU with Parcel T. • Prepare two anticipated Memorandum of Understanding documents for property owners as required. 6.0 RELOCATION SERVICES • Additional work is not included in this scope. 7_0 CLOSING • DOWL will coordinate execution of easement documents. • The easements will be recorded and official copies returned to the City. • QA/QC of deliverables 8_0 FINAL SUBMITTAL AND CLOSEOUT • Deliver completed TCE and MOU documents • Project closeout. • QA/QC of deliverables 9_0 PROJECT MANAGEMENT • Attend coordination meetings with project team members. CONTINGENCY Due to the nature of property acquisition work, the time required to work with individual property owners varies significantly. The scope of services as detailed in this document includes all the necessary steps to acquire easements from private owners,but much of that work relies on good cooperation and timely responses from all parties. The contingency item serves to capture the possible additional costs incurred during the acquisition process due to challenging situations with property owners. BOWL Page 2 of 2 ._, . II ._! .. ....I.... .... . t H o Uj j '' i :I1 �a-1=i<i• r ... . . . . .. . . . .. . . . ... .. . . . . . I; 4 iy yFS, S �. . _ . . . . .... .• O s o . r : O - O w Ihy' _ O Ox a _ ❑ N. 7TH AVE. -- - - N. 7TH AVE. .y I +< I '•� ;O 0. . . . . O. .. 0 . . . . . . . -•- - - - • - - ... .- ---- - - 'e a ; ..y I . ... . . . ...... .. - . O Off:010 O ; O _ , x 0 1 w� �tlls I O I �V��•IY' \�4 0-3 �� •i6 y; 9 — ! y '� ;� I)ilhiiii-A......+I -' -- - ♦;ems- �`� z �itnn LEGEND Z j' (24) Prepare and acquire TCE s w "j, w � o cm 011171 Cf .a>ell� �.• ' 1 Z w y t = LLI U --•, �~ Ste+ ^?. :�}ice: . •Ra --,, - ~ Q Z d 17" N. 7TH AVE. w Q Q A yi Co ZQN 4 �;-Tin ;� ,: �. Ti :'��T�'-��,E•� _._ - __.. ! 1 Q � ID w � I I 11�1d��ra.4� I( � l 1 z I A �1 2) L lI''�lI r. �; •.• 8 �I ' "IN PROJECT 4624.11402.03 F•�1 `� , DATE 3/512015 ..r., •`,- 1i >,r TIME 8:00 AM P.WTn r Y3 P� t [ le .s _ , L� USER TBG H Rt g3 r. n V I ODD'NL 2015 4q; ® '1 --,•, ' T , . SHEET } p3 �'I I �! i 71 . 1� } - �► NOTE. i '. 7 EXISTING R/W BOUNDARIES REFERENED FROM MONTANA FIGURE 1 ! i I' 1T - I ,�� , _ H •'e - CADASTRAL AND MAY NOT BE EXACT. I(City of Bozeman WIN Acquisition:Task Order No.3 Pro'ect Cost Estimate--N.7th Ave.Light-i-nig—Amendment#3 DATE: 2/17/2017 PROJECT NO: 4524.11402.03 EST.PREPARED BY: DOWL PAY SCH.:Time and Materials--NTE Project Real Estate Manager/ Right of Way Title Assistant Professional Activity Tasks Total Hours Manager Coordinator Agent Specialist Coordinator Surveyor Survey Crew Clerical WORK TO BE COMPLETED 1.0 PROJECT RESEARCH Verify current ownership information. 4 4 Obtain copies of completed easement 1 1 SUBTOTAL(HOURS) 5 0 5 0 0 0 0 0 0 2.0 PROPERTY OWNER CONTACT Compile Contact Information Initiate Contact Not Applicable Work on Agreements SUBTOTAL(HOURS) 0 0 0 0 0 0 0 0 0 3.0 TITLE COMMITMENTS Not Applicable SUBTOTAL(HOURS) 0 0 0 0 0 0 0 0 0 4.0 APPRAISALS AND REVIEW APPRAISALS Not Applicable SUBTOTAL(HOURS) 0 0 0 0 0 0 0 0 0 5.0 ACQUISITIONS Conduct meetings with property owners 93 1 92 Prepare/Modify 3 MOU Documents 15 2 12 1 Prepare 24 TCE documents 51 2 40 8 1 SUBTOTAL(HOURS) 159 5 144 8 0 0 0 0 2 6.0 RELOCATION SERVICES Not Applicable SUBTOTAL(HOURS) 0 0 0 0 1 0 1 0 1 0 0 0 7.0 CLOSING Complete closing for TCE's 8 8 Coordination 4 4 SUBTOTAL(HOURS) 12 0 0 12 0 0 0 0 0 8.0 FINAL SUBMITTAL AND CLOSEOUT Deliver Completed TCE's and MOU's 2 2 Project Closeout 2 2 QA/QC of Deliverables 5 1 2 2 SUBTOTAL(HOURS) 9 1 6 2 0 0 0 0 0 9.0 PROJECT MANAGEMENT Project administration. 2 2 Coordination meetings. 4 4 SUBTOTAL(HOURS) 6 0 6 0 0 0 0 0 0 CONTINGENCY Negotiation Challenges 42 2 40 Total Project Hours 233 8 201 22 0 0 0 0 2 AL p p w L Page 1 of 2 COST SUMMARY DIRECT LABOR Hours Rate Extension Real Estate Manager 8 160.00 1,280.00 Project Manager/Coordinator 201 125.00 25,125.00 Right of Way Agent 22 105.00 2,310.00 Title Specialist 0 105.00 0.00 Assistant Coordinator 0 120.00 0.00 Professional Surveyor 0 0.00 Survey Crew 0 0.00 Clerical 2 55.00 110.00 TOTAL HOURS 233 TOTAL LABOR $28,825.00 DIRECT NONLABOR Miscellaneous(Blueline prints,mylars,multilith paper,telephone, postage,misc.equipment rental,maps,photos,survey mtls.,display boards,etc.) Unit Quantity Rate Computer Hours Per Hour 0.00 Title commitments Each Per Parcel 0.00 Vehicle Rental Days Per Day 0.00 Mileage Miles 88 Per Mile $1.00 88.00 Airline Trips Trips Per Trip 0.00 Lodging 1 Days Per Day 0.00 Meals Days Per Day 0.00 TOTAL DIRECT NONLABOR $88.00 OUTSIDE SERVICES AND SUBCONTRACTS(LUMP SUM) R/W Appraisals R/W Review Appraisals TOTAL OUTSIDE SERVICES AND SUBCONTRACTS RECAPITULATION Total Direct Labor 28,825.00 Total Direct NonLabor 88.00 Total Outside Services&Subcontracts 0.00 TOTAL ESTIMATED AMENDMENT#3 COST(NTE) $28,913.00 TOTAL CURRENT CONTRACT COST(NTE) $60,705.00 TOTAL ESTIMATED COST(NTE)Itl $89,618.00 loOWL Page 2of2