HomeMy WebLinkAboutEx6PPMReportAugust2017 1
BOZEMAN PARKING COMMISSION
Parking Program Manager's Report
Date: August 9, 2017
To: Bozeman Parking Commission
From: Ed Meece, Parking Program Manager
An update of major developments, in July, includes:
• The 'RFP Selection Committee' has met several times, working to finalize their recommendation for award of a
professional services agreement to purchase equipment and software related to the parking garage, surface lots,
and enforcement.The committee is awaiting additional information regarding an equipment installation/upgrade
for the basement lease area, and preparing to hold a 'policy'conversation with the Bozeman Parking Commission
and Bozeman City Commission on the use of License Plate Recognition (LPR) technology. More to come..
• A draft of proposed changes to the parking regulations within the Bozeman Municipal Code was presented to the
City Attorney on 8/10/17.The same proposals will be presented to the Bozeman Parking Commission during their
regular meeting on 8/17/17.
• Bozeman City Commission Resolution#4837, mirroring Bozeman Parking Commission 2017-03 a policy for annual
funding transfers from the Parking Operating Fund to the Parking Long Term Maintenance Fund was considered
by the Bozeman City Commission on 8/14/17 (Consent). The Parking Program Manager attended to answer any
questions that might arise.
• The Rouse, Armory, and Black surface lots were re-striped the week of July 20th. The Finance Department and
Downtown Business Partnership assisted with communicating the lot closures to monthly lease holders and the
general public. Likewise, PSD staff placed notice under windshield wipers, as well as lot closure signs, a day before
each closure.
• The PSD is working to develop an on-line 'Disabled Parking Map'.The need for this tool was recently identified by
a concerned citizen.
• The Parking Program Manager met with Morrison&Maierle Engineering to review their process for laser mapping
cracks in the concrete deck of the parking garage.At this point,the PPM is evaluating the need for additional crack
mapping, and or crack sealing, during the fall of 2017.
• Homebase LLC is preparing to terminate their lease of the North Wilson parking lot, and make the physical
improvements required as part of the lease agreement. The Public Works Department is assisting the Parking
Program Manager in evaluating and inspecting such improvements, prior to release of the property.
• Garage:
o Fire Extinguisher Cabinets: Delivery of the cabinets is expected by 8/28/17, at which time the anti-graffiti
wrap will be applied and installation completed as soon as possible.
o Surveillance Cameras:The project for installation of the conduit necessary for completing Phase II of this
project has begun, and the final order of camera equipment has been made. Project completion is
expected by 9/1/17.
• The Parking Program Manager scheduled a training session for enforcement staff, regarding use of the city's
Geographic Information System (GIS) in the performance of their daily assignments.
2
• The Parking Program Manager attended a mandatory 'social media' training mandatory for all City of Bozeman
personnel that administer and edit pages on the city website (www.bozemanmet). As a result,the PSD's ability to
use official social media channels to promote calendar and news events has been enhanced.
• The Parking Garage equipment/software received a critical system update from Skidata technical staff(on site)
that allows the City of Bozeman to continue accepting MasterCard for payment.
• The Parking Program Manager implemented a Uniform Policy for the Parking Enforcement Officers (PEO). This is
the first written guidance regarding the use and care of official uniform equipment by the PEO's. It will be further
integrated into the Operations Manual which is currently under development as well.
Financial Update
Revenues for the fiscal year are at 8.40%(w/out TIFD funds).
Expenditures for the fiscal year are at 6.52% (w/out TIFD funds).
New Developments (land use)
Since re-organization of the Development Review Committee(Community Development Department),to an internal staff
meeting, the Parking Program Manager has been attending these sessions every Wednesday morning. As preparation for
those sessions,the PPM reviews each application/drawings for parking related concerns—and makes comment to the full
committee where relevant and helpful:
8 9 17: PPM offered data regarding the current level of parking occupancy on S.Wallace, and recommended that the City
of Bozeman deny all discretionary parking adjustments applied for; and instead, require as much on-site parking as
possible per the Unified Development Code. (#17263, Wallace & Babcock, 5 story mixed use building)
Further Information:
https:/Zgisweb.bozemari.net/Htnil5Viewer/`?viewer=plaiining
COMPLETED
PENDING
January 2017 HOLD/NOT STARTED
PROJECTED ACTUAL
STRATEGY DESCRIPTION COMPLETION COMPLETION COMMENTS
Formalize the guiding principles
as policies within the parking and Adopted by the BPC in
1 transporation system plan. Aug-16 '8/2016.
Adopt the 85%rule as the
standard for measuring
performance of the parking
supply and triggering specific Adopted by the BPC in
2 management strategies. Aug-16 il�8/2016.
Strengthen the role of the
Parking Manager and the Parking
Services Division-to better PPM attending DRC
integrate with the Community meetings,and offering
Development and Economic data/comment as staff
3 Development planning. On-Going On-Going review.
Establish a policy for adjusting Adopted by the BPC in
4 rates(on and off-street) Oct-16.10/2016.
BPC approved Resolution
2017-03(6/X/17);City
Pending for CC Commission approved
Establish a Capital Maintenance approval on Resolution#4837 on
5 Reserve Fund Jul-16 8/14/17 8/14/17.
PPM is working with the
IF Comm.Dev.Department;
Re-evaluate and restructure CDD has assigned this a'fall
6 current cash-in-lieu program. TBD 2018'priority status.
Re-evaluate and clarify the PPM is waiting on the
purpose and intent of the current Admin./Legal Depts.For
code section regarding Special further instruction on this
g Improvement District#565. TBD , isue.
PPM is completing research
for facility mgt.best
Implement a Facilities practices,starting to draft
9 Maintenance Plan. 12/30/2017 On-going Fac.Mgt.plan,8/17;
Develop a reasonable schedule
of data collection to assess
performance,including an First data collection efforts,
accurate on and off street following the Strategic
inventory(public and private) Parking Management Plan,
and an occupancy/utilization are scheuled for Spring and
10 analysis. 6/1/17&10/1/17 On-going Fall 2017.
Identify off-street shared use
opportunities based on data
from strategy 9.Establish goals
for transitioning employees, 1st shared use agreement
begin outreach to opportunity negotiated and approved
sites,negotiate agreements,and with Big Sky Western Bank
11 assign employees to facilities. On-Going (June 2017);
RFP Selection Committee is
Upgrade the access/revenue in final stages of award
control system at the Bridger reccomendation,as of
15 Garage. 6/30/2017 On-going 8/7/17.
RFP Selection Committee is
Install a vehicle counter system in final stages of award
at Bridger Garage and at the reccomendation,as of
16 Surface lots. 6/30/2017 On-Going 8/7/17.
Court/Appeals Packet
Establish best practice protocols (4/17);Uniform Policy
and performance metrics for (8/17);RFP Selection
existing enforcement personnal Committee is in final stages
and support enforcement with of award reccomendation,
17 appropriate technology. On going as of 8/7/17;
Parking Services Fund -Operating
July 2017- Revenue &Expenditure Report(As of 8/7/17)
o�
FY 18 FY 18 EARNED
REVENUE BUDGET ACTUAL YTD
Parking Lot Permits 25000 522 2.09%
Garage Permits 250000 15522 6.21%
Garage-Transient Revenue 75500 8752 11.59%
Garage Validation Coupons 3000 0.00%
Residential Nghbd.Permits 13000 1875 14.42%
Employee Ngbad. Permits 2000 165 8.25%
Visitor Ngbad. Permits 10500 1785 17.00%
Admin/Late Fees 42000 3684 8.77%
Boot Fees 2000 0 0.00%
Citation Revenue 300000 27162 9.05%
Misc. Revenue 0 0 N/A
Rents/Royalties/Other 2000 0 0.00%
Interest Income 750 0 N/A
Loan Interest 840 125 N/A
Refunds & Reimbursements 0 0 N/A
Collection Fees 6000 1965 32.75%
Transfer Other Funds (TIFD) 250000 0 N/A
TOTAL (w/TIFD Transfer) 982590 61557 6.26%
TOTAL (w/out TIFD Transfer) 732590 61557 8.40%
o�
FY 18 FY 18 SPENT
EXPENDITURE BUDGET ACTUAL YTD
Admin - Personnel 100127 7979 7.97%
Admin --Operating 159232 3505 2.20%
Admin --Capital 250000 0 0.00%
Enforcement-- Personnel 202384 17731 8.76%
Enforcement--Operating 49465 1632 3.30%
Enforcement--Capital 10000 0 N/A
Garage -- Personnel 40122 3349 8.35%
Garage --Operating 156900 12617 8.04%
Garage --Capital 0 0 N/A
TOTAL (w/Admin Capital -TIFD) 968230 46813 4.83%
TOTAL (w/out Admin Capital-TIF[ 718230 46813 6.52%