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HomeMy WebLinkAboutEx1BPCJulyMinutesAugust2017 Parking Commission Meeting BOZEMAN PARKING COMMISSION MINUTES Thursday, July 13, 7:30 AM A. Call to Order- 7:30 AM—City Commission Room, City Hall 121 North Rouse Ave Chris called the meeting to order. 07:31:50 AM Committee Member- Pamela Bryan: Present Committee Member- Kelly Wiseman: Present Committee Member- Ben Lloyd: Present Committee Member-Chris Naumann: Present Committee Member—Jim Ness: Present Staff-Chuck Winn: Present Staff- Laurae Clark: Present Deputy Mayor-Cyndy Andrus: Present Staff- Kate Hayden: Present Staff- Ed Meece: Present B. Changes to the Agenda Move item F-introduction of the new parking enforcement officers to the first item. Debra Gallagher and Jack Lynch were introduced. C. Approval of June 2017 minutes (See Attachment Exhibit 1) The following corrections were made to the June minutes: Ben Lloyd and Cyndy Andrus from absent to present. Committee Member- Pamela Bryan: Motion Committee Member- Kelly Wiseman : 2nd Committee Member- Pamela Bryan: Approve Committee Member- Kelly Wiseman : Approve Committee Member- Ben Lloyd: Approve Committee Member- Chris Naumann:Approve Committee Member—Jim Ness: Approve Staff-Chuck Winn: N\A Staff- Laurae Clark: N\A Deputy Mayor-Cyndy Andrus: N\A Staff- Kate Hayden: N\A Staff- Ed Meece: N\A D. Public Comment—Members of the audience or their agent may be Invited to present testimony or evidence. To be recognized, each person desiring to give testimony or evidence shall step forward and, after being recognized, give their name and address for the record. The presiding officer may establish a time frame for each public comment but in no case shall such timeframe be less than three (3) minutes per speaker. The presiding officer may lengthen or shorten the time allotted for public testimony. Ron Ramsfeld with Alpha Gamma Rho. Ron asked to amend his previous request to extend the MSU Residential District to just the property line of the fraternity rather than all of Greek Way. His previous request was denied by the Bozeman Parking Commission. Ed is going to work with Ron to get a formal letter put together to have it presented at a later meeting. E. Action Items 1. Discuss/Approve/Deny memorandum to the Bozeman City Commission regarding potential parking enhancements on public streets near the proposed Black/Olive development. (See Attachment Exhibit 2) This is a direct request from the City Commission pertaining to the Black/Olive project. Cyndy agreed this memo meets all the requirements the City Commission was looking for. There was a motion to approve as presented. Committee Member- Ben Lloyd: Motion Committee Member- Pamela Bryan: 2nd Committee Member- Pamela Bryan: Approve Committee Member- Kelly Wiseman:Approve Committee Member- Ben Lloyd: Approve Committee Member-Chris Naumann: Approve Committee Member—Jim Ness: Approve Staff-Chuck Winn: N\A Staff- Laurae Clark: N\A Deputy Mayor-Cyndy Andrus: N\A Staff- Kate Hayden: N\A Staff- Ed Meece: N\A 2. Disuses Resolution 2017-03 "A RESOLUTION AFFIRMING THE PURPOSE OF THE LONG TERM MAINTENANCE FUND AND APPROVING ANNUAL FUNDING TRANSFER FROM PARKING SERVICES FUND (OPERATING) EQUAL TO 5%OF GROSS PARKING REVENUES". (See Attachment Exhibit 3) In the 2016 strategic parking management plan Mr. Williams identified that going forward the Commission should take a much more deliberate approach to how we fund our capital improvements. The Capital Improvement Plan identifies what improvements we are going to make by year and then a way of funding that plan. His suggestion was to create a system that would become automatic each year, setting a safe guard that the operating reserve will not drop below. "Invest any Parking Enterprise Fund profits into three fiscal reserves: Parking Operating Reserve, Parking Capital Reserve, and Bridger Park Downtown Long Term Maintenance Reserve Funds". There was a motion to approve. Committee Member- Kelly Wiseman: Motion Committee Member—Jim Ness: 2nd Committee Member- Pamela Bryan: Approve Committee Member- Kelly Wiseman:Approve Committee Member- Ben Lloyd: Approve Committee Member-Chris Naumann: Approve Committee Member—Jim Ness: Approve Staff- Chuck Winn: N\A Staff- Laurae Clark: N\A Deputy Mayor-Cyndv Andrus: N\A Staff- Kate Hayden: N\A Staff- Ed Meece: N\A 3. Discuss/Approve/Deny Professional Services Agreement with Downtown Bozeman Business Improvement District for Janitorial services at the Brldger Park Downtown Garage. (See Attachment Exhibit 4) Per City policy, as was noted by Chuck Winn, you are required to have two bids. Action item withdrawn, it will be discussed at the next meeting after an additional bid is obtained. 4. Discuss/Approve/Deny Amendment ($300) to Professional Services Agreement with Fire Suppression Systems (Bozeman) for the purchase of Fire Extinguisher Cabinets. (See Attachment Exhibit 5) This bid was already approved by the Bozeman Parking Commission. The vendor made a discovery that requires a 60 day insurance cancelation notice. They were going to acquire a $1000 cost because of this policy. The contract will remain the same except increasing the amount by $300 and changing the insurance cancelation policy to 30 days for this one bid. There was a motion to approve. Committee Member- Pamela Bryan: Motion Committee Member- Kelly Wiseman: 2nd Committee Member- Pamela Bryan: Approve Committee Member- Kelly Wiseman:Approve Committee Member- Ben Lloyd: Approve Committee Member-Chris Naumann:Approve Committee Member—Jim Ness: Approve Staff-Chuck Winn: N\A Staff- Laurae Clark: N\A Deputy Mayor-Cyndy Andrus: N\A Staff- Kate Hayden: N\A Staff- Ed Meece: N\A F. Parking Manager Report & Introduction on New Parking Enforcement Officers. (See Attachment Exhibit 6) The interviews for the parking RFP are now finished and the committee selected a finalist which is T2 Systems. Ongoing discussions will be occurring to clarify and finalize the contract and obtain a schedule for implementation. In regards to changes with the parking code there will be a draft presented to the Bozeman Parking Commission in August. It will then become a resolution and taken to the City Commission. This is brought on by observations made by Ed. Some of the code is outdated and unclear and needs to be corrected. G. New Business A discussion ensued regarding the Willson parking lot after 5 West is done with construction. Chris suggested that it does not go back to the diagonal parking and one way lanes. The August meeting will be pushed back a week and be held on August 17th. H. Adjournment. 08:49:12 AM The next Bozeman Parking Commission meeting will be held August 17th, 2017 at 7:30am at City Hall. Bozeman Parking Commission meetings are open to all members of the public. If you have a disability that requires assistance please contact our ADA Coordinator, Chuck Winn 582-2307.