HomeMy WebLinkAbout17- Bid Package - 2017 Motor Grader Lease
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City of Bozeman, Montana
Street Division
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the City of Bozeman, Montana, is accepting sealed bids for:
2017 Motor Grader Lease
Separate sealed bids for a 2017 production or newer Motor Grader Lease as described in the bid
specifications will be received by the City Clerk, City Hall, 121 N. Rouse Avenue, P.O. Box 1230,
Bozeman, Montana 59771-1230 until 2:00 p.m., local time, Tuesday, August 22, 2017 and then
publicly opened and read aloud.
Please write the name of the project: 2017 Motor Grader Lease
on the front of the sealed bid.
The physical address is:
City Clerk’s Office, Suite 202, (upstairs) City Hall, 121 N. Rouse Avenue, Bozeman, Montana.
The mailing address is:
City Clerk’s Office, Suite 202, City Hall, P.O. Box 1230, Bozeman, Montana, 59771.
Bids must be received before 2:00 p.m. Tuesday, August 22, 2017. Original copies must be
submitted – no faxed of electronic bids will be accepted. Bids will be opened and read following
the close of bids.
Requirements for this project including the Bid Specifications / Bid Form may be obtained at the office
of the City Clerk, City Hall, 121 North Rouse, Suite 200, Bozeman, Montana 59771, telephone number
(406) 582-2320, by e-mail at agenda@bozeman.net, or interested parties may download the project
requirements at www.bozeman.net under the “Doing Business” tab, and the “RFPs and Bids” drop
down menu.
Each bid or proposal must be accompanied by a Certified Check, Cashier's Check, or Bid Bond
payable to the City of Bozeman, Montana, in an amount not less than ten percent (10%) of the
total amount of the bid.
Any submitting entity under this invitation to bid must sign and return the required affirmation
stating that they will not discriminate on the basis of race, color, religion, creed, sex, age, marital
status, national origin, or because of actual or perceived sexual orientation, gender identity or
disability in the exercise of contract should it be awarded to that entity. Each entity submitting
under this notice shall also recognize in writing the eventual contract will contain a provision
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prohibiting discrimination as described above and this prohibition on discrimination shall apply
to the hiring and treatment of the Contractor’s employees and to all subcontracts.
No bid may be withdrawn after the scheduled time for the public opening of bids, which is 2:00
p.m. local time, Tuesday, August 22, 2017.
The right is reserved to reject any or all proposals received, to waive informalities, to postpone
the award of the contract for a period of not to exceed Sixty (60) days, and to accept the bid
which is in the best interests of the Owner.
The City of Bozeman is required to be an Equal Opportunity Employer.
Dated at Bozeman, Montana, this 2nd day of August, 2017.
Robin Crough
City Clerk
City of Bozeman
Published Bozeman, Montana
August 6th, 2017
August 13th, 2017
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INSTRUCTIONS TO BIDDERS
FOR
One (1) Motor Grader Lease
BID DOCUMENTS: The bid documents for the City of Bozeman for One (1) Motor Grader Lease includes
the Invitation to Bid, this Instruction to Bidders, the Bid Specifications and the Bid Form.
BIDS: All bids must be legibly written in ink. No alterations by erasures or interlineations will be permitted
in bids or in the printed forms. Each bid shall be enclosed in a sealed envelope addressed to: Bozeman
City Clerk, PO Box 1231 Bozeman, Montana 59715, or physically delivered to the address on the Invitation
to Bid and endorsed on the outside of the envelope with the words: One (1) Motor Grader Lease.
Bids shall be strictly in accordance with the prescribed Bid Form. Any modifications thereof or deviations
there from may be considered as sufficient cause for rejection. Bids carrying riders or qualifications to
the bid being submitted may be rejected as irregular.
Each Bidder must return a signed Bid Form incorporating as Exhibit 2 a copy of the Bid Specifications
indicating on each line item of equipment or required service whether the Bidder can provide the
equipment/service shown in that category or whether the Bidder can provide similar equipment or
required service meeting the listed equipment or required service and indicating the details of the
alternative equipment or required service. The City reserves the right to reject any alternative
equipment or required service.
Each bid shall indicate the total bid price.
The price quoted in a bid shall include all items of labor, materials, tools, equipment and other costs
necessary to fully complete the manufacture and delivery of the One (1) Motor Grader Lease pursuant
to the Bid Specifications. It is the intention of the Bid Specifications to provide for and require a
complete One (1) Motor Grader Lease of the type prescribed in the Bid Specifications and ready for
operation by the City.
Any items omitted from the Bid Specifications which are clearly necessary for the completion and
operation of such equipment and its appurtenances shall be considered a portion of such equipment
although not directly specified or called for in the Bid Specifications.
All parts shall be new. In all cases, materials must be furnished as specified.
Acceptance of delivery of the One (1) Motor Grader Lease shall not release the successful contractor
from liability for faulty design, workmanship or materials appearing even after final payment has been
made.
The City reserves the right and shall be at liberty to inspect all materials and workmanship at any time
during the manufacturing process and shall have the right to reject all materials and workmanship
which do not conform to the specifications. However, the City is under no duty to make inspection, and if no inspection is made, the chosen contractor shall not be relieved of any obligation to furnish
materials and workmanship strictly in accordance with specifications.
BID SECURITY: To be considered, the bid must be accompanied by a bid security unconditionally payable
to the City of Bozeman for ten percent (10%) of the total amount of the bid and attached as Exhibit 1 on
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the Bid Form. Each Bidder shall expressly covenant in the bid that if the Bidder is awarded the bid, the
Bidder will, within thirty (30) days after the bid is awarded, enter into a Lease Agreement with the City of
Bozeman in substantially the same form as shown on the Lease Agreement. Bid security must be provided
in a form specified in §18-1-203, MCA, which includes, but is not limited to, certified check, cashier’s check,
bank draft, bid bond, guaranty bond, or surety bond. Bid security through a bid, guaranty or surety bond
must be issued by a surety company authorized to do business in the State of Montana. The bid security
protects and indemnifies the City against the failure or refusal of the successful Bidder to timely enter into
the Lease Agreement.
SIGNATURE OF BIDDERS: Each bid must be signed in ink by the Bidder with the Bidder’s full name and
business address or place of residence. If the Bidder is a firm or partnership, the name and residence of
each member must be inserted. If the bid is submitted by or in behalf of a corporation, it must be signed
in the name of the corporation by a corporate official authorized to bind the corporation and who shall
also affix the corporate seal of the corporation to the bid. Any bid by a corporation signed by a person
other than a corporate officer must be accompanied by a power of attorney showing that person’s
authority to sign for the corporation.
ONLY ONE PROPOSAL: No Bidder may submit more than one bid. Two bids under different names will
not be received from one firm, partnership, association, or corporation.
RESPONSIBILITY OF AGENT: Any person signing a bid as the agent of another, or of others, may be
required to submit satisfactory evidence of authority to so sign.
TITLE: The position title of any person executing the bid or Agreement shall be clearly indicated beneath
the signature.
RESPONSIBLE BIDDER: Bidder is not deemed a responsible bidder if Bidder is delinquent in payment of
property taxes or special improvement district assessments within the City of Bozeman for at least six (6)
months.
Any Bidder required by the Bozeman Municipal Code to have a general business license in the City of
Bozeman must obtain such license before a bid can be awarded to a bidder.
EXAMINATION OF SPECIFICATIONS: Before submitting a bid, each Bidder should examine the Bid
Specifications, these Instructions to Bidders, the Bid Form thoroughly and become familiar with federal,
state, and local laws, ordinances, rules, and regulations that may, in any manner, affect the cost or delivery
of the goods.
INTERPRETATION OF CONTRACT DOCUMENTS: If any person contemplating submission of a bid is in
doubt as to the true meaning of any part of the specifications, that person may submit a written request
to the City for an interpretation thereof. The person submitting the request will be responsible for its
prompt delivery. Any interpretation a proposed lease agreement will be made only by an addendum duly
issued and a copy of any such addendum will be mailed or delivered to each person receiving the
specifications.
TIME OF COMPLETION: The time of delivery of the goods to be purchased is a basic consideration of the
contract. It is necessary that each Bidder satisfy the City of the Bidder’s ability to deliver the goods being
leased within the stipulated time.
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ADDENDA: If applicable, any addenda issued during the time of bidding, or forming a part of the
specifications provided to Bidder for the preparation of Bidder’s proposal, shall be covered in the bid and
shall be made a part of the Lease Agreement. Receipt of each addendum shall be acknowledged in the
bid. Any bid in which all issued addenda are not acknowledged will be considered incomplete and will not
be read.
WITHDRAWAL OF BID: No Bidder may withdraw any bid for a period as specified in the Invitation to Bid
after the date and hour set for the opening declared herein. Prior to that time, Bidder may withdraw a
bid by written request. The request to withdraw a bid must be signed in the same manner and by the
same person or persons who signed the bid.
ACCEPTANCE AND REJECTION OF BIDS: The City reserves the right to accept or reject the bids in the best
interest of the City. The City reserves the right to waive informalities and irregularities in any bid
submitted, to reject non-conforming, non-responsive or conditional bids, to correct arithmetic errors
without changing unit price, and postpone awarding of the Lease Agreement for a period not exceeding
sixty (60) days.
AWARD OF BID: If the bid is to be awarded, City will award the bid to the responsible Bidder whose bid
is responsive and conforms to all material terms and conditions of the bidding documents and proposed
Purchase Agreement, is lowest in price, is in the best interest of the project, and other factors considered.
The award will be based on the lowest responsive cumulative base bid plus any added alternate schedules
the City determines to include with the project. If the bid is awarded, the award will be made within the
period specified in the Lease Agreement. The successful Bidder will be notified by letter mailed to the
address shown on the bid that the bid has been accepted and that Bidder has been awarded the bid.
CANCELLATION OF AWARD: The City reserves the right to cancel the award of any bid at any time before
the complete execution of the Lease Agreement by all parties without any liability against the City.
EXECUTION AND APPROVAL OF AGREEMENT: The Lease Agreement shall be signed by the successful
Bidder and returned within the time shown on the bid. If the Lease Agreement is not executed by the City
within fifteen (15) days following receipt from Bidder of the signed Agreement, Bidder has the right to
withdraw the bid without penalty. The Lease Agreement is not effective until it has been fully executed
by all of the parties thereto.
FAILURE TO EXECUTE AGREEMENT: Failure to execute the Lease Agreement shall be just cause for
annulment of the award. In the event of such annulment, the bid guarantee shall be forfeited to the City,
not as a penalty, but as liquidation of damages sustained. Award may then be made to the next lowest
responsible and qualified Bidder, or the project may be re-advertised as the City may decide.
PAYMENT: Payment for all goods purchased under the Lease Agreement will be made by the City within
the time period specified in and in accordance with the procedures outlined therein.
NON-DISCRIMINATION: In accordance with law, each entity submitting a bid shall affirm on the form
provided by the City that the Bidder shall not discriminate in the performance of the work called for in the
Bid Specifications on the basis of race, color, religion, creed, sex, age, marital status, national origin, or
because of actual or perceived sexual orientation, gender identity or disability, with regard to, but not
limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, or
rendition of services.
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It is further understood that any vendor who is in violation of this clause shall be barred forthwith from
receiving awards of any purchase from the City of Bozeman unless a satisfactory showing is made that
discriminatory practices have ceased, and the recurrence of such acts is unlikely.
City of Bozeman
Bid Specifications
One (1) Motor Grader Lease The machine described herein shall be a 2017 production or newer. Unit shall be
assembled, adjusted, and made ready for continuous operation at time of delivery. All parts
and accessories which are required to compose a complete unit shall be furnished whether herein stipulated or not. Unless otherwise noted in these specifications, all equipment cataloged as standard shall be furnished and included in the purchase price of the unit. .
This lease would be a five year lease with a balloon payment at the end with the option of paying the balloon payment or financing the balance. The bids will be evaluated on the following financials as well as the listed specifications. Sale price, payments (x5), APR, balloon payment and repurchase price. All 5 amounts shall be included with the bid in
Section 10.
Section 1 Standard Options
All standard options, whether expressly stated here or not, shall be included
Yes __________ No __________ Exceptions ________________________________________ Have we had an onsite demonstration of the unit or like unit that you are bidding? Yes__________ No__________ Exceptions________________________________________ Section 2 Cab Low Profile Cab W/ ROPS, FOPS
Yes __________ No __________ Exceptions ________________________________________ Mirrors, Dual Inside and outside
Yes __________ No __________ Exceptions ________________________________________ Wipers, Front Intermittent & Rear Standard Factory Installed.
Yes __________ No __________ Exceptions ________________________________________ Seat, Contoured Air Suspension. Cloth
Yes __________ No __________ Exceptions ________________________________________
Air Conditioner W/ Heat / Defroster, Fans Front & Rear Yes __________ No __________ Exceptions ________________________________________
Work Lights cab Mounted Upper & Lower Front & Rear Yes __________ No __________ Exceptions ________________________________________
Front & Rear Low Mounted Warning Lights (Strobe)
Yes __________ No __________ Exceptions ________________________________________ Cab Mounted Directional / headlamps
Yes __________ No __________ Exceptions ________________________________________ Section 3 Instruments and Controls Hydraulics, base + 1 Function for snow gate. Must be operational from operator’s position.
Preferred location is on the moldboard control/joystick. If this is an additional cost for control/joystick mounted, state additional cost. Yes __________ No __________ Exceptions ________________________________________
Steering wheel Yes __________ No __________ Exceptions ________________________________________
Speedometer / Tachometer Yes __________ No __________ Exceptions ________________________________________
Accumulators, Blade Lift Yes __________ No __________ Exceptions ________________________________________ Back Up Camera Yes__________ No___________ Exceptions_________________________________________ Section 4 Engine
Horsepower 240 w/AWD on. Yes __________ No __________ Exceptions ________________________________________
Alternator 75 Amp Yes __________ No __________ Exceptions ________________________________________
Batteries Heavy Duty Yes __________ No __________ Exceptions ________________________________________
Air Dryer
Yes __________ No __________ Exceptions ________________________________________
Antifreeze -50C
Yes __________ No __________ Exceptions ________________________________________ Engine Coolant Heater120V
Yes __________ No __________ Exceptions ________________________________________ Converter, Communications
Yes __________ No __________ Exceptions ________________________________________ Power Port, 12 Volt Accessory
Yes __________ No __________ Exceptions ________________________________________ Oil Sample Ports Easily Accessible Yes_________ No_________ Exceptions____________________________________ Section 5 Frame Fenders Front & Rear Yes __________ No __________ Exceptions ________________________________________
Mid Frame Mounted Lights Yes __________ No __________ Exceptions ________________________________________ Moldboard 14’ x 24” x 7/8” Yes __________ No __________ Exceptions ________________________________________
Grader Moldboard must be able to have snow gate added by means of welding & bolting to by the City of Bozeman. Snow gate will owned by the City of Bozeman. Yes __________ No __________ Exceptions ________________________________________
All Wheel Drive Yes__________ No___________ Exceptions_________________________________________
Section 6 Tires Six (6) Michelin X SnoPlus M&S L2T 14:00 R 24
Yes __________ No __________ Exceptions ________________________________________
Section 7 Training
Eight (8) hours of operator and service training to be provided at City of Bozeman Shops Complex (814 N. Bozeman) on new equipment Yes __________ No __________ Exceptions ________________________________________ Section 8 Manuals The following manuals must be provided on CD or be easily accessed on line
Workshop/Service manual Maintenance manual Driver’s/Operator’s manual Parts/Technical manuals Service bulletins, Recall bulletins, field service modifications
Engine troubleshooting Yes __________ No __________ Exceptions ________________________________________ Section 9 Warranty
Warranty will run through out the lease term
Yes __________ No __________ Exceptions ________________________________________
Section 10 Financials Sale Price _________________________ Payment (x5) _________________________
APR __________________________ Balloon __________________________
Repurchase _________________________ Warranty __________________________ Delivery Time __________________________
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BID PURCHASE AGREEMENT THIS AGREEMENT is made this _____ day of ______________, 201_, by and between the
CITY OF BOZEMAN, a municipal corporation organized and existing under the laws of the
State of Montana, 121 North Rouse Ave., Montana 59715, hereinafter referred to as “City,” and ________________________, with a mailing address of _________________________________________, hereinafter referred to as (“Seller”).
In consideration of the mutual promises and agreements hereinafter contained, the parties
agree as follows: 1. PROPERTY PURCHASED: Seller agrees to sell and City agrees to purchase the property requested and described in One 2017 Motor Grader Bid Specifications, from the
Seller all of which is incorporated into this Purchase Agreement by this reference. By accepting
this Purchase Agreement, Seller hereby agrees that the sale, use, or incorporation into manufactured products of all machines, software, hardware, materials and other devices furnished under this Purchase Agreement which are not of the Seller’s design, composition, or manufacture shall be free and clear of infringement of any valid patent, copyright, or trademark.
Seller shall hold the City harmless from any and all costs and expenses, including attorney fees,
liability, and loss of any kind growing out of claims, suits, or actions alleging such infringement, and Seller agrees to defend such claims, suits, or actions. The property being purchased (“Property”) consists of: One 2017 Motor Grader
TOTAL PRICE (including shipping): _____________________ 2. SPECIFICATIONS: The Seller agrees that all material and workmanship in and
upon this Property complies with Addendum A as accepted by the City. Unless otherwise agreed
to by the City, the items listed in Addendum A and Section 1 of this agreement, govern in the event of inconsistencies with the Seller’s response to the same. 3. PRICE: The City agrees to pay ___________________ (_______________) as
the purchase price. All prices include any applicable local, state or federal taxes that may be applied to the Property to be purchased. This price is firm and not subject to escalation under agreed to in writing by the City.
4. DELIVERY AND PAYMENT: Time is of the essence in the performance of
this Purchase Agreement. Seller assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other served associated with delivery of the Property.
Seller agrees to delivery to the City in a fully operational status and all accessories
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properly installed no later than __________________. Delivery will occur at the 1812 N. Rouse Avenue, Bozeman, MT 59715, or at a place otherwise selected by City. If delivery of the Property and/or performance of services required under this Purchase Agreement cannot be made
Seller shall promptly notify the City of the earliest possible date for delivery or performance.
Notwithstanding such notice, if Seller for any reason fails to deliver the Property or perform required services within the time specific or to the City’s satisfaction the City may terminate this Purchase Agreement or any part therefore without liability except for good or services previously provided and accepted. The City’s receipt or acceptance of any part of a non-conforming
delivery or service shall not constitute a waiver of any claim, right or remedy the City has under
this Purchase Agreement or applicable law. Upon delivery and for a reasonable period thereafter, City has the right to inspect the Property to ensure that it meets Specifications as modified by Seller’s responses which have been accepted by City. If the Property meets the Specifications, City shall tender the purchase price stated above to Seller through the City’s normal claim
process. Unless otherwise agreed to in writing, payment terms shall be net thirty (30) days from
the date of receipt of invoice or acceptance and delivery of goods and services by the City, whichever occurs last. Payment will be made to Seller at the address previously stated unless Seller provides a different address in writing. Invoices must be mailed to: John Van Delinder, P.O. Box 1230, Bozeman, MT 59771.
5. NONDISCRIMINATION: Seller will not discriminate in the performance of this Agreement on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability and shall ensure this provision applies to all subcontracts let by the Seller in fulfillment of this Purchase
Agreement.
6. DEFAULT/ TERMINATION/ REMEDIES: In the event of Seller’s breach of this Purchase Agreement, including if Seller fails to deliver the Property as set forth herein or fails to meet City’s Specifications, City may, at its option, take any or all of the following actions
without prejudice to any other rights or remedies available to the City by law: (i) declare the
Seller in default and immediately cancel and rescind this Purchase Agreement; (ii) require Seller to repair or replace any equipment or materials used in the Property, and upon Seller’s failure or refusal to do so, repair or replace the same at Seller’s expense; (iii) reject any material or equipment included in the Property containing defective or nonconforming equipment or
material and return for credit or replacement at Seller’s option; or (iv) cancel any outstanding deliveries and treat such breach by Seller as Seller’s repudiation of this Purchase Agreement. Thereafter, City may procure substitute property to replace the Property described herein. In such event, Seller is liable to City for the difference between the price set forth herein and the
price paid by City for the replacement property. Additionally, the City may pursue any other
remedy it has at law or in equity. In the event of the City’s breach hereunder, Seller’s exclusive remedy shall be Seller’s recovery of the material or equipment or of the Purchase Price or portion of the Purchase Price
payable for equipment and material delivered to the City prior to such breach.
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7. CHANGE ORDERS: The City shall have the right to revoke, amend, or modify this Purchase Agreement or the equipment or material included in the Quotation at any time.
Seller’s receipt of City’s written change order without response received by the City within 10
(ten) business days or Seller’s shipment or other performance reflecting the change, whichever occurs first, shall be Seller’s acceptance of the change without any price or other adjustment. 8. WARRANTY: THE SELLER SHALL WARRANTY THE PROPERTY INCLUDING ALL COMPONENT PARTS IN ACCORDANCE WITH WARRANTY
SPECIFICS LISTED IN ADDENDUM B AND SHALL ASSIGN TO THE CITY ALL WARRANTIES FOR ALL COMPONENT PARTS OF THE PROPERTY NOT WARRANTIED BY SELLER. IN ADDITION, THE SELLER AGREES THE PROPERTY IS COVERED BY IMPLIED WARRANTIES FOR MERCHANTABILITY AND FITNESS FOR THE PARTICULAR PURPOSE FOR WHICH IT HAS BEEN
PURCHASED. IN ADDITION TO ANY OTHER EXPRESSED OR IMPLIED WARRANTIES AND UNLESS OTHERWISE AGREED IN WRITING, SELLER ALSO WARRANTS THAT ALL EQUIPMENT DELIVERED HEREUNDER WILL BE NEW, SUITABLE FOR USE AS DESCRIBED, OF THE GRADE AND QUALITY SPECIFIED, FREE FROM ALL DEFECTS IN DESIGN, MATERIAL AND WORKMANSHIP; IN
CONFORMITY WITH ALL SPECIFICATIONS FURNISHED; IN COMPLIANCE WITH ALL APPLICABLE FEDERAL, STATE AND LOCAL LAWS AND REGULATIONS AND FREE FROM ANY LIENS AND ENCUMBRANCES. THESE WARRANTIES SHALL NOT BE DEEMED TO EXCLUDE SELLER’S STANDARD WARRANTIES OR OTHER RIGHTS OR WARRANTIES WHICH THE CITY MAY
HAVE OR OBTAIN. 9. INSURANCE/INDEMNIFICATION: The Seller shall insure the Property for a minimum of the purchase price against all damages during the delivery period per the
Specifications. In addition to and independent from the above, during the delivery period Seller
shall defend, indemnify, and hold the City, its officers, employees, and agents harmless against claims, demands, suits, damages, losses, and expenses connected therewith that may be asserted or claimed against, recovered from or suffered by the City by reason of any injury or loss, including but not limited to, personal injury, including bodily injury or death, property damage,
occasioned by, growing out of, or in any way arising or resulting from any intentional or negligent act on the part of Seller, it’s agents or employees. This provision shall survive delivery and acceptance by the city of the Property.
10. ASSIGNMENT: Seller may not delegate, subcontract, or assign any duties and
services or assign any rights or claims under this Purchase Agreement without the express written consent of City. 11. ENTIRE AGREEMENT: This Agreement, including its appendices, if any,
embodies the entire understanding between the parties relating to the subject matter contained
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herein. No agent or representative of either party has authority to make any representations, statements, warranties or agreements not herein expressed and all modifications or amendments of this Agreement, including the appendices, must be in writing and signed by an authorized
representative of each of the parties hereto.
12.APPLICABILITY: This Agreement and any extensions hereof shall begoverned and construed in accordance with the laws of the State of Montana, venue shall be in the Eighteen Judicial District, Gallatin County Montana, and the same is binding upon the
parties, their heirs, successors, and assigns.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives the day and year first above written.
CITY OF BOZEMAN SELLER
By___________________________ Date: ____ By___________________________ Date: ___ Dennis M. Taylor, Interim City Manager Print Name: ___________________ Print Title: ____________________
APPROVED AS TO FORM:
By________________________________ Greg Sullivan, City Attorney
Bid Form Page 1 of 7
BID FORM (Lease Agreement) One New 2017 Motor Grader Lease THIS BID SUBMITTED TO: Bozeman City Clerk, City of Bozeman, MT, 121 N. Rouse Ave., Bozeman, MT 59715. 1. THE UNDERSIGNED BIDDER proposes and agrees that if this bid is accepted, Bidder will enter into a Lease Agreement with the City in the form included in the bidding documents and will furnish the goods or product to be purchased by the City within the number of calendar days indicated in the Agreement and in accordance with the other terms and conditions of the bidding documents. 2. Bidder has examined, understands, accepts, and abides by all of the terms and conditions of the Invitation to Bid, Instructions to Bidders, Bid Specifications, and Lease Agreement. 3. Bidder expressly covenants that if Bidder is awarded the bid, Bidder will, after the bid is awarded and within the time specified in the Request for Bid, enter into a formal Lease Agreement with City. The bid must be accompanied by Bid Security payable to the City of Bozeman for ten percent (10%) of the total amount of the bid, including alternates, if any. The Bid Security must be in a form specified in §18-1-203, MCA, which includes, but is not limited to, certified check, cashier's check, bank draft, bid bond, guaranty bond, or surety bond. The Bid Security is attached hereto as Exhibit 1. 4. This bid will remain subject to acceptance for sixty (60) days after the bid opening, or for such longer period of time that Bidder may agree to in writing upon request of City. 5. Bidder further represents that this bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; Bidder has not
solicited or induced any person, firm, or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other bidder or over City. 6. Bidder certifies that no employee or official of the City or any member of such employee or official’s immediate family has any direct or indirect interest in the pecuniary profits or contracts of the Bidder. 7. Bidder will provide the goods, product, or equipment being purchased by the City in accordance with the Lease Agreement, for the price stated on the completed Bid Specifications sheet attached hereto as Exhibit 2.
Bid Form Page 2 of 7
8. Bidder understands that the unit prices shall govern in checking the bid, and should a discrepancy exist in the total estimated price and total amount of unit prices bid as listed on the Bid Sheet after extensions are checked and corrections made, if any, the total amount of unit prices bid as corrected shall be used in awarding the contract.
9. Bidder certifies that Bidder is a responsible bidder. 10. Bidder agrees that the good, product, or equipment to be leased by City will be delivered and ready for lease payment in accordance with the Lease Agreement. 11. If applicable, Bidder certifies receipt of City’s revisions or additions made subsequent to the advertised proposal, which are specifically acknowledged on Receipt of Addendum, attached hereto as Exhibit 3. 12. Bidder represents that the bid is genuine and not collusive or a sham and that bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding. Bidder further represents that Bidder has not sought by agreement or collusion, directly or indirectly, with any person, to fix the bid price of any other bidder, or to fix any overhead, profit, or cost element of said bid price or that of any other bidder, or to secure any advantage against the City or any person interested in the proposed bid. Bidder affirms that all statements in this bid are true. SUBMITTED on the _____ day of ____________, 20_____.
Bidder’s Tax ID # IF BIDDER is: An Individual: (Name typed or printed) By: (SEAL) (Individual’s Signature) Doing business as:
Business Address: Telephone # FAX # A Partnership: (Partnership Name) By: (SEAL) (Signature) (Name typed or printed) Business Address: Telephone # FAX #
Bid Form Page 3 of 7
A Corporation: (SEAL)
(Corporation Name) State of Incorporation:
Type (General Business, Professional, Service, Limited Liability): By: (Signature of Authorized Representative) Print Name and Title: Attest: (Corporate Seal) (Signature of Secretary) Business Address:
Telephone # FAX # Date of Qualification To Do Business Is:
A Joint Venture: Each Joint Venture Must Sign Joint Venture Name: (SEAL) (Name) By: (Signature of Joint Venture Partner) Name:
(Name, printed or typed) Title: Business Address: Telephone # FAX #
A Joint Venture: Each Joint Venture Must Sign Joint Venture Name: (SEAL) (Name) By: (Signature of Joint Venture Partner) Name:
(Name, printed or typed) Title:
Business Address: Telephone # FAX #
Bid Form Page 4 of 7
Address of Joint Venture for Receipt of Official Communication: Address:
Telephone # FAX #
(Each Joint Venture must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.)
Bid Form Page 5 of 7
Exhibit 1 Bid Security
Attached.
Bid Form Page 6 of 7
Exhibit 2 Bid Sheet Attach a completed Bid Specification Form.
The Bidder must state the Total Bid Price here: Total Bid Price (written out and in dollar amount):
$_______________________________________ ______________________________________________________________________________
______________________________________________________________________________
Bid Form Page 7 of 7
Exhibit 3
Receipt of Addendum (if applicable).
Bidder acknowledges receipt of the following addendum of revisions or additions:
Addendum Number Date Issued Authorized Signature For Each 1
2
3
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NON-DISCRIMINATION AFFIRMATION FORM
_________________________ [name of entity submitting] hereby affirms it will not discriminate
on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because
of actual or perceived sexual orientation, gender identity or disability in the performance of
work performed for the city of Bozeman, if a contract is awarded to it, and also recognizes the
eventual contract, if awarded, will contain a provision prohibiting discrimination as described
above and that this prohibition shall apply to the hiring and treatment of the
_________________________ [name of entity submitting] employees and to all subcontracts it
enters into in performance of the agreement with the city of Bozeman.
Signature of Bidder: ______________________________
Person authorized to sign on behalf of the bidder