HomeMy WebLinkAbout17- BID Package - Self-Contained Breathing ApparatusCITY OF BOZEMAN, MONTANA
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the City of Bozeman, Montana, is accepting sealed bids for:
Self-Contained Breathing Apparatus
• Thirty (30) new NFPA 1981 compliant self-contained breathing apparatus with
integrated personal alert safety system (PASS) meeting the requirements of NFPA 1982
and voice amplification that is Bluetooth compatible with Motorola APX 8000 portable
radios. (If voice amplification is an add on piece the bid should contain pricing for
twenty four (24) units).
• Fifty two (52) new forty five (45) minute carbon fiber cylinders rated at fifty five
hundred (5500) psi and sixteen (16) new sixty (60) minute carbon fiber cylinders rated at
fifty five hundred (5500) psi.
• Fifty one (51) new NFPA 1981 compliant compatible self-contained breathing apparatus
facepieces of varying sizes to meet department needs.
• Twenty four (24) additional new masked mounted regulators with quick connect
capability.
• Four (4) new rapid intervention self-contained breathing apparatus packs.
• Four (4) new supplied air respirators with hands free air transfer capabilities with
cylinders.
• Two (2) new complete compressor systems rated at six thousand (6000) psi with
cascade system and storage system comprised of four (4) six thousand (6000) psi ASME
approved cylinders with plumbing for auto cascade with 10 foot hoses.
• Three (3) new NFPA 1801 compliant thermal imagers with truck mounted chargers.
Sealed bids will be received by the Bozeman City Clerk’s Office, Bozeman, Montana, at the
office in City Hall, 121 N. Rouse Avenue, Bozeman, Montana, until 2:00 p.m. local time on
Wednesday, July 5, 2017, at which time the bids will be publicly opened at the City Hall before
the City Clerk for the aforementioned.
Please write the name of the project on the front of the sealed bid.
The physical address is:
City Clerk’s Office, Suite 202, (upstairs) City Hall, 121 N. Rouse Avenue, Bozeman, Montana.
The mailing address is:
City Clerk’s Office, Suite 202, City Hall, P.O. Box 1230, Bozeman, Montana, 59771.
Bids must be received before 2:00 p.m. Wednesday July 5, 2017. Original copies must be
submitted – no faxed or electronic bids will be accepted. Bids will be opened and read following
the close of bids.
Full and detailed specifications on the equipment to be furnished may be obtained at
the office of the City Clerk, City Hall, 121 N. Rouse Avenue, Bozeman, Montana 59715,
telephone number (406) 582-2320, by email at agenda@bozeman.net or by visiting the City
website at www.bozeman.net under the “Doing Business” tab and selecting “RFPs and BIDs”
from the menu.
Each bid or proposal must be accompanied by a Certified Check, Cashier's Check, or Bid Bond
payable to the City of Bozeman, Montana, in an amount not less than ten percent (10%) of the
total amount of the bid.
Any submitting entity under this invitation to bid must sign and return the required affirmation
stating that they will not discriminate on the basis of race, color, religion, creed, sex, age, marital
status, national origin, or because of actual or perceived sexual orientation, gender identity or
disability in the exercise of contract should it be awarded to that entity. Each entity submitting
under this notice shall also recognize in writing the eventual contract will contain a provision
prohibiting discrimination as described above and this prohibition on discrimination shall apply
to the hiring and treatment of the Contractor’s employees and to all subcontracts.
No bid may be withdrawn after the scheduled time for the public opening of bids, which is 2:00
p.m. local time, July 5, 2017.
The right is reserved to reject any or all proposals received, to waive informalities, to postpone
the award of the contract for a period of not to exceed Sixty (60) days, and to accept the bid
which is in the best interests of the Owner.
The City of Bozeman is required to be an Equal Opportunity Employer.
DATED at Bozeman, Montana, this 14th day of June, 2017.
Robin Crough
City Clerk
City of Bozeman
Legal Ad published Bozeman, Montana:
June 18, 2017
June 25, 2017
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INSTRUCTIONS TO BIDDERS
FOR
SELF-CONTAINED BREATHING APPARATUS
Thirty (30) new NFPA 1981 compliant self-contained breathing apparatus with integrated personal
alert safety system (PASS) meeting the requirements of NFPA 1982 and voice amplification that is
Bluetooth compatible with Motorola APX 8000 portable radios. (If voice amplification is an add on
piece the bid should contain pricing for twenty four (24) units).
Fifty two (52) new forty five (45) minute carbon fiber cylinders rated at fifty five hundred (5500) psi
and sixteen (16) new sixty (60) minute carbon fiber cylinders rated at fifty five hundred (5500) psi.
Fifty one (51) new NFPA 1981 compliant compatible self-contained breathing apparatus facepieces of
varying sizes to meet department needs.
Twenty four (24) additional new masked mounted regulators with quick connect capability.
Four (4) new rapid intervention self-contained breathing apparatus packs.
Four (4) new supplied air respirators with hands free air transfer capabilities with cylinders.
Two (2) new complete compressor systems rated at six thousand (6000) psi with cascade system and
storage system comprised of four (4) six thousand (6000) psi ASME approved cylinders with plumbing
for auto cascade with 10 foot hoses.
Three (3) new NFPA 1801 compliant thermal imagers with truck mounted chargers.
BID DOCUMENTS: The bid documents for the City of Bozeman for
• Thirty (30) new NFPA 1981 compliant self-contained breathing apparatus with integrated
personal alert safety system (PASS) meeting the requirements of NFPA 1982 and voice
amplification that is Bluetooth compatible with Motorola APX 8000 portable radios. (If voice
amplification is an add on piece the bid should contain pricing for twenty four (24) units).
• Fifty two (52) new forty five (45) minute carbon fiber cylinders rated at fifty five hundred (5500)
psi and sixteen (16) new sixty (60) minute carbon fiber cylinders rated at fifty five hundred
(5500) psi.
• Fifty one (51) new NFPA 1981 compliant compatible self-contained breathing apparatus
facepieces of varying sizes to meet department needs.
• Twenty four (24) additional new masked mounted regulators with quick connect capability.
• Four (4) new rapid intervention self-contained breathing apparatus packs.
• Four (4) new supplied air respirators with hands free air transfer capabilities with cylinders.
2
• Two (2) new complete compressor systems rated at six thousand (6000) psi with cascade system
and storage system comprised of four (4) six thousand (6000) psi ASME approved cylinders with
plumbing for auto cascade with 10 foot hoses.
• Three (3) new NFPA 1801 compliant thermal imagers with truck mounted chargers.
must include the Invitation to Bid, this Instruction to Bidders, the Bid Specifications, the Bid Form, and
the Purchase Agreement.
BIDS: All bids must be legibly written in ink. No alterations by erasures or interlineations will be
permitted in bids or in the printed forms. Each bid shall be enclosed in a sealed envelope addressed to:
Bozeman City Clerk, PO Box 1231 Bozeman, Montana 59715, or physically delivered to the address on
the Invitation to Bid and endorsed on the outside of the envelope with the words SCBA / Compressor /
Thermal Imager. Bids shall be strictly in accordance with the prescribed Bid Form. Any modifications
thereof or deviations there from may be considered as sufficient cause for rejection. Bids carrying riders
or qualifications to the bid being submitted may be rejected as irregular.
Each Bidder must return a signed Bid Form incorporating as Exhibit 2 a copy of the Bid Specifications
indicating on each line item of equipment or required service whether the Bidder can provide the
equipment/service shown in that category or whether the Bidder can provide similar equipment or
required service meeting the listed equipment or required service and indicating the details of the
alternative equipment or required service. The City reserves the right to reject any alternative equipment
or required service.
Each bid shall indicate the total bid price.
The price quoted in a bid shall include all items of labor, materials, tools, equipment and other costs
necessary to fully complete the manufacture and delivery of the
• Thirty (30) new NFPA 1981 compliant self-contained breathing apparatus with integrated
personal alert safety system (PASS) meeting the requirements of NFPA 1982 and voice
amplification that is Bluetooth compatible with Motorola APX 8000 portable radios. (If voice
amplification is an add on piece the bid should contain pricing for twenty four (24) units).
• Fifty two (52) new forty five (45) minute carbon fiber cylinders rated at fifty five hundred (5500)
psi and sixteen (16) new sixty (60) minute carbon fiber cylinders rated at fifty five hundred
(5500) psi.
• Fifty one (51) new NFPA 1981 compliant compatible self-contained breathing apparatus
facepieces of varying sizes to meet department needs.
• Twenty four (24) additional new masked mounted regulators with quick connect capability.
• Four (4) new rapid intervention self-contained breathing apparatus packs.
• Four (4) new supplied air respirators with hands free air transfer capabilities with cylinders.
• Two (2) new complete compressor systems rated at six thousand (6000) psi with cascade system
and storage system comprised of four (4) six thousand (6000) psi ASME approved cylinders with
plumbing for auto cascade with 10 foot hoses.
3
• Three (3) new NFPA 1801 compliant thermal imagers with truck mounted chargers.
It is the intention of the Bid Specifications to provide for and require complete
• Thirty (30) new NFPA 1981 compliant self-contained breathing apparatus with integrated
personal alert safety system (PASS) meeting the requirements of NFPA 1982 and voice
amplification that is Bluetooth compatible with Motorola APX 8000 portable radios. (If voice
amplification is an add on piece the bid should contain pricing for twenty four (24) units).
• Fifty two (52) new forty five (45) minute carbon fiber cylinders rated at fifty five hundred (5500)
psi and sixteen (16) new sixty (60) minute carbon fiber cylinders rated at fifty five hundred
(5500) psi.
• Fifty one (51) new NFPA 1981 compliant compatible self-contained breathing apparatus
facepieces of varying sizes to meet department needs.
• Twenty four (24) additional new masked mounted regulators with quick connect capability.
• Four (4) new rapid intervention self-contained breathing apparatus packs.
• Four (4) new supplied air respirators with hands free air transfer capabilities with cylinders.
• Two (2) new complete compressor systems rated at six thousand (6000) psi with cascade system
and storage system comprised of four (4) six thousand (6000) psi ASME approved cylinders with
plumbing for auto cascade with 10 foot hoses.
• Three (3) new NFPA 1801 compliant thermal imagers with truck mounted chargers.
of the type prescribed in the Bid Specifications and ready for operation by the City.
Any items omitted from the Bid Specifications which are clearly necessary for the completion and
operation of such equipment and its appurtenances shall be considered a portion of such equipment
although not directly specified or called for in the Bid Specifications.
All parts shall be new. In all cases, materials must be furnished as specified.
Acceptance of delivery of the
• Thirty (30) new NFPA 1981 compliant self-contained breathing apparatus with integrated
personal alert safety system (PASS) meeting the requirements of NFPA 1982 and voice
amplification that is Bluetooth compatible with Motorola APX 8000 portable radios. (If voice
amplification is an add on piece the bid should contain pricing for twenty four (24) units).
• Fifty two (52) new forty five (45) minute carbon fiber cylinders rated at fifty five hundred (5500)
psi and sixteen (16) new sixty (60) minute carbon fiber cylinders rated at fifty five hundred
(5500) psi.
• Fifty one (51) new NFPA 1981 compliant compatible self-contained breathing apparatus
facepieces of varying sizes to meet department needs.
4
• Twenty four (24) additional new masked mounted regulators with quick connect capability.
• Four (4) new rapid intervention self-contained breathing apparatus packs.
• Four (4) new supplied air respirators with hands free air transfer capabilities with cylinders.
• Two (2) new complete compressor systems rated at six thousand (6000) psi with cascade system
and storage system comprised of four (4) six thousand (6000) psi ASME approved cylinders with
plumbing for auto cascade with 10 foot hoses.
• Three (3) new NFPA 1801 compliant thermal imagers with truck mounted chargers.
shall not release the successful contractor from liability for faulty design, workmanship or materials
appearing even after final payment has been made.
The City reserves the right and shall be at liberty to inspect all materials and workmanship at any time
during the manufacturing process and shall have the right to reject all materials and workmanship which
do not conform to the specifications. However, the City is under no duty to make inspection, and if no
inspection is made, the chosen contractor shall not be relieved of any obligation to furnish materials and
workmanship strictly in accordance with specifications.
BID SECURITY: To be considered, the bid must be accompanied by a bid security unconditionally payable
to the City of Bozeman for ten percent (10%) of the total amount of the bid and attached as Exhibit 1 on
the Bid Form. Each Bidder shall expressly covenant in the bid that if the Bidder is awarded the bid, the
Bidder will, within thirty (30) days after the bid is awarded, enter into a Purchase Agreement with the City
of Bozeman in substantially the same form as shown on the Purchase Agreement. Bid security must be
provided in a form specified in §18-1-203, MCA, which includes, but is not limited to, certified check,
cashier’s check, bank draft, bid bond, guaranty bond, or surety bond. Bid security through a bid, guaranty
or surety bond must be issued by a surety company authorized to do business in the State of Montana.
The bid security protects and indemnifies the City against the failure or refusal of the successful Bidder to
timely enter into the Purchase Agreement.
SIGNATURE OF BIDDERS: Each bid must be signed in ink by the Bidder with the Bidder’s full name and
business address or place of residence. If the Bidder is a firm or partnership, the name and residence of
each member must be inserted. If the bid is submitted by or in behalf of a corporation, it must be signed
in the name of the corporation by a corporate official authorized to bind the corporation and who shall
also affix the corporate seal of the corporation to the bid. Any bid by a corporation signed by a person
other than a corporate officer must be accompanied by a power of attorney showing that person’s
authority to sign for the corporation.
RESPONSIBILITY OF AGENT: Any person signing a bid as the agent of another, or of others, may be
required to submit satisfactory evidence of authority to so sign.
TITLE: The position title of any person executing the bid or Agreement shall be clearly indicated beneath
the signature.
RESPONSIBLE BIDDER: Bidder is not deemed a responsible bidder if Bidder is delinquent in payment of
property taxes or special improvement district assessments within the City of Bozeman for at least six (6)
months.
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Any Bidder required by the Bozeman Municipal Code to have a general business license in the City of
Bozeman must obtain such license before a bid can be awarded to a bidder.
EXAMINATION OF SPECIFICATIONS: Before submitting a bid, each Bidder should examine the Bid
Specifications, these Instructions to Bidders, the Bid Form, and the Purchase Agreement thoroughly and
become familiar with federal, state, and local laws, ordinances, rules, and regulations that may, in any
manner, affect the cost or delivery of the goods.
INTERPRETATION OF CONTRACT DOCUMENTS: If any person contemplating submission of a bid for the
proposed Purchase Agreement is in doubt as to the true meaning of any part of the specifications, that
person may submit a written request to the City for an interpretation thereof. The person submitting the
request will be responsible for its prompt delivery. Any interpretation of the proposed purchase
agreement will be made only by an addendum duly issued and a copy of any such addendum will be mailed
or delivered to each person receiving the specifications.
TIME OF COMPLETION: The time of delivery of the goods to be purchased is a basic consideration of the
contract. It is necessary that each Bidder satisfy the City of the Bidder’s ability to deliver the goods being
purchased within the stipulated time.
ADDENDA: If applicable, any addenda issued during the time of bidding, or forming a part of the
specifications provided to Bidder for the preparation of Bidder’s proposal, shall be covered in the bid and
shall be made a part of the Purchase Agreement. Receipt of each addendum shall be acknowledged in
the bid. Any bid in which all issued addenda are not acknowledged will be considered incomplete and will
not be read.
WITHDRAWAL OF BID: No Bidder may withdraw any bid for a period as specified in the Invitation to Bid
after the date and hour set for the opening declared herein. Prior to that time, Bidder may withdraw a
bid by written request. The request to withdraw a bid must be signed in the same manner and by the
same person or persons who signed the bid.
ACCEPTANCE AND REJECTION OF BIDS: The City reserves the right to accept or reject the bids in the best
interest of the City. The City reserves the right to waive informalities and irregularities in any bid
submitted, to reject non-conforming, non-responsive or conditional bids, to correct arithmetic errors
without changing unit price, and postpone awarding of the Purchase Agreement for a period not
exceeding sixty (60) days.
AWARD OF BID: If the bid is to be awarded, City will award the bid to the responsible Bidder whose bid
is responsive and conforms to all material terms and conditions of the bidding documents and proposed
Purchase Agreement, is lowest in price, is in the best interest of the project, and other factors considered.
The award will be based on the lowest responsive cumulative base bid plus any added alternate schedules
the City determines to include with the project. If the bid is awarded, the award will be made within the
period specified in the Purchase Agreement. The successful Bidder will be notified by letter mailed to the
address shown on the bid that the bid has been accepted and that Bidder has been awarded the bid.
CANCELLATION OF AWARD: The City reserves the right to cancel the award of any bid at any time before
the complete execution of the Purchase Agreement by all parties without any liability against the City.
EXECUTION AND APPROVAL OF AGREEMENT: The Purchase Agreement shall be signed by the successful
Bidder and returned within the time shown on the bid. If the Purchase Agreement is not executed by the
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City within fifteen (15) days following receipt from Bidder of the signed Agreement, Bidder has the right
to withdraw the bid without penalty. The Purchase Agreement is not effective until it has been fully
executed by all of the parties thereto.
FAILURE TO EXECUTE AGREEMENT: Failure to execute the Purchase Agreement shall be just cause for
annulment of the award. In the event of such annulment, the bid guarantee shall be forfeited to the City,
not as a penalty, but as liquidation of damages sustained. Award may then be made to the next lowest
responsible and qualified Bidder, or the project may be re-advertised as the City may decide.
PAYMENT: Payment for all goods purchased under the Purchase Agreement will be made by the City
within the time period specified in and in accordance with the procedures outlined therein.
NON-DISCRIMINATION: In accordance with law, each entity submitting a bid shall affirm on the form
provided by the City that the Bidder shall not discriminate in the performance of the work called for in the
Bid Specifications on the basis of race, color, religion, creed, sex, age, marital status, national origin, or
because of actual or perceived sexual orientation, gender identity or disability, with regard to, but not
limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, or
rendition of services.
It is further understood that any vendor who is in violation of this clause shall be barred forthwith from
receiving awards of any purchase from the City of Bozeman unless a satisfactory showing is made that
discriminatory practices have ceased, and the recurrence of such acts is unlikely.
City of Bozeman, Montana
Fire Department
Bid Specifications and Bid Form
*Note: your bids must be submitted on this form.*
Bid Specifications for:
• Thirty (30) new NFPA 1981 compliant self-contained breathing apparatus with integrated
personal alert safety system (PASS) meeting the requirements of NFPA 1982 and voice
amplification that is Bluetooth compatible with Motorola APX 8000 portable radios. (If voice
amplification is an add on piece the bid should contain pricing for twenty four (24) units).
• Fifty two (52) new forty five (45) minute carbon fiber cylinders rated at fifty five hundred (5500)
psi and sixteen (16) new sixty (60) minute carbon fiber cylinders rated at fifty five hundred
(5500) psi.
• Fifty one (51) new NFPA 1981 compliant compatible self-contained breathing apparatus
facepieces of varying sizes to meet department needs.
• Twenty four (24) additional new masked mounted regulators with quick connect capability.
• Four (4) new rapid intervention self-contained breathing apparatus packs.
• Four (4) new supplied air respirators with hands free air transfer capabilities with cylinders.
• Two (2) new complete compressor systems rated at six thousand (6000) psi with cascade system
and storage system comprised of four (4) six thousand (6000) psi ASME approved cylinders with
plumbing for auto cascade with 10 foot hoses.
• Three (3) new NFPA 1801 compliant thermal imagers with truck mounted chargers.
The equipment described herein shall be of new production and shall meet all applicable NFPA
standards. All parts and accessories which are required to compose a complete unit shall be furnished
whether herein stipulated or not. Unless otherwise noted in these specifications, all equipment cataloged
as standard shall be furnished and included in the purchase price of the unit.
This equipment will be used primarily in structural firefighting and secondary in confined space
rescue operations and hazardous materials response. The City of Bozeman will be accepting one bid for
all equipment listed above. The successful bidder will be responsible for setting times for all items listed
and other equipment to be mounted, and delivery of the complete unit to the Fire Department main
headquarters in Bozeman, MT.
Bid Specifications for SCBAs, Cylinders, Compressors, and Thermal Imaging Cameras
Page 2 of 8
SCHEDULE 1
SELF-CONTAINED BREATHING APPARATUS
Section 1 Approvals:
The SCBA shall be approved by the National Institute for Occupational Safety and Health (NIOSH) under
42 CFR, Part 84 for chemical, biological, radiological, and nuclear protection (CBRN).
Yes_______ No_______ Exceptions______________________________________________
The SCBA shall be compliant with all requirements of NFPA 1981, 2013 Edition, Standard on Open-
Circuit Self-Contained Breathing Apparatus for Emergency Services.
Yes_______ No_______ Exceptions______________________________________________
The SCBA shall be compliant to the NFPA 1982, 2013 Edition, Standard on Personal Alert Safety Systems
if the SCBA is equipped with integrated PASS
Yes_______ No_______ Exceptions______________________________________________
All electronic components shall be approved for Intrinsic Safety under UL 913 Class I, Groups C and D,
Class II Groups E, F, and G, Hazardous locations
Yes_______ No_______ Exceptions______________________________________________
Section 2 SCBA:
The SCBA shall have a snap-change cylinder connection.
Yes_______ No_______ Exceptions______________________________________________
The SCBA shall be equipped with an Emergency Breathing Safety System
Yes_______ No_______ Exceptions______________________________________________
The SCBA shall have a voice amplification system that is Bluetooth compatible with Motorola APX 8000
handheld radios. **If the voice amplification is not an integral piece of the SCBA the bid requires 24
units.
Yes_______ No_______ Exceptions______________________________________________
Bid Specifications for SCBAs, Cylinders, Compressors, and Thermal Imaging Cameras
Page 3 of 8
The pressure reducing valve shall have a back-up pressure reducing valve connected in parallel with the
primary pressure-reducing valve and an automatic transfer valve for redundant control. This back-up
pressure reducing valve shall activate the low pressure alarm devices on the SCBA to make the user
aware of a switch from the primary to back-up pressure reducing valve.
Yes_______ No_______ Exceptions______________________________________________
The SCBA shall have a Head-Up Display (HUD) integrated with the regulator, eliminating snag hazards
and increasing product durability. The HUD system shall provide user with remaining cylinder air
volume, available in four increments, 100%, 75%, 50%, and 33%.
Yes_______ No_______ Exceptions______________________________________________
Section 3 Facepiece:
The facepiece assembly, including the harness, shall be latex free
Yes_______ No_______ Exceptions______________________________________________
The facepiece shall be available in three sizes, small, medium, and large, with sizes marked on the
facepiece
Yes_______ No_______ Exceptions______________________________________________
The facepiece shall be approved for use with multiple respiratory applications to enable the same user
to switch from one application to another without the use of tools and without doffing the facepiece
Yes_______ No_______ Exceptions______________________________________________
The facepiece shall comply with penetration and impact requirements found in NIOSH 42 CFR part 84,
including compliance with ANSI Z87.1 – 2010
Yes_______ No_______ Exceptions______________________________________________
The lens shall have a coating to resist abrasion and chemical attack and meet the requirements of NFPA
1981 for lens abrasion.
Yes_______ No_______ Exceptions______________________________________________
The lens shall have an internal anti-fog coating to reduce fogging of the lens
Yes_______ No_______ Exceptions______________________________________________
Bid Specifications for SCBAs, Cylinders, Compressors, and Thermal Imaging Cameras
Page 4 of 8
Section 4 Mask Mounted Regulator:
The mask mounted regulator shall be removable from the facepiece without the use of any tools or
special equipment
Yes_______ No_______ Exceptions______________________________________________
The regulator shall have a quick connect coupling in line for use with optional outlet manifold and
accessory hose to allow the breathing regulator to be disconnected from the unit and reconnected to
the auxiliary hose of a second unit in the event a rescue is required.
Yes_______ No_______ Exceptions______________________________________________
The quick connect coupling shall be guarded against inadvertent disconnect during the use of the
equipment.
Yes_______ No_______ Exceptions______________________________________________
Section 5 Cylinder:
The cylinder shall have a hand activated valve mechanism with a spring-loaded, positive action,
ratchet type safety lock and lock-out release for selecting lock open service or non-lock open
service.
Yes_______ No_______ Exceptions______________________________________________
Cylinders equipped with a snap-change connection shall have a snout that is an integral part of the
cylinder valve, rather than an adapter that threads onto the Compressed Gas Association (GCA) fitting.
Yes_______ No_______ Exceptions______________________________________________
Cylinders equipped with a snap-change connection shall be offered with a CGA 346 or CGA 347 fitting
for the purposes of filling the cylinder only.
Yes_______ No_______ Exceptions______________________________________________
Section 6 Training:
Vendor will provide on-site training regarding use, care, and maintenance of the new equipment.
Yes_______ No_______ Exceptions______________________________________________
Bid Specifications for SCBAs, Cylinders, Compressors, and Thermal Imaging Cameras
Page 5 of 8
Vendor will provide training for up to 4 members to be in-house service technicians.
Yes_______ No_______ Exceptions______________________________________________
SCHEDULE 2
Supplied Air Respirators
All equipment furnished under this contract shall be new, unused and the same as the
manufacturer’s current production model. Accessories not specifically mentioned herein, but necessary
to furnish a complete unit ready for use, shall also be included. Unit shall conform to the best practice
known to the trade in design, quality of material and workmanship. The equipment furnished shall
conform to current NIOSH-42 CFR.
These specifications describe a supplied air respiratory that would be used as an emergency
breathing escape system for rescuers performing confined spaced operations in conjunction with
supplied air systems.
The supplied air respirator shall be capable of a hands free transfer operation.
Yes_______ No_______ Exceptions______________________________________________
The supplied air respirator shall use the same facepiece as the SCBA outlined in schedule 1
Yes_______ No_______ Exceptions______________________________________________
The supplied air respirator shall come with a nylon harness and all fittings shall be Hansen style
Yes_______ No_______ Exceptions______________________________________________
The supplied air respirator shall come with a 4500 carbon cylinder
Yes_______ No_______ Exceptions______________________________________________
Vendor will provide on-site training regarding use, care, and maintenance of the new equipment.
Yes_______ No_______ Exceptions______________________________________________
Vendor will provide training for up to 4 members to be in-house service technicians.
Yes_______ No_______ Exceptions______________________________________________
SCHEDULE 3
Compressor / Cascade / Storage System
Bid Specifications for SCBAs, Cylinders, Compressors, and Thermal Imaging Cameras
Page 6 of 8
All equipment furnished under this contract shall be new, unused and the same as the
manufacturer’s current production model. Accessories not specifically mentioned herein, but necessary
to furnish a complete unit ready for use, shall also be included. Unit shall conform to the best practice
known to the trade in design, quality of material and workmanship. The equipment furnished shall
conform to current and applicable NFPA 1901 Standards.
These specifications describe a complete compressor system with cascade and storage for the
refilling of SCBA and supplied air respirator cylinders.
The system shall have provisions for monitoring both CO and Moisture provided the user with
notification in the event of a problem.
Yes_______ No_______ Exceptions______________________________________________
The system shall have an automatic low-oil shutdown
Yes_______ No_______ Exceptions______________________________________________
The system shall have an automatic high temperature shutdown
Yes_______ No_______ Exceptions______________________________________________
The system shall be a 6,000 psi system with a single phase, 230 volt, minimum 10 HP motor
Yes_______ No_______ Exceptions______________________________________________
System shall have an auto cascade system for filling cylinders
Yes_______ No_______ Exceptions______________________________________________
The system shall be capable of a four bank vertical storage system via cylinders that are ASME approved
Yes_______ No_______ Exceptions______________________________________________
The system shall be capable of filling cylinders rated up to 5500 psi
Yes_______ No_______ Exceptions______________________________________________
Containment chambers must be tested to 5500 psi
Yes_______ No_______ Exceptions______________________________________________
System shall have CGA 346 /347 type adapters that are compatible with the cylinders outlined in
schedule 1 of the bid
Yes_______ No_______ Exceptions______________________________________________
Bid Specifications for SCBAs, Cylinders, Compressors, and Thermal Imaging Cameras
Page 7 of 8
System shall have option for selecting two pre-set fill pressures, pre-sets should align with cylinders
outlined in schedule 1 of the bid
Yes_______ No_______ Exceptions______________________________________________
Vendor will provide on-site training regarding use, care, and maintenance of the new equipment.
Yes_______ No_______ Exceptions______________________________________________
Vendor will provide installation and set-up of one system at Fire Station 1 and another system at Fire
Station 2.
Yes_______ No_______ Exceptions______________________________________________
SCHEDULE 4
Thermal Imaging Camera
All equipment furnished under this contract shall be new, unused and the same as the
manufacturer’s current production model. Accessories not specifically mentioned herein, but necessary
to furnish a complete unit ready for use, shall also be included. Unit shall conform to the best practice
known to the trade in design, quality of material and workmanship. The equipment furnished shall
conform to current NFPA 1801 Standards.
These specifications describe a thermal imaging camera that will be primarily used by
firefighters engaged in structural firefighting operations.
The Thermal Imaging Camera shall meet the criteria outlined in NFPA 1801, Standard on Thermal
Imagers for the Fire Service.
Yes_______ No_______ Exceptions______________________________________________
The Thermal Imaging Camera shall come with two batteries and a truck mounted charger.
Yes_______ No_______ Exceptions______________________________________________
Vendor will provide on-site training regarding use, care, and maintenance of the new equipment.
Yes_______ No_______ Exceptions______________________________________________
Bid Specifications for SCBAs, Cylinders, Compressors, and Thermal Imaging Cameras
Page 8 of 8
Manuals and Technical Information:
The successful bidder shall provide complete sets to the City, the following technical information:
A. Maintenance and operation manuals, as used by the manufacturers repair facilities, covering the
equipment, parts and supplies purchased
B. Service manuals, as used by the manufacturers repair facilities, covering the equipment
purchased
C. Parts manuals, as used by the manufacturers repair facilities, giving service part numbers
complete in every detail covering the equipment purchased
D. Access to any and all on line applications as used by the manufacturers repair facilities
E. Access to any and all Computer/PC based trouble shooting/diagnostic programs as used by the
manufacturers repair facilities
Yes_______ No_______ Exceptions____________________________________________
Warranty:
All Material and workmanship herein is specified, including all equipment furnished by the successful
bidder, shall be guaranteed to be free from defective material or workmanship for the manufactures
standard warranty period. Seller will be required to furnish and install all parts and pay any additional
expense to repair the unit that has been affected by defective workmanship, equipment or material during
this period, at no cost to the city of Bozeman. Should warranty repairs take longer than 10 business days,
Bidder agrees to supply the City of Bozeman with equipment of like, kind, and quality to use during the
time the machine is down.
Yes __________ No __________ Exceptions ___________________________________
Delivery:
All units shall be delivered within one hundred twenty (120) calendar days after the date of the notice to
proceed. Upon delivery of the units, City of Bozeman staff will inspect the units to see if it meets bid
specifications. If the City staff finds that it does not meet the specifications, it will be taken by the
dealer to their facility to correct the deficiencies. If the completed unit is not returned with all
deficiencies corrected within 30 days, a penalty of one hundred dollars ($100.00) per day will be paid by
the successful bidder.
Yes __________ No __________ Exceptions ___________________________________
Please include any and all warranty extension programs and costs
Please list any additional options to be considered
Bid Form
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BID FORM
(Purchase Agreement)
Thirty (30) new NFPA 1981 compliant self-contained breathing apparatus with integrated
personal alert safety system (PASS) meeting the requirements of NFPA 1982 and voice
amplification that is Bluetooth compatible with Motorola APX 8000 portable radios. (If voice
amplification is an add on piece the bid should contain pricing for twenty four (24) units).
Fifty two (52) new forty five (45) minute carbon fiber cylinders rated at fifty five hundred
(5500) psi and sixteen (16) new sixty (60) minute carbon fiber cylinders rated at fifty five
hundred (5500) psi.
Fifty one (51) new NFPA 1981 compliant compatible self-contained breathing apparatus
facepieces of varying sizes to meet department needs.
Twenty four (24) additional new masked mounted regulators with quick connect capability.
Four (4) new rapid intervention self-contained breathing apparatus packs.
Four (4) new supplied air respirators with hands free air transfer capabilities with cylinders.
Two (2) new complete compressor systems rated at six thousand (6000) psi with cascade
system and storage system comprised of four (4) six thousand (6000) psi ASME approved
cylinders with plumbing for auto cascade with 10 foot hoses.
Three (3) new NFPA 1801 compliant thermal imagers with truck mounted chargers.
THIS BID SUBMITTED TO:
Bozeman City Clerk, City of Bozeman, MT, 121 N. Rouse Ave., Bozeman, MT 59715.
1. THE UNDERSIGNED BIDDER proposes and agrees that if this bid is accepted, Bidder will
enter into a Purchase Agreement with the City in the form included in the bidding
documents and will furnish the goods or product to be purchased by the City within the
number of calendar days indicated in the Agreement and in accordance with the other
terms and conditions of the bidding documents.
2. Bidder has examined, understands, accepts, and abides by all of the terms and conditions
of the Invitation to Bid, Instructions to Bidders, Bid Specifications, and Purchase
Agreement.
3. Bidder expressly covenants that if Bidder is awarded the bid, Bidder will, after the bid is
awarded and within the time specified in the Request for Bid, enter into a formal Purchase
Bid Form
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Agreement with City. The bid must be accompanied by Bid Security payable to the City
of Bozeman for ten percent (10%) of the total amount of the bid, including alternates, if
any. The Bid Security must be in a form specified in §18-1-203, MCA, which includes, but
is not limited to, certified check, cashier's check, bank draft, bid bond, guaranty bond, or
surety bond. The Bid Security is attached hereto as Exhibit 1.
4. This bid will remain subject to acceptance for sixty (60) days after the bid opening, or for
such longer period of time that Bidder may agree to in writing upon request of City.
5. Bidder further represents that this bid is genuine and not made in the interest of or on
behalf of any undisclosed individual or entity and is not submitted in conformity with any
agreement or rules of any group, association, organization, or corporation; Bidder has not
solicited or induced any person, firm, or corporation to refrain from bidding; and Bidder
has not sought by collusion to obtain for itself any advantage over any other bidder or
over City.
6. Bidder certifies that no employee or official of the City or any member of such employee
or official’s immediate family has any direct or indirect interest in the pecuniary profits or
contracts of the Bidder.
7. Bidder will provide the goods, product, or equipment being purchased by the City in
accordance with the Purchase Agreement, for the price stated on the completed Bid
Specifications sheet attached hereto as Exhibit 2.
8. Bidder understands that the unit prices shall govern in checking the bid, and should a
discrepancy exist in the total estimated price and total amount of unit prices bid as listed
on the Bid Sheet after extensions are checked and corrections made, if any, the total
amount of unit prices bid as corrected shall be used in awarding the contract.
9. Bidder certifies that Bidder is a responsible bidder.
10. Bidder agrees that the good, product, or equipment to be purchased by City will be
delivered and ready for final payment in accordance with the Purchase Agreement.
11. If applicable, Bidder certifies receipt of City’s revisions or additions made subsequent to
the advertised proposal, which are specifically acknowledged on Receipt of Addendum,
attached hereto as Exhibit 3.
12. Bidder represents that the bid is genuine and not collusive or a sham and that bidder has
not colluded, conspired, connived, or agreed, directly or indirectly, with any bidder or
person, to put in a sham bid or to refrain from bidding. Bidder further represents that
Bidder has not sought by agreement or collusion, directly or indirectly, with any person,
to fix the bid price of any other bidder, or to fix any overhead, profit, or cost element of
said bid price or that of any other bidder, or to secure any advantage against the City or
Bid Form
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any person interested in the proposed bid. Bidder affirms that all statements in this bid
are true.
SUBMITTED on the _____ day of ____________, 20_____.
Bidder’s Tax ID #
IF BIDDER is:
An Individual: (Name typed or printed)
By: (SEAL)
(Individual’s Signature)
Doing business as:
Business Address:
Telephone # FAX #
A Partnership:
(Partnership Name)
By: (SEAL) (Signature)
(Name typed or printed)
Business Address:
Telephone # FAX #
A Corporation: (SEAL)
(Corporation Name)
State of Incorporation:
Type (General Business, Professional, Service, Limited Liability):
By:
(Signature of Authorized Representative)
Print Name and Title:
Attest: (Corporate Seal)
(Signature of Secretary)
Bid Form
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Business Address:
Telephone # FAX #
Date of Qualification To Do Business Is:
A Joint Venture: Each Joint Venture Must Sign
Joint Venture Name: (SEAL)
(Name)
By:
(Signature of Joint Venture Partner)
Name:
(Name, printed or typed)
Title:
Business Address:
Telephone # FAX #
A Joint Venture: Each Joint Venture Must Sign
Joint Venture Name: (SEAL)
(Name)
By:
(Signature of Joint Venture Partner)
Name:
(Name, printed or typed)
Title:
Business Address:
Telephone # FAX #
Address of Joint Venture for Receipt of Official Communication:
Address:
Telephone # FAX #
(Each Joint Venture must sign. The manner of signing for each individual, partnership and corporation that is a party
to the joint venture should be in the manner indicated above.)
Bid Form
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Exhibit 1
Bid Security
Attached.
Bid Form
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Exhibit 2
Bid Sheet
Attach a completed Bid Specification Form.
The Bidder must state the Total Bid Price here:
Total Bid Price (written out and in dollar amount):
$_______________________________________
______________________________________________________________________________
______________________________________________________________________________
Bid Form
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Exhibit 3
Receipt of Addendum (if applicable).
Bidder acknowledges receipt of the following addendum of revisions or additions:
Addendum Number Date Issued Authorized Signature For Each
1
2
3
4
5
Self-Contained Breathing Apparatus Purchase Agreement
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BID PURCHASE AGREEMENT
THIS AGREEMENT is made this _____ day of ______________, 201_, by and between the
CITY OF BOZEMAN, a municipal corporation organized and existing under the laws of the
State of Montana, 121 North Rouse Ave., Montana 59715, hereinafter referred to as “City,” and
________________________, with a mailing address of
_________________________________________, hereinafter referred to as (“Seller”).
In consideration of the mutual promises and agreements hereinafter contained, the parties
agree as follows:
1. PROPERTY PURCHASED: Seller agrees to sell and City agrees to purchase the property requested and described in __________________________[g1], from the Seller all of
which is incorporated into this Purchase Agreement by this reference. By accepting this Purchase
Agreement, Seller hereby agrees that the sale, use, or incorporation into manufactured products of
all machines, software, hardware, materials and other devices furnished under this Purchase
Agreement which are not of the Seller’s design, composition, or manufacture shall be free and clear of infringement of any valid patent, copyright, or trademark. Seller shall hold the City
harmless from any and all costs and expenses, including attorney fees, liability, and loss of any
kind growing out of claims, suits, or actions alleging such infringement, and Seller agrees to defend
such claims, suits, or actions.
The property being purchased (“Property”) consists of[g2]:
Thirty (30) new NFPA 1981 compliant self-contained breathing apparatus with integrated
personal alert safety system (PASS) meeting the requirements of NFPA 1982 and voice
amplification that is Bluetooth compatible with Motorola APX 8000 portable radios. (If voice amplification is an add on piece the bid should contain pricing for twenty four (24) units).
Fifty two (52) new forty five (45) minute carbon fiber cylinders rated at fifty five hundred (5500)
psi and sixteen (16) new sixty (60) minute carbon fiber cylinders rated at fifty five hundred
(5500) psi.
Fifty one (51) new NFPA 1981 compliant compatible self-contained breathing apparatus
facepieces of varying sizes to meet department needs.
Twenty four (24) additional new masked mounted regulators with quick connect capability.
Four (4) new rapid intervention self-contained breathing apparatus packs.
Four (4) new supplied air respirators with hands free air transfer capabilities with cylinders.
Two (2) new complete compressor systems rated at six thousand (6000) psi with cascade system
and storage system comprised of four (4) six thousand (6000) psi ASME approved cylinders with
plumbing for auto cascade with 10 foot hoses.
Self-Contained Breathing Apparatus Purchase Agreement
Page 2 of 4
Three (3) new NFPA 1801 compliant thermal imagers with truck mounted chargers.
TOTAL PRICE (including shipping): _____________________
2. SPECIFICATIONS: The Seller agrees that all material and workmanship in and
upon this Property complies with Addendum A as accepted by the City. Unless otherwise agreed
to by the City, the items listed in Addendum A and Section 1 of this agreement, govern in the event of inconsistencies with the Seller’s response to the same.
3. PRICE: The City agrees to pay[g3] ___________________ (_______________) as
the purchase price. All prices include any applicable local, state or federal taxes that may be
applied to the Property to be purchased. This price is firm and not subject to escalation under agreed to in writing by the City.
4. DELIVERY AND PAYMENT: Time is of the essence in the performance of this
Purchase Agreement. Seller assumes full responsibility for all transportation, transportation
scheduling, packing, handling, insurance, and other served associated with delivery of the Property.
Seller agrees to delivery to the City in a fully operational status and all accessories properly
installed no later than[g4] __________________. Delivery will occur at the[g5]
________________________________________, Bozeman, MT 59715, or at a place otherwise selected by City. If delivery of the Property and/or performance of services required under this
Purchase Agreement cannot be made Seller shall promptly notify the City of the earliest possible
date for delivery or performance. Notwithstanding such notice, if Seller for any reason fails to
deliver the Property or perform required services within the time specific or to the City’s
satisfaction the City may terminate this Purchase Agreement or any part therefore without liability except for good or services previously provided and accepted. The City’s receipt or acceptance of
any part of a non-conforming delivery or service shall not constitute a waiver of any claim, right
or remedy the City has under this Purchase Agreement or applicable law. Upon delivery and for a
reasonable period thereafter, City has the right to inspect the Property to ensure that it meets
Specifications as modified by Seller’s responses which have been accepted by City. If the Property meets the Specifications, City shall tender the purchase price stated above to Seller through the
City’s normal claim process. Unless otherwise agreed to in writing, payment terms shall be net
thirty (30) days from the date of receipt of invoice or acceptance and delivery of goods and services
by the City, whichever occurs last. Payment will be made to Seller at the address previously stated unless Seller provides a different address in writing. Invoices must be mailed to[g6][g7]:
__________________, _______________, Bozeman, MT 59715.
5. NONDISCRIMINATION: Seller will not discriminate in the performance of this
Agreement on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because of actual or perceived sexual orientation, gender identity or disability and shall ensure this
provision applies to all subcontracts let by the Seller in fulfillment of this Purchase Agreement.
6. DEFAULT/ TERMINATION/ REMEDIES: In the event of Seller’s breach of
this Purchase Agreement, including if Seller fails to deliver the Property as set forth herein or fails
Self-Contained Breathing Apparatus Purchase Agreement
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to meet City’s Specifications, City may, at its option, take any or all of the following actions
without prejudice to any other rights or remedies available to the City by law: (i) declare the Seller in default and immediately cancel and rescind this Purchase Agreement; (ii) require Seller to repair
or replace any equipment or materials used in the Property, and upon Seller’s failure or refusal to
do so, repair or replace the same at Seller’s expense; (iii) reject any material or equipment included
in the Property containing defective or nonconforming equipment or material and return for credit
or replacement at Seller’s option; or (iv) cancel any outstanding deliveries and treat such breach by Seller as Seller’s repudiation of this Purchase Agreement. Thereafter, City may procure
substitute property to replace the Property described herein. In such event, Seller is liable to City
for the difference between the price set forth herein and the price paid by City for the replacement
property. Additionally, the City may pursue any other remedy it has at law or in equity.
In the event of the City’s breach hereunder, Seller’s exclusive remedy shall be Seller’s
recovery of the material or equipment or of the Purchase Price or portion of the Purchase Price
payable for equipment and material delivered to the City prior to such breach.
7. CHANGE ORDERS: The City shall have the right to revoke, amend, or modify this Purchase Agreement or the equipment or material included in the Quotation at any time.
Seller’s receipt of City’s written change order without response received by the City within 10
(ten) business days or Seller’s shipment or other performance reflecting the change, whichever
occurs first, shall be Seller’s acceptance of the change without any price or other adjustment.
8. WARRANTY: THE SELLER SHALL WARRANTY THE PROPERTY INCLUDING ALL COMPONENT PARTS IN ACCORDANCE WITH WARRANTY
SPECIFICS LISTED IN ADDENDUM B AND SHALL ASSIGN TO THE CITY ALL
WARRANTIES FOR ALL COMPONENT PARTS OF THE PROPERTY NOT
WARRANTIED BY SELLER. IN ADDITION, THE SELLER AGREES THE PROPERTY IS COVERED BY IMPLIED WARRANTIES FOR MERCHANTABILITY AND FITNESS FOR THE PARTICULAR PURPOSE FOR WHICH IT HAS BEEN PURCHASED. IN
ADDITION TO ANY OTHER EXPRESSED OR IMPLIED WARRANTIES AND UNLESS
OTHERWISE AGREED IN WRITING, SELLER ALSO WARRANTS THAT ALL
EQUIPMENT DELIVERED HEREUNDER WILL BE NEW, SUITABLE FOR USE AS DESCRIBED, OF THE GRADE AND QUALITY SPECIFIED, FREE FROM ALL DEFECTS IN DESIGN, MATERIAL AND WORKMANSHIP; IN CONFORMITY WITH
ALL SPECIFICATIONS FURNISHED; IN COMPLIANCE WITH ALL APPLICABLE
FEDERAL, STATE AND LOCAL LAWS AND REGULATIONS AND FREE FROM ANY LIENS AND ENCUMBRANCES. THESE WARRANTIES SHALL NOT BE DEEMED TO EXCLUDE SELLER’S STANDARD WARRANTIES OR OTHER RIGHTS OR WARRANTIES WHICH THE CITY MAY HAVE OR OBTAIN.
9. INSURANCE/INDEMNIFICATION: The Seller shall insure the Property for a
minimum of the purchase price against all damages during the delivery period per the
Specifications. In addition to and independent from the above, during the delivery period Seller
shall defend, indemnify, and hold the City, its officers, employees, and agents harmless against
claims, demands, suits, damages, losses, and expenses connected therewith that may be asserted
Self-Contained Breathing Apparatus Purchase Agreement
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or claimed against, recovered from or suffered by the City by reason of any injury or loss, including
but not limited to, personal injury, including bodily injury or death, property damage, occasioned by, growing out of, or in any way arising or resulting from any intentional or negligent act on the
part of Seller, it’s agents or employees. This provision shall survive delivery and acceptance by
the city of the Property.
10. ASSIGNMENT: Seller may not delegate, subcontract, or assign any duties and services or assign any rights or claims under this Purchase Agreement without the express written
consent of City.
11. ENTIRE AGREEMENT: This Agreement, including its appendices, if any,
embodies the entire understanding between the parties relating to the subject matter contained herein. No agent or representative of either party has authority to make any representations,
statements, warranties or agreements not herein expressed and all modifications or amendments
of this Agreement, including the appendices, must be in writing and signed by an authorized
representative of each of the parties hereto.
12. APPLICABILITY: This Agreement and any extensions hereof shall be governed
and construed in accordance with the laws of the State of Montana, venue shall be in the Eighteen
Judicial District, Gallatin County Montana, and the same is binding upon the parties, their heirs,
successors, and assigns.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by
their duly authorized representatives the day and year first above written.
CITY OF BOZEMAN SELLER
By___________________________ Date: ____ By___________________________ Date: ___ Dennis M. Taylor, Interim City Manager Print Name: ___________________ Print Title: ____________________
APPROVED AS TO FORM:
By________________________________ Greg Sullivan, City Attorney
NON-DISCRIMINATION AFFIRMATION FORM
_________________________ [name of entity submitting] hereby affirms it will not discriminate
on the basis of race, color, religion, creed, sex, age, marital status, national origin, or because
of actual or perceived sexual orientation, gender identity or disability in the performance of
work performed for the city of Bozeman, if a contract is awarded to it, and also recognizes the
eventual contract, if awarded, will contain a provision prohibiting discrimination as described
above and that this prohibition shall apply to the hiring and treatment of the
_________________________ [name of entity submitting] employees and to all subcontracts it
enters into in performance of the agreement with the city of Bozeman.
Signature of Bidder: ______________________________
Person authorized to sign on behalf of the bidder