HomeMy WebLinkAbout06-12-17 City Commission Packet Materials - MIN. May Minutes
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Robin Crough, City Clerk
Anna Rosenberry, Assistant City Manager SUBJECT: Approve the Regular Meeting Minutes from May 1, May 8, May 15, and May 22, 2017, Special Meeting Minutes from May 3 and May
18, 2017, and User Access to Linked Minutes
MEETING DATE: June 12, 2017 AGENDA ITEM TYPE: Minutes
NOTE: For PCs, your internet browser must be Internet Explorer Version 10 or higher. Google
Chrome, Firefox or Safari all work as well. To view the video and the minutes of May 1, 2017 that are linked to the video please click here
(minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of May 3, 2017 that are linked to the video please click here (minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of May 8, 2017 that are linked to the video please click here
(minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of May 15, 2017 that are linked to the video please click here (minutes are located by clicking on the related documents tab above agenda).
To view the video and the minutes of May 18, 2017 that are linked to the video please click here
(minutes are located by clicking on the related documents tab above agenda). To view the video and the minutes of May 22, 2017 that are linked to the video please click here
(minutes are located by clicking on the related documents tab above agenda).
RECOMMENDATION: Approve the Regular and Special City Commission Minutes as submitted. SUGGESTED MOTION: I move to approve the combined City Commission Minutes from May
1, May 3, May 8, May 15, May 18, and May 22, 2017, as submitted.
BACKGROUND: In 2013, The Clerk’s Office identified goals related to the Commission’s priority of Improving Technology Utilization and Proficiency. Improvements included:
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• Live streaming broadcast of the City Commission Meeting
• Meeting efficiency
• Better access of meeting information for staff and the public
• Time savings
• Streamlined approach to citizen involvement and public comment
Since August of 2013, the City Commission Minutes have been linked with audio and video using
AV Capture. In addition to the City Commission, many Citizen Advisory Boards utilize the system
as well.
LOCATION: The AV Capture Archives and Live Streaming of City Commission Minutes and Meetings can be found at www.bozeman.net by choosing the “I want to…” top menu item, and
selecting the bottom right link “Watch a commission or board meeting video.”
VIEWING: Using the drop-down menu immediately below the AV Capture icon, select Recorded (all previously recorded meetings), Streaming Live (meetings currently being streamed in real-time), or Upcoming (future meetings that will be streamed live). Selecting a meeting should
automatically start the video. The draft minutes and all associated materials from the meeting are
located under the video in the Attached Documents area. Final minutes are available here once
formally approved. Users can then can click on each time-stamped hyperlink to find the section that they wish to view from the meeting. If the video does not automatically start at that point, the user may need to press play on the video itself.
Users are always welcome to contact the City Clerk’s Office at 582-2320 or
email agenda@bozeman.net for assistance. ALTERNATIVES: As suggested by Commission.
FISCAL EFFECTS: None.
Attachments: Draft Minutes
Report Prepared on June 7, 2017
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THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, May 01, 2017
Deputy Mayor - Cynthia Andrus: Present
Commissioner - Jeff Krauss: Present
Mayor - Carson Taylor: Present
Commissioner - Chris Mehl: Present
Commissioner - I-Ho Pomeroy: Present Staff Present at the Dais: Interim City Manager Dennis Taylor, City Attorney Greg Sullivan, City Clerk
Robin Crough
A. 06:00:11 PM (00:02:55) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Taylor called the meeting to order at 6:00 PM.
B. 06:00:29 PM (00:03:13) Pledge of Allegiance and a Moment of Silence
C. 06:01:28 PM (00:04:12) Changes to the Agenda
06:01:33 PM (00:04:17) Public Service Announcement
CR Pomeroy stated that May is Mental Health Awareness month, and discussed the issue.
D. 06:03:40 PM (00:06:24) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Authorize the Interim City Manager to Sign the Notice of Award and Purchase Agreement with
Midwest Welding and Machine for the Fabrication of a Removable Bulkhead for the Bozeman
Swim Center (Hill)
3. Approve the Interim City Manager’s Reappointment of Bill Ranard to the Police Commission
(Michalson)
06:03:45 PM (00:06:29) City Manager Overview
Interim City Manager Taylor provided a brief overview of Consent Items 1-3.
06:05:12 PM (00:07:56) Public Comment
There was no public comment.
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06:05:26 PM (00:08:10) Motion and Vote to approve Consent Items 1-3 as submitted. The motion
passed 5-0.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - I-Ho Pomeroy: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
E. 06:05:44 PM (00:08:28) Public Comment
06:06:37 PM (00:09:21) Heather Davis, Public Comment
Ms. Davis, representing Intrinsik Architecture, spoke in support of staff’s recommendation of parking
standard reductions in Midtown, as predictability is critical for developers.
F. 06:08:58 PM (00:11:42) Action Items
1. 06:09:04 PM (00:11:48) Safelite Auto Glass Conditional Use Permit to Allow an Auto Repair
Business to Use Existing Retail Space within the B-2 (Community Business) Zoning District,
Application 16342 (Quasi-Judicial) (Jadin)
06:09:23 PM (00:12:07) Staff Presentation
Addi Jadin, Planner with the City of Bozeman, entered her staff report into the record and discussed the
CUP for Safelite Auto Glass to relocate their business. She discussed the proposed location and the
criteria of evaluation.
06:14:20 PM (00:17:04) Questions of Staff
DM Andrus asked for clarification why a CUP was required.
CR Pomeroy asked what would go into the existing Safelite building.
06:15:29 PM (00:18:13) Applicant Presentation
Rich McHenry, the applicant, stated this will be their new location.
06:15:46 PM (00:18:30) Questions of Applicant
CR Mehl asked if the applicant has seen the staff report and agrees to conditions.
CR Pomeroy asked about the build of the facilities.
06:16:49 PM (00:19:33) Public Comment
There was no public comment.
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06:17:03 PM (00:19:47) Motion that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 16342 and move to approve the conditional use permit with conditions and subject to
all applicable code provisions.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
06:17:34 PM (00:20:18) Discussion
CR Pomeroy stated it is a good location and she is happy to see the reuse of the space.
CR Krauss stated he was happy to see the reuse of the property.
Mayor Taylor stated the proposed use meets the standards of the CUP.
06:19:23 PM (00:22:07) Vote that having reviewed and considered the application materials, public
comment, and all the information presented, I hereby adopt the findings presented in the staff report
for application 16342 and move to approve the conditional use permit with conditions and subject to
all applicable code provisions. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
2. 06:19:37 PM (00:22:21) Commission Policy Discussion and Direction on Midtown (B-2M)
Parking Standards (Fine)
06:19:59 PM (00:22:43) Staff Presentation
David Fine, Economic Development Specialist, introduced the team for the evening, including Parking
Manager Ed Meece, Community Development Director Marty Matsen, and Alyssa Pyszka with Leland
Consulting. He discussed the Midtown B-2M zoning, and requested policy direction from the
Commission this evening. He discussed in detail current parking utilization (or lack of) currently in
Midtown for commercial, retail, and residential. He noted the problems with requiring unused parking,
and presented a number of other cities used as comparators. He discussed three options for the
Commission to discuss that would require some to no parking minimums.
06:32:54 PM (00:35:38) Questions of Staff
CR Pomeroy asked how realistic the restaurant, hotel, and residential utilization expectations are. She
also asked about staff’s recommendation of Option B over A. She asked about the goals of Midtown
similar to downtown.
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CR Mehl asked about completed plans for Midtown and their recommendations. He asked about the
advantages of the blended approach. He asked about the necessity or revisiting parking in the area, as
well as if there would still be a parking maximum. He asked about the removal of on-street parking. He
asked about how high of a priority parking is as an incentive/barrier in other communities. He asked
about what will be done with alternative transportation. He asked about the timeline for new
development and a parking district.
CR Krauss asked about the removal of on-street parking. He asked about Leland’s analysis of
development impediments from parking. He asked if there is a pure recommendation from the
consultant. He asked about MURB bonding for parking facilities. He asked if shared parking was a
possibility, as well as if there is a desired location for a current facility, and could that be done with any
confidence. He asked what current parking utilization is. He asked about reduced parking requirements
and its effect on affordability.
DM Andrus asked about the goals of the comparable communities. She asked what ideal utilization
would be. She asked about the future development and the impact of removing minimums, and are
there examples of communities that have gone backwards.
CR Mehl asked about changing the incentives years down.
DM Andrus asked how confident staff feels that development will happen because of this change.
Mayor Taylor clarified the on-street/off-street issue. He asked how developers calibrate needed parking
with no minimums. He asked about areas of potential spillover. He asked if the City owned any land in
this zone, and is there advantage to the City looking at acquisition. He asked about feasibility of a car-
share.
07:41:39 PM (01:44:23) Public Comment
Mayor Taylor opened public comment.
07:41:55 PM (01:44:39) Brian Caldwell, Public Comment
Mr. Caldwell encouraged the Commission to keep an open mind about the urban form in more areas
than just the N. 7th corridor. He also discussed parking development without acquiring public land.
07:45:18 PM (01:48:02) Susan Fraser, Public Comment
Ms. Fraser encouraged no minimums to make N. 7th more attractive, and infill needs to be encouraged.
07:45:54 PM (01:48:38) David Kack, Public Comment
Mr. Kack discussed future parking demands and compared it to downtown. Midtown should have
flexibility for multi-use properties.
07:48:20 PM (01:51:04) Questions of Staff
DM Andrus asked if B-2M exists elsewhere in the city.
CR Pomeroy asked if commercial/restaurant/retail uses are separated or can be mixed as businesses
change.
CR Krauss asked how much time was left in the TIF.
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07:52:03 PM (01:54:47) Recess
Mayor Taylor called the meeting into recess until 8:00 PM.
08:00:42 PM (02:03:26) Call to Order
Mayor Taylor called the meeting back to order at 8:00 PM.
08:01:04 PM (02:03:48) Discussion
CR Mehl discussed the goals for the area and is committed to reassessing their decision tonight at a later
point, and supports the blended rate. He prefers Option B with encouragement to build more.
CR Krauss stated that the desired development hasn’t happened yet, and time is of the essence. He
would probably endorse Option C, but he prefers Option B, not A.
CR Pomeroy discussed the way to increase infill is to reduce reliance on cars, and she supports Option B.
She trusts developers to build necessary parking.
DM Andrus does not favor Option B, and agrees with Option A, possibly Option C. Option A is not a do-
nothing approach.
Mayor Taylor stated he is looking 10 years out to decrease car usage and encourage alternate modes, as
well as keeping the economy vibrant. He suggested experimenting with Option A.
Interim City Manager Taylor discussed the timeline restrictions because of the TIF. Staff discussed the
direction they heard leaving the conversation including maximums, when to revisit the standards, and
timing for bringing any text amendments back before the Commission.
3. 08:24:10 PM (02:26:54) Resolution 4790, Adopting the 2017 Transportation Master Plan
Update (Woolard)
08:24:34 PM (02:27:18) Staff Presentation
Rick Hixson, City Engineer, discussed the process of creating the final Transportation Master Plan
Update, presented tonight for final adoption. He introduced Jeff Key with Robert Peccia and Associates.
Mr. Key discussed the changes made since the April 17, 2017 introduction of the draft to the
Commission, incorporating in the comments of the Commission.
08:33:33 PM (02:36:17) Questions of Staff
CR Pomeroy asked about payment of infrastructure and its effect on the plan. She asked about eminent
domain at intersections requiring construction.
CR Krauss asked about the regional design ethic that would come into play when the City goes into the
MPO and its potential to hinder Bozeman’s progressive infrastructure.
CR Mehl asked if the MPO decision was only made on the decennial census. He asked about MDT’s
involvement in the program.
08:44:55 PM (02:47:39) Public Comment
There was no public comment.
08:45:18 PM (02:48:02) Motion to adopt Resolution 4790, adopting the 2017 Transportation Master
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Plan Update.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
08:45:24 PM (02:48:08) Discussion
CR Krauss noted that MPOs are coming and the plan anticipates that. He discussed some details of the
plan. He noted the aspirational nature of the plan and thanked those involved.
CR Mehl stated the plan is high quality and appropriate. He fully agrees with the goals.
DM Andrus supports the plan and stated the plan can be used to help guide growth areas.
CR Pomeroy supports the plan and hopes it is well implemented.
Mayor Taylor discussed the aspirational and organizational nature of the document.
08:57:01 PM (02:59:45) Vote to adopt Resolution 4790, adopting the 2017 Transportation Master Plan
Update. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
4. 08:57:18 PM (03:00:02) Appointment(s) to the Northeast Urban Renewal Board (Michalson)
08:57:22 PM (03:00:06) Motion to appoint Bobbi Clem to the business owner position with a term
ending July 31, 2017, John Usher to the at-large position with a term ending July 31, 2020, Dalton
Brink to the non-voting position ending July 31, 2018, and Ethan Barlow to the non-voting position
with a term ending July 31, 2017, [to the Northeast Urban Renewal Board].
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Chris Mehl: 2nd
08:58:36 PM (03:01:20) Discussion
Mayor Taylor discussed the switch of voting members, and why one board member was left off voting
at this time.
08:59:09 PM (03:01:53) Vote to appoint Bobbi Clem to the business owner position with a term ending
July 31, 2017, John Usher to the at-large position with a term ending July 31, 2020, Dalton Brink to the
non-voting position ending July 31, 2018, and Ethan Barlow to the non-voting position with a term
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Bozeman City Commission Meeting DRAFT MINUTES, May 1, 2017
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ending July 31, 2017, [to the Northeast Urban Renewal Board]. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
5. 08:59:25 PM (03:02:09) Legislative Update (Andrus)
08:59:29 PM (03:02:13) Commission Presentation
DM Andrus noted this will be the last update of the session. She stated the local option tax was not
passed, and a gas tax was passed. She publicly thanked all the representatives that supported the
legislation, as well as the lobbyist. Mayor Taylor stated that the City should acknowledge the legislators
that worked on the gas tax at some point in the future.
G. 09:01:33 PM (03:04:17) FYI/Discussion
1. CR Mehl stated that he moved his Wednesday commitment so there is no longer an end
time restraint.
2. Mayor Taylor stated that 6:30 is the start time for Wednesday’s meeting.
3. CR Pomeroy stated the ICMA recruitment document provided was very helpful.
H. 09:03:01 PM (03:05:45) Adjournment
Mayor Taylor adjourned the meeting at 9:03 PM.
___________________________________
Carson Taylor
Mayor
ATTEST:
___________________________________
Robin Crough
City Clerk
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Bozeman City Commission Meeting DRAFT MINUTES, May 1, 2017
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PREPARED BY:
___________________________________
Robin Crough
City Clerk
Approved on: ___________________________________
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THE CITY COMMISSION SPECIAL MEETING OF BOZEMAN, MONTANA
MINUTES
Wednesday, May 3, 2017
Deputy Mayor - Cynthia Andrus: Present
Commissioner - Jeff Krauss: Present
Mayor - Carson Taylor: Present
Commissioner - Chris Mehl: Present
Commissioner - I-Ho Pomeroy: Present
Staff Present at the Dais/Roundtable: Interim City Manager Dennis Taylor, Assistant City Manager
Chuck Winn, IT Director Scott McMahan, HR Director Bethany Jorgenson, Public Works Director Craig
Woolard, Community Development Director Marty Matsen, Fire Chief Josh Waldo, Parks, Recreation,
Cemetery, & Forestry Director Mitch Overton, Library Director Susan Gregory, Assistant City Attorney
Karen Stambaugh, and City Clerk Robin Crough
A. 06:35:28 PM (00:06:37) Call to Order – LATE START TIME - 6:30 PM - Commission Room, City Hall,
121 North Rouse
Mayor Taylor called the meeting to order at 6:35 PM.
B. 06:35:35 PM (00:06:44) Pledge of Allegiance and a Moment of Silence
C. 06:36:42 PM (00:07:51) Changes to the Agenda
There were no changes to the agenda.
D. 06:36:49 PM (00:07:58) Public Comment
There was no public comment.
E. 06:37:13 PM (00:08:22) Action Items
1. 06:37:22 PM (00:08:31) Final Draft of Position Description / Class Specification Discussion (D.
Taylor / Jorgenson)
06:37:32 PM (00:08:41) Staff Presentation
Interim City Manager Taylor presented an overview of the three action items for the evening. He
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discussed the role of the recruitment firm. He noted core competencies, attributes, experience, skills,
management styles, and qualifications that may be considered this evening.
06:46:39 PM (00:17:48) Questions / Discussion
CR Krauss stated he was looking for a statement of leadership qualities.
CR Mehl agreed with delegating as long as they can look at it again for revisions/approval.
DM Andrus is okay with this as long as it comes back, but asked if more information was needed at this
time.
CR Pomeroy asked if the class specification was general, stated a number of items she wanted to delete.
06:56:00 PM (00:27:09) Public Comment
There was no public comment.
06:56:10 PM (00:27:19) Motion to direct the Interim City Manager to work with the Human Resources
Director to draft an updated city manager position description and class specification to present to the
City Commission for discussion, review, and approval.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
06:56:44 PM (00:27:53) Discussion
CR Krauss left the recruiter out intentionally so they can review it earlier with staff.
06:57:43 PM (00:28:52) Vote to direct the Interim City Manager to work with the Human Resources
Director to draft an updated city manager position description and class specification to present to the
City Commission for discussion, review and approval. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
2. 06:57:56 PM (00:29:05) Delegate Selection of Recruitment Firm for the New City Manager to
the Interim City Manager (D. Taylor / Jorgenson)
06:58:12 PM (00:29:21) Staff Presentation
Interim City Manager Taylor discussed the executive search firm solicitation process.
06:59:27 PM (00:30:36) Questions / Discussion
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Mayor Taylor asked if it would be beneficial to have a sub-group of two Commissioners to help with
selection.
CR Pomeroy asked why it was beneficial for the staff to select one firm instead of three for the
Commission. She stated she’d like to see three to choose from.
CR Krauss stated he’d rather have more involvement than expediency. His preference may be two, or
with Commissioners involved.
DM Andrus would rather have the discussion up front to discuss the firms, but asks for staff’s
recommendation.
Mayor Taylor stated he’s not sure he knows enough to make a call upon interviewing, and would
welcome other Commissioners involved with initial review.
CR Mehl noted the logistical challenges and fees to bring firms in. The process concerns him less than
the final review by the Commission.
DM Andrus does not want to bring firms in, and she is happy to be on the committee as well.
CR Pomeroy thinks the City can afford to bring firms in.
CR Krauss agreed with CR Pomeroy.
Mayor Taylor expressed concern with the timeline, and wants someone in place by June 1st.
CR Mehl stated he is okay with reviewing the raw material, or interviewing electronically.
CR Pomeroy asked about the timeline for getting the City Manager.
DM Andrus stated she heard that the Commission wants to talk to the firms before a choice is made.
07:18:34 PM (00:49:43) Motion to authorize the Interim City Manager to select and enter into a
professional services agreement with an executive search firm for city manager recruitment services.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
07:18:51 PM (00:50:00) Discussion
CR Mehl stated that staff should use criteria to narrow it down to 2 or 3 firms for Commission selection.
DM Andrus preferred to Skype.
07:20:12 PM (00:51:21) Amendment to the Motion to Skype [with the firm candidates] instead of
flying them [in prior to selection].
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Chris Mehl: 2nd
07:20:37 PM (00:51:46) Discussion
DM Andrus stated it would be more expeditious and economical.
CR Mehl stated that video conferencing is useful.
07:21:55 PM (00:53:04) Vote on the Amendment to the Motion to Skype [with the firm candidates]
instead of flying them [in prior to selection]. The amendment passed 3-2.
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Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Disapprove
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Disapprove
07:22:12 PM (00:53:21) Discussion
CR Mehl stated the recruiters’ responses will be public record.
Interim City Manager Taylor clarified that it may be a different company, not necessarily Skype. He
stated review can begin early next week. Discussion on schedules will occur later at an appropriate
point.
Mayor Taylor discussed the timeline.
07:24:16 PM (00:55:25) Vote on the Motion as Amended to authorize the Interim City Manager to
select and enter into a professional services agreement with an executive search firm for city manager
recruitment services and to Skype [with the firm candidates] instead of flying them [in prior to
selection]. The motion passed 3-2.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Disapprove
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Disapprove
3. 07:24:43 PM (00:55:52) Continued Discussion on Desired Attributes and Qualifications of the
City Manager with Director Team (D. Taylor / Jorgenson)
07:25:02 PM (00:56:11) Staff Presentation
Interim City Manager Taylor discussed the list from the Leadership Team describing the ideal candidate.
07:26:56 PM (00:58:05) Questions / Discussion
The Leadership Team and Commission discussed via roundtable their desired qualifications/attributes
presented (attached to minutes). Interim City Manager Taylor added communication skills to the list.
CR Mehl’s first choice from the staff list is the ability to be proactive.
CR Pomeroy’s first choice is urban experience.
Mayor Taylor’s first choice is visionary and supportive, combined with proactive and anticipatory
problem solver.
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DM Andrus’s first choice is innovative, strategic, and visionary, but also liked directing, guiding,
supporting, and motivating.
CR Krauss also liked communication, but also to know the city and who they are communicating with, by
gathering information.
Mayor Taylor asked staff for their opinion on feedback on the Commission’s comments from the last
meeting. Staff provided feedback about their preferences of both positives and negatives of what has
been discussed so far.
The Commission and staff discussed the balance of expertise/leadership, experience, and personality
traits. Staff/Commission asked if there was anything unique about Bozeman to consider, and discussed
what traits would be helpful in managing the Leadership Team, including communication, ethics,
transparency, fairness: expanding business success outside of just downtown and ending favoritism, and
listening/understanding/being decisive and supportive.
The Commission and staff discussed what type of qualifications would be helpful in managing the
Commission, including trusting the judgment of staff, legitimate experience respected by the
Commission, creativity/innovation, conversant in data/technology, respect, confidence and the ability to
be decisive, competence, and attentiveness.
Mayor Taylor stated that HR, the Interim City Manager Taylor, and the recruitment firm come back with
a consolidated list.
Interim City Manager Taylor spoke of the democratic process of leading and governing over time, and
the roles. He summarized the process determined this evening.
08:26:17 PM (01:57:26) Motion to direct the Interim City Manager to work with the successful
executive search firm and the Human Resources Director to develop a draft and finite list of desired
attributes, qualifications, skills, and preferred management style considerations for further City
Commission discussion and in preparation for developing the candidate profile.
Commissioner - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
08:26:48 PM (01:57:57) Discussion
CR Krauss requested that the list get classified into bite-size pieces.
CR Pomeroy emphasized the importance of having someone that can set priorities and help complete
them.
08:30:00 PM (02:01:09) Public Comment
There was no public comment.
08:30:06 PM (02:01:15) Vote to direct the Interim City Manager to work with the successful executive
search firm and the Human Resources Director to develop a draft and finite list of desired attributes,
qualifications, skills, and preferred management style considerations for further City Commission
discussion and in preparation for developing the candidate profile. The motion passed 5-0.
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Commissioner - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
F. 08:30:23 PM (02:01:32) FYI/Discussion
1. Mayor Taylor discussed the upcoming schedule for Commission meetings and for fitting in a
special meeting if necessary.
2. CR Krauss stated that once a quarter the staff and Commission had a joint meeting.
3. Director Overton noted that May 24th at noon is the groundbreaking for the Bozeman Sports
Park.
G. 08:34:18 PM (02:05:27) Adjournment
Mayor Taylor adjourned the meeting at 8:34 PM.
___________________________________
Carson Taylor
Mayor
ATTEST:
___________________________________
Robin Crough
City Clerk
PREPARED BY:
___________________________________
Robin Crough
City Clerk
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Bozeman City Commission Special Meeting DRAFT MINUTES, May 3, 2017
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Approved on: ___________________________________
22
Wednesday, May 3, 2017
23
Selecting a City Manager is perhaps the
most important decision that the City
Commission will make for the Bozeman
community.
24
Proper planning and professional
assistance ensures a deliberate, thorough,
well-defined and successful process.
25
Key City Commission decisions made:
•Interim City Manager
•Executive search firm
26
City Manager
Recruitment and
Selection Overview
27
Core Competencies
•Communications
•Team Building
•Administrative and General Management
•Community Relations
•Intergovernmental Relations
•Financial Management/Budget Building and Implementation
•Human Resource Management/Recruitment/Labor Relations/Discipline Handling
•IT/Innovation
•Land Use Planning, Zoning and Development
•Public Works and Public Utilities
•Economic Development/Business Attraction and Retention/Tax Increment Financing
•Annexation Policy and Practices
•Professional Development and Mentoring
•Municipal Facilities Expansion
•Strategic and Analytical Thinking
28
Attributes
•Sense of Humor
•Personal and Professional Integrity
•Media Savvy
•Ability to Work in a Fast Paced Environment
•Honest
•Builds Trust
•Visionary Leader
•Strategic Thinker
•Good Listener
•Political Acumen
29
Experience
•CEO-level experience reporting to a multi-member
governance body is preferred
•Progressive leadership and management responsibilities
•A proven, visionary leader and local government
manager with solid experience in a dynamic, engaged
and sophisticated community and organization similar to
the City of Bozeman.
30
Skills
•Administrative/Management Abilities
•Competence Dealing with People
•Fostering Team Work
•Managing Change
•Developing Others
•Managing Performance
•Pro-Active Problem Solver
•Interpersonal Awareness
•Citizen Focus, Customer Service
•Technical Expertise
•Prioritizes and Gets the Right Thing Done
31
Management Style
•Results Oriented
•Collaborative
•Inclusive
•Facilitative
•Participatory
•Empowering and Delegating
•Nurturing and Mentoring
•Open and Flexible
•Decisive
•Fosters a Culture of Transparency, Creativity, Innovation
and Entrepreneurialism
•Recognizes that the City of Bozeman is Changing and
Brings a Progressive Approach to Problem Solving
32
Qualifications
•Bachelor’s Degree from an accredited college or university
•Master’s Degree preferred
•ICMA certified (ICMA-CM) desired
•Proven, experienced local government profession with a
generalist background
•Knows and understands the role of a City Manager in a
commission-manager form of government with a charter and
self-government powers
•Solid knowledge and understanding of local government
services
•Solid understanding of municipal finances, local option taxes,
growth and change, planning and development and funding
mechanism to address infrastructure improvements in a
dynamic, growing and changing community are desired
33
Ideal Candidate
The ideal candidate has been described as:
•Articulate and effective communicator, both verbally and written
•Careful problem-solver
•Someone who is comfortable with the abstract and can see the big picture
•Demonstrated strategic thinker
•Confident decision-maker
•Confidence in growth issues
•Has great vision and can articulate to the team
•Committed to continual improvement of the organization and self
•Experience with growth issues
•Advocate for leadership team with the community and commission
•Speak truth to power, active participant in commission meetings
•Team leader with facilitative/collaborative management style
•Ability to be politically successful in the role as City Manager
•Not easily intimidated or manipulated
•Experience with a larger organization than Bozeman
•More of a leader and less of a manager
•Actively seeks innovative solutions
•Not afraid to be truthful with staff
•Experience with a community going from a town to a city
•Visionary and supportive
•Proactive problem-solver, anticipating problems
•Sets priorities and moves projects on or off the table based on priorities
34
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, May 08, 2017
Deputy Mayor - Cynthia Andrus: Present
Commissioner - Jeff Krauss: Present
Mayor - Carson Taylor: Present
Commissioner - Chris Mehl: Present
Commissioner - I-Ho Pomeroy: Present Staff Present: Interim City Manager Dennis Taylor, City Attorney Greg Sullivan, and Deputy City Clerk
Pearl Michalson
A. 06:00:53 PM (00:01:34) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Taylor called the meeting to order at 6:00 PM.
B. 06:01:01 PM (00:01:43) Pledge of Allegiance and a Moment of Silence
C. 06:01:56 PM (00:02:37) Changes to the Agenda
There were no changes to the agenda.
D. 06:02:00 PM (00:02:41) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Authorize the Interim City Manager to Sign the Notice of Award to Knife River - Belgrade for
Kagy Boulevard Interim Improvements, 7th Avenue to 11th Avenue (Murray)
3. Authorize the Interim City Manager to Sign the Notice of Award to Hardrives Construction,
Inc. for the 2017 Seal Coat Improvements Project (Kerr)
4. Authorize the Interim City Manager to Sign Amendment Number 1 to the Professional
Services Agreement with Advanced Engineering and Environmental Services, Inc. (AE2S) for
the Lyman Creek Water System Project for Junction Box Monitoring and Control
Improvements (Heaston)
5. Authorize the Interim City Manager to Sign Amendment Number 8 to the Professional
Services Agreement with Morrison-Maierle for the 2014 Wastewater Collection Systems
Facility Plan Update for Additional Construction Administration for the Construction Phase of
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Bozeman City Commission DRAFT MINUTES, May 8, 2017
Page 2 of 8
the South University District Sewer Main Project and Additional Ongoing Pretreatment
Program Assistance (Murray)
6. Authorize the Interim City Manager to Sign Addendum Number 2 to the Professional Services
Agreement with Hydrologistics Irrigation LLC for Irrigation Services for Public Right-of-Ways
(Vandelinder)
06:02:05 PM (00:02:47) City Manager Overview
Interim City Manager Taylor gave a brief overview of Consent Items 1-6.
06:05:18 PM (00:05:59) Public Comment
There was no public comment.
06:05:35 PM (00:06:16) Motion and Vote to approve Consent Items 1-6 as submitted. The motion
passed 5-0.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - I-Ho Pomeroy: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
E. 06:05:58 PM (00:06:39) Public Comment
Mayor Taylor opened general public comment.
06:07:08 PM (00:07:50) Eileen Hosking, Public Comment
Stated that the NCOD B3 guidelines (known as Subchapter 4B) was adopted as a temporary measure
to spur redevelopment and infill in the downtown Halo area in a anticipation of the NCOD/UDC
update. The changes to these guidelines were made without the input of critical stake holders and
without enough notice to the public so that they can comment on the legal notice that was in the
paper for this item. Former Planning Director, Wendy Thomas warned that the large high density
residential buildings, would adversely affect residential property values and impede residence from
enjoying the full values of their properties’. The revision to the guidelines need to consider the needs
of the residence of all the neighborhoods.
06:10:17 PM (00:10:58) Randy Peters, Public Comment
Stated that it was critical that the needs of the entire community were heard. Residents were told
that these changes would be reviewed in the next 12 months. The stake holders were already being
burdened now by the current use of the NCOD subchapter 4B guidelines. In parallel the changes to
the UDC are being amended for a public review. The December 2015 consultant report did not provide
information on effective transitions to the neighborhoods. This decision was rushed and Montana law
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Bozeman City Commission DRAFT MINUTES, May 8, 2017
Page 3 of 8
requires that citizens be given adequate time and opportunity to comment.
06:12:39 PM (00:13:20) Richard, Canfield, Public Comment
Stated that the existing Subchapter 4B of the NCOD Guidelines desperately needed a revision that
addressed B3-R2 buffer zones. In particular, that revision needed meaningful representation of all
affected members of our community. If Subchapter 4B was applied as written, it would do great harm.
It was important that a moratorium be placed on the review of B-3 developments in the halo to allow
time for the needed input and deliberation. Bozeman stands to lose the inherent character of its
historical downtown neighborhoods to massive commercial development, which would not be able
to address the growth needs of the city. Mr. Canfield asked the City Commission to allow time for the
needed input and deliberation.
06:15:07 PM (00:15:49) Hellen Stevenson, Public Comment
Stated that she was all about win/win and compromise for everyone and strongly believed that a
productive solution could be reached with the needs of the city. Ms. Stevenson believed that we can
make positive changes that are adjacent to historic neighborhoods and restore emphasis on the
historic areas that need the city to obtain infill growth that is both meaningful and efficient. By giving
the affected steak holders the time necessary for adequate input, the city commission would ensure
that the interest of the city of Bozeman are fully represented and considered.
06:17:11 PM (00:17:53) Lisa Kirk, Public Comment
Lisa stated that she asked a commissioner how notice of the creation of the NCOD subchapter 4B
was provided and was told that online, and in the paper were the areas where notice was given.
These standard methods were not procedurally adequate to obtain participation of citizens and
particularly to property owners. There was not enough notice given in order to amend or modify
the amendments to the NCOD. I do not believe that the law was followed to notify citizens. Letters
that are sent to citizens about everything that happens in the city for utilities is given more notice
than something this big.
F. Action Items
1. 06:20:41 PM (00:21:23) Resolution 4791, Notifying the Gallatin County Election Administrator
of the City's Desire to Conduct the 2017 City Primary (if held) and the 2017 General Election
by Mail Ballot, and Funding Postage Return Costs (Crough / Winn)
06:21:06 PM (00:21:48) Staff Presentation
Assistant City Manager Winn gave a presentation on the mail ballot for the election this November. There
is a new mayor position and two commissioners on the ballot this year. It opens on April 20th of this year
and closes on June 19th. The primary election if held would be on September 12th. Estimates were given
to cost of elections with return postage and without for both the primary and general election. There
would be a significant savings for the mail ballot as oppose to an in person ballot.
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Bozeman City Commission DRAFT MINUTES, May 8, 2017
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06:24:16 PM (00:24:58) Questions for Staff
CR Pomeroy asked staff about the additional cost to the election and why it was a good idea to have
return postage. Staff stated that this was something that the commission asked about in the past.
Additionally, it provided another incentive for people to vote and also convenient.
Mayor Taylor asked if there was a primary, to what number does the candidates gets reduced. The
county stated that it would be 4 or 2.
06:27:12 PM (00:27:54) Public Comment
There was no public comment.
06:27:25 PM (00:28:07) Discussion
CR Mehl stated that we had been doing mail ballots for a while and that the department does this very
well and voters get the ballots in on time and it works very well. Practicality and cost were both positives
for this initiative to encourage voters.
CR Krauss stated that he remembered when it snowed really bad and made it difficult for people to vote.
This made it easier for people to get their votes in. This is why he supported this resolution. Money is also
saved by doing a mail ballot instead of going to the polls. This removes a significant barrier to voting. This
also would not discourage people from voting.
DM Andrus supported this because the size of the envelope would be resolved by us paying for the
postage.
CR Pomeroy supported this however wondered about the cost.
06:34:12 PM (00:34:54) Motion to adopt Resolution No. 4791, Notifying the Gallatin County Election
Administrator of the City's Desire to Conduct the 2017 City Primary (if held) and the 2017 General
Election by Mail Ballot, and Funding Postage Return Costs.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
06:34:33 PM (00:35:15) Discussion
CR Pomeroy stated that this was more effective.
Mayor Taylor stated that he felt that the people who are voting should be able to vote for free and that
we all should be paying for this. We value it as a US citizen.
06:36:22 PM (00:37:04) Vote to adopt Resolution No. 4791, Notifying the Gallatin County Election
Administrator of the City's Desire to Conduct the 2017 City Primary (if held) and the 2017 General
Election by Mail Ballot, and Funding Postage Return Costs. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Jeff Krauss: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
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Bozeman City Commission DRAFT MINUTES, May 8, 2017
Page 5 of 8
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
2. 06:36:43 PM (00:37:24) Initiation of Public Review of the Unified Development Code and
Design Manual Updates (Matsen / Saunders)
06:36:51 PM (00:37:33) Staff Presentation
Community Development Director Martin Matsen discussed the working drafts of Chapter 38, Unified
Development Ordinance and Bozeman Design Manual. The link on the website would provide the public
with the first 30 pages online. There will be a draft available online. Additionally, printed drafts can be
located at the professional building, at the City Clerk’s office, the Bozeman Library, and the Montana
State University reference desk. Adoption of the plan was discussed via workshops on overviews and
specific subjects. The various advisory boards will also be included in this adoption plan. Public outreach
has included over 60 public engagements to date. The majority of the concepts and specific changes
have been discussed and proposed. The final schedule of the adoption plan was discussed. This plan is
located online and would be noticed as well so that the commission would be free to attend. No notice
for quorum would be required.
06:48:49 PM (00:49:30) Questions for Staff
DM Andrus asked if all the meetings were public meetings which staff stated that this was correct so there
would be a total of 73 public meetings. The normal methods of posting would happen for these meetings.
There would not be any direct mailings.
CR Mehl asked about an email list in addition to the way that this would be posted normally. Anyone who
would like more information was encouraged to go to the professional building.
CR Pomeroy asked what the change was for and if this gave an explanation for why we would need to
revise this code. Staff stated that this would make things more flexible and easier. They had not identified
addressed items specifically. Questions about balancing the business friendly part of the code was
discussed which was not too specific to affordable housing, signage, or businesses as a part of this effort
mainly because of the timelines and complexity. These issues would be re-visited in the future.
06:59:47 PM (01:00:28) Staff Presentation
Chris Saunders, Community Development Policy and Planning Manager, gave a presentation on the
initiatives in this document. Major initiatives were discussed such as reorganization, consolidated design
standards, infill support, adjacent property, etc. 15 items that had been completed and reviewed to date
was presented to the commission. There were 7 articles that were grouped by function that explained
why we had a code, what the process was, what the zoning districts were, community design, individual
project design, natural resource protection, and definitions. New graphics were added as well as a way
for people to see where the new changes would be related to the previous code. This UDC document
would consolidate everything into a single document minus the NCOD. This would be extremely user
friendly. There will be a design manual to provide a clear transition between the purpose and its scope.
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Bozeman City Commission DRAFT MINUTES, May 8, 2017
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The design manual would make this easier for the public to navigate what they would be allowed to do.
07:21:30 PM (01:22:11) Questions of Staff
DM Andrus asked if this would be one document. Staff stated that the design manual would be a best
practices manual and that the code would be free standing.
CR Mehl asked how close this would get us to the goal that was given in 2009. Staff stated that there were
far more rigorous degrees that could be pursued but he had not heard any requests to go further than
they had gone now. A sample of what this would look like in the future was asked. Searching zones was
discussed. The original memo talked about the design manual and asked for feedback. The commission
asked if they still wanted feedback. Staff stated they would welcome it.
CR Pomeroy asked if this change would make this easier for everyone, and staff stated that they were
trying to do that to make it easier for people to find the material that they were searching for.
Mayor Taylor asked about the overlay district, staff stated that they would put a line through it and it
would just get adopted. At this point, staff had seen a few significant projects that did not proceed because
other businesses would not be able to re-establish themselves. The draft would address this.
CR Krauss asked if that overlay district was in the zoning. Would this mean that we would have to change
the zoning and what would that mean? Staff stated that there were restrictions. By-right changes were
discussed. New ideas that were incorporated and how they will help us was something that the
commission stated needed to be in the narrative to make it easy to explain it to people. A question about
a homeowner manual was asked and staff stated that there was as well as tip sheets on how to do things
that homeowners may ask.
07:36:32 PM (01:37:14) Public Comment
Mayor Taylor opened public comment.
07:36:59 PM (01:37:40) Paul Neubauer, Public Comment
He stated that he felt that staff has done a good job but the B3 NCOD guidelines were rushed despite
the former director warning against rushing this. He hoped that the commission take their time with
this. If there was a reason for haste he would understand however felt it would be too much. He would
like this expanded a bit more to make sure that everyone who wanted to weigh in got a chance to.
07:39:54 PM (01:40:35) Public Comment Closed
Mayor Taylor closed public comment.
07:40:06 PM (01:40:48) Discussion
Mayor Taylor stated that he felt this looked like a good schedule but if something came up that they
needed to take more time, than the commission would totally consider that. He would spend some time
looking at and considering things in this manual. He thanked staff for this presentation.
CR Krauss stated that he had no reason for haste except to be done by Thanksgiving. He hoped that we
would listen to what Zoning and Planning would say about their schedule.
CR Mehl stated that the Zoning Commission and Planning Board are prepared for these upcoming
meetings.
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Bozeman City Commission DRAFT MINUTES, May 8, 2017
Page 7 of 8
DM Andrus stated that this schedule is a place to start.
3. 07:46:37 PM (01:47:19) Continuation of the Public Hearing on the Short Term Rental
Municipal Code Text Amendment, Application 17016 (Saunders)
07:46:54 PM (01:47:36) Staff Presentation
Chris Saunders stated that the correct number for this application should be 17185 and asked the
Commission to move this to May 22nd so the Zoning Commission had a chance to review this.
07:47:58 PM (01:48:40) Public Comment
There was no public comment.
07:48:03 PM (01:48:44) Motion to continue Application 17185 and related public hearing to May 22,
2017.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
07:48:14 PM (01:48:56) Discussion
CR Krauss stated that he realized that there were businesses out here whose plans depended on the
commission making a decision but he felt that the commission take the time to do this right.
07:48:29 PM (01:49:11) Vote to continue Application 17185 and related public hearing to May 22,
2017. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
G. 07:48:47 PM (01:49:29) FYI/Discussion
There was no FYI/Discussion.
H. 07:49:01 PM (01:49:42) Adjournment
Mayor Taylor adjourned the meeting at 7:49PM
___________________________________
Carson Taylor
Mayor
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Bozeman City Commission DRAFT MINUTES, May 8, 2017
Page 8 of 8
ATTEST:
___________________________________
Robin Crough
City Clerk
PREPARED BY:
___________________________________
Robin Crough
City Clerk
Approved on: ___________________________________
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Page 1 of 21
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, May 15, 2017
Deputy Mayor - Cynthia Andrus: Present
Commissioner - Jeff Krauss: Present
Mayor - Carson Taylor: Present
Commissioner - Chris Mehl: Present
Commissioner - I-Ho Pomeroy: Present
Staff Present at the Dais: Interim City Manager Dennis Taylor, City Attorney Greg Sullivan, Assistant City
Manager Chuck Winn, Assistant City Manager Anna Rosenberry, City Clerk Robin Crough
A. 06:03:41 PM (00:06:11) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Taylor called the meeting to order at 6:03 PM.
B. 06:03:54 PM (00:06:24) Pledge of Allegiance and a Moment of Silence
C. 06:04:59 PM (00:07:29) Changes to the Agenda
Interim City Manager Taylor noted that there will be an addition of a mayoral proclamation after
public comment.
D. 06:05:29 PM (00:07:59) Minutes
1. Approve the Regular Meeting Minutes from April 3, April 10, April 17, and April 24, 2017,
Special Meeting Minutes from April 11 and April 20, 2017, and User Access to Linked
Minutes
06:05:33 PM (00:08:03) Motion and Vote to approve the regular meeting minutes from April 3, April
10, April 17, and April 24, 2017, special meeting minutes from April 11 and April 20, 2017, and user
access to linked minutes. The motion passed 5-0.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
Deputy Mayor - Cynthia Andrus: Approve
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Bozeman City Commission Meeting DRAFT MINUTES, May 15, 2017
Page 2 of 21
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
E. 06:06:03 PM (00:08:33) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
2. Authorize the Interim City Manager to Sign the Notice of Award and Purchase Agreement
with CAT Tractor and Equipment for a Forestry Loader Backhoe (Nordquest)
06:06:06 PM (00:08:36) City Manager Overview
Interim City Manager Dennis Taylor provided a brief overview of Consent Items 1 and 2.
06:07:53 PM (00:10:23) Public Comment
There was no public comment.
06:08:06 PM (00:10:36) Motion and Vote to approve Consent Items 1 and 2 as submitted. The motion
passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
F. 06:08:23 PM (00:10:53) Public Comment
There was no public comment.
06:09:13 PM (00:11:43) Mayoral Proclamation
Mayor Taylor read the mayoral proclamation for Peace Officer Memorial Day, May 15th as the day, and
the week following as Police Week. Police Chief Crawford accepted the proclamation.
G. Special Presentation
1. 06:11:29 PM (00:13:59) Website Rollout and Update (McMahan)
IT Director Scott McMahan discussed the recent update of the City’s website, going live on May 30th. He
provided a quick demo.
06:25:46 PM (00:28:16) Questions of Staff
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Bozeman City Commission Meeting DRAFT MINUTES, May 15, 2017
Page 3 of 21
DM Andrus asked about the search feature.
CR Mehl asked about the vendor and future updates, as well as urls that will need to be redirected.
DM Andrus asked about browser functionality.
H. Action Items
1. 06:30:16 PM (00:32:46) Interim City Manager's Recommendation on Strategic Plan Process
and Adoption of the Vision/Vision Statements/Strategies Section of the City’s Strategic Plan
for the Next Three to Five years (Taylor)
06:30:52 PM (00:33:22) Staff Presentation
Interim City Manager Taylor discussed the current status of the strategic planning process. He discussed
August 14th and September 18th for draft action plans for Commission review.
06:38:58 PM (00:41:28) Questions of Staff
CR Pomeroy asked for clarification between the vision, vision statements, and strategies. She asked
about staff capacity and resources. She asked about the “strong environmental ethic.”
CR Krauss asked about the process for this evening.
06:47:35 PM (00:50:05) Public Comment
Mayor Taylor opened public comment.
06:47:58 PM (00:50:28) Chris Naumann, Public Comment
Nr. Naumann, Executive Director of the Downtown Bozeman Partnership, expressed his support for
adoption this evening. He discussed this can inform upcoming planning updates.
06:49:04 PM (00:51:34) Chris Friese, Public Comment
Mr. Friese, with the Bozeman Symphony, noted that the plan acknowledges the arts, which he greatly
supports. He called for a City-sponsored arts council.
06:50:59 PM (00:53:29) Discussion on Vision
The Commission did not revise the vision.
06:51:47 PM (00:54:17) Discussion on Vision Statement 1: An Engaged Community
The Commission discussed the process for the evening.
CR Krauss discussed outreach, adding the word innovating how we invite input, and adding broaden and
deepen. On 1.4, he notes listing key partnerships, leaving out the state and federal government.
CR Mehl would support those changes.
DM Andrus asked about what specific changes.
06:59:55 PM (01:02:25) Motion to add to 1.2 after government, “innovating methods for inviting”, and
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Bozeman City Commission Meeting DRAFT MINUTES, May 15, 2017
Page 4 of 21
in 1.3 eliminating the list in the parentheses.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
07:02:25 PM (01:04:55) Vote on the Motion to add to 1.2 after government, “innovating methods for
inviting”, and in 1.3 eliminating the list in the parentheses. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
07:02:51 PM (01:05:21) Discussion on Vision Statement 2: An Innovative Economy
CR Krauss and CR Mehl asked about the definition of support.
07:05:46 PM (01:08:16) Discussion on Vision Statement 3: A Safe, Welcoming Community
CR Mehl noted adding “and honor” after welcome to 3.3.
CR Krauss suggested changing “groups” to “diverse people” in 3.3.
07:07:39 PM (01:10:09) Motion to change “groups of” to “diverse people” in 3.3.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
07:07:53 PM (01:10:23) Discussion
The Commission discussed wordsmithing diversity.
07:10:25 PM (01:12:55) CR Krauss pulled his motion.
07:11:27 PM (01:13:57) Motion for 3.3 to read “Ensure Bozeman continues to welcome diversity
through policies and public awareness.”
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
07:12:48 PM (01:15:18) Vote on the Motion for 3.3 to read “Ensure Bozeman continues to welcome
diversity through policies and public awareness.” The motion passed 5-0.
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Bozeman City Commission Meeting DRAFT MINUTES, May 15, 2017
Page 5 of 21
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
07:13:13 PM (01:15:43) Discussion on Statement 4: A Well-Planned City
CR Pomeroy asked to add urban approach here. The Commission discussed where that would be most
appropriate. She asked that staff add this to a previous section.
DM Andrus asked to replace “maintain” with “consistently improve” in the vision statement.
07:16:00 PM (01:18:30) Motion to replace “maintain” with “consistently improve” in the vision
statement.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Chris Mehl: 2nd
07:16:38 PM (01:19:08) Discussion
The Commission discussed their approval.
07:17:34 PM (01:20:04) Vote on the Motion to replace “maintain” with “consistently improve” in the
vision statement. The motion passed 5-0.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
07:17:50 PM (01:20:20) Discussion
CR Krauss discussed where to add mental health. He discussed adding “and other” between Midtown
and commercial in 4.4. He added that the campus and hospital were left out.
07:19:52 PM (01:22:22) Motion to add “and other” between Midtown and commercial in 4.4, and
strike the comma.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
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Bozeman City Commission Meeting DRAFT MINUTES, May 15, 2017
Page 6 of 21
07:25:36 PM (01:28:06) Vote on the Motion to add “and other” between Midtown and commercial in
4.4, and strike the comma. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
07:25:52 PM (01:28:22) Discussion
CR Mehl added a 4.6 category.
07:26:59 PM (01:29:29) Motion to add a new 4.6: Expand and enhance efforts to coordinate planning
with other public agencies.
Commissioner - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
07:28:35 PM (01:31:05) Discussion
Interim City Manager Taylor pointed out the section will need a header. The Commission discussed.
07:29:53 PM (01:32:23) Friendly Amendment to add “Planning Coordination” as the heading.
07:30:06 PM (01:32:36) Vote on the Motion to add a new 4.6: Planning Coordination - Expand and
enhance efforts to coordinate planning with other public agencies. The motion passed 5-0.
Commissioner - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
07:30:20 PM (01:32:50) Statement 3: A Safe, Welcoming Community: REVISIT
The Commission discussed adding CR Pomeroy’s earlier request.
07:34:01 PM (01:36:31) Statement 4: A Well-Planned City: RETURN
CR Krauss discussed 4.5 and the word “underserved.”
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Page 7 of 21
CR Pomeroy asked where affordability goes, and she’d like to add the vocabulary here. The Commission
discussed adding modifiers to the action items (safe and affordable).
07:39:49 PM (01:42:19) Discussion on Statement 5: A Creative, Learning Culture
CR Krauss asked about the difference between 5.2 and 5.3, which the Commission discussed.
07:41:19 PM (01:43:49) Discussion on Statement 6: A Sustainable Environment
Mayor Taylor removed the note in 6.2. In 6.3, changing the wording to “renewable energy: foster
related businesses” and removing “or” from the “and/or.”
07:44:10 PM (01:46:40) Motion to remove the note in 6.2, and in 6.3, change the wording to
“renewable energy; foster related businesses” and remove “or” from the “and/or.”
Commissioner - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
07:44:31 PM (01:47:01) Vote on the Motion to remove the note in 6.2, and in 6.3, change the wording
to “renewable energy: foster related businesses” and remove “or” from the “and/or.” The motion
passed 5-0.
Commissioner - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
07:44:43 PM (01:47:13) Discussion
CR Krauss asked about clarifying future use in 6.1. The Commission discussed adding it to 6.1 or to the
vision statement. He discussed adding “and emergencies” at the end of statement 6.4, referring to
earthquakes. The Commission discussed adding this potentially to 3.1 or 3.2 instead.
07:59:25 PM (02:01:55) Discussion on Statement 7: A High Performance Organization
DM Andrus discussed removing “members” and “best” from 7.2.
07:59:30 PM (02:02:00) Motion to remove “members” and “best” from 7.2.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Chris Mehl: 2nd
08:00:09 PM (02:02:39) Discussion
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CR Krauss discussed the intent of 7.2 in encouraging flexibility. They discussed removing “continue”
from 7.2. Interim City Manager Taylor discussed incorporating the discussion into actions. The
Commission discussed having a new strategy come back, talking about hiring a workforce that is nimble,
resilient, and anticipatory, written by the Interim City Manager.
08:17:38 PM (02:20:08) Amendment to the Motion to include the aforementioned discussion to direct
the [Interim] City Manager to alter 7.2 or add a 7.3 that addresses that addresses the discussion had
regarding flexible, adaptable, workforce rules, training, nimbleness, and adjectives used by the
[Interim] City Manager.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
08:18:28 PM (02:20:58) Vote on the Amendment to the Motion to include the aforementioned
discussion to direct the [Interim] City Manager to alter 7.2 or add a 7.3 that addresses that addresses
the discussion had regarding flexible, adaptable, workforce rules, training, nimbleness, and adjectives
used by the [Interim] City Manager. The Amendment passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
08:19:02 PM (02:21:32) Friendly Amendment to remove “continue” from 7.2.
08:19:23 PM (02:21:53) Vote on the Motion as Amended to remove “members” and “best” and
“continue” from 7.2, and to include the aforementioned discussion to direct the [Interim] City
Manager to alter 7.2 or add a 7.3 that addresses that addresses the discussion had regarding flexible,
adaptable, workforce rules, training, nimbleness, and adjectives used by the [Interim] City Manager.
The motion passed 5-0.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
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08:19:36 PM (02:22:06) Discussion
CR Krauss stated on 7.5 the strategies should include prioritizing and budgeting, and becoming more
efficient. The Commission discussed the intent of being broad.
08:28:56 PM (02:31:26) Motion to remove revenue and replace with “funding for appropriate city
programs and services” in 7.5.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
08:29:07 PM (02:31:37) Discussion
DM Andrus asked if this precludes an “appropriate” discussion. The Commission discussed in detail.
08:30:34 PM (02:33:04) Vote on the Motion to remove revenue and replace with “funding for
appropriate city programs and services” in 7.5. The motion passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
08:30:42 PM (02:33:12) Discussion on Vision Statement 3: A Safe, Welcoming Community: REVISIT
Mayor Taylor discussed a change to 3.2 to incorporate “support programs to evaluate and improve the
community physical, mental, and social health.” The Commission discussed in detail.
08:42:22 PM (02:44:52) Motion to edit 3.2 to read “Work with our partners to improve education,
public awareness, and to coordinate programs concerning emergency services, criminal justice, and
important social services,” and to replace “Education & Awareness” with “Action” in the strategy title.
Commissioner - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
08:42:32 PM (02:45:02) Vote on the Motion to edit 3.2 to read “Work with our partners to improve
education, public awareness, and to coordinate programs concerning emergency services, criminal
justice, and important social services,” and to replace “Education & Awareness” with “Action” in the
strategy title. The motion passed 5-0.
Commissioner - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
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Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
08:42:46 PM (02:45:16) Discussion
The Commission discussed adding emergencies to the language in 3.1, adding “emergency
preparedness” before facilities in 3.1.
08:45:06 PM (02:47:36) Motion to add “emergency preparedness” before facilities in 3.1.
Commissioner - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
08:45:19 PM (02:47:49) Vote on the Motion to add “emergency preparedness” before facilities in 3.1.
The motion passed 5-0.
Commissioner - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
08:45:37 PM (02:48:07) Motion to approve the process and timeline as presented by the Interim City
Manager and direct staff to bring back a final draft of the strategic plan in August for final
Commission adoption in September.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Chris Mehl: 2nd
08:46:11 PM (02:48:41) Discussion
CR Mehl asked about the timeline.
CR Krauss stated that there isn’t need to accelerate this if not necessary.
CR Pomeroy stated she did not support hiring a consultant for this. She hope this time pays off.
08:51:56 PM (02:54:26) Vote on the Motion to approve the process and timeline as presented by the
Interim City Manager and direct staff to bring back a final draft of the strategic plan in August for final
Commission adoption in September. The motion passed 5-0.
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Commissioner - I-Ho Pomeroy: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
08:52:07 PM (02:54:37) Motion to approve the strategic plan vision, the vision statements, and
strategies sections of the City’s strategic plan.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
08:52:18 PM (02:54:48) Discussion
CR Mehl discussed the process of approving the strategic plan, and why it is important.
DM Andrus stated the process is messy and uncomfortable, and supports the motion.
CR Krauss discussed being able to assess the organization.
CR Pomeroy is willing to give this a try, and is looking forward to the action plans.
CR Mehl stated this should inform the next six weeks.
Mayor Taylor stated this will inform the budget. He expects more out of this once they get to the
actions.
09:04:26 PM (03:06:56) Vote on the Motion to approve the strategic plan vision, the vision statements,
and strategies sections of the City’s strategic plan. The motion passed 5-0.
Commissioner - Chris Mehl: Motion
Deputy Mayor - Cynthia Andrus: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
09:04:46 PM (03:07:16) Recess
Mayor Taylor called the Commission into recess until 9:15 PM.
09:16:50 PM (03:19:20) Call to Order
Mayor Taylor called the meeting back to order at 9:16 PM.
2. 09:17:04 PM (03:19:34) Policy Discussion: Fiscal Year 2018 (FY18) Budget Preparation
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Page 12 of 21
(Rosenberry)
09:17:16 PM (03:19:46) Staff Presentation
Interim City Manager discussed what the outcome of this discussion should be in advance of the
upcoming budget presentation. Assistant City Manager Rosenberry requested feedback for the
upcoming budget presentation, and noted a few key areas including the fuel tax revenue, property
taxes, affordable housing, and the strategic plan.
09:20:10 PM (03:22:40) Public Comment
Mayor Taylor opened public comment.
09:20:30 PM (03:23:00) Kevin Thane, Public Comment
Mr. Thane asked about the affordable housing budget, and asked if he’ll have a chance later to
comment. He strongly encouraged the continuation of the three mill levy in the budget.
09:22:48 PM (03:25:18) Discussion
ACM Rosenberry discussed the fuel tax increase and preliminary estimates. She asked how the City
should plan on using this money.
09:24:30 PM (03:27:00) Questions of Staff
DM Andrus asked about the final calendar year estimates.
CR Krauss asked what the question of the Commission is tonight.
CR Mehl discussed the goal of collecting in order to reducing collection later. DM Andrus agreed. The
Commission discussed. Mayor Taylor’s expectation is that the next Commission will roll back the Arterial
& Collector amount.
CR Krauss discussed his prioritization of Kagy Boulevard Improvements.
CR Pomeroy asked about monthly vs. annual receipt of the fuel tax.
CR Krauss asked about the School District impact.
09:37:36 PM (03:40:06) Discussion
ACM Rosenberry discussed the property tax levy and use of cash carryover in the general fund.
09:39:13 PM (03:41:43) Questions of Staff
CR Krauss stated he’d like to leave the levy where it’s at.
DM Andrus stated she’s not sure if she’d support keeping the levy where it is. She would say yes to
bringing forward the cash carryover estimate. She has no recommendations for the CIP.
CR Pomeroy asked about the rating system. CR Mehl asked how long the City has had the rating system.
He stated he’s open to the carryover, but he can’t say yet.
Mayor Taylor wants more concretes, and he wants to see what would not happen.
CR Krauss stated some CIP items need more discussion. He would like to know if the City will have to
levy to make up for cuts in the entitlement share.
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Page 13 of 21
09:49:52 PM (03:52:22) Discussion
ACM Rosenberry discussed affordable/workforce housing.
09:50:43 PM (03:53:13) Questions of Staff
CR Mehl asked about actualization of funds. He favors continuing at least three mills.
CR Krauss stated that this is an on-going three mills.
DM Andrus leans more towards continuing three mills.
CR Pomeroy agrees to keep the three mills. She discussed her support of tiny houses.
09:59:46 PM (04:02:16) Meeting Extension
Mayor Taylor extended the meeting to 10:30 PM.
09:59:49 PM (04:02:19) Discussion Continued
Mayor Taylor stated we should keep the three mills.
10:01:50 PM (04:04:20) Discussion
ACM Rosenberry discussed strategic plan items.
10:02:21 PM (04:04:51) Questions of Staff/Discussion
CR Krauss stated it could inform how the budget is prioritized. All agreed.
3. 10:05:24 PM (04:07:54) Resolution 4798, Increasing the Annual Permit Fee for the Montana
State University and High School Residential Parking Permit Districts (Meece)
10:05:43 PM (04:08:13) Staff Presentation
Parking Manager Ed Meece provided general background on the two parking districts.
10:08:09 PM (04:10:39) Questions of Staff
CR Mehl asked when the fee was last increased.
Mayor Taylor asked if the fees covered the expense of enforcement.
CR Pomeroy asked about revenues vs. admin costs.
10:13:28 PM (04:15:58) Public Comment
There was no public comment.
10:13:45 PM (04:16:15) Motion that upon consideration of the recommendation of the Bozeman
Parking Commission, as stated in BPC Resolution 2017-02, and the revenue/expense analysis provided
by staff, I move for approval of City Commission Resolution 4798 increasing the annual permit fee to
$20 in the Montana State University and Bozeman High School Residential Parking Permit Districts.
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Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
10:14:09 PM (04:16:39) Discussion
DM Andrus, as liaison to the Parking Commission, stated that the Parking Commission supports the
increase.
CR Krauss stated the mandate seems like it should be $25. He prefers the permit process over the fines.
10:16:15 PM (04:18:45) Amendment to the Motion to make the fee $25.00.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
10:16:27 PM (04:18:57) Discussion
CR Pomeroy supports.
CR Mehl stated it’s a reasonable fee.
DM Andrus also supports the increase.
Mayor Taylor likes the theory of it, even though we’re still not covering the true expenses.
10:18:20 PM (04:20:50) Vote on the Amendment to the Motion to make the fee $25.00. The
amendment passed 5-0.
Commissioner - Jeff Krauss: Motion
Commissioner - I-Ho Pomeroy: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
10:18:37 PM (04:21:07) Vote on the Motion as Amended that upon consideration of the
recommendation of the Bozeman Parking Commission, as stated in BPC Resolution 2017-02, and the
revenue/expense analysis provided by staff, I move for approval of City Commission Resolution 4798
increasing the annual permit fee to $20$25 in the Montana State University and Bozeman High School
Residential Parking Permit Districts. The motion passed 5-0.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
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Page 15 of 21
Commissioner - I-Ho Pomeroy: Approve
I. 10:18:56 PM (04:21:26) FYI/Discussion
• CR Mehl asked about a CUP extension, City Attorney Greg Sullivan responded that the
requestor can submit an application. Community Development Director Matsen stated that
his office has relayed that they cannot submit at this time.
• Mayor Taylor reminded the Commission of the HRDC Commitment to Community lunch
tomorrow.
• Mayor Taylor spoke of the Longfellow meeting coming up.
• Mayor Taylor reminded the Commission of Thursday’s Special Meeting.
• Deputy Mayor Andrus stated she will not be available on July 3rd. Mayor Taylor will likely
cancel the meeting.
J. 10:25:07 PM (04:27:37) Adjournment
Mayor Taylor adjourned the meeting at 10:25 PM.
___________________________________
Carson Taylor
Mayor
ATTEST:
___________________________________
Robin Crough
City Clerk
PREPARED BY:
___________________________________
Robin Crough
City Clerk
Approved on: ___________________________________
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Page 16 of 21
STRATEGIC PLAN
Vision, Vision Statements,
and Strategies
(REVISED DRAFT WITH INPUT FROM COMMISSION AND STAFF (NOVEMBER/DECEMBER 2016)
AND FINALIZED BY THE COMMISSION MARCH 2017)
DRAFT May 4, 2017
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Page 17 of 21
Vision
Revised draft with input from staff and commission (November/December 2016)
and finalized by the Commission (March 2017)
Bozeman remains a safe, inclusive community, fostering civic engagement and creativity,
with a thriving diversified economy, a strong environmental ethic, and a high quality of
life as our community grows and changes.
Strategic Plan Vision Statements
Revised draft with input from staff and commission (November/December 2016)
and finalized by the Commission (March 2017)
#1) An Engaged Community. We foster a culture of engagement and civic leadership based on
innovation and best practices involving community members of all backgrounds and perspectives.
#2) An Innovative Economy. We grow a diversified and innovative economy leveraging our natural
amenities, skilled and creative people, and educational resources to generate economic opportunities.
#3) A Safe, Welcoming Community. We embrace a safe, healthy, welcoming and inclusive community.
#4) A Well-Planned City. We maintain our community's quality of life as it grows and changes,
honoring our sense of place and the 'Bozeman feel' as we plan for a livable, affordable, more
connected city.
#5) A Creative, Learning Culture. We expand learning, education, arts, expression and creativity
for all ages.
#6) A Sustainable Environment. We cultivate a strong environmental ethic, protecting our clean air,
water, open spaces and climate, and promote environmentally sustainable businesses and lifestyles.
#7) A High Performance Organization. We operate as an ethical, high performance organization
anticipating future needs, utilizing best practices, and striving for continuous improvement.
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Page 18 of 21
Strategic Plan Vision Statements with Strategies
Revised draft with input from staff and commission (November/December 2016)
and finalized by the Commission (March 2017)
Vision Statement # 1 -- An Engaged Community. We foster a culture of engagement and civic leadership based
on innovation and best practices involving community members of all backgrounds and perspectives.
STRATEGIES
1.1. Outreach. Continue to strengthen and innovate in how we deliver information to the community
and our partners.
1.2. Community Engagement. Broaden and deepen engagement of the community in city government,
innovating methods for inviting input from the community and stakeholders.
1.3. Public Agencies Collaboration. Foster successful collaboration with other public agencies (Gallatin
County, Montana State University, K-12 school districts, etc.) – and build on these successes.
1.4. Business & Institutional Partnerships. Explore opportunities for partnerships with key business
groups and non-profit organizations.
Vision Statement #2 -- An Innovative Economy. We grow a thriving, diversified, and innovative economy
leveraging our natural amenities, skilled and creative people, and educational resources to generate economic
opportunities.
STRATEGIES
2.1. Business Growth. Support retention and growth of both the traded and local business sectors while
welcoming and encouraging new and existing businesses.
2.2. Infrastructure Investments. Strategically invest in infrastructure as a mechanism to encourage
economic development.
2.3. Workforce Development. Support education and workforce development initiatives to improve the
skills of our citizens.
2.4. Partnerships to Spur Economic Vitality. Pursue opportunities that connect creativity, innovation,
and the arts to economic development, governance, and education to improve the quality of life and
enhance the business climate in Bozeman.
60
Vision Statement #3 -- A Safe, Welcoming Community. We embrace a safe, healthy, welcoming, and
inclusive community.
STRATEGIES
3.1. Public Safety. Support high quality public safety programs, emergency preparedness,
facilities, and leadership. (5-0)
3.2. Health & Safety Education Action& Awareness. Work with our partners to Iimprove
education, and public awareness, and to coordinate programs concerning emergency
services, criminal justice, and important social health issues and services. (5-0)
3.3. Friendly Community. Ensure Bozeman continues to welcome diversity continues to
welcome diverse groups of people through policies and public awareness. (5-0)
3.4. Active Recreation. Facilitate and promote recreational opportunities and active health
programs and facilities.
Vision Statement #4 -- A Well-Planned City. We consistently improve maintain our community's quality
of life as it grows and changes, honoring our sense of place and the 'Bozeman feel' as we plan for a
livable, affordable, more connected city. (5-0)
STRATEGIES
4.1. Informed Conversation on Growth. Continue developing an in-depth understanding of
how Bozeman is growing and changing and proactively address change in a balanced and
coordinated manner.
4.2. High Quality Urban Approach. Continue to support high-quality planning, ranging from
building design to neighborhood layouts, while pursuing urban approaches to issues such as
multimodal transportation, infill, density, connected trails and parks, and walkable
neighborhoods.
4.3. Strategic Infrastructure Choices. Prioritize long-term investment and maintenance for
existing and new infrastructure.
4.4. Vibrant Downtown, Districts & Centers. Promote a healthy, vibrant Downtown, Midtown,
and other commercial districts, and neighborhood centers – including higher densities and
intensification of use in these key areas. (5-0)
4.5. Housing & Transportation Choices. Vigorously encourage, through a wide variety of
actions, the development of sustainable and lasting housing options for underserved
individuals and families and improve mobility options that accommodate all travel modes.
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Bozeman City Commission Meeting DRAFT MINUTES, May 15, 2017
Page 20 of 21
(safe and affordable in action items)
4.6. Planning Coordination. Expand and enhance efforts to coordinate planning with other
public agencies. (5-0)
Vision Statement #5 -- A Creative, Learning Culture . We expand education, arts, expression, and
creativity for all ages.
STRATEGIES
5.1. Civic and Cultural Infrastructure. Expand Bozeman’s civic and cultural “infrastructure” as
the city grows.
5.2. Support for Public Art. Encourage and support partnerships for public art and other arts
and cultural initiatives in the city.
5.3. Partnerships for Education and Learning. Strengthen and support partnerships for arts and
culture with a wide variety of individuals, organizations, and institutions to enhance and
improve education and learning in Bozeman.
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Page 21 of 21
Vision Statement #6 -- A Sustainable Environment. We cultivate a strong environmental ethic; protect
our clean air, water, open spaces and climate; and promote environmentally sustainable businesses and
lifestyles.
STRATEGIES
6.1. Clean Water Supplies. Ensure adequate supplies of clean water.
6.2. Air Quality. Protect local air quality. Note:
(Include in action: work w/neighboring communities)
6.3. Climate Action. Reduce community and municipal Greenhouse Gas (GHG) emissions,
increase the supply of clean and/or renewable energy;, and foster related businesses. (5-0)
6.4. Adaptation and Mitigation. Increase the community’s resiliency and preparedness in
response to climate change.
6.5. Parks, Trails & Open Space. Support the maintenance and expansion of an interconnected
system of parks, trails and open spaces.
Vision Statement #7 -- A High Performance Organization. We operate as an ethical high performance
organization, anticipating future needs, utilizing best practices and striving for continuous improvement.
STRATEGIES
7.1. Values-driven Culture. Promote a values-driven organizational culture that reinforces
ethical behavior, exercises transparency and maintains the community’s trust.
7.2. Employee Excellence. Continue to rRecruit, retain and value a diverse, well-trained,
qualified and motivated team members capable of delivering best superior performance in their
service to the community. (5-0)
Have ICM add words that express the notions of flexible, adaptable, nimbleness, etc. (5-
0)
7.3. Best Practices, Creativity and Foresight. Utilize best practices, innovative approaches, and
constantly anticipate new directions and changes relevant to the governance of the City.
7.4. Performance Metrics. Utilize key performance and cost measures to monitor, track and
improve the planning and delivery of City programs and services, and promote greater
accountability, effectiveness and efficiency.
7.5. Funding for City Programs & Services. Develop equitable and sustainable sources of
funding for appropriate city programs and servicesrevenue. (5-0)
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Page 1 of 5
THE CITY COMMISSION SPECIAL MEETING OF BOZEMAN, MONTANA
MINUTES
Thursday, May 18, 2017
Deputy Mayor - Cynthia Andrus: Present
Commissioner - Jeff Krauss: Present
Mayor - Carson Taylor: Present
Commissioner - Chris Mehl: Present
Commissioner - I-Ho Pomeroy: Present Staff Present at the Dais: Interim City Manager Dennis Taylor, City Clerk Robin Crough
A. 06:00:20 PM (00:02:07) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Taylor called the meeting to order at 6:00 PM.
B. 06:00:28 PM (00:02:15) Pledge of Allegiance and a Moment of Silence
C. 06:01:39 PM (00:03:26) Changes to the Agenda
There were no changes to the agenda.
D. 06:01:45 PM (00:03:32) Public Comment
There was no public comment.
E. 06:02:27 PM (00:04:14) Action Items
1. 06:02:31 PM (00:04:18) Interview Top Three Vendors for City Manager Recruitment and Make
Selection (D. Taylor / Jorgenson)
06:02:51 PM (00:04:38) Staff Presentation
Human Resources Director Bethany Jorgenson discussed the process of reaching out to executive search
firms. She described the questions she asked firms to respond to.
06:06:34 PM (00:08:21) Questions of Staff / Discussion
Mayor Taylor asked about the visibility of the candidates and the procedure for the meeting.
06:11:59 PM (00:13:46) Break
Mayor Taylor called the Commission into recess until 6:15 PM.
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Bozeman City Commission Meeting DRAFT MINUTES, May 18, 2017
Page 2 of 5
06:14:21 PM (00:16:08) Call to Order
Mayor Taylor called the meeting to order.
06:14:31 PM (00:16:18) Recruiter Presentation
Teresa Webster with CPS HR Consulting provided a presentation on the services her firm provides. She
described the process of the search that CPS would conduct, and the outreach process in detail.
06:20:35 PM (00:22:22) Questions of Recruiter
DM Andrus asked how CPS sets itself apart from other agencies, and why they’d be the best fit.
Mayor Taylor asked for an example of a recruitment that didn’t work out, and what was learned for the
future.
CR Pomeroy asked about Bozeman-specific challenges, and asked if she has found a City Manager in a
similar situation.
CR Mehl asked how she formulates advice for the first-round cuts. He asked how to balance the multiple
viewpoints of the Commission.
DM Andrus asked about the process once strong candidates are selected, and how is the Commission
involved.
CR Krauss asked how important is the interaction with the Commission vs. the stakeholder group for
sorting candidates.
Mayor Taylor asked how they would give staff and Commission the right amount of input with the
candidates.
CR Pomeroy asked how she could recruit good city managers that already have good jobs.
DM Andrus asked how she finds candidates that don’t necessarily fit into the city manager box, possibly
from private sector?
The recruiter asked about the timeline for turnaround.
06:48:54 PM (00:50:41) Recruiter Presentation
Ron Holifield with Strategic Government Resources discussed the three key aspects of a successful
search. He talked about the outreach process for candidates.
07:00:32 PM (01:02:19) Questions of Recruiter
CR Krauss asked the process for boiling it down to a job description and position profile.
Mayor Taylor asked how they/we gauge the ability of the candidate to understand the community.
CR Pomeroy asked why they should choose his company. She asked if he would reach out to the
community. She asked how many people in the company would work on this recruitment.
CR Mehl asked what some of the pitfalls cities make in searches like these, and how would they avoid
that?
DM Andrus asked about the recruitment schedule provided.
CR Krauss asked what can be expected in way of expectations.
07:27:14 PM (01:29:01) Recruiter Presentation
Catherine Parrish Tuck from Novak Consulting Group provided information about the Novak Consulting
Group, focusing on strengthening organizations. She discussed the process of recruitment and outreach.
She discussed what sets her company apart from others.
07:33:20 PM (01:35:07) Questions of Recruiter
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Mayor Taylor asked how they know the characteristic of the ability of the candidate to fully understand
and work with Bozeman.
CR Pomeroy asked what kind of city manager does she think Bozeman needs?
CR Mehl asked her to differentiate herself from other firms.
DM Andrus asked for an example of a failed search, and course corrections taken. She asked about her
expectation for applicants in this search. She asked about the length of time of an average search.
CR Krauss asked what to expect and how to broaden the candidate pool, including looking for a non-
traditional city manager?
Mayor Taylor asked of any potential upcoming scheduling problems, and should they be going faster or
slower.
CR Pomeroy asked about the steps to find a city manager that can manage a large number of people
and understand the city’s culture.
Ms. Parrish Tuck wants to know in the future what went well and what didn’t with the previous city
manager, what the top priorities for the city going forward are, and how they generally engage with
their community. The Commission responded in detail.
07:56:44 PM (01:58:31) Public Comment
There was no public comment.
07:57:07 PM (01:58:54) Recess
Mayor Taylor called the meeting into recess until 8:05 PM.
08:06:05 PM (02:07:52) Call to Order
Mayor Taylor called the meeting back to order 8:05 PM.
08:06:16 PM (02:08:03) Discussion
DM Andrus preferred the Novak Consulting Group and SGR, and discussed the pros of each. Her slight
preference is for Novak.
CR Krauss also preferred SGR and the Novak Consulting Group. He felt SGR was more comprehensive,
and rose a little higher for him.
CR Pomeroy also preferred SGR and the Novak Group. She liked SGR’s personality, and liked Novak’s
questions. It is equal for her.
CR Mehl stated he prefers SGR, but is okay with Novak.
Mayor Taylor also liked the last two firms, and has a slight preference for Novak, but he could go either
way.
DM Andrus clarified she could also go either way.
Interim City Manager Taylor stated either choice would be good, it comes down to which one the
Commission would be more comfortable with.
The Commission continued to discuss their viewpoints.
08:33:12 PM (02:34:59) Motion to select SGR as the executive search firm to conduct the city manager
recruitment.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
08:33:24 PM (02:35:11) Discussion
DM Andrus discussed that they can control the process.
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CR Krauss referred to the DISC profile investigation.
CR Pomeroy feels confident with SGR.
CR Mehl supports the motion.
Mayor Taylor will vote for the motion.
08:37:25 PM (02:39:12) Vote on the Motion to select SGR as the executive search firm to conduct the
city manager recruitment. The motion passed 5-0.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - Jeff Krauss: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
2. 08:37:46 PM (02:39:33) Authorize the Interim City Manager's Signature on the Professional
Services Agreement with Selected Recruitment Vendor (D. Taylor / Jorgenson)
08:38:02 PM (02:39:49) Discussion
CR Mehl supports the motion.
08:38:23 PM (02:40:10) Public Comment
There was no public comment.
08:38:35 PM (02:40:22) Motion to authorize the Interim City Manager to sign the professional services
agreement with the selected executive search firm, SGR, for city manager recruitment services.
Commissioner - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
08:39:00 PM (02:40:47) Discussion
CR Mehl spoke in support of the motion.
Mayor Taylor asked if there is variation between execution and signing of the contract.
08:39:55 PM (02:41:42) Vote on the motion to authorize the Interim City Manager to sign the
professional services agreement with the selected executive search firm, SGR, for city manager
recruitment services. The motion passed 5-0.
Commissioner - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
F. 08:40:08 PM (02:41:55) FYI/Discussion
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1. The June 1, 2017 meeting is still the goal. CR Krauss will not be available.
G. 08:41:47 PM (02:43:34) Adjournment
Mayor Taylor adjourned the meeting at 8:41 PM.
___________________________________
Carson Taylor
Mayor
ATTEST:
___________________________________
Robin Crough
City Clerk
PREPARED BY:
___________________________________
Robin Crough
City Clerk
Approved on: ___________________________________
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Page 1 of 14
THE CITY COMMISSION MEETING OF BOZEMAN, MONTANA
MINUTES
Monday, May 22, 2017
Deputy Mayor - Cynthia Andrus: Present
Commissioner - Jeff Krauss: Present
Mayor - Carson Taylor: Present
Commissioner - Chris Mehl: Present
Commissioner - I-Ho Pomeroy: Present
Staff Present at the Dais: Interim City Manager Dennis Taylor, City Attorney Greg Sullivan, City Clerk Robin
Crough
A. 06:01:19 PM (00:03:08) Call to Order – 6:00 PM - Commission Room, City Hall, 121 North Rouse
Mayor Taylor called the meeting to order at 6:00 PM.
B. 06:01:25 PM (00:03:14) Pledge of Allegiance and a Moment of Silence
C. 06:02:20 PM (00:04:09) Changes to the Agenda
Mayor Taylor stated that he was going to add a public service announcement.
D. 06:02:29 PM (00:04:18) Public Service Announcements
06:02:33 PM (00:04:22) Short-Term Rental Map
Mayor Taylor noted that there is a short term rental zoning district map in the foyer that city
staff would help citizens locate their rental this evening.
1. 06:03:13 PM (00:05:02) No Commission Meeting on May 29, 2017 and Closure of City Offices
in Observance of Memorial Day (Crough)
City Clerk Crough noted that there will be no Commission meeting on Monday, May 29, 2017
and that City offices will be closed. Solid Waste services will resume the next day.
E. 06:03:35 PM (00:05:24) Consent
1. Authorize Payment of Accounts Payable Claims for Goods and Services (LaMeres)
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2. Approve the Final Plat for Flanders Mill – Phase 3 Subdivision and Authorize the Director of
Public Works to Execute the Same on behalf of the City of Bozeman, the Director of
Community Development to Sign the Improvements Agreements with Flanders Mill, LLC, and
the Interim City Manager to Sign the Perpetual Access Easement with Flanders Mill, LLC,
Application 17193 (Cooper)
3. Approve the Request for Cash-in-lieu of Parkland Dedication for the Creekstone Apartments
Site Plan, Located at 1150 Baxter Creek Way, Application 16254 (Quasi-Judicial) (Owens)
4. Authorize the Mayor to Sign the Findings of Fact and Order for the J&D Family Minor
Subdivision Preliminary Plat, Application 17071 (Rogers)
5. Authorize the Interim City Manager to Sign the Notice of Award to JR Civil, LLC, Billings,
Montana for the Reconstruction of East Peach Street within the Northeast Urban Renewal
District as Part of Projects Approved with the Northeast Urban Renewal District Bond
Proceeds (Fontenot)
6. Authorize the Interim City Manager to Sign the Memorandum of Agreement, Public Use
Easement, and Certificate of Acceptance with Gallatin County for the Right-of-Way Purchase
for Construction of Improvements to Oak Street and Ferguson Road - Regional Park Parcel
(Hixson)
7. Authorize the Interim City Manager to Sign an Interlocal Agreement with Montana State
University for Fiscal Year 2018 Fire Safety Services (Waldo)
8. Authorize the Interim City Manager to Sign a Memorandum of Agreement with the Gallatin
Local Water Quality District for the 2017 East Gallatin River Water Quality Sampling Project
(Heaston)
9. Authorize the Interim City Manager to Sign a Professional Services Agreement with PRIME
Incorporated for Midtown Urban Renewal District Marketing (Fine)
10. Authorize the Interim City Manager to Sign a Professional Services Agreement with Tindale-
Oliver and Associates for an Update to the Transportation, Fire, Water, and Wastewater
Impact Fee Cost of Service Studies (Saunders)
11. Authorize the Interim City Manager to Sign a Professional Services Agreement with Economic
& Planning Systems, Inc. for Economic and Demographic Analysis Services in Support of the
Growth Policy Update (Saunders)
12. Authorize the Interim City Manager to Sign Task Order Number 1 to the Professional Services
Master Task Order Agreement with HDR Engineering, Inc. for Water Reclamation Facility On-
Call Engineering Services (Heaston)
06:03:38 PM (00:05:27) City Manager Overview
Interim City Manager Taylor provided a brief overview of Consent Items 1-12.
06:09:33 PM (00:11:22) Public Comment
There was no public comment.
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06:09:49 PM (00:11:38) Motion and Vote to approve Consent Items 1-12 as submitted. The motion
passed 5-0.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Cynthia Andrus: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
F. 06:10:07 PM (00:11:56) Public Comment
There was no public comment.
G. 06:11:38 PM (00:13:27) Mayoral Proclamation
1. Arbor Day Proclamation
Mayor Taylor read the Arbor Day proclamation, and declared June 2, 2017 as Arbor Day. He
presented the proclamation to Mitch Overton, Director of Park & Recreation.
H. 06:14:04 PM (00:15:53) Action Items
1. 06:14:10 PM (00:15:59) APPLICATION WITHDRAWN - HEARING CANCELED: Clow Garage
Conditional Use Permit (CUP) and Accessory Dwelling Unit (ADU), Application 17114 (Quasi-
Judicial) (Garber)
City Clerk Crough noted this was solely a notice of a canceled public hearing.
2. 06:14:29 PM (00:16:18) Spratt Conditional Use Permit (CUP) to Allow Personal and
Convenience Services in the M-1 (Light Manufacturing) Zoning District at 304 Gallatin Park
Drive, Application 17131 (Quasi-Judicial) (Jadin)
06:14:45 PM (00:16:34) Staff Presentation
City Planner Addi Jadin stated that the applicant has requested a continuance for this item to June 5, 2017.
06:15:32 PM (00:17:21) Public Comment
There was no public comment.
06:15:54 PM (00:17:43) Motion to continue the Spratt Conditional Use Permit (CUP), Application
17131, to June 5, 2017.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - I-Ho Pomeroy: 2nd
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06:16:08 PM (00:17:57) Discussion
DM Andrus supports the continuance.
Mayor Taylor was concerned about time at the June 5th meeting, but agreed.
06:16:29 PM (00:18:18) Vote on the Motion to continue the Spratt Conditional Use Permit (CUP),
Application 17131, to June 5, 2017. The motion passed 5-0.
Deputy Mayor - Cynthia Andrus: Motion
Commissioner - I-Ho Pomeroy: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
3. 06:16:42 PM (00:18:31) Ordinance 1969 Provisional Adoption, Authorizing the City Manager
to Enter Into an Exchange Agreement for the Realignment of a Park Boundary in the West
Manor First Addition Subdivision with Privately Owned Tracts, Providing Contingencies and
an Effective Date (Affirmative Vote of 4/5 of Commission Required) (Poissant)
06:17:07 PM (00:18:56) Staff Presentation
Parks and Recreation Director Mitch Overton stated how the history of the necessity of the property
exchange. TOPS Manager Carolyn Poissant provided maps of the area and discussed the necessity of the
land exchange agreement.
06:21:52 PM (00:23:41) Questions of Staff
CR Mehl asked if the other property owner is satisfied with the agreement.
DM Andrus asked if any other improvements were made to the property.
06:23:09 PM (00:24:58) Public Comment
Mayor Taylor opened public comment.
06:23:18 PM (00:25:07) Jason Leap, Public Comment
Mr. Leap stated that the owner is totally fine with the boundary realignment. He stated they have a time
constraint that requires that they know the zoning change will happen.
06:25:38 PM (00:27:27) Questions of Staff
CR Mehl asked if the zoning change will be identical to what is right next to it currently. Staff responded
that they saw no issues. Mr. Leap also responded.
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06:29:34 PM (00:31:23) Motion that having conducted a public hearing on the ordinance I find the
equal exchange of 8117.40 square feet of real property between Kirk Park and the adjacent parcel
owned by BLOCK 6, LLC meets the requirements of the Bozeman Municipal Code and hereby move to
provisionally adopt Ordinance 1969 authorizing the City Manager to sign, upon expiration of the 30
day effective period, the Agreement to Exchange Land and subdivision exemption and to take all
additional steps necessary to exchange property with BLOCK 6, LLC.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Chris Mehl: 2nd
06:30:31 PM (00:32:20) Discussion
CR Pomeroy stated this is an easy and happy way to fix this problem. She encouraged future diligence.
CR Mehl discussed his support of the ordinance and the process.
CR Krauss thanked the landowner.
Mayor Taylor stated he did not foresee any problems, but the Commission could revisit if necessary.
06:33:22 PM (00:35:11) Vote on the Motion that having conducted a public hearing on the ordinance I
find the equal exchange of 8117.40 square feet of real property between Kirk Park and the adjacent
parcel owned by BLOCK 6, LLC meets the requirements of the Bozeman Municipal Code and hereby
move to provisionally adopt Ordinance 1969 authorizing the City Manager to sign, upon expiration of
the 30 day effective period, the Agreement to Exchange Land and subdivision exemption and to take
all additional steps necessary to exchange property with BLOCK 6, LLC. The motion passed 5-0.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
4. 06:33:35 PM (00:35:24) Resolution 4801, Authorizing the Issuance and Sale of $1,446,000
Principal Amount of Tax Increment Urban Renewal Revenue Bond, Series 2017 (Northeast
Urban Renewal District), to Finance the Infrastructure Improvements; and Prescribing the
Forms, Terms and Security thereof (Fontenot)
06:34:06 PM (00:35:55) Staff Presentation
Economic Development Director Brit Fontenot discussed the history of the item and previous Commission
actions. Tonight is the final action. He drew the Commission’s attention to the findings in the resolution.
He also discussed the bond terms.
06:41:03 PM (00:42:52) Questions of Staff
CR Krauss asked if the improvements were addressing the conditions of blight.
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DM Andrus asked if there are any penalties for early payment, and if there are any risks of this.
CR Mehl asked if the 4.1% is comparable for similar bonds. Assistant City Manager Rosenberry responded.
06:43:22 PM (00:45:11) Public Comment
There was no public comment.
06:43:37 PM (00:45:26) Motion to approve Resolution 4801, authorizing the issuance and sale of
$1,446,000 principal amount of tax increment urban renewal revenue bond, Series 2017 (Northeast
Urban Renewal District), to finance the infrastructure improvements; and prescribing the forms, terms
and security thereof.
Commissioner - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
06:44:01 PM (00:45:50) Discussion
CR Mehl stated this isn’t done lightly, but a full discussion has been had.
CR Krauss discussed TIFs and their rate of return that was discussed in the legislative session. He does
support the bond.
DM Andrus agreed this fits within the definition of blight. She also believes infrastructure investments
drive economic development.
CR Pomeroy stated this area is developing and has more traffic, and this will help.
Mayor Taylor noted that TIF money was used on Wallace, and that was effective.
06:49:06 PM (00:50:55) Vote on the Motion to approve Resolution 4801, authorizing the issuance and
sale of $1,446,000 principal amount of tax increment urban renewal revenue bond, Series 2017
(Northeast Urban Renewal District), to finance the infrastructure improvements; and prescribing the
forms, terms and security thereof. The motion passed 5-0.
Commissioner - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
5. 06:49:21 PM (00:51:10) Ordinance 1974 Provisional Adoption, Amending the Bozeman
Municipal Code to Regulate Short Term Rentals, Application 17185 (Winn/Saunders)
06:49:58 PM (00:51:47) Staff Presentation
Assistant City Manager Chuck Winn presented Ordinance 1974. ACM Winn discussed previous meetings
and discussion on the issue. He discussed the changes from the April 24th meeting. He discussed the
exclusion of the density cap issue. He discussed potential fees in a future fee resolution. He listed the
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Page 7 of 14
general requirements.
Policy and Planning Manager Chris Saunders discussed the proceedings of the prior week’s Zoning
Commission. He discussed the Criteria of Evaluation. He also discussed public comment received. The
Zoning Commission voted 0-4, not recommending approval.
07:10:16 PM (01:12:05) Questions of Staff
DM Andrus asked Dustin Shriner from the Gallatin City-County Health Department how many public
accommodation records have been issued for Bozeman. She asked why it would start with the County.
CR Pomeroy asked Mr. Saunders about the difference between long-term and short-term rentals. She
asked about parking, noise, and trash compliance issues.
CR Mehl asked about the difference between short-term and long-term rentals as well, and state law. He
asked about the grace period. He asked about the enforcement mechanism.
DM Andrus asked about the levels of compliance with these business licenses.
CR Pomeroy asked if passing this would require additional staff or consultants. She asked if this is
enforceable if passed.
CR Mehl asked about registration, fees, and signage. He asked about bedroom limits or house size.
CR Pomeroy asked how many applicants might apply.
CR Krauss asked if the ordinance’s fees cover the cost of the program. He asked about owner-occupied
vs. primary residents. Assistant City Attorney Karen Stambaugh responded.
DM Andrus asked about CUPs and the grace period.
Mayor Taylor asked for the definition of R-1 and R-2. He asked how the lottery would work.
07:46:49 PM (01:48:38) Commission Recess
Mayor Taylor called the Commission into recess until 7:55 PM.
07:59:40 PM (02:01:29) Call to Order
Mayor Taylor called the meeting back to order at 7:59 PM.
07:59:57 PM (02:01:46) Public Comment
Mayor Taylor opened public comment.
08:00:12 PM (02:02:01) Monna Galindo, Public Comment
Ms. Galindo stated to exclude less than two weeks a year, as that would rule out a number of rentals and
free up staff.
08:02:56 PM (02:04:45) Karen Hedglin, Public Comment
Ms. Hedglin supports the recommendations as proposed, as she is negatively impacted by a current VRBO
listing.
08:05:15 PM (02:07:04) Richard Martell, Public Comment
Mr. Martell stated that Bozeman citizens will lose their livelihood. This is a more important issue than just
anecdote. He provided data on STRs within city limits.
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08:10:03 PM (02:11:52) Marilee Brown, Public Comment
Mr. Brown stated that this ordinance may force her to lose her home. She discussed her opposition to
these regulations.
08:13:47 PM (02:15:36) Cassi Clampitt, Public Comment
GAR Government Affairs Director requested a 30 day review period.
08:14:20 PM (02:16:09) Mikki Inberry, Public Comment
Ms. Inberry stands in opposition to the ordinance. She referred to the Zoning Commission’s unanimous
opposition, as well as MCA.
08:16:30 PM (02:18:19) Steve Sheshawn, Public Comment
Mr. Sheshawn referred to the Montana Landlord Act, and its allowance of short term rentals. He
discussed the impacts of long term rentals and discussed fire inspections.
08:18:38 PM (02:20:27) Charlotte Knighton, Public Comment
Ms. Knighton stated she has no vested interest in tonight’s outcome. She asked the Commission to
reconsider the regulations against those in existence.
08:21:17 PM (02:23:06) Ron Brey, Public Comment
Mr. Brey commended staff, but he does not think they belong in R-1. He described zoning differences in
detail.
08:24:36 PM (02:26:25) Jim Goetz, Public Comment
Mr. Goetz asked to not erode the neighborhoods.
08:25:29 PM (02:27:18) Tom Woods, Public Comment
Mr. Woods stated there is no one way out, but he asked them to look at the data. He asked the
Commission to ask what the fundamental problem is. He supports zoning and planning, but maybe not
regulating property owners at this level.
08:28:18 PM (02:30:07) Pele Pasqueze, Public Comment
Ms. Pasqueze lives in R-2 and has a Type 3 rental. She asked the Commission to reconsider the regulations.
STRs are a benefit to the city.
08:31:42 PM (02:33:31) Trisha LeQuesne, Public Comment
Ms. LeCain is opposed to the ordinance. She stated her income will go to zero overnight. She stated she
contributes to the community more than hotels, and that homeowners are being targeted. She states this
jeopardizes real taxpayers in the community. She encouraged grandfathering and capping.
08:36:10 PM (02:37:59) Kathy Powell, Public Comment
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Ms. Powell stated that yes, there is a problem with short-term rentals. She stated that now is the time to
establish an ordinance. She discussed the importance of neighborhoods, and recommended compliance
software.
08:39:15 PM (02:41:04) Robert Smalls, Public Comment
Mr. Smalls stated that most of this is already addressed by MCA and the Landlord Tenant Act. She stated
this is personal property infringement. He strongly opposes the ordinance.
08:41:45 PM (02:43:34) Paul House, Public Comment
Mr. House supported STR registration, but this has turned into huge regulation. He stated this is
xenophobia. STRs provide more local economic impacts. He stated that capping is needed.
08:45:26 PM (02:47:15) Dierdre Quinn, Public Comment
Ms. Quinn doesn’t feel STRs are an issue. She owns a rental and has had very positive experiences.
08:47:32 PM (02:49:21) Wayne Hollander, Public Comment
Mr. Hollander stated that he doesn’t think the City has the right to interfere on this issue. He stated that
STRs are taken care of much better than other comparative housing.
08:49:49 PM (02:51:38) Alison Kunkel, Public Comment
Ms. Kunkel stated that the concern is only oversaturation. She spoke of Mr. House’s contribution to the
community. She stated that Type 2 should be in all areas, and Type 3 in R-2.
08:53:12 PM (02:55:01) Jill Yoeder, Public Comment
Ms. Yoeder works for Mountain Home Rentals as a cleaner as a single mom and student, the job provides
flexibility. STRs tend to be well-maintained. She requested opposition.
08:55:17 PM (02:57:06) Lisa Prugh, Public Comment
Ms. Prugh stated she finds this conversation snobbish and elitist. She stated that many in her
neighborhood have to rent just to stay in their homes. She stated STRs are not a problem. She provided
recommendations.
08:59:22 PM (03:01:11) Beth Antonopoulos, Public Comment
Ms. Antonopoulos noted the increasing numbers of STRs in her neighborhood, and her neighborhood is
being hollowed out. She asked for no Type 2s in R-2s.
09:03:00 PM (03:04:49) Emily Cope, Public Comment
Ms. Cope spoke of her positive experience with STRs. She discussed a survey conducted by Mountain
Home Rentals and where their rentals spent money.
09:06:19 PM (03:08:08) Lisa Orrin, Public Comment
Ms. Orrin, with Mountain Home Vacation Rentals, provided more information about their survey and the
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money spent in Bozeman. She spoke of positive interactions of renters and neighbors.
09:09:38 PM (03:11:27) Clara Pinkus, Public Comment
Ms. Pinkus lives in an R-1, and stated that the central problem is quality of life. She stated there is room
for these rentals.
09:13:01 PM (03:14:50) Susie Hall, Public Comment
Ms. Hall, the owner of Mountain Home Vacation Rentals, spoke of the Type 3 vacation renter owners in
detail. She stated corporate investors are extremely rare.
09:16:11 PM (03:18:00) Deanna Campbell, Public Comment
Ms. Campbell stated that this action is a regulatory taking of her property rights. She stated the zoning
map is arbitrary. She stated there is no real identified problem.
09:19:54 PM (03:21:43) Jeff Fick, Public Comment
Mr. Fick has had a positive experience with his next door STR. He discussed more negative experiences
with nearby long-term rentals. He encouraged rejection of the ordinance.
09:23:04 PM (03:24:53) Fiona Buckley, Public Comment
Ms. Buckley owns a Type 2.5, she reiterated that whatever the Commission does will have consequences.
She asked that the Commission not pass an oppressive policy.
09:24:54 PM (03:26:43) Sam Mitchell, Public Comment
Mr. Mitchell discussed problems experienced with STRs, though not critical, are still a trend.
09:28:21 PM (03:30:10) Marjorie Smith, Public Comment
Ms. Smith discussed an ADU she built a decade ago. She discussed her successful STR and her donation of
her space to the opera.
09:31:33 PM (03:33:22) Patrick Dennehy, Public Comment
Mr. Dennehy stated the problem seems only anecdotal.
09:32:58 PM (03:34:47) Jason Delmue, Public Comment
Mr. Delmue discussed his STRs. He stated STRs benefit downtown. He asked the Commission to allow
Type 3s in R-2, and Type 2s in R-1. He discussed the unjust preference provided to R-1.
09:36:29 PM (03:38:18) Jen Patterson, Public Comment
Ms. Patterson discussed their CUP for their STR, and the process they went through. She discussed the
lack of documented problems with her STR. She discussed her individual property rights.
09:40:22 PM (03:42:11) Alan Hooker, Public Comment
Mr. Hooker discussed the value of neighbors.
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09:41:51 PM (03:43:40) Cleo Lodge, Public Comment
Ms. Lodge stated this is a simple matter of property rights.
09:42:49 PM (03:44:38) Sharon Lodge, Public Comment
Ms. Lodge is concerned about this ordinance, as the legislature doesn’t want regulations like these. She
stated that STRs do not fall under the Landlord Tenant Act. She also stated it is a property rights issue.
09:46:10 PM (03:47:59) Questions of Staff
CR Mehl asked how long Missoula’s ordinance has been in place.
City Attorney Sullivan noted that each Commission must make specific findings on the zoning criteria. He
stated that the Interim Ordinance will expire on August 8th, and explained what would happen if no
decision is made by that time. He stated the Interim Ordinance can be extended by 6 more months only.
09:49:42 PM (03:51:31) Motion that having reviewed and considered the proposed ordinance, public
comment, recommendation from the Zoning Commission, and all the information presented, I hereby
adopt the findings presented in the staff report for application 17185 and move to provisionally adopt
Ordinance 1974, Amending the Bozeman Municipal Code to Regulate Short Term Rentals.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Cynthia Andrus: 2nd
09:50:13 PM (03:52:02) Discussion
CR Krauss isn’t sure this is better than what they had before.
09:51:25 PM (03:53:14) Amendment to the Motion to allow Type 2 in R-1.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Cynthia Andrus: 2nd
09:51:44 PM (03:53:33) Discussion
CR Krauss stated that this is something that could be allowed.
DM Andrus agrees with the amendment.
The Commission clarified CR Krauss’s intent in detail.
09:59:37 PM (04:01:26) Meeting Extended
Mayor Taylor extended the meeting to 10:30 PM.
09:59:40 PM (04:01:29) Discussion
Mayor Taylor discussed neighborhood character. He discussed the amount of public discussion on this
issue the past year. He stated he wants this part of a CUP.
CR Krauss now just wants to go back to CUPs and vote against this ordinance.
CR Mehl stated that the CUP process didn’t work for this. He discussed stability in R-1 as important.
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Mayor Taylor spoke of the problems of the CUP process.
CR Krauss stated this has always been split according to zoning.
CR Pomeroy stated the majority of comment is that Bozeman is expensive, and STRs provide income.
She noted enforcement tools we already have.
Mayor Taylor discussed maintaining neighborhood character.
10:20:12 PM (04:22:01) Vote on the Amendment to the Motion to allow Type 2 in R-1. The amendment
failed 2-3.
Commissioner - Jeff Krauss: Motion
Deputy Mayor - Cynthia Andrus: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Disapprove
Commissioner - Chris Mehl: Disapprove
Commissioner - I-Ho Pomeroy: Disapprove
10:20:34 PM (04:22:23) Amendment to the Motion to allow short term rentals including Types 1, 2,
and 3 in all zones.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Chris Mehl: 2nd
10:21:09 PM (04:22:58) Discussion
CR Pomeroy stated this is a cheap way to make money.
CR Mehl stating that neighborhood protection is a gross oversimplification of the issue. He does not
support the amendment.
DM Andrus does not support the amendment, as it’s more than an economic discussion.
CR Pomeroy stated that we need to save farmland and open spaces, so let open houses be used.
10:24:55 PM (04:26:44) Amendment to the Motion to allow short term rentals including Types 1, 2,
and 3 in all zones. The amendment failed 1-4.
Commissioner - I-Ho Pomeroy: Motion
Commissioner - Chris Mehl: 2nd
Deputy Mayor - Cynthia Andrus: Disapprove
Commissioner - Jeff Krauss: Disapprove
Mayor - Carson Taylor: Disapprove
Commissioner - Chris Mehl: Disapprove
Commissioner - I-Ho Pomeroy: Approve
10:25:11 PM (04:27:00) Discussion
CR Krauss asked to discuss his future amendments at a future date.
Mayor Taylor discussed allowing Type 2 and possibly Type 3 in NEHMU.
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10:27:08 PM (04:28:57) Amendment to the Motion to treat NEHMU as R-3 instead of R-2 for the
purposes of short-term rentals.
Commissioner - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
10:27:20 PM (04:29:09) Discussion
Mayor Taylor discussed the amendment.
CR Pomeroy asked for clarification on the amendment.
10:29:45 PM (04:31:34) Vote on the Amendment to the Motion to treat NEHMU as R-3 instead of R-2
for the purposes of short-term rentals. The amendment passed 5-0.
Commissioner - Chris Mehl: Motion
Commissioner - Jeff Krauss: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Approve
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
10:30:05 PM (04:31:54) Motion and Vote to extend the meeting for 15 minutes for purposes of
discussion. The motion passed 4-1.
Commissioner - Chris Mehl: Motion
Commissioner - I-Ho Pomeroy: 2nd
Deputy Mayor - Cynthia Andrus: Approve
Commissioner - Jeff Krauss: Disapprove
Mayor - Carson Taylor: Approve
Commissioner - Chris Mehl: Approve
Commissioner - I-Ho Pomeroy: Approve
10:30:42 PM (04:32:31) Discussion
DM Andrus stated that the Commission has missed the mark, and is looking at the big picture. She
discussed a potential end of year decision with a cap. She doesn’t know enough to make a good
decision.
CR Mehl reiterated her interest in a density cap.
CR Krauss discussed making changes with the UDC. He discussed looking further at CUPs and where
they’re appropriate. He discussed the affordability problem and housing stock.
CR Pomeroy stated that she thinks differently on this subject than the rest of the Commission.
10:42:53 PM (04:44:42) Meeting Extended
Mayor Taylor extended the meeting until 10:50 PM.
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10:43:08 PM (04:44:57) Discussion
Mayor Taylor discussed the process of continuing the meeting/discussion to a future date. He discussed
noticing the extension at the same time to give choices. The Commission discussed their options.
10:50:23 PM (04:52:12) Meeting Extended
Mayor Taylor extended the meeting to 10:55 PM.
10:50:27 PM (04:52:16) Discussion
The Commission continued the discussion on timing. June 22nd was decided as the special meeting.
10:54:12 PM (04:56:01) Mayor Taylor continued this item and discussion to June 22, 2017 at 6:00 PM.
I. 10:54:23 PM (04:56:12) FYI/Discussion
J. 10:54:40 PM (04:56:29) Adjournment
Mayor Taylor adjourned the meeting at 10:54 PM.
___________________________________
Carson Taylor
Mayor
ATTEST:
___________________________________
Robin Crough
City Clerk
PREPARED BY:
___________________________________
Robin Crough
City Clerk
Approved on: ___________________________________
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