Loading...
HomeMy WebLinkAbout05-22-17 City Commission Packet Materials - C5. NOA to JR Civil for East Peach Street Reconstruction 1 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Brit Fontenot, Director of Economic Development SUBJECT: Recommended Bid Award to JR Civil, LLC, Billings, Montana, for the reconstruction of East Peach Street within the Northeast Urban Renewal District as part of projects approved with the Northeast Urban Renewal District bond proceeds MEETING DATE: May 22, 2017 AGENDA ITEM TYPE: Consent RECOMMENDATION: Authorize the Interim City Manager to sign the Notice of Award to JR Civil, LLC for the total bid schedules 1 – 5 in the amount of $856,246.92 for the reconstruction of East Peach Street. BACKGROUND: Improvements to East Peach Street referenced in this memo are part of the Northeast Urban Renewal Districts plans to complete as many of the five approved projects as possible with the available bond funding which will total approximately $1.4 million dollars. Please reference the following documents for additional background information: 1) November 21, 2016 City Commission Packet Material - Resolution 4732 a. November 21, 2016 City Commission meeting minutes 2) December 19, 2016 City Commission Packet Material - Resolution 4734 a. December 19, 2016 City Commission meeting minutes 3) April 3, 2017 City Commission Packet Material - Resolution 4794 a. April 3, 2017 City Commission meeting minutes (DRAFT) Approved Resolution 4734 list the bond eligible projects as: 1) Reconstruction of East Tamarack Street; 2) Reconstruction of East Peach Street; 3) Reconstruction of North Ida Avenue; 4) Reconstruction of Front Street; and 5) Reconstruction of East Aspen Street and construction of a pedestrian bridge. 89 2 The East Tamarack reconstruction project is delayed to FY19 to align with the FY19 CIP Front Street Interceptor project. Portions of infrastructure scheduled for replacement are located under East Tamarack. Attached are; 1) a copy of the signed bid tabulation sheet dated May 2, 2017, 2) Recommended Notice of Award letter dated May 9, 2017 and 3) the Notice of Award dated May 10, 2017 for the above referenced project. (Exhibits 1 – 3) The project generally involves reconstructing East Peach Street from 62 feet west of North Church Street to the intersection of East Peach with North Plumb and East Avocado Streets. Additionally, the street reconstruction includes replacement or improvement of existing water main, sanitary sewer main and stormwater facilities. (Exhibit 4) Bids for the above-referenced project were opened on May 2, 2017. Four bids were submitted. After the bids were opened and evaluated, it was determined that JR Civil, LLC of Billings, Montana is the lowest most responsible bidder in the amount of $856,246.92. UNRESOLVED ISSUES: None ALTERNATIVES: Disapprove the bid award. FISCAL EFFECTS: The total East Peach Street reconstruction project cost is $856,246.92: 1) $663,189.98 will be paid for the street reconstruction from the Northeast Urban Renewal District bond, 2) $56,519.56 will be paid from the water fund, 3) $120,157.15 will be paid from the sewer fund and 4) $16,380.23 will be paid from the stormwater fund. Attachments: 1) Bid Tabulation; 2) Award Recommendation; 3) Notice of Award; and 4) Map of the proposed project area. Report compiled on: 5/11/17 90 91 92 93 95 EJCDC C-510 Notice of Award Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute. Page 1 of 1 Notice of Award Date: May 10, 2017 Project: EAST PEACH STREET RECONSTRUCTION Owner: CITY OF BOZEMAN, MT Owner's Contract No.: N/A Contract: EAST PEACH STREET RECONSTRUCTION Engineer's Project No.: 16417103 Bidder: JR CIVIL, LLC Bidder's Address: 536 Kathy Lane, Billings, MT 59105 307-752-7003 You are notified that your Bid dated May 2, 2017 for the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for the Total Work Bid for the Above Project. The Contract Price of your Contract is EIGHT HUNDRED FIFTY-SIX THOUSAND, TWO HUNDRED FORTY-SIX AND 92/100 Dollars ($ 856,246.92). Five (5) copies of the proposed Contract Documents (except Drawings) accompany this Notice of Award. TBD sets of the Drawings will be delivered separately or otherwise made available to you immediately. You must comply with the following conditions precedent within [15] days of the date you receive this Notice of Award. 1. Deliver to the Owner five (5) fully executed counterparts of the Contract Documents. 2. Deliver with the executed Contract Documents the Contract Security Bonds as specified in the Instructions to Bidders, General Conditions, Supplementary Conditions and Special Provisions. 3. Other conditions precedent: Deliver the required Certificate(s) of Insurance as specified in the Supplementary Conditions and Special Provisions. Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited. Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Contract Documents. Owner By: Authorized Signature Title 96 97