HomeMy WebLinkAboutParkingMgrRptMay2017Exhibit7 1
BOZEMAN PARKING COMMISSION
Parking Program Manager's Report
Date: May 11, 2017
To: Bozeman Parking Commission
From: Ed Meece, Parking Program Manager
An update of major developments, in April, includes:
• Parking Services has implemented the 'email notification'for completion of the administrative appeals process,
to speed citizen notification of the outcome.The goal is to help citizens avoid late fees.This new step, and the
accompanying language was developed with the City Attorney's Office.
• The PPM and Big Sky Western Bank executed a Letter of Agreement on the pilot'space sharing' program;
signage and enforcement is expected by June V.
• The RFP for purchase of garage and enforcement equipment released on April 23`d, all bids are due by May 16tn
• The PPM participated as a panelist in a policy discussion with the Bozeman City Commission regarding the
proposed changes to Mid-Town parking requirements at their May V meeting.The City Commission asked staff
to prepare a draft ordinance, implementing"No parking minimums in the B-2M" by the end of June.The PPM
will stay engaged with the policy team, as this process moves forward.
• BPC Resolution 2017-02 will be forwarded to the Bozeman City Commission,along with a staff memorandum
and City Commission Resolution 4798 increasing the Residential Parking Permit fee to$20 annual. Resolution
4798 is expected to be considered by the City Commission at their May 15tn regular meeting.
• The Temporary On Street Parking Permit guidelines have been implemented, at the$10 daily fee amount.A
memo and increased fee resolution is being prepared and will be to the Bozeman City Commission in June.
• The PPM is coordinating applications from Mobile Vendors (truck based)for the reservation of parking spaces
within the Downtown area.This involves the vendors completion of an Assembly Permit from the Public Works
Department($35), and reimbursement to the PSD for the costs of blocking off the requested spaces on the
requested day($17+).The PPM has processed three Mobile Vending Reservation requests in the last thirty days.
• Through the interim City Manager, Dennis Taylor,the PSD has developed a relationship with the Parking Services
Division of the City of Eugene, Oregon.This relationship is already serving as catalyst for new practices in our
operations, likewise we are providing Eugene with new methods and procedures as well.
• PEO Brenda Reynolds completed her service with the PSD on April 301n, and PEO Thomas Green will do the same
on May 121n.An advertisement for these positions has been posted, and initial screening of applications will
begin soon after May 11tn
• The PPM continues to work with the Economic Development and Community Development departments to
revise the Cash In Lieu fee amounts, and revise certain operational procedures for the CIL program.A memo and
resolution proposing increases to the existing Cash In Lieu fees will be to the Bozeman Parking Commission at
the regular June Meeting.
• PSD staff, with assistance from Alicia Kennedy in the City Manager's Office, have redesigned the Parking Services
pages for the new City of Bozeman website.The new website goes LIVE on May 30, 2017.
• The PPM is working to assemble a draft report, in coordination with multiple city departments, for review by the
Bozeman Parking Commission and submittal to the Bozeman City Commission regarding potential parking
2
enhancements that might be made to neighborhood streets near the proposed Black/Olive development.A
draft report will be presented to the Bozeman Parking Commission at the regular June meeting.
FY 18 Budget Prep Process
At this point, no further FY 18 budget prep activities have been undertaken by the PPM.
Financial Update
Revenues for the fiscal year are at 132% (w/out TIFD funds), with the highest performing sources being Surface Lot
Permits(119%),Garage Permits(159%),and Citation Revenue (111%).
Expenditures for the fiscal year are at 102.47•0 (w/out TIFD funds). This is despite the fact that the Finance Department
rectified a $20,000 error, to the Parking Fund's favor, in the Administration — Personnel accounts. Several factors are
contributing to the budget overage:
• Insurance—higher than budgeted property/liability premium costs(+$4000)
• Citation Processing—as citations issued/collected increase, our processing costs with Duncan increase (+$5000)
• Increased Postage Costs—reflective of greater citation activity(+$1000)
• Departure Pay Out—costs of paying out the leave for departing employee#1($2200)
• Miscoded Invoices —Some invoices intended for the TIFD funds may have been applied to operating accounts.
(approximately$12000)
I continue to investigate expenditure line items, and will relay additional information as it becomes available.
This May 2017 report includes a fund balance statement, created by the Finance Department, that demonstrates the
overall condition of the Parking Services Division—Enterprise Fund.As of 511117,the PSD-Enterprise Fund had an Ending
Fund Balance of$465,482.00.
New Developments (land use)— No updates available from the Planning Department at this time.
Announced:
Broadway& Mendenhall—5 story; ground level parking, 2 levels commercial, 2 levels residential. No application.
In Concept Review:
101 W. Lamme—28 dwelling units with on site parking; no application received.
Concept Review Completed:
Wallace&Olive—Mixed use development, all parking requirements met on site; no formal application.
Active:
Black/Olive—5 story; Mixed use development. 57 dwelling units, 37 on-site parking spaces; Car Share program.
Further Information:
PROJECTED ACTUAL
STRATEGY DESCRIPTION COMPLETION COMPLETION COMMENTS
Formalize the guiding principles
as policies within the parking and Adopted by the BPC in
1 itransporation system plan. Aug-16 8/2016.
Adopt the 85%rule as the
standard for measuring
performance of the parking
supply and triggering specific Adopted by the BPC in
2 management strategies. Aug-16 8/2016.
PPM attending DRC
Strengthen the role of the meetings;PPM meeting
Parking Manager and the Parking with staff from both CD and
Services Division-to better ED on a regular basis;PPM
integrate with the Community reviewing pending projects
Development and Economic for opportunity to provide
3 Development planning. On-Going On-Going meaningful input.
Establish a policy for adjusting Adopted by the BPC in
4 rates(on and off-street) j Mar-17 3/2017
As part of FY 18 budget
process,the PPM will be
working with Finance
Establish a Capital Maintenance Department to create this
5 Reserve Fund Jul-16 On-going fund.
04/18/17 PPM submitted a
draft CIL Certificate to the
City Attorney for review,
PPM is preparing to create
!CIL Cert's for all historically
:approved CIL payments,
;and implement an effective
CIL authorization process
going forward;April 2017,
PPM is consulting with Eco
Dev dept.and local
expertise to finalize a CIL
calculation that allows for
TBD(more precise an updated CIL payment
Re-evaluate and restructure date in near amount to be proposed to
6 current cash-in-lieu program. future?) On-going BPC and BCC.
I PPM is working with the
COB's internal'parking
team'to develop the best
Re-evaluate code-based parking poicy response and timing
7 minimum requirements. TBD On-going on this matter.
Re-evaluate and clarify the PPM is working with the
1purpose and intent of the COB's internal'parking
currentto o M-regart more-precise team-to la - st
Special Improvement District# date in near poicy response and timing
8 565. future?) ion this matter.
I
First data collection efforts,
following the Strategic
Parking Management Plan,
are scheuled for Spring and
Fall 2017;CC approved
contract with WTI in Feb.
2017;PPM has coordination
Develop a reasonable schedule mtg.with WTI on 4/4/17;A
of data collection to assess manual occupancy count of
performance,including an Ithe parking garage will
accurate on and off street occurr week of 3/27/17;
inventory(public and private) May 2017,WTI spring 2017
and an occupancy/utilization (data collection effort has
10 analysis. 6/1/17&10/1/17 On-going begun.
i
Identify off street shared-use The'pilot'space sharing
opportunities based on data agreement with Big Sky
from Strategy 10.Establish goals western Bank has been
for transitioning employees, finalized through signed
begin outreach to opportunity Letter of Agreement--
sites,negotiate agreements,and impimentation in June
11 assign employees to facilities. On-going On-going 2017.
I
RFP is in research process,
with a DRAFT expected for
stakeholder revision in late
February;Vendor demo(T2)
and visit to MSU Parking
Dep.In Feb.2017;DRAFT
RFP issued 3/14/17.Expect
advertisement by mid-April;
Upgrade the access/revenue RFP issued on 4/23/17—all
control system at the Bridger submittals are due on
15 Garage. 6/30/2017 On-going 5/16/17.
Install a vehicle counter system RFP issued on 4/23/17—all
at Bridger Garage and at the submittals are due on
16 Surface lots. 6/30/2017 On-Going 5/16/17.
E:7April 2017 Financial Summary(as of 5/3/17)
—_
FY 17 FY 17 EARNED
REVENUE BUDGET ACTUAL YTD
Parking Lot Permits $23,229.00 $27,665.00 119.10%
Garage Permits $206800:A0 $333,&29. 0 156 81
Garage-Transient Revenue $75,500.00 $62,820.00 83.21%
Garage Validation Coupons $3,000.00 $4,191.00 139.70%
Residential Nghbd.Permits $12,905.00 $14,240.00 110.34%
Employee Ngbad. Permits $1,855.00 $2,100.00 113.21%
Visitor Ngbad. Permits $10,210.00 $10,690.00 104.70%
Admin/Late Fees $42,000.00 $54,389.00 129.50%
Boot Fees $1,500.00 $2,550.00 170.00%
Citation Revenue $240,000.00 $266,937.00 111.22%
Misc. Revenue $0.00 $32,441.00 N/A
Rents/Royalties/Other $2,000.00 $617.00 30.85%
Interest Income $0.00 $586.00 N/A
Loan Interest $0.00 $685.00 N/A
Refunds& Reimbursements $0.00 $2,401.00 N/A
Collection Fees $1,000.00 $19,424.00 1942.40%
Transfer Other Funds(TIFD) $165,000.00 $165,000.00 N/A
TOTAL(w/TIFD Transfer) $778,199.00 $980,365.00 125.98%
TOTAL (w/out TIFD Transfer) $613,199.00 $815,365.00 132.97%
FY 17 FY 17 SPENT
EXPENDITURE BUDGET ACTUAL YTD
Admin- Personnel $80,381.00 $57,925.00 72.06%
Admin --Operating $134,956.00 $134,489.00 99.65%
Admin --Capital $165,000.00 $9,378.00 5.68%
Enforcement-- Personnel $197,953.00 $167,339.00 84.53%
Enforcement--Operating $52,841.00 $24,529.00 46.42%
Enforcement--Capital $10,000.00 $191,868.00 N/A
Garage-- Personnel $38,617.00 $29,556.00 76.54%
Garage--Operating $171,300.00 $97,277.00 56.79%
Garage--Capital $0.00 $0.00 N/A
TOTAL(w/Admin Capital -TIFD) $851,048.00 $712,361.00 83.70%
TOTAL(w/out Admin Capital-TIFD) $686,048.00 $702,983.00 102.47%
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