HomeMy WebLinkAbout05-03-17 City Commission Packet Materials - A1. Final Draft of Position Description-Class SpecCommission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM:Dennis M. Taylor
Interim City Manager
SUBJECT:Final draft of position description/class specification discussion
MEETING DATE: May 3, 2017
AGENDA ITEM TYPE: Action
RECOMMENDATION: Consider the Interim City Manager’s recommendations and provide direction regarding the preparation of a draft city manager position description and class specification.
SUGGESTED MOTION: I move to direct the Interim City Manager to work with the
successful executive search firm recruiter and the Human Resources Director to draft an updated city manager position description and class specification to present to the City Commission for discussion, review and approval.
BACKGROUND: The City Commission and the Human Resources Director discussed the
methods and processes for updating the city manager position description and class specification at their April 20, 2017 meeting regarding the City Manager recruitment and selection process. At that meeting the City Commission voted to contract with a professional executive search firm
that specializes in conducting executive searches to assist the City Commission with the city
manager recruitment and selection process. The City Commission also discussed a variety of
methods for reviewing the key duties and responsibilities of the next City Manager, updating the City Manger position description and the City’s City Manager class specification.
UNRESOLVED ISSUES: The Interim City Manager and the Human Resources Director
solicited proposals from firms that specialize in providing executive search assistance. Proposals
will be submitted to the Human Resource Director for consideration by May 5, 2017. The Interim City Manager, the Assistant City Managers and the Human Resource Manager will review and select a recommended firm and prepare a draft contract for City Commission action
at a subsequent Commission meeting.
ALTERNATIVES: As suggested by the City Commission.
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FISCAL EFFECTS: Unknown at this time.
Attachment:
City Manager class specification
ICMA Guidelines for Selecting a Local Government Administrator
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City of Bozeman, Montana
Class Specification
This is a class specification and not an individualized job description. A class specification defines the
general character and scope of responsibilities of all positions in a job classification, but it is not
intended to describe and does not necessarily list every duty for a given position in a classification.
Class Title
City Manager Class Code Number 1150
General Statement of Duties
Directs the City’s organizational, leadership, management, budgetary, and administrative operations
in accordance with policies and procedures set forth by the City Commission; performs directly
related work as required.
Distinguishing Features of the Class
The principal function of an employee in this class is to lead the City’s organizational and
administrative operations in accordance with established policies set forth by the City Commission,
including overseeing all long range forecasting and planning for the City. The work is performed
under the direction of the City Commission, but extensive leeway is granted for the exercise of
independent judgment and initiative. Supervision is exercised over the Assistant City Managers,
City Attorney, and other program administrators and administrative support personnel. The nature of
the work performed requires that an employee in this class establish and maintain effective working
relationships with the City Commission, other elected City officials, Department and Division heads,
supervisory personnel, employees, government officials, and the general public. The principal duties
of this class are performed in a general office environment.
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Examples of Essential Work
(Illustrative Only)
• Serves as the Chief Administrative Officer for the City in executing prescribed ordinances,
resolutions, and regulations;
Effectively communicates vision, mission, and values to the organization, and leads to those
standards.
• Oversees long range forecasting and planning for the City, including conferring with
landowners, developers and business interests to forecast potential building and infrastructure
needs, reviewing and revising long range facilities and master plans, forecasting and
designing implementation strategies for future work force and capital needs, forecasting
future economic conditions, and developing appropriate financial strategies and long range
plans to ensure the health of the City;
• Provides effective public education and relations for the City, including participating in
various civic, neighborhood, political, recreational, and social meetings, preparing and
presenting public information presentations, meeting with citizens to resolve issues, planning
and preparing public information campaigns, and coordinating activities with Federal, State,
and City agencies, the University and Hospital, and the Economic Development Corporation;
• Provides organizational leadership to ensure effective and lawful business practices in
accordance with legislative direction, including providing quality training and organizational
growth opportunities for a maturing and stable work force, and recommending and seeking
policy direction from the Commission as required;
• [BJ1]Conducts meetings and workshops to maximize communications and cooperation
between City departments and divisions, and clarifies policies established by City officials;
• Analyzes and evaluates the effectiveness of City operations, services, programs, and reports
findings and recommendations for improvements to elected City officials and the City
Commission;
• Advises City officials regarding cooperative efforts with government units, public/private
sector partnerships, privatization efforts, consolidation of services, and related issues;
• Directs, supervises, motivates, trains, and evaluates the work performance of subordinate
staff;
• Plans, directs, leads and supervises the City’s organizational, management, administrative,
and financial operations to ensure all operations are conducted in accordance with
established ethical standards;
• Confers with City elected officials and appointed Department and Division heads and other
supervisory personnel to discuss, identify, and assess their organizational, management,
administration, budget and financial problems and needs, and performance effectiveness;
• Identifies costs, timing, and other key issues involved in meeting the City’s determined goals;
• Organizes special task forces and projects to address City problems and needs as directed and
authorized;
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• Develops recommendations for enhancing the City’s operations and services in collaboration
with the City Commission, City officials, and Department and Division heads;
• Recommends and oversees implementation of City policies, rules, and regulations;
• Develops the annual City financial plan and budget in accordance with established policies,
including submitting annual operating and capital budgets and monitoring monthly
expenditures;
• Develops short-range and mid-range operational and financial plans for the City;
• Provides assistance to City officials in developing programs and coordinating
intergovernmental policies, programs, and operations;
• Plans, organizes, and directs capital improvement programs and works with Assistant City
Managers and Department heads to analyze space, furniture, and equipment requirements for
modernizing City functions and operations;
• Develops and revises a ten year strategic plan;
• Develops and revises a five year business plan;
• Attends meetings, conferences, and workshops as requested and authorized;
• Performs other duties consistent with the role and function of this classification.
Required Knowledge, Skills and Abilities
• Comprehensive knowledge of management, organization, and administrative theories, and
principles;
• Comprehensive knowledge of the organization, functions, and methods of operation of the
City’s legislative body, executive staff, and operational departments;
• Comprehensive knowledge of the laws, ordinances, and regulations underlying City
government, including State and City Codes, administrative regulations and IMCA Code of
Ethics;
• Comprehensive knowledge of City government finance and administration, including State
and National laws affecting the operations of the City;
• Ability to listen and understand the personnel and organizational needs of City department
and division heads, and other supervisory personnel;
• Ability to provide effective leadership, motivation, management, coordination, supervision,
and evaluation of others;
• Ability to effectively exercise interpersonal communications and persuasion;
• Ability to effectively promote team and organization building, goal development, and project
follow-through;
• Ability to plan, organize, and evaluate the work of others;
• Ability to instruct and motivate others to learn new practices and procedures to accomplish
work objectives;
• Ability to establish and maintain effective working relationships with the City Commission,
City officials, the Assistant City Manager, Division and Department heads and other
supervisory personnel, other City employees, government officials, and the general public;
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• Ability to communicate effectively with others, both orally and in writing, using technical
and non-technical language;
• Ability to understand and follow oral and/or written policies, procedures and instructions;
• Ability to prepare and present accurate and reliable reports containing findings and
recommendations;
• Ability to operate a personal computer using standard or customized software applications
appropriate to assigned tasks;
• Ability to use logical and creative thought processes to develop solutions according to
written specifications and/or oral instructions;
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under
the pressure of time-sensitive deadlines;
• Ability and willingness to quickly learn and put to use new skills and knowledge brought
about by rapidly changing information and/or technology;
• Ingenuity and inventiveness in the performance of assigned tasks.
• Consistently performs assignments in accordance with the City’s Core Values of Integrity,
Leadership, Service and Teamwork.
Acceptable Experience and Training
• Master’s Degree in Public Administration, Business Administration, or a closely related
field; and
• Extensive (7-10 years) experience in management, preferably in the public sector at the local
level of any government; or
• Any equivalent combination of experience and training which provides the knowledge, skills
and abilities necessary to perform the work.
Required Special Qualifications
• Offers for employment conditional upon satisfactory completion of appropriate post
conditional offer process;
• Must complete a Financial Disclosure form as a condition of employment;
• Successful candidate must reside within the Bozeman City limits by no later than the date of
his/her first performance evaluation which is anticipated to occur twelve (12) months from
the date of initial employment.
Essential Physical Abilities
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• Sufficient powers of speech, hearing, or other communication capabilities, with or without
reasonable accommodation, to enable the employee to communicate effectively;
• Sufficient vision or other powers of observation, with or without reasonable accommodation,
to enable the employee to review a wide variety of material in both electronic and hardcopy
form;
• Sufficient manual dexterity, with or without reasonable accommodation, to enable the
employee to operate a personal computer, telephone, and related equipment;
• Sufficient personal mobility and physical reflexes, with or without reasonable
accommodation, to enable the employee to efficiently function within an office environment
and have easy access to a variety of sites throughout the City.
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