HomeMy WebLinkAbout17- Amendment 1 to PSA - Robert Peccia and Associates - Durston and Cottonwood Roads Improvements ProjectAmendment No.1 to Professional Services Agreement
for Durston and Cottonwood Roads Improvements Proiect
THIS AGREEMENT is made as of this aD�'_ day of W fy0_t l+ 2017,
between THE CITY OF BOZEMAN, a Municipal Corporation, Bozeman, Montana, herein referred
to as OWNER and Robert Peccia and Associates. Helena, Montana 59604, an Engineering Consulting
Firm of Bozeman, Montana, herein referred to as ENGINEER.
WHEREAS, the parties have entered into a Professional Services Agreement dated January 5,
2015, herein referred to as Original Agreement for professional engineering services; and
WHEREAS, the parties desire to further amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
The conditions and provisions set forth in the attached EXHIBIT A (Scope of Services) and
EXHIBIT B (Fee Proposal) are hereby incorporated in and made part of this Agreement.
ARTICLE 1 - ENGINEERING SERVICES
I.I. The detailed description of the specific project components is described as follows:
This project amendment is the preliminary and final design phase for improvements to Baxter Lane
from east of Harper Puckett to east of Ferguson Avenue.
1.2. The scope of services under this contract is set forth in this agreement and the attached EXHIBITS.
4.2 PRELIMINARY DESIGN PHASE
After acceptance of the pre -design report and receipt of written authorization to proceed with the Preliminary
Design Phase, ENGINEER shall:
4.2.1. In consultation with OWNER determine general scope, extent and character of the Project.
4.2.2. ENGINEER shall then prepare a Preliminary Design Report, preliminary plans and
specifications and a written description for the Project.
4.2.3. Preliminary Design Report: Specific items to be addressed in the design report will include, but
not be limited to:
4.2.3.1. Summary of construction requirements with appropriate drawings for each task
included in the project.
4.2.3.2. Plans for providing water and sewer services for affected properties during
construction.
4.2.3.3. Summary geotechnical report for specific tasks, if needed.
4.2.3.4. Special design considerations for Project tasks with conditions not covered in standard
construction methods or specifications.
4.2.3.5. A traffic control plan for each project task, if necessary.
4.2.4. Design and Construction Survey: The ENGINEER shall conduct a design field survey of the
project areas, as necessary, for locating existing utilities (such as gas, power, telephone, TV cables,
water and sewer lines, irrigation facilities, fences, and approach driveways), existing right-of-way and
easements, and making measured drawings of or investigating conditions of existing facilities. The
ENGINEER shall provide suitable horizontal and vertical reference control points for the construction
phase.
4.2.5. Permits and Rights -of -Way: The ENGINEER shall obtain approved permits, h6eflSeS, aFid/O
easement agreements lw :.` owners and from r_.._±� ,,;y ether
agencies or entities requiring similar
approvals prior to bidding. These approvals will be coordinated with the OWNER and will be made on
easement and permit documents approved by the OWNER. Information and easement descriptions
provided in the Basic Engineering Services will be based on data available from design surveys and
courthouse records.
4.2.6. Geotechnical Explorations and Analysis: The ENGINEER shall conduct such geotechnical
explorations and analysis as necessary for project design and bidding. A geotechnical report will be
prepared with recommendations relating to conditions pertinent to the design and construction of the
Project. Subsurface information will be obtained by reviewing any existing geotechnical data available
and using additional backhoe test pits and soil borings as necessary.
The ENGINEER shall furnish copies of a geotechnical report as requested to OWNER for use by
OWNER and Contractors, and review the results of the report with Contractors in a pre-bid meeting.
The report is to be prepared for design purposes; ENGINEER will not be responsible if it is used by
others for other purposes.
4.2.7. Preliminary Plans and Specifications. Prepare preliminary construction plans and specifications
with information which addresses the special features of each project task.
4.2.8. Based on the information contained in the preliminary design documents, ENGINEER will
submit a revised opinion of probable Total Project Costs to the OWNER.
4.2.9. ENGINEER shall prepare and furnish complete paper and electronic copies of preliminary
bidding documents and design report as requested to OWNER and at the same time furnish copies as
directed by OWNER to agencies and/or parties having regulatory responsibilities or direct financial
participation in any part of the Project; provide any technical criteria, written descriptions and design
data necessary for securing permits or approval from authorities having jurisdiction to review and
approve the design, and assist owner in securing such approvals; and review documents in person with
OWNER and review authorities, and, if necessary, conduct a plan -in -hand site review. All changes
agreed to between ENGINEER and OWNER will be noted in a memorandum from the ENGINEER to
the OWNER and incorporated into the final plans and specifications.
The Preliminary Design Phase will be completed and submitted within 90 calendar days following written
authorization from OWNER to ENGINEER to proceed with that phase of services.
4.3 FINAL DESIGN PHASE
After written authorization to proceed with the Final Design Phase, ENGINEER shall:
4.3.1. On the basis of the accepted Preliminary Design documents and the revised opinion of probable
Total Project Costs, prepare for incorporation in the Contract Documents final drawings and Technical
Specifications of sufficient detail to show the general scope, extent and detailed character of the work to
be furnished and performed by the Contractor(s) suitable for use in the project bidding and construction.
4.3.2. Advise OWNER of any adjustments to the latest opinion of probable Total Project Costs caused
by changes in general scope, extent or character or design requirements of the Project or Construction
2
Costs. Furnish to OWNER a revised opinion of probable Total Project Costs based on the Drawings
and Specifications.
4.3.3. Prepare for review and approval by OWNER, its legal counsel and other advisors, contract
agreement forms, general conditions and supplementary conditions, and (where appropriate) bid forms,
invitations to bid and instructions to bidders, special provisions, technical specifications, and standard
drawings, and other related contract documents in conformance with the latest edition of the Montana
Public Works Standard Specifications (MPWSS) and City of Bozeman Modifications to MPWSS
adopted by the City of Bozeman.
4.3.4. Furnish OWNER six copies and an electronic copy of the Contract Documents (including
design drawings, specifications and contracts).
The Final Phase will be complete and submitted within 30 calendar days following written authorization from
OWNER to ENGINEER to proceed with that phase of services.
ARTICLE 6 - COMPENSATION FOR ENGINEERING SERVICE
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
6.1.1 Past. The OWNER shall for design phase services performed as Basic Engineering
Services under section 4.2 and 4.3 of this agreement pay a total sum in the amount of
$ 134,800.00 for such services.
6.1.2 Payment Schedule. Total cumulative payments for the design phase engineering services
(section 4.3) shall not exceed the following ceilings:
$13,480.00 (10 % of design fee) until the Pre -design Investigation and Preliminary Design Report have
been submitted to the OWNER.
$67,400.00 (50% of design fee) until the Preliminary Plans and Specifications have been submitted to
the OWNER and review authorities.
$121,320.00 (90% of design fee) until the Final Plans and Specifications have been submitted to the
OWNER and review authorities.
6.1.3 General. Engineer shall submit monthly statements for services rendered. The statements shall
be based upon Engineer's estimate of the proportion of the total services actually completed at the time
of billing, subject to any limitations on Payments based on completion of tasks or specific retainage
requirements pursuant to the payment provisions of the Agreement.
6.1.4 Reimbursable Expenses. Only those expenses specifically identified for payment under section
6.2 of the original Agreement are reimbursable. All other design related expenses are included in the
Lump Sum Payment for the Basic services (4.3) and are not separately reimbursable. Additional
Services specifically identified under the scope of design services for payment under 6.1 are not
separately reimbursable.
ARTICLE 7 - MEANING OF TERMS
7.3 DIRECT LABOR COSTS
Direct Labor Costs used as a basis for payment mean the actual salaries and wages paid to all ENGINEER's
personnel engaged directly on the Project, including, but not limited to, engineers, architects, surveyors,
designers, drafters, specification writers, estimators, other technical and business personnel; but does not include
indirect payroll related costs or fringe benefits. For the purposes of this Agreement the principals and
employees of the ENGINEER maximum billable Direct Labor Costs are:
Principal
$66.50/how•
QA/QC Reviewer
$58.03/hour
Project Manager
$50.21/hour
Design Engineer
$44_91/hour
Staff Engineer
$37_34/hour
CADD Drafter
$30.52/hour
Environmental Planner
$46.42/hour
Surveyor Senior
$43.40/hour
Surveyor
$36.58/hour
Surveyor Assistant
$30.52/hour
Accounting
$37_34/hour
Clerical
$23.46/hour
Except as specifically amended herein, the original agreement shall remain in full force and effect and
the Parties shall be bound by all terms and conditions therein.
IN WITNESS WHEREOF, the parties hereto do make and execute this Agreement on the day and
year first above written.
CITY OF BOZEMAN, MONTANA
,Q- ENGINEER
BY: �W"�7/Y BY:
(City Manager) (Vice President)
APPR O FORM
By:
i Attorney)
ATTEST:
F Bp
BY: '
(City Clerk) " S it Z
TINco. DlV,
Durston and Cottonwood Road Improvements Project
Scope of Services
EXHIBIT A
DURSTON AND COTTONWOOD ROAD IMPROVEMENTS PROJECT - PHASE 2
Baxter Lane, from East of Harper Puckett Road to Ferguson Ave.
Scope of Services
INTRODUCTION
Robert Peccia and Associates (RPA) and its sub -consultant Allied Engineering Services Inc. (AESI) agree
to furnish professional engineering services for the Durston and Cottonwood Road Improvements project
for the city of Bozeman. The previous Phase 1 of the project was development of 30% design of roundabout
and signal alternatives along Baxter Lane, Cottonwood Road, and Durston Road, including cost estimates,
and a Traffic Engineering Report.
This amendment is part of Phase 2, which is the development of the 100% plans and specifications for the
various segments. This amendment is for the 0.5 mile Baxter Lane segment of the project, from east of
Harper Puckett Road to Ferguson Avenue. This task does not include the Harper Puckett and Baxter Lane
roundabout. Temporary roadway tapers will be provided to the existing intersection of Harper Puckett and
Baxter Lane.
The planning level construction cost estimate for the project is approximately $2.3 million, not including
right-of-way or private utility relocations.
This Phase 2 scope of services is for final design of the recommended configuration as shown in the Traffic
Engineering Report dated December 17, 2015, and as approved by the City Commission on November 91",
2015. Roadway configurations include the following (widths are between top back of curbs):
• Baxter Lane Widening (50' 3 -lane Minor Arterial with sidewalk on the south side only): from
Andalusian to Ferguson
• Baxter Lane Reconstruction (50' 3 -lane Minor Arterial with sidewalk on the south side only): from
Harper Puckett to Andalusian
This scope of services does not include project advertising and bidding, the bid to award phase, or the
construction administration and observation.
ACTIVITY LIST AND DESCRIPTION
A project scoping meeting was held March 22, 2016 at the City Professional Building in Bozeman. The
scope of services was developed based on information provided by the city of Bozeman and from the
scoping meeting.
All deliverables will be provided to the city of Bozeman in AutoCAD format for electronic drawings, color
11" x 17" size hard copies, black and white 22" x 34" size hard copies, and PDFs for plans submittals.
Task 1.1: Project Evaluation and Management
This activity includes general project start-up activities including attending the scoping meeting and
preparation of the scope of services, cost estimate, and contracts. Also included in this activity are general
Robert Peccia and Associates Page 1 of 5 Exhibit A
Durston and Cottonwood Road Improvements Project Scope of Services
management tasks throughout the duration of the design phase including invoicing, budgeting and
coordination with the City and sub -consultants, assuming a five month schedule.
The City will provide RPA electronic design files (for roadway, water, sewer, right of way, hydraulics, utilities)
and hydraulics reports for adjacent developments that require design coordination. This task does not
include direct coordination between RPA and the Flanders Mill subdivision, Sports Complex, School District,
or other subdivisions or developers.
Task 1.2: Pick-up Survey
A GPS control pick up survey was performed using existing control points and be tied to the city of Bozeman
datum. Horizontal coordinates are international feet in NAD83(2011). Elevations are international feet and
based on City of Bozeman vertical (18.64' lower than NAVD88).
RPA provided pick-up survey to supplement the original corridor survey performed in 2015 along Baxter
Lane, Cottonwood Road, and Durston Road. The original survey did not adequately cover all the proposed
storm drain facilities and the tapers to existing for the design options. Developers have also constructed
roadways and utility improvements within the corridor after the original survey was performed. Private utility
companies have also added facilities within the corridor since the original survey. A detailed list of pick-up
survey areas include the following:
• Pick up topo & utility survey for new ponds - at Baxter/Flanders Mill, Durston/Fowler,
Durston/Kimball, Durston/Flathead Ave., Baxter/Harper Puckett, Cottonwood/Oak,
Westgate/Durston.
• Pick up topo & utility survey for recent construction since 2015 survey - at Durston/Hanson
subdivision, Durston/Cottonwood signal and south side curb, Durston/Laurel Parkway
improvements
• Pick up topo & utility survey to cover roundabout design extents - at Oak Street east and west
legs, Harper Puckett for dual lane roundabout transition, West leg Baxter/Cottonwood for dual lane
roundabout transition, at Durston/Ferguson north and south legs. Flanders/Durston on north and
south legs
• Pick up topo & utility survey to cover tie-ins - Waters Street, east side of Cottonwood for sidewalk
slopes, south side of Baxter for sidewalk slopes, Durston/Fowler north and south legs for 5 -lane
expansion, Babcock sidewalk tie in
• Pick up Phase 1 utility survey where utilities were not marked in 2015 survey - Cottonwood
Road south of Durston to Babcock on the west side, water main along Baxter Lane from Lasso to
Ferguson, water main on west leg of Oak at Cottonwood
• Pick up topo survey for culverts and ditch cross sections for HYBIHECRAS analysis
RPA compiled, edited, and revised the original and new survey data to develop one mapping file that
includes topographic features and utilities. RPA also developed the existing ground surface model.
The city of Bozeman's right-of-way consultant, DOWL, will provide cadastral survey.
This scope of services does not include setting new property pins, resetting property pins destroyed by
construction, or right-of-way staking. This scope does not include pick up survey for any site construction
or subdivision revisions after the first pick up survey is completed, which would be added by an amendment.
This scope also does not include any subsurface utility exploration for bury depths, which will be added by
an amendment as necessary.
Robert Peccia and Associates Page 2 of 5 Exhibit A
Durston and Cottonwood Road Improvements Project Scope of Services
If the City or developers change the project conditions (new construction, new installations, relocations,
etc.) after the pick-up survey is complete, subsequent pick-up surveys will be completed by an amendment.
Only one pick-up survey is included in this scope and was completed in August 2016.
Task 1.3: Geotechnical
All geotechnical work was removed from the scope of work.
Task 1.4: Right of Way
The City of Bozeman's right-of-way consultant, DOWL, will provide the cadastral survey CADD files, deed
and ownership information, right of way exhibits, new Certificates of Surveys, and corner recordations. RPA
will provide DOWL with an electronic CADD file for new right of way areas including easements and
construction permits.
Task 1.5: Environmental
RESPEC delineated the corridor wetlands and prepared the project wetlands report in 2015. For this scope
of work, RPA will coordinate the environmental permitting, prepare the draft permit application, and submit
the final application. The only anticipated environmental permit is a Section 404 Nationwide Permit for minor
work in "waters of the U.S." and wetlands. RPA will coordinate with the U.S. Army Corps of Engineers
regarding permit requirements, suggested construction or mitigation measures, and application processing
timelines. RPA will coordinate mitigation through the Upper Missouri Wetland Mitigation Bank and the
MARS in -lieu fee program.
The MPDES storm water permit will be completed by the contractor and is not included in this scope of
work. An environmental impact document demonstrating compliance with the National Environmental
Policy Act (NEPA) or the Montana Environmental Policy Act (MEPA) is also not included in this scope.
Floodplain permits are not expected as part of this project. Erosion Control plans are also not included in
this scope of work.
The piping of the West Gallatin Canal and associated permitting will be performed by others as part of the
Flanders Mill subdivision. Construction of the West Gallatin Canal piping and relocation will be installed
prior to this project. The Flanders Mill subdivision previously permitted the wetland impacts on the south
side of Baxter Lane, to the west of Riata Road. This task only includes permitting for the wetlands at the
Maynard Border ditch.
This scope does not include updates to the wetland delineation for areas outside the original project
boundary or for recent subdivision construction impacts. Re -delineation, as necessary, will be through an
amendment. Permitting fees are not included in this scope and will be paid directly by the City of Bozeman.
Task 1.6: Irrigation Coordination
RPA will coordinate with the Maynard Border ditch company and private landowners, as necessary, for pipe
extensions along irrigation ditches. This task does not include any coordination with the West Gallatin Canal
since the canal piping was designed by others and will be constructed by others prior to this project. This
scope does not include the design for replacing the Maynard Border irrigation diversion structure or piped
system from west of Andalusian to Flanders Mill Road, located on the north side of Baxter Lane, or any
special sidewalk design elements to avoid the structure such as retaining walls or handrails.
Robert Peccia and Associates Page 3 of Exhibit
Durston and Cottonwood Road Improvements Project Scope of Services
Task 1.7: Water Main Design
This task is the final design of new water mains, main extensions, and hydrant line relocations based on
the Capital Improvement Program. The task includes final water main design, the design report and MDEQ
permitting. Specific water main work includes the following:
1.7.1. Baxter Lane new 12" main, from Cottonwood to west of Andalusian Avenue
1.7.2. Three water main stubs at the Sports Complex and Flanders Mill subdivision
Task 1.8: Sanitary Sewer Design
This task is the final design of a new sewer main stub from the Sports Complex. This task does not include
the sanitary sewer main design for the Norton Ranch extension or the Sports Complex, and will be
performed by others.
Task 1.9: Roadway Design
This task is final design of roadway features to include alignments, profiles, cross sections (at critical
locations only), and side slopes for widening and reconstruct roadway sections and sidewalks. Design
features include one detail for ADA and PROWAG compliant pedestrian facilities, and individual ramp and
sidewalk layouts/staking elevations are not included in this scope of work. Roadway layouts will take into
account utility conflicts, driveways, controlling features, wetlands, existing right-of-way, and new right-of-
way requirements.
All intersection radii will be based on City standards. Turning templates for WB -50 design vehicles are not
included in this scope of work. Driveway details will also be based on City detailed drawings, and are not
included in this scope of work.
For design conflict areas, RPA will coordinate with the City and provide design options and associated
impacts, in order for the City to determine the preferred design. RPA will refine the design layout with the
City's input and review, to occur throughout the duration of this task, in order to minimize re -design efforts
and keep the project on schedule.
See AESI's scope for the concurrent hydraulics design. RPA will incorporate AESI's hydraulics design
features into the design mapping files and cross sections.
Landscaping and irrigation are not included under this task
Task 1.10: Electrical Design
Work under this task includes corridor lighting along Baxter from east of Harper Puckett to Ferguson
Avenue. The luminaire system layout will include cobra LED assemblies. All electrical features will include
powder coating. This work also includes calculations for luminaire spacing/voltage drop and conduit
sizing/fill. RPA will also coordinate with Northwestern Energy for new service locations.
All electrical items will be designed to meet MUTCD, ADA and PROWAG standards.
Task 1.11: Traffic Design
This task also includes the inventory of existing signs, and the layout of new signs and pavement markings.
Task 1.12: Hydraulic Design
See AESI's scope of services for the hydrologic and hydraulic design and preparation of the Hydraulics
Memo. RPA's work under this task is the review of the hydraulics design recommendations and reports.
Robert Peccia and Associates Page 4 of 5 Exhibit A
Durston and Cottonwood Road Improvements Project Scope of Services
Incorporation of AESI's storm drain design features into the plan files and cross sections is performed under
task 1.9.
Task 1.13: Private Utilities
RPA will prepare colored exhibits detailing private utility impacts and the relocations required as part of the
project (at 1 "=50' scale). Anticipated impacted utilities include electric, gas, fiber optic, and telephone. RPA
will attend the utility coordination meeting with the City and utility companies. The City will coordinate the
utility relocation work.
Task 1.14: Develop 90% Plan Set
This task is the development of the 90% plan set package for review by the City (1"=50' scale). This task
includes plan sheets of major design features including typical sections, roadway plan/profiles, cross
sections, electrical, hydraulics, signing, pavement marking, ADA details, water main plans, quantities, cost
estimate, and preliminary specification book. This task also includes RPA's internal review and subsequent
revisions.
Plans for right-of-way, erosion control, and traffic control are not included in this scope of work.
Task 1.15: 90% Submittal
This task includes an electronic submittal the 90% plan set package to the City for review. The City will
provide RPA written review comments. Per the City's request, a review meeting will not be held.
Task 1.16: Develop 100% PS&E
This task includes revisions based on City comments to the design reports, plans, specification book, and
cost estimate. RPA will prepare the final PS&E set for Baxter Lane from east of Harper Puckett to Ferguson
Avenue, which includes items for roadway, signing, pavement marking, electrical, storm drainage, ponds,
water main, curb ramp and ADA details, special provisions, supplemental specifications, design reports,
quantities, and the cost estimate.
Task 1.17: 100% PS&E Submittal
This task includes submittal of hard copies of the 100% plan set package to the City. Four sets of the final
PS&E set will be delivered to the City, along with electronic files in PDF and AutoCAD, the design checklist,
and all finalized design reports.
SCHEDULE
Work under this amendment will be completed by June 2017.
Robert Peccia and Associates Page 5 of 5 Exhibit A
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ROBERT PECCIA & ASSOCIAU"mit PUq,= zo PSRcv wN Ava,
CIVIL ENGINEERING SERVICES ,
SCHEDULE OF ESTIMATED CO
ra B1
DESIGN - PHASE 2
1_1 1.1 Protect Evaluation and Manag
Develop scope of services 22
Develop cost proposal 22
Prepare and attend scoping meetmn 8
City & std consultant services agree 10
Project Schedule & staffing plan 6
Invoicing, setup & budgets (assume 8 18
General management & team meet! 25
1_2 1.2 Plck-up Survev (completed Aul
Pick up tope & utility survey for new
Durston/Fowler, Durston/Kimball, D
Puckett, Cottonwood/Oak
20
Pick up topo & utility survey for race
Durston/Hanson subdivision, Durst<
curb, Durston/Lauret Parkway impr<
28
Pick up tope & utility survey to cove
Street east and west legs, Harper P
West leg Baxter/Cottonwood for dui
Durston/Ferguson north and south I
legs
20
Pick up tope & utility survey to cove
Cottonwood for sidewalk slopes, so
Durston/Fowler north and south leg:
tie in
20
Pick up utility survey where util8les
Cottonwood Road south of Durston
along Baxter Lane from Lasso to Fe
Cottonwood
20
Pick up topo survey for culverts an
analysis
16
travel time from Helena to Bozemai
24
Survey Reductions- Spreadsheets/
8
Revise original mapping with new s
24
Create project surface & review ex!
4
1_3 Geotechnical
Removed from scope
1_4 Rlahlof Wav
Coordinate with DOW L and develol
construction permits and easement 4
1_5 Environmental
COE Coordination 4
Prepare & calculate wetland & sired 2
Prepare draft permit application pa 13
Review, revise & submit final applid 3
Coordinate wetland and stream iml 2
Sage Grouse caordination/lefter pe2
After receiving permits: Review am 3
After receiving permits: Coordinate
requirements 3
1_6 Irrigation Coordination
Irrigation coordination with represe 4
1_7 Water Main Design
Incorporate future/existing water pi 18
1.7.1. Baxter Lane new 12" main, g 24
1.7.2 Three water main stub- plan 1 8
EXHIBIT 8
ROBERT PECCIA & ASSOCIATIAwo Put A TO'F axaua4n A",
CIVIL. ENGINEERING SERVICES
SCHEDULE OF ESTIMATED CO
W B•i
DESIGN - PHASE 2
4DGOUNTING CLERI1;A14
TOTAL.
>WORKITE371 S1t
PERSON,
;:UM ''$23.48
HOURS'...
Design Report & City coordination
30
MDEQ permitting & coordination & e
22
1_8 Sanitary Sewer Deslan
Sanitary stub to Sports Complex- al 4
1_9 Roadway Design
Obtain & incorporate future/existing
driveways, storm, sidewalk features10
Develop alignments & profiles for cc 18
Develop cross sections (critical loca
drain and culvert features 20
Develop 3D model for construction 1 4
1.10 Electrical Deslan
Corridor lighting design with lighting
Puckett to Feguson) 44
service location coordination with Ni 2
Review layout, conflicts, design opt! 10
1.11 Traffic Design
Signing & pavement marking invent 4
Pavement marking layout 5
Signing design & layout 9
1.12 HydraulicsDesitin
Review AESI hydraulics design & re
reports (pond detail sheets by AES,; 4
1.13 Private Utilities
Determine utility impacts of private i
sheets) 10
Utility coordination meeting, prepan 10
1.14 Develop 90% Plan Be
Road plans - title sheet, notes, table
5
Road plans -Typical Sections
5
Road Plans - Geometric & Staking I
18
Road Plans - Draft storm drain fror
drafts pond sheets)
10
Road Plans - Roadway Plan/Profile
25
Electrical Plans - details, quantities
14
Electrical plans - Plan Sheets (5 shy
12
Signing Plans - details, summary at
10
Pavement Marking Plans - details, i
10
Cross Section Sheets - cri ical Iota
5
Water Plans - quantities
2
Water Plans - plan/profile sheets
10
Specification Book & Special Provif
10
Cost Estimate
8
Internal review & revisions
44
1.15 90% Submittal
Electronic submittal to City (plans, ,
hydraulics report) 4
1.18 Develop 100% PS&E
EXHIBIT B
ROBERT PECCIA & ASSOCIATES
CIVIL ENGINEERING SERVICES CONTRACT
SCHEDULE OF ESTIMATED COSTS
DESIGN - PHASE 2
�nreleyock= To FelteUlm Avs,
IT 13-1
Finalize specification book 4
Finalize Cost Estimate 2
100% Internal Review & revisions 8 20
1.17 100% PS&E Submittal
Submittal to City (plans, special provisions, design reports, hydraulics report)
Complie & submit electronic drawings including certified checklist
DIRECT EXPENSES Total
Subcontracted services - AES] $13,859.00
Mileage (4x4 $0.59/mile, 2 trips Helena surveyors, 5 Bozeman site visits &
meetings, 1 trip for Helena designers) $395.30
Misc. (phone, postage, survey materials, quads) $500.00
Per Diem - Overnight (6 nights x 2 Helena surveyors) $1,200.00
Per Diem- Non -overnight ($51 per day, 7 days X 2 Helena surveyors) $714.00
GPS ($400 per day x 7 days survey & 2 days inventory) $3,600.00
Computer ($2.25/hour) $262.13
CADD ($6.50/hour) $3,467.75
Printing (review submittals, final 22 x 34 prints, Color utility, reports) $1,000.00
Total Direct Expenses: $24,998.18
SUMMARY OF ENGINEERING SERVICES
DIRECT LABOR
$35,689.45
OVERREAD (CURRENT OH RATE X DIRECT LABOR) (1.6760)
$59,815.51
SUBTOTAL LABOR COST:
$95,504.96
DIRECT EXPENSES
$24,998.18
SUBTOTAL PROJECT COSTS:
$120,503.14
FROM (I5'H OF LOADED LABOR):
$14,325.74
14
6
EXHIBIT B
ROBERT PECCIA & ASSOCIATES
CIVIL. ENGINEERING SERVICES CONTRACT
SCHEDULE OF ESTIMATED COSTS
DESIGN - PHASE 2
ta4miR LAmI SAw UP Hmwim Pucxw To FIBRousON AYR,
Il02:eMAN, 11lT
ATA'ACMUSNT H -I'
Finalize design reports 2 2 4
Finalize specification book 4 4
Finalize Cost Estimate 2 2
100% Internal Review & revisions 8 4 8 20
1.17 100% PS&E Submittal
Submittal to City (plans, special provisions, design reports, hydraulics report)
Complie & submit electronic drawings including certified checklist
DIRECT EXPENSES
Subcontracted services - AESI
Mileage (04 $0.59/mile, 2 trips Helena surveyors, 5 Bozeman site visits &
meetings, 1 trip for Helena designers)
Misc. (phone, postage, survey materials, quads)
Per Diem - Overnight (6 nights x 2 Helena surveyors)
Per Diem - Non -overnight ($51 per day, 7 days X 2 Helena surveyors)
GPS ($400 per day x 7 days survey & 2 days inventory)
Computer ($2.25/hour)
CADD ($6.50/hour)
Printing (review submittals, final 22 x 34 prints, Color utility, reports)
Total
$13,859.00
$395.30
$500.00
$1,200.00
$714.00
$3,600.00
$262.13
$3,467.75
$1,000.00
Total Direct Expenses: $24,988.18
SUMMARY OF ENGINEERING SERVICES
LABOR
$35,689.45
[AD (CURRENT OH RATE X DIRECT LABOR) (1.6760)
$59,815.51
AL LABOR COST:
$95,504.96
EXPENSES
$24,998.18
AL PROJECT COSTS:
$120,503.14
(15% OF LOADED LABOR):
$14,325.74
Page 3 of 3
4
8
4
EXHIBIT B
14
6
February 17, 2017
Staci Venner, PE
Robert Peccia & Associates, Inc.
3810 Valley Commons Drive #4
Bozeman, MT 59718
staci@rpa-hln.com
Civil Engineering . Geotechnical Engineering . Land Surveying
RE: Durston and Cottonwood Road Improvements Project —Phase 2
Baxter Lane, from East of Harper Packet Road to Ferguson Avenue
Scope of Services
Dear Staci:
32 Discovery Drive
Bozeman, Montana 59718
Ph: (406) 582-0221
FaX: (406) 582-5770
Thank you for the opportunity to provide our scope of services for Phase 2 of the Durston and
Cottonwood Road Improvements Project for the Baxter Lane project segment. We look forward
to continuing our work on this project by providing assistance with the Hydraulic Design. It is
our understanding the project programing includes street improvements along approximately 0.5
miles and includes the following limits (refer to attached conceptual layout provided by RPA):
• Baxter Lane Widening (50 -feet, Mane minor arterial): from Andalusian Avenue to
Ferguson Avenue
• Baxter Lane Reconstruction (50 -feet, 3 -lane minor arterial): from east of Harper Pocket
Road to Andalusian Avenue
Allied Engineering Services, Inc.'s objectives for this project include:
Provide hydraulic analysis and design for the project including stormwater collection and
conveyance infrastructure, stormwater ponds, and outfall facilities. Develop and
document design to allow Client to produce detailed plans and specifications for
stormwater conveyance infrastructure. Develop detailed plans for stormwater ponds.
Attached is our proposed scope of work and fees to complete the work. Exhibit A provides our
scope of work and fee summary and Exhibit B contains a detailed itemized budget. The table
below shows a condensed summary of the proposed scope of work and budget.
www.alliedengineering.com
RPA—Staci Venner
February 17, 2017
Project: Durston and Cottonwood Road Improvements Project—
Phase 2 (Baxter Lane)
0 PROJECT MANAGEMENT $900
1 DATA COLLECTION
la - Hydraulic Facilities Evaluation $684
$684
2 DESIGN
2a - Hydraulics Design $7,280
$7,280
3 ICONSTRUCTION DOCUMENTS I I $4 995
Total $13,859
We appreciate the opportunity to provide our scope of services. Please give us a call if you have
any questions.
Sincerely,
Allied Engineering Services, Inc.
Paul Sanford, PE
Principal Civil Engineer
enc: Conceptual Corridor Layout
Exhibit A — Scope of Work and Budget
Exhibit B — Detailed Itemized Budget
\\aesi-rut\projects\2015\15-017 Durston & Cottonwood\01 Project Management\Proposals\Design Phase 2 - Baxter\CoverLetter.doc
32 Discovery Drive . Bozeman, Montana 59718 . Ph: (406)562-0221 . Fax: (406) 5 82-5 770 . www.ailledengineering.com Page 2
EXHIBIT A - SCOPE OF SERVICES
Durston and Cottonwood Road Improvemenst Project - Phase 2 - Baxter Lane
la - Hydraulic Facilities Evaluation
Allied Engineering Services, Inc.
February 17, 2017
Attend Scoping Meeting
Develop Scope of Services and Cost Proposal
Internal Project Management
and
ier and Review Record Drawings and Relevant Past Hydraulic Reports
earch Information in Stormwater Master Plan for Specific Requirements - NA for Baxter Lane
imunicate with Owner to Investigate any Existing Drainage Problems - NA for Baxter Lane
Visits to Review Condition of Existing Stormwater Facilities and Field Conditions
l
Page 1
EXHIBIT A - SCOPE OF SERVICES
Durston and Cottonwood Road Improvement Project - Phase 2 - Baxter Lane
Allied Engineering Services, Inc. Page 2
February 17, 2017
Task 2a - Hydraulics Design
Assist RPA with coordination with irrigation companies/districts
Complete Stormwater Pond/Treatment Facility Analysis and Design
Complete Stormwater Collection and Conveyance System Analysis and Design
Complete Culvert Analysis and Design - NA for Baxter Lane
Provide Fish Passage Design - NA for Baxter Lane
Develop a Preliminary Hydraulics Report for Client and Owner Review
Finalize Hydrologic Analysis and Hydraulic Design
Develop a Final Hydraulics Report
Pro used Feer$7,280
Deliverables
Preliminary Hydraulics Report
Final Hydraulics Report
Total Pro osed fee
$7,280
Allied Engineering Services, Inc. Page 2
February 17, 2017
EXHIBIT A - SCOPE OF SERVICES
Durston and Cottonwood Road Improvemenst Project - Phase 2 - Baader Lane
CO,Task 3 NSTRUCTION DOCUMENTS
Task 3.1 -90% Plans Submittal
Develop Plans for Stormwater Ponds
Review Stormwater Conveyance Plans by RPA - NA for Baxter Lane
Review Layout, Conflicts, Design Options with City & Subsequent Revisions
Proposed Fee:
$3,390
Task 3.2 -100% Plans Submittal
Develop Plans for Stormwater Ponds
Review Stormwater Conveyance Plans by RPA - NA for Baxter Lane
Review Layout, Conflicts, & Subsequent Revisions
Proposed Fee:
$1,605
Deliverables
Exhibits for Design Review Meetings with RPA/City
90% Stormwater Pond Plans
100% Stormwater Pond Plans
Total Proposed Fee
$4,995
Allied Engineering Services, Inc. Page 3
February 17, 2017
EXHIBIT A - SCOPE OF SERVICES
Durston and Cottonwood Road Improvemenst Project - Phase 2 - Baader Lane
Assumptions and Exceptions
1 AESI will provide electronic deliverables in .pdf format. Requested hard copies will be billed seperately on a time and materials basis.
2 Any required permitting (stream/wetland/stormwater) will be conducted by others.
3 Any required stream/wetland jurisdictional determinations will be conducted by others.
4 No culverts are assumed to require analysis, design, or aquatic organism passage design. A contract amendment would be necessary for any culvert analysis/design.
5 Sediment and erosion control design and plans are not included in the scope of work.
6 Work involving easements will be conducted by others.
7 AESI will verify the stormwater pond sizes determined by the engineer for the Flanders Mill Subdivision and if necessary, resize them to include stormwater from Baader
Lane.
8 The West Gallatin Canal culvert extensions and canal relocation will be designed by the Flanders Mill subdivision.
9 The two stormwater ponds on the north end of the Flanders Mill Subdivision will discharge to the swale on the south side of Baader Lane that is conveyed in a culvert
across Baxter Lane to the West Gallatin Canal. This discharge location is referred to as the "New Creek" on the May 10, 2014 Stormwater Facilities Plan by CBH. The
culvert across Baxter Lane that conveys "New Creek" will be designed by Flanders Mill subdivision.
10 The Maynard Border Ditch double culvert across Baxter Lane will be extended south under the proposed Flanders Mill Road reconstructed approach. It is anticipated
that the same pipe size and type will be used for the extension.
11 It is anticipated that a temporary retention pond will be provided at the southeast corner of Baxter Lane and the future Cottonwood Road. AESI will coordinate with the
Sports Park consultant engineer.
12 RPA will develop detailed geometry and plans for the stormwater conveyance system (inlet and pipes) based on schematic layout and sizes provided by AESI.
Allied Engineering Services, Inc. Page 4
February 17, 2017
DURSTON / COTTONWOOD ROAD IMPROVEMENTS PROJECT - PHASE 2 - BAXTER LANE
EXHIBIT B - ALLIED ENGINEERING ITEMIZED BUDGET
February 17, 2017
d
Z
N
TASK DESCRIPTIONa
HOURS AND FEES
N
H
O
H
U
Y!
z
F
O
U
J
Q
O
`0
c
m
W
0
S
9
2
0
G
d
rq
m
U
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W ul m
C
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No_' vl
O w
M LL
J J
O 0
$135
$120 $100 $55
Travel Other
0
PROJECT MANAGEMENT
Attend Scoping Meeting
1
1
2 $235
$235
_
Develop Scope of Services and Cost Proposal
1
1
2 $235
$235
Internal Project Management
2
2 $270
$50
$320
Administration
2
2 $110
$110
Subtotal Hours
4
0 2 2
8
Subtotal Costs
$540
$0 $200 $110
$850
$0 $50
$900
1
DATA COLLECTION
Task 1a - Hydraulic Facilities Evaluation
Gather and Review Record Drawings and Relevant Past Hydraulic Reports
2
2 $200
$200
Research Information in Stormwater Master Plan for Specific Requirements - NA for Baxter Lane
0 $0
$0
Communicate with Owner to Investigate any Existing Drainage Problems - NA for Barter Lane
0 $0
$0
Site Visits to Review Condition of Existing Stormwater Facilities and Field Conditions
2
_
2
4 $470
$14
$484
Subtotal Hours
2
0 4 0
6
Subtotal Costs
$270
$0 $400 $0
$670
$14 $0
$684
2
DESIGN
Task 2a - Hydraulics Design
Assist RPA Wth coordination with irrigation companies/districts
1
1
2 $235
$235
Complete Stormwater Pond/Treatment Facility Analysis and Design
2
24
26 $2,670
1 $2,670
Complete Stormwater Collection and Conveyance System Analysis and Design
1
12
13 $1,335
$1,335
Complete Culvert Analysis and Design - NA for Baxter Lane
0 $0
$0
Provide Fish Passage Design - NA for Baxter Lane
0 $0
$0
Develop a Preliminary Hydraulics Report for Client and Owner Review
21
16
18 $1,870
$1,870
Finalize Hydrologic Analysis and Hydraulic Design
1
5
6 $635
$635
Develop a Final Hydraulics Report
1
4
5 $535
$535
Subtotal Hours
8
0 62 0
70
Subtotal Costs
$1,080
$0 $6,200 $0
$7,280
$0 $0
$7,280
3
CONSTRUCTION DOCUMENTS
Task 3.1-90% Plans Submittal
Develop Plans for Stormwater Ponds
2
24
26 $2,670
$2,670
Review Stormwater Conveyance Plans by RPA - NA for Baxter Lane
0 $0
$0
Review Layout, Conflicts, Design Options with City & Subsequent Revisions
2
4
6 $670
$50
$720
Task 3.2 -100% Plans Submittal
Develop Plans for Stormwater Ponds
2
10
12 $1,270
$1,270
Review Stormwater Conveyance Plans by RPA - NA for Baxter Lane
0 $0
$0
Review Layout, Conflicts, & Subsequent Revisions
_
1
2
3 $335
$335
Subtotal Hours
7
0 40 0
47
Subtotal Costs
$945
$0 $4,000 $0
$4,945
$0 $50
$4,995
TOTAL HOURS
21
0 108 2
131
TOTAL COSTS
$2,835
1 $0 $10,800 $110
$13,745
$14 $100
$13,859