HomeMy WebLinkAbout04-24-17 City Commission Packet Materials - C4. PSA with AE2S for On-Call Engineering at WTP
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Brian Heaston, Project Engineer
Craig Woolard, Director of Public Works
SUBJECT: Authorize the City Manager to execute a Professional Services Agreement with the
firm of AE2S providing for on-call engineering services at the City of Bozeman Water Treatment Plant.
MEETING DATE: April 24, 2017
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Authorize the City Manager to execute a Professional Services
Agreement with the firm of AE2S providing for on-call engineering services at the City of
Bozeman Water Treatment Plant.
BACKGROUND: The current FY17-FY21 Water Fund CIP includes project W57 which allots
$20,000 of annual funding in each fiscal year of the Water Fund CIP for water treatment plant
(WTP) facility engineering and optimization. This CIP project provides annual funding for
engineering services that may arise from time to time during normal operations and maintenance
of the WTP, equipment, and controls.
A formal procurement action was initiated pursuant to state law and city policy in order to select
a qualified engineering consulting firm to perform on-call services for project W57 on an as
needed basis. Upon review of statements of qualifications received in response to the city’s
request for qualifications, the engineering consulting firm of AE2S was selected as most qualified.
The attached task order based professional services agreement (PSA) is the appropriate
contracting vehicle for project W57. This form of PSA requires negotiation of individual task
orders prior to performing engineering services on projects that arise over the term of the contract and as budget is available. The initial contract term expires June 30, 2018 but may be
extended upon mutual agreement of the parties for an additional fiscal year. In no case,
however, will the contract extend beyond June 30, 2020.
FISCAL EFFECTS: The FY17 WTP budget provides a specific $20,000 line item for professional services for project W57. Subsequent recommended annual fiscal budgets for the
WTP will continue to contain this line item so long as it is remains in future Water Fund CIPs.
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ALTERNATIVES: As suggested by the Commission
ATTACHMENTS: Professional Services Agreement
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