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HomeMy WebLinkAbout07-14-16 Cemetery Advisory Board Final Minutes BOZ E MANMT Parks & Ceine ery Board Member - Katherine Ball: Present Board Chair - Russ Tuckerman: Present Board Member- Don Derby: Present Board Member - Lymi Flansaas: Present Beard Member - Marypat Zitzer: Present Board Member - James Korth: Present Board Member - Katie Tennille: Present Agenda City of Bozeman Sunset Hills Cemetery Advisory Board Thursday,July 14, 2016 1:00 P.M. City Commission Room, City Hall 121 North Rouse Avenue 1) 01:02:19 PM (00:01:02)Call the Meeting to Order: Russ Tuckerman, Chair 2) Changes to Agenda 3) Approve meeting minutes from May 12, 2016: Motion&Voted: All 4) Public Comment: 01:04:51 PM (00:03:34) -Kevin Sain requested to be on the future agenda to present information regarding affordable housing including leasing cemetery property. Marypat asked about the location of the property he is considering. His answer was that there are a couple of areas.They are exploring about 30 different properties around the city. -Mitch asked Kevin if he would be expecting a motion and vote at the next meeting when he is on the agenda. Kevin replied that he would only present and answer questions. 5) Disclosures: 01:09:01 PM (00:07:43) 6) Action Items: A) 01:09:18 PM (00:08:01 1 Bridger Ski Foundation Snowmaking at Sunset Hills Cemetery Open Space Recommended Motion (Amended): I hereby move to support the Bridger Ski Foundation Snowmaking Project as presented on July 14, 2016,provisional on water availability, COB Legal Department review, naming of the area, and inclusion of user group fees that would fund the perpetual care fund,not the general fund. Board Chair- Russ Tuckerman: Motion Board Member- Katherine Ball: 2nd Board Member- Katherine Ball: Approve Board Chair- Russ 'Iuckerman: Approve Board Member- Don Derby:Approve Board Member- Lynn Flansaas:Approve Board Member- Marypat Zitzer:Approve Board Member-James Korth:Approve Board Member- Katie Tennille:Approve BOZ E MAN MT Parks & Cernetery - Pat Flowers reviewed what he presented last meeting, how today's topic would be only the snowmaking.Then he went on to answer questions that had been asked previously. -A question about the well: at this time of year,they weren't able to get a well tester to test it. Current pump needs to be replaced.Well log showed 65 gal/minute which is beyond what they need. - 35 gal/minute wouldn't drive 5 guns and is reason for the additional water storage source. -A question about an underground trench: isn't a practical solution,mentioned a possible weed problem. Mitch asked about just laying the pipe above ground,but that was how they did it in the past and didn't work well,temperature plays a part. -A question of the Name: still be to be determined,but they expect the City will make that decision. - Dragan Danevski,with BSF, explained the storage pond and how it fills up. He clarified that they will make snow when it is 28 degrees in late fall (November-December), create the 10 inches and stop.The snowmaking is for a limited time. - Noise was not an issue and new system is even better, quieter. - Katherine asked about the removal of the pipes,and Kevin agreed that their intention was to do as the City preferred at the time of leaving the cemetery. - Mitch asked about the monetary investment per the contract&intention of the club for long-term use. Kevin stated their intention would be for 10 plus years. He explained the need to have an in-town ski venue that their constituents have requested, and this is the best opportunity to provide that. Katherine stated her concern about this monetary investment and how the community will view it over the years, and ultimately see its purpose as BSF's in-town ski area, no longer seeing it as the Cemetery. Should at some point the Cemetery need to use that land for some reason,then there would be a conflict.This Cemetery property could lose its identity because of the use as BSF's in-town ski area over time. Other board members commented on the need for"Cemetery"to be included in the new name. - Mayor Taylor asked if Legal has seen this,in particular for revolkability of this agreement at a future date.Also, he asked if there was a user fee attached and explained that if the board decided,the user fees could go into the perpetual fund,that direction should be included in the motion. Russ stated he had asked Director Rosenberry if Cemetery user fees could go to the perpetual fund,and she said they could not. - Mitch stated that we appreciate everything they do, it's a great partnership.Want to make sure the cemetery property is there for the use it was intended originally. B) 01:53:46 PM (00:52:291 Bozeman Health Hospital Parking Lot Expansion Project(Attachments included) Recommended Motion (Amended): I hereby move to support the Bozeman Health Hospital Parking Lot Expansion Project as amended on July 14, 2016 to include the research of potentially adding a bathroom and landscape to be completed along the entire east-west corridor to the property line to the west. Board Chair- Russ Tuckerman: Motion Board Member- Mar;Xpat Zitzer: 2nd Board Member- Katherine Ball: Approve Board Chair- Russ Tuckerman:Approve Board Member- Don Derby:Approve Board Member- Lynn Flansaas: Approve Board Member- Marypat Zitzer: Approve BOZ E MANMT Parks & Cemetery Board Member-janies Korth: Approve Board Member- Katie Tennille:Approve - City Staff Mitch WerBell with the City Planning Division spoke about the current status of the project. The hospital's plans are to add 160 additional stalls to their western parking lot with a reconfiguration and expansion which will require changing the access drive.The current access drive is under a shared access agreement with the City.Will need to reroute the existing trail to accommodate the 4-5 foot grade change and will require a new easement.The project is on-hold currently until a recommendation is made by this board for a new access agreement,then approved by Commission before going to the Community Development director for final approval. -John How,the manager of the project from KLJ, presented Cheryl Ridgely, from Bozeman Health's land &business development,who repeated the background from the initial presentation. Noted that it's a regional medical center where people come in from out of the area,and the number one objective is to improve patient parking closer to the main entrances. Requesting 2 additional easements: 1 temporary for construction, 1 permanent slope/maintenance easement. Intent is to improve and maintain the 10' foot path trail.The City would get improved access to the Cemetery and Burke Park for ongoing maintenance. - Russ asked about a water source for irrigation and John pointed out where that was on the map. -Cheryl addressed Marypat's interest in what were some of the other options they considered.Their employees are doing all those suggestions of Marypat asked -Thom commented on the alternate idea of a retaining wall would encourage. - Marypat asked what the timeframe would be for this construction,and John responded they would like to get it done before winter, and trail closure may take 2-3 months.As far as benefits,John listed the additional overflow parking, alignment of the trail will be better, landscape amenities, and the road improvements which will allow for eastern access to Burke Park for Parks crews. Mitch Overton added there will be improvements to the path and the landscape buffer,keeping perimeter plots as appealing as interior plots. Mitch WerBell added that the code allows the director to require additional landscaping as a buffer between uses that are incompatible. - More discussion took place about the possibilities of the Hospital's phase 2 and beyond. - Marypat asked for bigger trees than the City's minimum size and for them to extend along the south edge all the way to the west edge of the Cemetery property. 7) Old Business: A) 02:55:09 PM (01:53:521 Draft of Master Plan Wording Update: Master Plan Subcommittee - Russ asked for this to be tabled until after hearing back from the Legal Department regarding the use of the word"Ammendment." If it is allowed,then they can continue. Otherwise they'd have to completely redo the Master Plan. B) 02:56:06 PM (01:54:491 Veterans Wall Update: Don Derby - Don stated they have $30,108.97. Still trying to connect with the hospital about getting the Internet set up with the kiosk. C) 02:58:25 PM (01:57:09) Memorial Garden Update:Memorial Garden Subcommittee - Russ commented and thanked Katherine and Marypat for the work so far and"it looks great." BOZ E MANMT Parks & Cemetery 8) 03,08:02 PM (02:06:45) Park Superintendent's Report: Thom White -- He stated the 10 new trees that were planted and 9 stumps were removed last week,plus were allocated an addition$3000 for trees. 9) 03:08:39 PM (02:07:231 Director's Report: Mitch Overton -- FY'17 Budget Update: Cemetery saw no significant cuts that affected operations.At about 1.1Million in the Perpetual Care Fund. --Would like to have a discussion at a future meeting about naming the eastern section of the park. --The City did receive the grant for the water project to study the Story Mill Ditch. 10) 02:59:26 PM (01:58:101 Commission Report: Carson Taylor -- He spoke about the changes he's seen since his first Cemetery Board Meeting,how we need to look at things differently than we have in the past with respect to City lands including the Cemetery land, and explained his concern about the Perpetual Fund's sustainability into the future. He thanked the board for their time and energy they give here and how it's important for the process and to the Commission. 11) Confirm next Meeting Date and Location: (Tentative: October 131h, 2016 in the Madison Room, City Hall 2nd Floor) -- Russ asked for October 271h instead. 12) FYI/Discussion -- Russ asked how the 2 motions will move forward and how they'll learn what develops. Mayor Taylor said at some point it would go to Commission. He suggested that when doing a motion and vote,something the Commission would appreciate would be to read what reasons the board voted in favor of or against the motion. 13) 03:14:17 PM (02:13:00)Adjournment Cemetery Board meetings are open to all members of the public. Ifyou have a disability that requires assistance, please contact ourADA Coordinator,Chuck Winn,at 582-2307(TDD 582-2301). t ( 2-1117 Russ Tuckerman, Chairperson Date I 1 V�►-h,;, L 1 I26,,, lI'7 Melanie Eubank, Recording Secretary Date