HomeMy WebLinkAbout17- Amendment 1 to PSA - Sanderson Stewart - Kagy Boulevard Interim ImprovementsAmendment No. 1 to Professional Services Agreement
for Kazv Boulevard Interim Improvements
THIS AGREEMENT is made as of this OLT' day of MSN 2017,
between THE CITY OF BOZEMAN, a Municipal Corporation, Bozeman, Montana, herein referred to
as OWNER and Sanderson Stewart, an Engineering Consulting Firm of Bozeman, Montana, herein
referred to as ENGINEER.
WHEREAS, the parties have entered into a Professional Services Agreement dated January 23,
2017, herein referred to as Original Agreement for professional engineering services; and
WHEREAS, the parties desire to further amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows:
The conditions and provisions set forth in the attached EXHIBIT A (Scope of Services) and
EXHIBIT B (Fee Proposal) are hereby incorporated in and made part of this Agreement.
ARTICLE 1- ENGINEERING SERVICES
1.1. The detailed description of the specific project components is described as follows:
This project is for design and construction administration services for the addition of the water
main replacement to the Kagy Boulevard Interim Improvements project. The additional work
consists of replacement of the existing 6 -inch water main from 11th Avenue to Greek Way with
anew 10 -inch water main. Scope of work items include design, final plans, specifications and
estimate (PS&E) submittals, construction inspection and construction staking.
1.2. The scope of services under this contract is set forth in this agreement and the attached
EXHIBITS.
ARTICLE 6 - COMPENSATION FOR ENGINEERING SERVICE
6.1 LUMP SUM AGREEMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER
6.1.1 Payment. The OWNER shall for design phase services performed as Basic Engineering
Services under sections 4.1 through 4.3 of this agreement pay a total sum in the amount of
$8,996.00 for such services.
6.1.2 Payment Schedule. Total cumulative payments for the design phase engineering services
(sections 4.1 through 4.3) shall not exceed the following ceilings:
$6,297.00 (70% of design fee) until the Preliminary Plans and Specifications have been
submitted to the OWNER and review authorities.
$8,096.00 (90% of design fee) until the Final Plans and Specifications have been submitted to
the OWNER and review authorities.
6,1,3 General. Engineer shall submit monthly statements for services rendered. The
statements shall be based upon Engineer's estimate of the proportion of the total services
actually completed at the time of billing, subject to any limitations on Payments based on
completion of tasks or specific retainage requirements pursuant to the payment provisions of
the Agreement.
6.1.4 Reimbursable Expenses. Only those expenses specifically identified for payment under
section 6.2 of this Agreement are reimbursable. All other design related expenses are included
in the Lump Sum Payment for the Basic services (4.1 through 4.3) and are not separately
reimbursable. Additional Services specifically identified under the scope of design services
for payment under 6.1 are not separately reimbursable.
6.2 DIRECT LABOR COST PAYMENT FOR BASIC SERVICES AND EXPENSES OF
ENGINEER.
Construction and project documentation services performed as Basic Engineering Services under
sections 4.4 through 4.7 including General Administration of Construction Contract, Resident Project
Representation, Project Documentation, and Construction Testing, shall be compensated in accordance
with the following:
6.2.1 The OWNER shall pay for Construction Phase and Project Documentation Services an
amount not to exceed $15,219.00 except as provided under 6.2.1.2 and 6.2.4.
6.2.1.1 Costs Compensation. Compensation for these services shall be based on the
ENGINEER's Direct Labor Cost times a factor of 3.0 for services rendered which shall
cover Direct Labor, Direct Labor Overhead, General & Administrative Overhead and
Profit.
6.2.1.2 Notification. At any time during the construction that it becomes apparent that
the Construction Phase and Project Documentation Services rendered under this
Agreement will exceed the negotiated compensation for these services, and prior to
performing services in excess of the contract ceiling, the ENGINEER shall give
OWNER written notice thereof. Promptly thereafter OWNER and ENGINEER shall
review the scope and progress of the project work. ENGINEER shall obtain written
authorization from OWNER, prior to any additional costs being incurred under
paragraph 6.2.1.3. If it is determined that due to a change in project scope under
paragraph 5.2.1, the ENGINEER is entitled to additional compensation, OWNER and
ENGINEER may negotiate terms as provided under 6.2.1.1. The amount and terms of
any additional compensation under 6.2.1.1 or 6.2.1.3 shall be negotiated and agreed in
writing pursuant to 9.16.
6.2.1.3 Costs Exceeding Estimated Compensation. Except as allowed under 5.2.1,
when the total cost of the original scope Construction Phase and Project Documentation
Services exceeds the negotiated compensation for these services, the OWNER shall pay
only for the direct costs incurred in excess of the estimated compensation. These costs
consist of an amount equal to the ENGINEER'S Direct Labor Cost times a factor of 3_0
for services rendered which shall include Direct Labor, the federally audited payroll
Direct Labor Overhead, and General & Administrative Overhead costs, but shall not
include any allowance for profit.
6.2.2. Reimbursable Expenses, as defined in section 7.4 of this Agreement, for Basic Services
and Approved Additional Services shall be paid to the ENGINEER by the OWNER in the
2
actual amount of the costs incurred up to an amount not to exceed $500.00 which includes
$0.00 for consultants employed by the Engineer and $500.00 for all other reimbursable
expenses. The estimated reimbursable expenses are identified in Exhibit "B".
6.2.3. Failed Test Expenses. The ENGINEER shall maintain and provide to the OWNER, a
record of the costs associated with failing quality control tests performed for the OWNER
during the course of the construction of the project and recommend an amount the OWNER
deduct from the contractor(s) payments.
6.2.4 The OWNER shall pay an amount for Additional Services rendered by the ENGINEER
and approved in writing by the OWNER on the basis of the ENGINEER'S Direct Labor Costs
times a factor of 3_0, or an amount otherwise negotiated at the time such services are requested
and approved by the OWNER.
7.3 DIRECT LABOR COSTS
Direct Labor Costs used as a basis for payment mean the actual salaries and wages paid to all
ENGINEER's personnel engaged directly on the Project, including, but not limited to,
engineers, architects, surveyors, designers, drafters, specification writers, estimators, other
technical and business personnel; but does not include indirect payroll related costs or fringe
benefits. For the purposes of this Agreement the principals and employees of the ENGINEER
maximum billable Direct Labor Costs are:
Principal
$53.50/hour
Project Manager
$49.77/hour
Senior Engineer
$49.77/hour
Project Engineer
$33.46/hour
Staff Engineer
$27.22/hour
CADD Designer
$27.83/hour
Senior Professional Land Surveyor
$39.38/hour
Staff Surveyor
$26.41/hour
Clerical
$19.52/hour
Except as specifically amended herein, the original agreement shall remain in full force and
effect and the Parties shall be bound by all terms and conditions therein.
IN WITNESS WHEREOF, the parties hereto do make and execute this Agreement on the day
and year first above written.
CITYOF EN N
0� BOZ�, f By CInUUc Wlnh
ATTEST; , �c ".� 1-ivv3 CAN MOLMW ,✓
Robin Croughv ' aa3
City Clerk IL • . . • 1
9rIIV0
Co.D
APPRO AS RM
By:
City Attorney
ATTEST:
By:t
SANDERSON
SIT WA R T
Exhibit A
Kagy Boulevard Interim Improvements
Amendment No. 1 —Water Main Replacement
Scope of Work
3/8/17
Sanderson Stewart is pleased to provide this scope of work for the addition of the water main replacement to
the Kagy Boulevard Interim Improvements project. The additional work consists of design and construction
services for replacement of the existing 6 -inch water main from 11th Avenue to Greek Way with a new 10 -inch
water main. A detailed scope of servicesfor these design tasks is outlined below. The phase numbers
correspond to the original Kagy Boulevard Interim Improvements scope of work.
Phase 1- Project Initiation
This phase of the project includes preparation of the scope of work and amendment.
Phase 2 — Base Drawing Conversion/Setup
A detailed topographic survey of the Kagy Boulevard corridor was conducted as part of the larger
reconstruction project. The base drawings were converted from Microstation to Autocad for the Interim
Improvements project, but the area will now need to be expanded to Greek Way for the addition of the water
main replacement. This phase of the amendment includes exporting the additional area between 7th Ave and
Greek Way into the Autocad base drawing.
Phase 3 — Roadway/Water Main Design
This phase of the additional work includes the design of die water main, services, hydrants, valves from the tee
in 11a, Avenue intersection to the tee in the Greek Way intersection. It will also include curb and asphalt
restoration areas as needed for the replacement.
Phase 4 —Preliminary PS&E Submittal
No additional work required under this phase.
Phase 5 — Final PS&E Submittal
Sanderson Stewart will add the water main replacement to the final PS&E documents at the same time review
comments are being addressed from MDT. This will include final coordination with utilities, and preparation
of final plans, specifications and engineer's opinion of probable cost. The final deliverable will include
electronic copies of all submittal documents., as well as six hard copies.
Phase 6 — Construction/Contract Administration
This phase of project consists of construction bidding, contract administration and construction inspection
tasks. It has been assumed that the water main replacement will require a longer construction contract, so
additional time has been added for construction inspection (assume full time inspection for an additional 30
days) and construction testing coordination/review.
Phase 7 — Construction Stakin:s
This phase of the project consists of the construction layout. Additional time has been added for staking the
water main at 25 -foot spacing, including all valves and services.
The following items are not expected to be needed for this project and are therefore specifically excluded from
this scope of work:
• Topographic survey
• Geotechnical analysis
• Lighting and traffic signal design
• Stormwater calculations and report
• Stormwater Pollution Prevention Plan (SWPPP) permit
• Right-of-way coordination
• Wedand permitting and mitigation
• Erosion control plans
• Landscape and irrigation plans
• Material testing (by Contractor or City Term Contract)
• Bluetopping not included in scope with single lane widening
Schedule
The anticipated schedule for this project consists of the Final PS&E submittal within 2 weeks of receipt of all
City and MDT review comments.
EXHIBIT B
Project Name: Blvd Interim Improvements
Project Number.
-
ProjectManaBer: cbari
Data:
Client Name: zeman
!Mill
Client Contact Name: ay
Client Contact Email: wzen anClient
Contact Phone:
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Julie
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TASK DESCRIPTI N1 BILL` AR
b53:
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33].93
$1y:44'"
$19:6Y
-5ti1:48
-' 33641
10�JECT
I MPATION
101'Chrotconsuhnne n antll,belings
102Prolecl5c-nin9 I
2
2
599.54
_ _
103 Pmlea Planning
Su61rlell- cu Hi—
2
2
Sun Total Glrect Labor Cod
59454
§9951
Sub Total GVect Cost by Phles
$99.51
Fee with JA Guinplier I TM 2
Mulllplle, 3.00 Given ice of: $299.00
201 DRAWINGS
on
201 Pmjecl Mana ameervon
ceras
Bese Dmvin9 C nversicn anJ Selu
9
_ _
9
$19400
_202
20310uaIIlY Content Rovlew
Subtotal Lahr Hours
q
q
Sub Total Direct Labor Cozl
519908
SutiGlenn Cosl by PbaRa -
-
_
Maga
Fee oii 3u Mu11ip0er $19124
Mulliplior- 3.00 Given f...E 559],00
3W ROADWAYMATJERMAIN DESIGN
301 Meet Mana emenlana CmNbraOW
4
4
519400
302 Client Conalle8on and Meetings
_ _ _
_303 Plan and Profile Sheets
304 TpI.lGreen.
_
305 Cross-sociions
Gtatlitg
_3061ntersesOon GeomeNrs aM
_
3W 519nIrg 801.
308 SidevulNs, Crosswalks antl AOA
,on r0.1ils
310 Guelily ConlrW ftevlaw
1
2
311 Water Main Design
4
4
32
16
_
§1,525.16
Gublolal Labor Hours
1
4
5
32
16
50
be
Sub Total Direct Lai Cosl
Mw
19J 08
$2q 8.115
$69056
$43152
$1,]2424
3111nbm11'rr-se I I
5100.00
..in Total D nG Fain enxe antl subconsullanl
5 WODO
,. Teel Direct Cosby Phase
51,02444
Fao w11M1 3,0 l.I UIII P IIer $5,2]2.]2
Mulliplior- 3.00 Given lee of $5,273.00
400 PRELIMINARY PS&E SUBMITTAL
401
Prescribe nagamenlandC f-ftn
4021Pr
Cllenl Consullallm and Mus i
_
403
Comlaele eliminary Tualin cooks e
Special Provisions
dOd
405
Spaslnwllons Manual and Dltl Coulmenls
—----—
406
Cost Estimate _
Conbol F.A.
4WlDuallly
Sunlolal lab Ho urs
40BI Direct Expense
Sub Total Direct Expense and 3ubconsultanl
Sub Total Dlrecl Cast by Phase
fee with 1.r 'i
IAYIIIp fic, GlVan faoeE
5o0FINAL PS&ESUBMRTAL l
501P,ed Mene9emenl antl CwNinallm -
4
4
$19900
_
502 Cllenl Consultation and Meelings
503 Atltlress Rovlew CanmonI and Com bele Finet Oeslgn
504 S ¢tial Pmvlsions
4
4
J
Wella
5Jg9W
505 3 edhcaOons Manual and Oid Oowmenis 4
SOB Cosl Es6male
2
4
6
$20842
50]Ouallly Conten, Review
1
1
_
2
$1032]
UVIOrtaMabor Hours
1
4
11
4
20
Sub Total Direct Labor Cost
55350
Make
SM7.47
$10890
$amw
508 Dlrecl Expense
10000
Sub Total Direct Expanse and snnconsullant
510D.n0
hase
Bub TaDirect Cast by Far-
51,000.93
FeeMulliplior 51,81679
Feowlln
ri
Mul6pllep 1 3.00 Clven ltt of.
Project Name: Kogy Blvd tried. Improvements
-
Project Number: 16001.01
Project Mena get, Danielle Schad
Data 31612017
Client Name: City of Bozeman
Client Contact Name: Bob Murray
Client Contact Email: bn unavrmbo od an
Client Contact Phone: 582-2280
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600 CONSTRUCTIONICONTRACT ADMINISTRATION
601 Prgecl Management and Coordination
602 Client Consultation and Meanings
603 Cpnlrea Rid Assistance
w4 Pre -tilt Meeting
605 Addordum Pre 21im
606 Caniracling BA,
60]Pre_Con 11-1.ng
608 6M1 onsoad Review
2
2
SOi
fiW ConaWdlan lnspedlon and ocwmenlallon
_
170
00
$4 HIS 70
610 Change Orders and CanVad MWifeations
611 P' Connote Review
612 Substantial Cum IeBon Walk-Ibm and Admin
_
613 Fina$ Welk -Nm and Admin
_ 614 Warardt, Walk -Nm and Admin
615 As'Ina S
6161Projecl Closeout
Su Iola)laW, Hours
2
q]0
A2
Sub Total Direct Labor cost
$9954
$4,489]0
$4569.24
617'Ditett E--- sc I
M.
Sub Total 0lmd Felons. and Subconsu11an1
530000
Total GireU Cost by Phase
$A 6B9,24
Fee with 3 0 Multiplier 1 $14,067.72
Multiplier= 3.00_li Given So of. $14.06800
700 CONSTRUCTION STAKING
701
Pmj-IManagementand
4
4
$905.66
702
!,dina8on _
Subgrado Stolon,
CUN Gullet and Sldaselk Slaking
_
703
1 704
SWping and Signage Ina n9
705
Wale, Main Staking I
6
8
$2,128
Sublatal taMrHwrs
12
a
Sub Total Olreat Labor Cost
$316.92 1
16S2
705 Direct Experts& I
$200.00
Snb Total afraid Expense and Subconsultam
$tan ag
Sub Total Direct Coal by Phase
$516.93
Fee nd, 3.0 Mullipbar i$d,150.7fi
Mulllplier- 3.00 vo
Gln lac o0 $1,151.00
it
Total Hands
2
10
22
32
20
1B2
HS
ToW Direct Labor Cost
$107,00
$497.70
$109499
I $fl9D.56
$549.40
54,606.62
$7,9A1.2L
Total Direct Expense and Subconsultant
$oUr
Total Project Direct Cost
58,641.22
Total Proposed Fee with 3.0 Multiplier 1 $24,215.00