HomeMy WebLinkAboutBPCExh842017DirectorsReport 1
BOZEMAN PARKING COMMISSION
Parking Program Manager's Report
Date: April 1, 2017
To: Bozeman Parking Commission
From: Ed Meece, Parking Program Manager
An update of major developments, in March, includes:
• Parking Services is preparing to start an 'email notification' at the completion of the administrative appeals
process, to speed citizen notification of the outcome.The goal is to help citizens avoid late fees.This new step,
and the accompanying language was developed with the City Attorney's Office.
• The PPM held discussions with the City Attorney, and Big Sky Western Bank,to finalize 'space sharing' program.
• The PPM met with representatives of the HRDC, Police Department, Downtown Business Partnership, and
parking garage condo association,to discuss on-going issues with the HRDC Bus Stop.A variety of options are
being explored for to 're-purpose'this space into a safer, cleaner, and a more productive use.The PPM will
remain engaged on this issue.
• Phase I of the parking garage cameras system has been completed, and is operational.These cameras are for
the vehicle entry points, and Fishbowl area only. Phase II is in the final stages of bid collection,and a contract for
equipment and services is expected soon.
• The Parking Services Division and Finance Department temporarily suspended the sale of new leases to the
Bridger Park garage.The PSD conducted occupancy counts the week of 3/27/17,and is studying how much
capacity exists for additional permit sales.
• The PSD began working with the Public Works Department on temporary parking accommodations for
businesses to be affected by the FY 17 capital improvement project on East Olive Street.
• The PPM visited the City of Billings Parking Division to meet with staff and tour their parking facilities.
• The PPM completed a research and bid process for the purchase of new fire extinguisher cabinets in the Bridger
Park garage. A contract for purchase is expected soon.
• The PSD held two staff trainings: (1)A visit and tour of the Gallatin County 911 Center; (2)An hour long
introduction to Tax Increment Districts, Business Improvement Districts, and Special Improvement Districts.
• The PPM completed a draft Request for Proposal for the purchase of new garage and citation equipment,
distributed the RFP, and held a review session with all internal stakeholders. Final review and publication is
expected soon.
• The PPM continued to assist the Parks and Recreation Department with issues regarding illegal/inappropriate
parking at the Swim Center, by individuals not using the Swim Center.
• The PPM worked with the COB Sustainability Coordinator on issues related to new public electric vehicle
charging stations and overnight bus idling in the downtown business district.
• The PPM was engaged in numerous policy and planning discussions involving the Mobile Vending ordinance,
changes to Mid Town parking regulations, and prospective economic development projects.
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FY 18 Budget Prep Process
At this point, no further FY 18 budget prep activities have been undertaken by the PPM. I expect that we will have one-
on-one revenue forecasting and expenditure reviews with the Finance Department during April.
Financial Update
Revenues for the fiscal year are at 120% (w/out TIFD funds), with the highest performing sources being Surface Lot
Permits (115%), Garage Permits (150%), and Citation Revenue (99%). In total, at the end of Q3, the Parking Services
Division has received $125,000 more than budgeted for the entire fiscal year.
Expenditures for the fiscal year are at 70.6•16 (w/out TIFD funds), which trends for completing the fiscal year within
budgeted expenditure constraints. However,the PSD expects several large expenditures within the next quarter(from the
TIFD funds)for new fire extinguisher cabinets($6,424)and the hardware/software/equipment for revenue control/access
at Bridger Downtown Garage and enforcement.
This months report includes a fund balance statement,created by the Finance Department,that demonstrates the overall
condition of the Parking Services Division—Enterprise Fund.As of 3128117, the PSD-Enterprise Fund had an Ending Fund
Balance of$469,072.00 . Another term used for fund balance is 'Working Capital' — meaning the total of unrestricted
liquid assets (cash, short term investments, etc.). This report will be included in the monthly program report, from this
point forward.
New Developments(land use)
Announced:
Broadway& Mendenhall—5 story;ground level parking, 2 levels commercial, 2 levels residential. No application.
In Concept Review:
101 W. Lamme—28 dwelling units with on site parking; no application received.
Concept Review Completed:
Wallace&Olive—Mixed use development, all parking requirements met on site; no formal application.
Active:
Black/Olive—5 story; Mixed use development. 57 dwelling units, 37 on-site parking spaces; Car Share program.
Further Information:
httr)://www.bozeman.net/Departments/Administration/City-Commission/CitizenTAdvisgry_-Boards Calendar_Calendar-
List DRC)-Development-Review-Committee-(Weekly-Meetin#registration—Community& Planning Division, Updated
List of On-going Projects/Status
httos://P,isweb.bozeman.net/Htm15Viewer/?viewer=planning—GIS Department Interactive, Map of Active Projects, with
project summaries. **
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MARCH 2O17 FINANCIAL SUMMARY (4/3/2017)
%
FY 17 FY 17 EARNED
REVENUE BUDGET ACTUAL YTD
Parking Lot Permits $23,229.00 $26,820.04 115.46%
Garage Permits $200,000.00 $298,711.91 149.36%
Garage-Transient Revenue $75,500.00 $56,740.75 75.15%
Garage Validation Coupons $3,000.00 $4,191.00 139.70%
Residential Nghbd.Permits $12,905.00 $14,010.00 108.56%
Employee Ngbad. Permits $1,855.00 $2,030.00 109.43%
Visitor Ngbad. Permits $10,210.00 $10,490.00 102.74%
Admin/Late Fees $42,000.00 $49,287.00 117.35%
Boot Fees $1,500.00 $2,400.00 160.00%
Citation Revenue $240,000.00 $239,211.58 99.67%
Misc. Revenue $0.00 $29,302.00 N/A
Rents/Royalties/Other $2,000.00 $617.00 30.85%
Interest Income $0.00 $586.00 N/A
Loan Interest $0.00 $685.00 N/A
Refunds&Reimbursements $0.00 $2,401.00 N/A
Transfer Other Funds(TIFD) $165,000.00 $0.00 N/A
TOTAL(w/TIFD Transfer) $777,199.00 $737,483.28 94.89%
TOTAL (w/out TIFD Transfer) $612,199.00 $737,483.28 120.46%u
FY 17 FY 17 SPENT
EXPENDITURE BUDGET ACTUAL YTD
Admin- Personnel 80381 76316 94.949,/o
Admin-- Operating 134956 118862 88.07%
Admin--Capital 165000 9378 5.68%
Enforcement-- Personnel 197953 147274 74.40%
Enforcement-- Operating 52841 23481 44.44%
Enforcement--Capital 10000 0 N/A
Garage-- Personnel 38617 26305 68.12%
Garage-- Operating 171300 92354 53.91%
Garage--Capital 0 0 N/A
TOTAL(w/Admin Capital-TIFD) 851048 493970 58.04916
TOTAL(w/out Admin Capital-TIFD) 686048 484592 70.64%
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MARCH 2O17 STRATEGIC PLAN TRACKING
PROJECTED ACTUAL
STRATEGY DESCRIPTION COMPLETION COMPLETION COMMENTS
Formalize the guiding
principles as policies
within the parking and
transportation system Adopted by the BPC
1 plan. AuP-16 in 8/2016.
Adopt the 85%rule as the
standard for measuring
performance of the
parking supply and
triggering specific Adopted by the BPC
2 management strategies. Aug-16 in 8/2016.
PPM attending DRC
meetings;PPM
Strengthen the role of the meeting with staff
Parking Manager and the from both CD and ED
Parking Services Division- on a regular basis;
to better integrate with PPM reviewing
the Community pending projects for
Development and opportunity to
Economic Development provide meaningful
3 planning. On-Going On-Going input.
Establish a policy for
adjusting rates(on and Adopted by the BPC
4 off-street) Oct-16 in 3/2017
As part of FY 18
budget process,the
PPM will be working
Establish a Capital with Finance
Maintenance Reserve Department to create
5 Fund Jul-16 On-going this fund.
PPM is working with
the COB's internal
'parking team'to
Re-evaluate and TBD(more develop the best
restructure current cash- precise date in policy response and
6 in-lieu program. near future?) On-going timing on this matter.
PPM is working with
the COB's internal
'parking team'to
Re-evaluate code-based develop the best
parking minimum policy response and
7 requirements. TBD On-going timing on this matter.
Re-evaluate and clarify PPM is working with
the purpose and intent of the COB's internal
the current code section 'parking team'to
regarding Special TBD(more develop the best
Improvement District# precise date in policy response and
8 565. near future?) timing on this matter.
5
First data collection
efforts,following the
Strategic Parking
Management Plan,
are scheduled for
Spring and Fall 2017;
Develop a reasonable CC approved contract
schedule of data with WTI in Feb.
collection to assess 2017;PPM has
performance,including an coordination mtg.
accurate on and off street with WTI on 4/4/17;
inventory(public and A manual occupancy
private)and an count of the parking
occupancy/utilization 6/1/17& garage will occur
10 analysis. 10/1/17 On-going week of 3/27/17.
Identify off street shared-
use opportunities based
on data from Strategy 10.
Establish goals for PPM is finalizing a
transitioning employees, 'pilot'space sharing
begin outreach to agreement with Big
opportunity sites, Sky Western Bank,to
negotiate agreements, be submitted to
and assign employees to Parking Commission
11 facilities. On-going On-going in near future.
RFP is in research
process,with a
DRAFT expected for
stakeholder revision
in late February;
Vendor demo(T2)
and visit to MSU
Parking Dep.In Feb.
2017;DRAFT RFP
Upgrade the issued 3/14/17.
access/revenue control Expect
system at the Bridger advertisement by
15 Garage. 6/30/2017 On-going mid-April.
Install a vehicle counter
system at Bridger Garage RFP draft issued
16 and at the Surface lots. 6/30/2017 On-Going 3/14/17.
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