HomeMy WebLinkAbout04-03-17 City Commission Packet Materials - C7. Notice of Award and Purchase Agreement for Asphalt Patching Machine
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: John Van Delinder- Street Superintendent
Craig Woolard- Director of Public Works
Chuck Winn- Assistant City Manager
SUBJECT: Notice of Award and Purchase Agreement for One (1) New 2017 Asphalt Patching Machine
MEETING DATE: April 3, 2017
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Award bid and authorize City Manager to sign Purchase Agreement for one new 2017 Asphalt Patching machine for the amount of $173,811.00 to Rocky Mountain Truck Center in Belgrade Montana.
BACKGROUND: The FY17 Street Operation Capital Improvement Program (CIP) lists the
replacement of our patch truck (STR33). We received two bids and the other bid was not
responsive, as they did not bid a truck to mount the patch unit on.
UNRESOLVED ISSUES: None
ALTERNATIVES: As suggested by the City Commission
FISCAL EFFECTS: This item is in the FY17 Street Operations CIP and approved FY17
budget.
Attachments: Notice of Award, Purchase Agreement and Bid Tab
Report compiled on: March 20, 2017
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NOTICE OF AWARD
Dated: April 3, 2017
TO: Rocky Mountain Truck Center
ADDRESS: 310 Alaska Frontage Road, Belgrade, MT 59714
PROJECT: Equipment Purchase
CONTRACT FOR: 2017 Self Contained all in one Flameless Asphalt Patching Machine mounted on a Freightliner
Cab & Chassis
You are notified that your Bid opened on March 7, 2017 for the above Contract and has been considered. You are the
apparent Successful Bidder and have been awarded a Contract for the: 2017 Self Contained all in one Flameless
Asphalt Patching Machine mounted on a Freightliner Cab & Chassis. The Contract Price of your Contract is: One
Hundred Seventy Three Thousand, Eight Hundred Eleven dollars ($173,811.00).
A copy of each of the proposed Contract Documents accompany this Notice of Award.
You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award,
that is, by April 18, 2017
1. You must deliver to the OWNER Two (2) fully executed counterparts of the Agreement including all the
Contract Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to
Bidders (Article 20), and the General Conditions (paragraph 5.01).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in the General
Conditions (Article 5) and Supplementary Conditions (paragraphs SC-5.04 and SC-5.06).
Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to
annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you two fully signed counterpart of
the Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CITY CLERK)
DATE: _______________________________
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