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HomeMy WebLinkAbout1960-09-07 :{Ol Bozeman, Montana Septemb,er 7, 1960 The Commission of the City of Bozeman met in regular session in the Commission Room, City Hall Building, Wednesday, September 7, 1960 at 1:00 o'clock p.m. Present I were Mayor Swanson, Commissioner Staudaher, Commissioner Sedivy, City Manager Cutting, Assft. City Manager Fryslie, Deputy City Attorney Berg and the Clerk. The following proceedings were had: Minutes of the last regular session were read and it was moved by Commissioner Staudaher, seconded by Commissioner Sedivy, that the minutes be approved as read and the motion was carried by the following Aye and No vote: those voting Aye be- ing Mayor Swanson, Commissioner Staudaher and Commissioner Sedivy; those voting No, none. C.P.A. Examination & Report of Water Department - 1960 The 1960 report of the examination of the records and operations of the City Water Department prepared by H. H. Kirchhoff, C. P. A., was presented. Upon the recommendation of the City Manager it was moved by Commissioner Sedivy, seconded by Commissioner Staudaher, that the report be approved with minor corrections and filed and the motion was carried by the following Aye and No vote: those voting Aye be- ing Mayor Swanson, Commissioner Sedivy and Commissioner Staudaher; those voting No, none. I Acceptance and Final Payment of S.I.D. No. 408 Having reported that all work was completed, it was recommended by Harold Hoskins and Associates, consultant engineers, and the City Engineer that work under the contract of Haggerty-Messmer Company for Specail Improvement ~iatrict No. 408 be approved and accepted, that the provision of the contract for the assessment of liquidated damages for overrun of the contract time limit be waived except for excess engineering costs, and that claim in the amount of $1,124.98 be approved as final payment in fUll to the contractor. The C~ty Manager having concurred in the recom- mendation, it was moved by Commissioner Staudaher, seconded by Commissioner Sedivy, that the City accept the contract of Special Improvement District No. 408 as completed and final payment in the amount of $1,124.98 be approved and the motion was carried by the following Aye and No vote: those voting Aye being Mayor Swanson, Commissioner Staudaher and Commissioner Sedivy; those voting No, none. Acceptance and Final Payment of S.r.D. No. 409 Having reported that all work was completed, it was recommended by Harold Hoskins and Associates, consultant engineers, and the City Engineer that work under I the contract of Haggerty-Messmer Company for Special Improvement District No. 409 be approved and accepted, that the provision of the contract for the assessment of liquidated damages for overrun of the contract time limit be waived except for ex- cess engineering costs, and that claim in the amount of $525.00 be approved as final payment in full to the contractor. The City Manager having concurred in the , recommendation, it was moved by Commissioner Sedivy, seconded by Commissioner Staudaher, that the City accept the contract of Special Improvement District No. 409 :~O2 as completed and final payment in the amount of $525.00 be approved and the motion was carried by the following Aye and No vote: those voting Aye being Mayor Swanson, Commissioner Sedivy and Commissioner Staudaher; those voting No, none. Resolution No. 987 - Intention to Create Special Improvement Sprinkling District No.2 As directed by the City Commission during its regular session held August 31, 1960, the City Attorney has prepared Resolution No. 987 declaring it to be I the intention of the City to create a special improvement district to be known as Special Improvement Sprinkling District No.2. Resolution No. 987 was presented, en ti tIed: COMMISSION RESOLUTION NO. 987 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN TO CREATE A SPECIAL DrPROVEMENT DISTRICT TO BE KNOWN AS SPECIAL P1PROVEMENT SPRINKLING DISTRICT NO. 2 FOR THE PURPO~_:E OF SPRINKLING WATER, OIL, SALT, OR ANY OTHER DUST PALLIATIVE UPON PARTS AND PORTIONS OF BABCOCK STREET, ROUSE, BOZEMAN, BLACK, TRACY, WILLSON, GRAND AND THIRD A VENlmS IN THE CI TY O}<' BOZEMAN; ENUMERATING THE STREETS, ALLEYS AND PUBLIC PLACES TO BE INCLUDED WITHIN SAID SPRINKLING DISTRICT; PROVIDING THE MANNER TO BE EM- PLOYED IN SPRINKLING SAID STREETS; ESTIMATING THE COST OF SPRINKLING IN SAID DISTRICT AND PROVIDING FOR THE METHOD OF ASSESSMENT OF THE PROPERTY TO BE BENEFITED BY SAID SPRINKLING DISTRICT The City Manager recommended that the City Commission create the district. It was moved by Commissioner Sedivy, seconded by Commissioner Staudaher, tha t the resolution be passed and adopted and October 13, 1960 be set as the date for public I hearing and the motion was carried by the following Aye and No vote: those voting Aye being Mayor Swanson, Commissioner Sedivy and Commissioner Staudaner; those voting No, none. Resolution No. 988 - Intention to Create Special Imprpvement Sprinkling District No.3 As directed by the City Commission during its regular session held August 31, 1960, the City Attorney has prepared Resolution No. 988 declaring it to be the intention of the City to create a special improvement district to be known as Special Improvement Sprinkling District No.3. Resolution No. 988 was presented, entitled: COMMISSION RESOLUTION NO. 988 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO rm THE INTENTION OF THE CITY OF BOZEMAN TO CREATE A SPECIAL r"PROVEMENT DISTRICT TO BE KNOWN AS SPECIAL IMPROVE~mNT SPRINKLING DISTRICT NO.3 FOR THE PURPOSE OF SPRINKLING WATER, OIL, SALT, OR ANY OTHER DUST PALLIATIVE UPON PARTS AND PORTIONS OF MENDEN- HALL STREET, ROUSE, BOZEMAN, BLACK, TRACY, WILLSON, GRAND AND NORTH THIRD Av"ENUES IN THE CITY OF BOZEMAN; ENUMERATING THE STREETS, ALLEYS AND PUBLIC PLACES TO BE INCLUDED WITHIN SAID SPRINKLING DISTRICT; PROVIDING THE MANNER TO BE EM- PLOYED IN SPRINKLING SAID STREETS; ESTIMATING THE COST OF SPRINKLING IN SAID DISTRICT AND PROVIDING FOR THE METHOD OF ASSESS111iNT OF THE PROPERTY TO BE BENEFITED BY SAID SPRINKLING DISTRICT The City Manager recommended that the City Commission create the district. It was moved by Commissioner Staudaher, seconded by Commissioner Sedivy, tha t the resolution be passed and adopted and October 13, 1960 be set as the date for public hearing and the motion was carried by the follOWing Aye and No vote: those voting Aye being Mayor Swanson, Commissioner Staudaher and Commissioner Sedivy; those voting No, none. - : ~O:l Resolution No. 989 - Intention to Create Special Improvement Sprinkling District No. 4 As directed by the City commission during its regular session held August 31, 196U, the City Attorney has prepared Resolution No. 989 declaring it to be the intention of the City to create a special improvement district to be known as Special Improvement Sprinkling District No.4. ReSOlution No. 989 was presented, I entitled: COMMISSION RESOLUTION NO. 989 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, DECLARING IT TO BE THE INTENTION OF THE CI'lY OF BOZE~~N TO CREATE A SPECIAL IMPROVEtffiNT DISTRICT TO BE KNOWN AS SPECIAL IMPROVEMENT SPRINKLING DISTRICT NO.4 FOR THE ~JRPOSE OF SPRINKLING WATER, OIL, SALT, OR ANY OTHER DUST PALLIATIVE UPON PARTS AND PORTIONS OF WEST MAIN STREET IN THE CITY OF BOZEMAN; ENUMERA TING THE STREETS, ALLEYS AND PUBLIC PLACES TO BE INCLUDED WITHIN SAID SPRINKLING DISTRICT: PROVIDING THE MANNER TO BE EM- PLOYED IN SPRINKLING SAID STREETS; ESTIMATING THE COST OF SPRINKLING IN SAID DISTRICT AND PROVIDING FOR THE METHOD OF ASSESSMENT OF THE PROPERTY TO BE BENEFITED BY SAID SPRINKLING DISTRICT The City Manager recommended that the City Commission create the district~ It was moved by Commissioner Sedivy, seconded by Commissioner Staudaher, the t the resolution be passed and adopted and October 13, 1960 be set as the date for public hearing and the motion was carried by the following Aye and No vote: those voting Aye being Mayor Swanson, Commissioner Sedivy and Commissioner Staudaher; those voting No, none. I Plans and Specifications for S.I.D. No. 418 Bid for S.I.D. No. 418 Plans and specifications covering the proposed improvements in Special Improvement District No. 418 prepared by Harold Hoskins and Associates, super- vising engineers, were placed before the City Commission by the City Engineer. The City ~ngineer stated the engineer's estimate of the cost of construction in the district is $284,000.00. Subject to minor changes, he approved the plans and recommended that the City publish a "Call for Bids~. It was moved by Commissioner Staudaher, seconded by Commissioner Sedivy, that the Clerk of the Commission be directed to publish a "Call for Bids'" on the proposed improvements for the district and the motion was carried by the following Aye and No vote: those voting Aye be- ing Mayor Swanson, Commissioner ~taudaher and Commissioner sedivy; those voting No, none. Bonds for S. I. D. No. 418 Bonds of Special Improvement District No. 418 must be soJdto provide funds for construction in the district. ~he City Engineer stated that in accordance with I terms of the contract it is necessary that a portion of the bonds of this district be sold this fall to provide funds for payment of drainage work performed. he reco. nnnended that the "Notice of sale of the Bonds" provide for the issue of $75,000.00 of the bonds on or about November 1, 1960 and the remainder of the issue in the approximate amount of $209,000.00 approximately June 1, 1961. The City Manager recommended, subject to the concurrence of the Director of Finance and the City Attorney, the bond sale be conducted in the aforementioned manner. It was moved by Commissioner Sedivy, seconded by Commissioner Staudaher, that the recommendation :J(}ft of the City Manager be approved and the Clerk be directed to publish a call for bids to be held October 13th for the sale of the bonds of Special Improvement District No. 418 in the approximate amount of $284,000.00 and the motion was carried by the following Aye and No vote: those voting Aye being Mayor Swanson, Commissioner Sedivy and Commissioner Staudaher; those voting No, none. Policy of City Facilities I Edward. Chauner, local businessman, appeared before the Commission to request information concerning the City's policy of outlying areas connecting into city faci!i ties. The Commission reaffirmed its policy that no utility will be permitted to tie onto city facilities unless the area served 1s in the city limits; however, it looked with favor on the creation of any improvement district and would continue to cooperate in the development of such properties. Claims for the Month of August, 1960 Claim No's. 9118 to 9419 inclusive were presented on the various funds as follows: Fund Amoun t Fund Amount General $ 18,558.98 Street 9,074.61 Water 13,010.05 S.D.S. 2,777.47 Library 2,020.50 Park 7,982.54 Cemetery 3, 911 .39 Band 833.95 Garbage 4,899.09 Parking ~!eter 1,798.57 Police Reserve 586.37 Cemetery Suspense 270.00 P.E.R.S. 1,066.73 Planning Board 59.83 S.I.D's. 195,337.29 Total $262,187.37 I The Manager stated he audited the claims and found them to be true and law- ful claims against the City of Bozeman and recommended warrants be issued for their pa yment. After examination of the claims in detail and checking against the claim regis ter, it was moved by Commissioner Sedivy, seconded by Commissioner staudaher, that the claims be approved and warrants issued for their payment and the motion was carried by the following Aye and No vote: those voting Aye being Mayor Swanson, Commissioner sedivy and Commissioner staudaherj those voting No, none. Reports The following reports were presented: Sanitary Inspector (July & August) Librarian Disposal Plant Operator Bui~ding Inspector Police Chief The Manager reviewed the reports with the Commission and recommended the reports be approved and filed. It was moved by Commissioner Staudaher, seconded by Commissioner Sedivy, that the reports be approved and filed and the motion was carried by the fOllowing Aye and No vote: those voting Aye being Mayor Swanson, Commissioner ~taudaher and Commissioner Sedivy; those voting No, none. I Advertise for Bids for one t ton, 4 x 4 Truck Bid specifications prepared for the purchase of a i ton, 4 x4 truck for use by the Street Department were placed bef?re the Commission. The City Manager stated the cost of the unit is estimated to be approximately $3,200.00 and reco- mmended the city advertise for bids. It was moved by Commissioner Staudaher, seconded by Commissioner SediVY, that the 6lerk be directed to advertise for bids :~O5 fOr an opening date of October 5, 1960 and the motion was carried by the following Aye and No vote: those voting Aye being Mayor Swanson, Commissioner Staudaher and Commissioner Sedivy; those voting No, none. Advertise for Bids for Wheeled Front Bnd Loader I Bid specifications prepared for the purchase of a Wheeled Front End Loader for use in the Street Department were placed before the Commission. The City lhanager stated the cost of the unit is estimated to be approximately $l8,OOU.OO and recom- mended the city advertise for bids on a payment plan extending over a three-year pe riod . It was moved by Commissioner Staudaher, seconded by Oommissioner Sedivy, that the Clerk be directed to advertise for bids for an opening date of October 5, 1960 and the motion was carried by the following Aye and No vote: those voting Aye being Mayor Swanson, Commissioner Staudaher and Commissioner Sedivy; those voting . No, none. Rex Duncan - Promoted to Rank of Police Sergeant Chief of Police Vernon Saunders reported Officer Rex Duncan had been promoted to the rank of Sergeant. Adjournment There being no further business to come before the Commission at this time, it was moved by Commissioner Sedivy, seconded by Commissioner Staudaher, the t the meeting adjourn and the motion was carried by the following Aye and No vote: those I voting Aye being Mayor Swanson, Commissioner Sedivy and Commissioner Staudaher; those voting No, none. ~~"~ Me yor ATTEST: (' . .-") ~r:r1:<<~~ - - - ~ - - - - - - - - ~ - I